Rapides Parish Police Jury

Posted: September 27, 2018

Notice of Regular Committee Meetings to be held on Monday, October 1, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....4 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………6 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..7 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..8 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..….10 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………12 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

OCTOBER 1, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

OCTOBER 1, 2018 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to accept Bid #2578 - Kitchen Renovations, for Fire Protection District No. 8, as substantially complete and begin the forty-five (45) day lien period, as recommended by the Engineer, Chief and Purchasing Agent. (Mr. Vanderlick)
4. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)
5. Motion to authorize to advertise to receive bids for the annual contract, for Miscellaneous Office Supplies for the inventory room, as recommended by the Purchasing Agent, to be paid from various funds. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 1, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to extend parish maintenance of Evanridge Road (Ward 1, District

• E) an additional 250 feet within the existing 50 foot right-of-way, as recommended by the Public Works Director. (Mr. Vanderlick)

4. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA DOTD District 08. (Mr. Smith)
5. Motion to approve the Federal Lands Access Program Project Memorandum of Agreement LA FLAP RAPDS VLR(1), Valentine Lake Road, and authorize the President to sign all the necessary documents, as recommended by the Public Works Director, pending Legal Counsels review. (Mr. Vanderlick)
6. Motion to authorize Mr. Greg Jones, Legal Counsel, to initiate Pineville, Louisiana and authorize the President to sign any necessary documents. (Mr. Moreau) Page | 5
7. Motion to enter into a Cooperative Endeavor with the Louisiana Department of Wildlife & Fisheries to construct a pier, along with other improvements, for the Indian Creek Recreational Area and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

OCTOBER 1, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 1, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Discuss the recent Red River Waterway Commission appointment by Governor John Bel Edwards. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 1, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development 2019-20 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Mr. Overton)
3. Motion to authorize to solicit quotations for hiring a Project Manager for administrative services for the Davis Drive Hazard Mitigation Project (FEMA-4263-DR-LA, Project Number 0004) (CFDA #97.039). This project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of acquisition of structures for a total of $114,288.00. The 25% match is being provided by the homeowner. (Mr. Bishop)
4. Motion to adopt a resolution to award the Construction contract to the Low Bidder, Progressive Construction Company, LLC, for the Red River Levee Recertification Aloha-Rigolette North Bank Project – Project No. 40PARA3301, in the amount of $1,165,466.30, contingent upon submittal of all required forms and information required under the contract provisions, the availability of funds and the concurrence of the funding agencies, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and Frye Magee, Program Consultant and authorize the President to sign same. (Mr. Moreau)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 1, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 1, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, for the Rapides Parish Highway Department to construct a school bus turnaround on the Science Hill Cemetery Road (Ward 4, District H), with the cost of materials to be paid for by the Rapides Parish School Board, pending the securing of a right-of-way and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 1, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint Mr. Steven Halbert to the Fire Protection District No. 12 Board for a two (2) year term, to fill the expired term of Mr. Elvin McCann. Term expired August 14, 2018. (Mr. Billings)
3. Motion to change the name and address of a certain polling place, Precinct S27 Beechwood United Pentecostal Church (8126 Highway 112, authorize submission to the Secretary of State. (Mr. Billings)
4. Motion to appoint or reappoint one of the nominees of Louisiana College to the Fire District #4 Civil Service Board, for a three (3) year term, to fill the expiring term of Ms. Gayle Murrell. Term will expire November 13, 2018.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Dr. Justin Caples 1587 Hwy 472

Gayle Murrell 415 East Ridge Trail

Jason Tinsley (Mr. Bishop) Page | 13

5. Motion to appoint one of the nominees of LSUA to the Rapides Parish Civil Service Board, for a three (3) year term, to fill the expiring term of Mr. Haywood Joiner. Term will expire November 10, 2018.

NAMES SUBMITTED BY LSU OF ALEXANDRIA

Dr. Eamon Halpin

Dr. Kent Lachney

Ms. Beth Whittington (Mr. Vanderlick)

6. Motion to appoint Mr. Dennis Bordelon to fill the unexpired term of Mr. Robert Miller on the Ward 10 Recreation District. Term will expire January 12, 2019. Also to reappoint Mr. Dennis Bordelon to the Ward 10 Recreation District for a five (5) year term. (Mr. Moreau)
7. Motion to request a study to restructure the Road & Bridge Department and Supervisory Areas. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 1, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 559 80% 89.80 % Pineville - 8 minute 151 80% 80.13 % Rapides - 12 minute 229 80% 89.08 % Rapides- 20 minute 194 80% 80.93 % (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL