Rapides Parish Police Jury

Posted November 8, 2018

REGULAR SESSION

NOVEMBER 13, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 17, 2018 and in Regular Session on October 8, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance11/5)
4. Recognize Mr. Mike Jenkins concerning the Post Office location to be in downtown Alexandria. (Mr. Perry)
5. Motion to delete from the Rapides Parish Fire District No. 4 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 9757 44 Inch Lazer Lawnmower to be auctioned Purchased in 2004 (Finance 11/5) REGULAR MEETING NOVEMBER 13, 2018
6. Motion to call for a Public Hearing on December 3, 2018, at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2019 Budget. (Finance 11/5)
7. Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five (5) year period. (Finance 11/5)
8. Motion to authorize the Treasurer to amend all 2018 Budgets as necessary. (Finance 11/5)
9. Motion to accept the donation of a 1993 KME Pumper from the Pineville Fire Department, to be utilized by Rapides Parish Fire District No. 11 for fire protection to the citizens of that district, as recommended by Spring Creek Volunteer Fire Department Board of Directors. (Finance 11/5)
10. Motion to accept the donation of a 1986 Pierce Pumper from the Pineville Fire Department, to be utilized by the Rapides Parish Fire District No. 11 for training purposes, as recommended by Spring Creek Volunteer Fire Department Board of Directors. (Finance 11/5)
11. Motion to award Bid #2687–Annual Contract, for Miscellaneous Office Supplies, to the lowest bidder, D & T Wholesale Office Furniture and Supply, beginning January 1, 2019, with the option to renew, as recommended by the Purchasing Agent and Treasurer. (Finance 11/5)
12. Motion to authorize the purchase of a new Fire Engine Apparatus for Rapides Parish Fire District No. 11, as recommended by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 funds. (Finance 11/5)

REGULAR MEETING

NOVEMBER 13, 2018

13. Motion to accept the Public Works Director's Report. (Public Works 11/5)
14. Motion to ratify authorization to waive the insurance requirements for the sewer effluent discharge permit at 144 Walker Drive, Pineville, for Ms. Mary Walker, as approved by the Rapides Area Planning Commission and Public Works Director. (Public Works 11/5)
15. Motion to authorize Mrs. Sadie K. Jowers, 719 Highway 8(Sharp) Lena, LA 71447, District E, as a Hardship Case. (Pending proper paperwork) (Public Works 11/5)
16. Motion to waive the additional insured insurance requirements for the sewer effluent discharge permit at 1517 Edwards Road, Pineville, for Ms. Khristi

• G. Pipper, as approved the Rapides Area Planning Commission and Public Works Director. (Public Works 11/5)

Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director, pending Legal Counsel review and authorize the signing of the plat. (This is rental property only) (Public Works 11/5)

18. Motion to amend a certain motion of October 8, 2018 to enter into a Cooperative Endeavor with the Louisiana Department of Agriculture and Forestry to construct a pier for the Indian Creek Recreational Area, instead of Louisiana Wildlife and Fisheries. (Public Works 11/5)
19. Motion to adopt an ordinance amending Chapter 6½ Article V-Construction on Parish Lakes, Sections 6½, 31-34, governing construction on Parish Lakes, as recommended by the Rapides Parish Lakes Committee. (Public Works 11/5)

REGULAR MEETING

NOVEMBER 13, 2018

20. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program, in the amount of $195,847.71, for the fiscal year October 1, 2018 through September 30, 2019, and authorize the Treasurer to amend the budget as necessary. (Workforce 11/5)
21. Motion to adopt a resolution accepting as substantially complete the Masonic Drive Drainage Improvements, with Regional Construction, LLC, as recommended by Ballard CLC, Inc., Project Engineer, and Rapides Area Planning Commission, Project Management Services and authorize the President to sign the Certificate of Substantial Completion. (Grants 11/5)
22. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Beachbound, LLC (Alfred Ruoppoli, Jr., agent) for a sale price of $162,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOTS 77 & 79 OF SHERWOOD PARK NO. 3 SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 12, PAGE 234, RECORDS OF RAPIDES PARISH, LOUISIANA, ALSO BEING MORE FULLY SHOWN ON A PLAT OF SURVEY BY FRANK L. WILLIS, R.P.L.S., DATED MAY 15, 1997. THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2440 DOGWOOD (Grants 11/5)

23. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $74,000.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

REGULAR MEETING

NOVEMBER 13, 2018

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING PART OF LOT 33 AND LOT 32 OF GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 113 AND 114, RECORDS OF RAPIDES PARISH, LOUISIANA, THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2425 (Grants 11/5)

24. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $88,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOT 22,

GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF

RECORDED IN PLAT BOOK 8, PAGE 114, RECORDS OF RAPIDES PARISH, LOUISIANA. THE PROPERTY CONVEYED (Grants 11/5)

25. Motion to adopt a resolution to request Uber Inc. and Lyft Inc. to consider adding the Alexandria-Pineville, twin city area, to their respective list of municipalities approved to provide their transportation services within and authorize the President to sign the necessary documents. Copy of this resolution to be sent to the Louisiana Legislative Delegates for their support. (Grants 11/5)
26. Motion to authorize to enter into a Professional Services Agreement with Pan American Engineers, LLC for the modernizations of the two front elevators at the Rapides Parish Courthouse and authorize the President to sign all necessary documents. (Courthouse 11/5) REGULAR MEETING NOVEMBER 13, 2018
27. Motion to authorize to advertise and receive bids for a renovation project of the Lawyers/Munsterman/Gist Building, located on Johnston Street, as requested by the Purchasing Agent. Engineering Services to be provided by Alliance Design. (Courthouse 11/5)
28. Motion to register with the nationwide Little Free Library Program and establish a “Little Free Library” booth at the Rapides Parish Courthouse to promote free book exchange and reading program for the citizens of Rapides Parish. (Courthouse 11/5)
29. Motion to acknowledge the election of Mr. Brandon Barnes, employee elected, to fill the unexpired term of Mr. Kevin Kees (resigned/moved), to the Rapides Parish Fire District No. 7 Civil Service Board. Term will expire February 2, 2021. (Personnel 11/5)
30. Motion to authorize the Rapides Parish Highway Department to create the positions of Departmental Secretary and Office Manager, based on the job descriptions submitted to the Rapides Parish Civil Service Office. The position of Office Manager, would combine all of the duties of the existing Account Clerk position, with some of the duties of the Administrative Assistant position and would supervise the Departmental Secretary. The Highway Department Organizational Chart would be revised to reflect the changes in position. Changes would be submitted to the Rapides Parish Civil Service Board for approval, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5)
31. Motion to request that the Rapides Parish Civil Service Board remove the position of Highway Superintendent from being subject to the provisions of Rapides Parish Civil Service, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5)
32. Motion to dissolve the Rapides Parish Highway Department Asphalt Reseal Crew effective December 31, 2018 and submit the changes to the Rapides Parish Civil Service Board, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5) REGULAR MEETING NOVEMBER 13, 2018
33. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 545 80% 88.07 % Pineville - 8 minute 162 80% 82.10 % Rapides - 12 minute 223 80% 91.93 % Rapides- 20 minute 169 80% 83.43 % (Insurance 11/5)
34. Motion to approve the purchase of a used vehicle from Acadian Ambulance Services to be used as a service truck, for no more than $1,000.00, for Rapides Parish Fire District No. 8, as approved by the Cotile VFD Inc., Board of Directors and the Purchasing Agent. (Insurance 11/5)
35. Motion to ratify authorization for the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the Severe Weather/Storm Declaration for November 1, 2018. (Insurance 11/5)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• ---

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Tuesday, November 13, 2018, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Davron “Bubba” Moreau, President, Richard Vanderlick, Vice President, and Police Jurors: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Chief Randy McCain, Fire District No. 2; Ms. Sonya Wiley-Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Sanders, Civil Service Director; Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Craig Smith.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Davron “Bubba” Moreau, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to adopt the minutes of Rapides Parish Police Jury held in Special Session on September 17, 2018 and in Regular Session on October 8, 2018, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, that approved bills be paid. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to recognize Mr. Mike Jenkins concerning the Post Office location to be located in downtown Alexandria.

Mr. Mike Jenkins thanked the Jury for all of their efforts in trying to keep the Post Office in downtown Alexandria. Mr. Jenkins stated the Post Office will be located in the Commercial Building on 3rd Street. The Post Office will be great for downtown, so people will not have to go all the way to the Odom Street Post Office location.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to delete from the Rapides Parish Fire District No. 4 Asset/Inventory Program the REGULAR MEETING NOVEMBER 13, 2018

following equipment as it is no longer suitable for public use: Asset Number Description Disposal 9757 44 Inch Lazer Lawnmower to be auctioned Purchased in 2004 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to call for a Public Hearing on December 3, 2018, at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2019 Budget. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, the following resolution was presented and unanimously adopted:

RESOLUTION

A RESOLUTION AUTHORIZING THE PRESIDENT TO SOLICIT

REQUESTS FOR QUALIFICATIONS AND REQUESTS FOR

PROPOSALS FROM QUALIFIED CONSULTANTS FOR

ENGINEERING SERVICES AT THE ESLER REGIONAL

AIRPORT FOR A FIVE YEAR PERIOD.

WHEREAS, the Rapides Parish Police Jury has been notified by the Federal Aviation Administration and State of Louisiana, Department of Transportation and Development that funding is anticipated to be allocated for improvements at the Esler Regional Airport over the next five years; and

WHEREAS, funding through the Federal Aviation Administration and Louisiana Department of Transportation and Development for airport improvements requires that the Rapides Parish Police Jury comply with the Federal and State requirements in the procurement of professional services; and

WHEREAS, the “Louisiana Airport Manager’s Handbook” describes a selection system developed and recommended by the Louisiana Department of Transportation and Development Aviation section for use by airport sponsors in selecting an airport consultant for airport development projects; and

WHEREAS, the Rapides Parish Police Jury has determined that improvements to the Esler Regional Airport are critical for progress in the Parish;

NOW, THEREFORE BE IT RESOLVED, that the President is hereby authorized to advertise for requests for qualification statements and requests for proposals from consultants interested in performing engineering services for a five year period.

Passed, approved and adopted this 13th day of November, 2018.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to authorize the Treasurer to amend all 2018 Budgets as necessary. On vote the motion carried.

REGULAR MEETING

NOVEMBER 13, 2018

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to accept the donation of a 1993 KME Pumper, from the Pineville Fire Department, to be utilized by Rapides Parish Fire District No. 11, for fire protection to the citizens of that district, as recommended by Spring Creek Volunteer Fire Department Board of Directors. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to accept the donation of a 1986 Pierce Pumper, from the Pineville Fire Department, to be utilized by the Rapides Parish Fire District No. 11 for training purposes, as recommended by Spring Creek Volunteer Fire Department Board of Directors. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to award Bid #2687–Annual Contract, for Miscellaneous Office Supplies, to the lowest bidder, D & T Wholesale Office Furniture and Supply, beginning January 1, 2019, with the option to renew, as recommended by the Purchasing Agent and Treasurer. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to authorize the purchase of a new Fire Engine Apparatus, for Rapides Parish Fire District No. 11, as recommended by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 Funds. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to ratify authorization to waive the insurance requirements for the sewer effluent discharge permit at 144 Walker Drive, Pineville, for Ms. Mary Walker, as approved by the Rapides Area Planning Commission and Public Works Director. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to authorize Mrs. Sadie K. Jowers, 719 Highway 8 (Sharp) Lena, LA 71447, District E, as a Hardship Case. (Pending proper paperwork) On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to waive the additional insured insurance requirements for the sewer effluent discharge permit at 1517 Edwards Road, Pineville, for Ms. Khristi G. Pipper, as approved by the Rapides Area Planning Commission and Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to grant approval for D & T Duplexes, 5331 Oaklane Road, Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director, pending Legal Counsel review and authorize the signing of the plat. (This is rental property only) On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to amend REGULAR MEETING NOVEMBER 13, 2018

a certain motion of October 8, 2018, to enter into a Cooperative Endeavor, with the Louisiana Department of Agriculture and Forestry to construct a pier for the Indian Creek Recreational Area, instead of Louisiana Wildlife and Fisheries. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, the following Ordinance was presented and unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT CHAPTER 6½ - BUILDINGS AND CONSTRUCTION, ARTICLE V. - CONSTRUCTION ON PARISH LAKES, SECTION 6½-31-34 OF THE RAPIDES PARISH CODE OF ORDINANCES

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 13th day of November, 2018, that Section 6 1/2-31 - 34 of the Rapides Parish Code of Ordinances is hereby amended and reenacted as follows:

CHAPTER 6 ½ - BUILDINGS AND CONSTRUCTION

ARTICLE V. - CONSTRUCTION ON PARISH LAKES

Sec. 6½-31. - Regulations.

• (a) No boathouse, dock, launching ramp, bulkhead, pier, wharf, designated swimming area, or other facility may be constructed on lakes owned by the Police Jury without a written permit issued by the Police Jury or its appointed permit administrator.
• (b) Any person who alters, changes or realigns the lake or lake shoreline on Police Jury property by channeling, dredging, digging, scraping or moving of earth, must obtain an approval by the Corp of Engineers and the Parish Permit Administrator prior to beginning said work. Copies of all applications and subsequent approvals must be filed with the Parish Permitting Office.
• (c) No structure shall extend more than forty (40) feet, perpendicular to the water line, from the spillway elevation of the lake. Structures may not extend into cleared boat rows or dredged areas. Additionally, no structure shall exceed fifteen (15) feet in height as measured from the floor of the structure. Furthermore, structures may be prohibited, or their dimensions restricted, in coves, to prevent inaccessibility of other existing or potential landowners or the public. Structures must be set back a minimum of twentyfive (25) feet from projected property lines of adjacent land owners. Projected property lines are to be depicted by extending the property lines which are perpendicular to the shore and are not intended to portray ownership.
• (d) Total square footage of all private structures per adjoining land owner, shall not exceed the ratio of one thousand (1000) square feet per one hundred REGULAR MEETING NOVEMBER 13, 2018

(100) linear feet of shore side property, as measured along the property line. Properties with less than one hundred (100) linear feet of shore side property as measured along the property line, may utilize the same ratio at lesser values. Total square footage of all structures per adjoining land owner shall not exceed two thousand (2000) square feet; however, bulkheads or seawalls may not be included in the total square footage calculation. Square footage of structures with roofs shall be measured utilizing ground covering or all area under roof, whichever is greater.

• (e) All floating piers, docks, boathouses and/or barges and other facilities must be securely moored in an approved manner at all times and anchored properly in order to prevent such from becoming unmoored and floating away during periods of high water.
• (f) No permit shall be issued adjoining dams or spillways.
• (g) No structure that is constructed and used for occupancy on a regular or intermittent basis shall be permitted.

Sec. 6½-32. - Permits generally and Enforcement.

• (a) Permits shall be issued by the permitting office after verifying the applicant's ownership of adjoining property and concluding that the structure conforms to the existing regulations, use of adjoining lands and safety.
• (b) Applications for such permits must be accompanied by a sketch showing location, dimensions and construction plans including method of anchoring to ensure proper mooring at all times.
• (c) For existing structures, a permit or registration shall be required to be on file with the Parish Permit Administrator. All new structures must obtain a permit prior to construction.
• (d) A one-time permit fee of one hundred fifty dollars ($150.00) shall be paid by the property owner, at time of application, for construction of new facilities. For existing structures, an annual permit fee of twenty-five dollars ($25.00) shall be due from the property owner by June 30th of each year. All permit fees are to be paid to the Permit Administrator for the enforcement of these regulations.
• (e) A one-time fee of one hundred dollars ($100.00) shall be paid for all commercial structures.
• (f) All government agencies are exempt from paying a fee but must apply for a permit.
• (g) New permitted structures shall be inspected during construction and upon completion to ensure compliance with these regulations. Existing structures shall be inspected at least once per year to ensure compliance with these regulations and conformity with original permit. REGULAR MEETING NOVEMBER 13, 2018

Sec. 6½-33. - Violations.

• (a) In the event any permitted structure is damaged or deteriorates to a point that it must be removed, owner will be required to remove the structure at his own expense within thirty (30) days of official notification mailed to the address on the permit.
• (b) In the event the property owner fails to remove the structure or facility, in compliance with the aforesaid section, the Parish is authorized to remove the structure or facility, at the property owner’s expense. The Police Jury shall file a lien, in the records of the parish, which lien shall attach to the property.
• (c) In the event that any structure is deemed dangerous to human life or health, it shall be declared a nuisance.
• (d) The owner of any structure shall not permit the discharge of any waste water, effluent, sewage, industrial waste, animal waste, rubbish, garbage or filth of any kind into the lake.
• (e) Permits shall be issued to owners of adjoining property only. All changes in ownership must be filed with the Parish Permitting Office.
• (f) All permittees shall comply with all regulations regarding safety, sanitation and zoning, now existing or hereafter adopted, by the Police Jury or by State law or Federal law.
• (g) All structures will be properly marked in accordance with rules and regulations formulated by the Parish Permitting Office.

Sec. 6½-34. - Penalty for violation.

• (a) A violator’s permit may be revoked upon the continued failure to comply after sixty (60) days written notice by the Parish Permitting Office.
• (b) In the event that the permit holder erects a structure outside the scope of the permit, the permit may be revoked, and the Police Jury may require the removal of the structure after a sixty (60) days written notice by the Parish Permitting Office.
• (c) In the event the Parish must remove any structures due to the property owner’s failure to comply with the provisions of this article, the Police Jury shall file a lien in the records of the Parish, which lien shall attach to that specific property to recover expenses.
• (d) Whoever violates the provisions of this article or who creates or maintains a nuisance, shall be punished by a fine not less than two hundred fifty dollars ($250) and not to exceed five hundred dollars ($500.00). Fines collected shall be dedicated to the maintenance of Parish-owned lakes.

REGULAR MEETING

NOVEMBER 13, 2018

THUS DONE AND SIGNED on this 13th day of November, 2018.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program, in the amount of $195,847.71, for the fiscal year October 1, 2018 through September 30, 2019, and authorize the Treasurer to amend the budget as necessary. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to adopt a resolution accepting as substantially complete the Masonic Drive Drainage Improvements, with Regional Construction, LLC, as recommended by Ballard CLC, Inc., Project Engineer, and Rapides Area Planning Commission, Project Management Services and authorize the President to sign the Certificate of Substantial Completion. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard Mitigation Grant Program Beachbound, LLC (Alfred Ruoppoli, Jr., Agent) for a sale price of $162,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOTS 77 & 79 OF SHERWOOD PARK NO. 3 SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 12, PAGE 234, RECORDS OF RAPIDES PARISH, LOUISIANA, ALSO BEING MORE FULLY SHOWN ON A PLAT OF SURVEY BY FRANK L. WILLIS, R.P.L.S., DATED MAY 15, 1997. THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2440 DOGWOOD On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard Mitigation Grant Program (HMGP), Project No. DR-LA-1786-079-0001, CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $74,000.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

REGULAR MEETING

NOVEMBER 13, 2018

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING PART OF LOT 33 AND LOT 32 OF GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 113 AND 114, RECORDS OF RAPIDES PARISH, LOUISIANA, THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2425 On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard Mitigation Grant Program (HMGP), Project No. DR-LA-1786-079-0001, CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $88,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOT 22,

GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF

RECORDED IN PLAT BOOK 8, PAGE 114, RECORDS OF RAPIDES PARISH, LOUISIANA. THE PROPERTY CONVEYED On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to adopt a resolution to request Uber Inc. and Lyft Inc. to consider adding the AlexandriaPineville, twin city area, to their respective list of municipalities approved to provide their transportation services within and authorize the President to sign the necessary documents. Copy of this resolution to be sent to the Louisiana Legislative Delegates for their support. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to authorize to enter into a Professional Services Agreement with Pan American Engineers, LLC for the modernizations of the two front elevators at the Rapides Parish Courthouse and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to authorize to advertise and receive bids for a renovation project of the Lawyers/Munsterman/Gist Building, located on Johnston Street, as requested by the Purchasing Agent. Engineering Services to be provided by Alliance Design. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to register with the nationwide Little Free Library Program and establish a “Little REGULAR MEETING NOVEMBER 13, 2018

Free Library” booth at the Rapides Parish Courthouse to promote free book exchange and reading program for the citizens of Rapides Parish. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to acknowledge the election of Mr. Brandon Barnes, employee elected, to fill the unexpired term of Mr. Kevin Kees (resigned/moved), to the Rapides Parish Fire District No. 7 Civil Service Board. Term will expire February 2, 2021. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, to authorize the Rapides Parish Highway Department to create the positions of Departmental Secretary and Office Manager, based on the job descriptions submitted to the Rapides Parish Civil Service Office. The position of Office Manager, would combine all of the duties of the existing Account Clerk position, with some of the duties of the Administrative Assistant position and would supervise the Departmental Secretary. The Highway Department Organizational Chart would be revised to reflect the changes in position. Changes would be submitted to the Rapides Parish Civil Service Board for approval, as recommended by the Road and Bridge Restructure Committee.

Discussion ensued.

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to request that the Rapides Parish Civil Service Board remove the position of Highway Superintendent from being subject to the provisions of Rapides Parish Civil Service, as recommended by the Road and Bridge Restructure Committee.

Discussion ensued.

On vote the motion carried.

On motion Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to dissolve the Rapides Parish Highway Department Asphalt Reseal Crew effective December 31, 2018 and submit the changes to the Rapides Parish Civil Service Board, as recommended by the Road and Bridge Restructure Committee.

Discussion ensued.

Mr. Richard Billings asked for a roll call vote. The vote was as follows: YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Scott Perry, Jr., Richard Vanderlick and Davron “Bubba” Moreau NAYS: Richard Billings ABSTAINED: none ABSENT: none On roll call vote the motion carried 8-1.

REGULAR MEETING

NOVEMBER 13, 2018

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to receive the required report from Acadian Ambulance under the Contract for September, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 545 80% 88.07 % Pineville - 8 minute 162 80% 82.10 % Rapides - 12 minute 223 80% 91.93 % Rapides- 20 minute 169 80% 83.43 % On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to approve the purchase of a used vehicle from Acadian Ambulance Services to be used as a service truck, for no more than $1,000.00, for Rapides Parish Fire District No. 8, as approved by the Cotile VFD Inc., Board of Directors and the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to ratify authorization for the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the Severe Weather/Storm Declaration for November 1, 2018. The Proclamation is as follows:

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with a pending emergency due to Severe Weather/Storm

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists, due to the potential for torrential rains, damaging winds and widespread power outages

WHEREAS, the potential to exhaust local resources exists, due to flash flooding, which could cause damage to roadways and property limiting Emergency Response access to the Citizens of Rapides Parish;

THEREFORE, I, Davron Moreau, President of the Rapides Parish Police Jury, by authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and All Hazard Emergency Operations Plans, be activated, if necessary.

Issued on this 1st day of November 2018 and effective at time of issuance.

Davron Moreau, President

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to add the following motions to the agenda, received after the Jury Meeting agenda was REGULAR MEETING NOVEMBER 13, 2018

posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr., Richard Vanderlick and Davron “Bubba” Moreau NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to enter into a contract with the Louisiana Department of Health, Central Louisiana Human Services District (CLHSD), for the Ninth Judicial District Court to provide [Patricia Koch] Behavioral Health Court services, for up to 75 clients a year, for three years at an amount of $202,500.00 annually, with no cost to the Police Jury and authorize the President to sign the necessary documents.

On roll call vote the motion carried unanimously.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to go into Executive Session with private counsel to discuss the status of the pending budget litigation against the District Attorney, Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish Civil Suit No. 261,465, Division F.

On roll call vote, the Jury voted unanimously to go into Executive Session at 3:45 p.m.

EXECUTIVE SESSION

The Jury came out of Executive Session at 4:32 p.m.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, there being no further business, the meeting was adjourned at 4:32 p.m.