Rapides Parish Police Jury

Posted: August 30, 2018

Notice of Regular Committee Meetings to be held on Tuesday. September 4, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee…………………………………………………......3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....7 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………9 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee……….10 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..12 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………15 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

SEPTEMBER 4, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Buckeye Water District No. 50 for being named WATER SYSTEM OF THE YEAR and presentation of a plaque (Mr. Smith)

Recognize Senator Jay Luneau, District 29 to discuss the USDA Rural Development, Rural Water Infrastructure Projects and Grants that are available (Mr. Perry)

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FINANCE COMMITTEE

SEPTEMBER 4, 2018 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory the following equipment and place it in an upcoming auction: Asset Number Description Disposal 7321 Arson – Gas Detector To be auctioned 9731 Camera To be auctioned 9800 Dell Projector To be auctioned (Mr. Overton)
4. Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory the following equipment and place it in an upcoming auction: Asset Number Description Disposal 10143 Honda Generator To be auctioned (Mr. Overton)
5. Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory program the following assets as they are no longer suitable for public use and will be disposed of as listed below: Asset Number Description Disposal 10144 Radio – EF Johnson to be used as trade-in Portable SN# 5270F3806T18531 10145 Radio – EF Johnson to be used as trade-in Portable SN# 5270F3806T20808 Page | 4

10228 Laptop Computer to be auctioned Itronix 10239 Radio – EF Johnson to be used as trade-in SN# 5270F0107T33829 10240 Radio – EF Johnson to be used as trade-in SN# 5270F0107T33819 10241 Radio – EF Johnson to be auctioned Mobile SN# 5477H1007T50108 10242 Radio – EF Johnson to be auctioned Mobile SN# 5477H1007T50132 10405 Camper Shell to be auctioned 9221 1996 Dodge Truck to be auctioned VIN# 1B7AF13YXTJ159356 (Mr. Overton)

6. Motion to authorize the Rapides Parish Police Jury President to execute the Local Service Agreement between Fire District No. 18 and the Rapides Parish Sales and Use Tax Department for the collection of sales and use tax. (Mr. Overton)
7. Motion to authorize to delete from the Rapides Parish Fire District No. 7 Asset/Inventory, the vehicle listed below, as it is no longer needed, as recommended by Ruby-Kolin Volunteer Fire Department Board of Directors on August 22, 2018. Asset Number Description Disposal 10645 2002 Chevrolet Tahoe to be sold (Mr. Smith/Mr. Bishop)
8. Motion to authorize Rapides Parish Fire District No. 10 to purchase a used ambulance (2005) from Acadian Ambulance for the amount of $11,200.00 as recommended by the Plainview Volunteer Fire Department Board and Fire Chief. (Mr. Billings) Page | 5
9. Recognize Ms. Laura Ayres for an update on the Rapides Parish Library. (Mr. Perry)
10. Motion to request the Police Jury to authorize the purchase of Lot 1 and part of Lot 2, Square 32, Alexandria, La. bearing the address of 421 Lee St., Alexandria, La. to be utilized for additional office space, storage and thirty five (35) parking spaces with the purchase price of $310,000 to be paid to Lee Gateway Development LLC with Library funds, conditioned upon the property having been appraised and clear title, pending Legal Counsel’s review and authorize the Police Jury President to sign all necessary documents. (Mr. Fountaine)
11. Motion to adopt a resolution providing for the incurring of debt and issuance of Four Hundred Thousand Dollars ($400,000) of Public Improvement Sales Tax Bonds, Series 2018, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Bonds; designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; and providing for other matters in connection therewith. (Mr. Bishop)
12. Motion to delete from the Rapides Parish Fire District No. 5 the following vehicles as surplus to be donated to various other Rapides Parish Fire Districts as requested by the Fire District No. 5 Board of Directors:

Asset Number Description Reason for Disposal 7653 1990 GMC Truck Donation 7654 1990 GMC Truck Donation 7655 1990 GMC Truck Donation (Mr. Billings)

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13. Motion to authorize to advertise for bids, for the demolition of a building, for Rapides Parish Fire Protection District No. 5 as requested and approved by the Oak Hill Volunteer Fire Department Board of Directors. (Mr. Billings)
14. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2017, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Mr. Moreau)
15. Motion to adopt a resolution approving the issuance, sale and delivery of not exceeding $2,485,000 of Taxable Sewer Revenue Bonds of Sewerage District No. 2 of Rapides Parish, Louisiana, and other matters relating thereto. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 4, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve a “Trick or Treating” Event at the Cotile Lake Recreation Area for Saturday, October 27, 2018, with extended gate hours to accommodate the event. (Mr. Vanderlick)
4. Motion to authorize Mrs. Shirley Franks, 713 Highway 8, Lena, LA 71447, District E, as a Hardship Case. (Proper paperwork has been received) (Mr. Vanderlick)
5. Motion to grant approval to Ahern Subdivision for .09 (nine tenths) of an acre pending approval of the Rapides Parish Health Unit. (Mr. Vanderlick)
6. Motion to authorize to receive bids for the purchase of automatic gate access equipment for Cotile Recreation as requested by Cotile Lake Study Committee. (Mr. Vanderlick)
7. Motion to adopt an ordinance to reduce the speed limit from 25 mph to 15 mph on Le Bayou Drive, Ward 1, District E, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Vanderlick) Page | 8
8. Motion to discuss and clarify ordinance regarding Construction on Rapides Parish Lakes (Chapter 6½ Article V). (Mr. McGlothlin)
9. Motion to allow Village of Forest Hill to annex a ten foot wide section down the east side of Parish owned Elwood Road (to allow for several residents who have asked to be annexed into the corporate limits of Forest Hill). (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

SEPTEMBER 4, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Charlton Northington for an update on the Rapides Parish Coliseum. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

SEPTEMBER 4, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify authorization for the President to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and, 2) authorize the President to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members:

Members New Term Dates Valerie Aymond 10/1/2018 – 10/1/2021 Tim Dousay 10/1/2018 – 10/1/2021 Michael Johnson 10/1/2018 – 10/1/2021 Debbie Norman 10/1/2018 – 10/1/2021 Jeff Ryan 10/1/2018 – 10/1/2021 Joan Lee 10/1/2018 – 10/1/2021 Jeff Johnson 10/1/2018 – 10/1/2021 Haywood Joiner 10/1/2018 – 10/1/2021 David Broussard 10/1/2018 – 10/1/2021 Chad Bynog 10/1/2018 – 10/1/2021 Rich Dupree 10/1/2018 – 10/1/2021 (Mr. Bishop)

3. Motion to enter into an Cooperative Endeavor between Rapides Parish Fire District No. 5 and Rapides Parish Fire District No. 15 to donate to Fire District No. 15 Asset# 7655 (1990 GMC Truck) bearing VIN# 1GDM7H 1J5LJ607282 as requested by Fire District No. 5 Board of Directors. (Mr. Vanderlick)

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4. Motion to enter into an Cooperative Endeavor between Rapides Parish Fire District No. 5 and Rapides Parish Fire District No. 18 to donate to Fire District No. 18 Asset# 7654 (1990 GMC Truck) bearing VIN# 1GDM7H1J7LJ607400 as requested by Fire District No. 5 Board of Directors. (Mr. Overton)
5. Motion to enter into an Cooperative Endeavor between Rapides Parish Fire District No. 5 and the Town of Glenmora to donate to the Town of Glenmora Asset# 7653 (1990 GMC Truck) bearing VIN# 1GDM7H1J7LJ607395 as requested by Fire District No. 5 Board of Directors. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

SEPTEMBER 4, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Blake Steiner, RAPC for an update on the Building Permits. (Mr. Perry)
3. Motion to approve contract with Meyer, Meyer, LaCroix & Hixson, Inc., for the Gateway from I-49 to England Airpark Project S. P. No. H.007538 (Ward 8, District I) and authorize the President to sign all the necessary documents, as recommended by the Public Works Director, pending approval by the Parish Legal Counsel. (Mr. Perry)

amount of $9,902.60 (includes $24,000 in liquidated damages), for a total contract amount of $1,870,983.23, to address completed unit price changes and miscellaneous items not anticipated or covered in the original contract, but were required to complete the project, as recommended by Ballard CLC, Inc. Engineers and also to extend the contract time from 280 days to 374 days and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

SEPTEMBER 4, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to ratify the acceptance of a donation from the Rapides Parish Sheriff’s Office, of a 2013 Ford Van VIN# 1FBSS3BL4DDA49460, to the Rapides Parish Police Jury Office to be utilized by the Courthouse Maintenance/Cleanup crew. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

SEPTEMBER 4, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

SEPTEMBER 4, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution approving the holding of an election in Gravity Drainage District No.2 of the Parish of Rapides, State of Louisiana, on Saturday, December 8, 2018, to authorize the levy of a special tax therein. (READ ALL) (Mr. Vanderlick)
3. Motion to reappoint Mr. Zack Daughtry on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. (Mr. Perry)
4. Motion to reappoint Mr. Buck Vandersteen on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. (Mr. Perry)
5. Motion to reappoint Mr. Blake Jenkins on the Buckeye Recreation Board for a five (5) year term. Term will expire September 13, 2018. (Mr. Smith)
6. Motion to reappoint Mr. Melvin Christy on the Fire District No. 3 Civil Service Board, Police Jury appointment, for a three (3) year term. Term will expire October 10, 2018. (Mr. Moreau)

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7. Motion to reappoint Mr. John Miller on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. (Mr. Moreau)
8. Motion to reappoint Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term expired May 9, 2018. (Mr. Perry)
9. Motion to receive the 2019 Humana Group Medicare Renewal. (Mr. Billings)
10. Motion to appoint Mr. Michael Jones on the Housing Authority Board to fill the unexpired term of Mr. Billy Norris. Term will expire November 9, 2021. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 4, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 569 80% 88.22 % Pineville - 8 minute 149 80% 81.88 % Rapides - 12 minute 275 80% 88.73 % Rapides- 20 minute 179 80% 81.01 % (Mr. Billings)

3. Motion to authorize to renew the contract between Fire Protection District No. 11 and the Spring Creek Volunteer Fire Department, to provide fire protection services for a ten (10) year period effective September 10, 2018, and authorize the President to sign. (Mr. Billings)
4. Motion to authorize the renewal of the annual commercial auto, equipment and property insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL