Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — August 13, 2018
Start: 2018-08-13T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

August 13, 2018 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

August 13, 2018 other

Open official PDF ↗ 8 pages sha256:1ea1b57d61e3…

Posted August 9, 2018

REGULAR SESSION

AUGUST 13, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 9, 2018 and July 30, 2018 Special Session, as published in the Official Journal.
Motion that approved bills be paid.
Motion to accept the Treasurer’s Report. (Finance 8/6)
Recognize Ms. Debra Dunn of Payne, Moore & Harrington for an update on the Police Jury audit. (Finance 8/6)
Motion to adopt a proclamation proclaiming the month of October, 2018 as Dysautonomia Awareness Month. (Mr. Moreau) REGULAR MEETING AUGUST 13, 2018

pg. 2

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

**Mr. Kenneth Wilson on the Waterworks District 11A for a five (5) year term. Term expired July 13, 2018. (June 11 To be announced) **Mr. Elvin McCann on the Fire District No. 12 Board for a two (2) year term. Term will expire August 14, 2018. **Mr. Zack Daughtry on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. ** Mr. Buck Vandersteen on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. **Mr. Blake Jenkins on the Buckeye Recreation District for a five (5) year term. Term will expire September 9, 2018. **Mr. David Bates on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Ernest Bowman on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. David Butler on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Tom Nash on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Melvin Christy on the Fire District No. 3 Civil Service Board, Police Jury appointment, for a three (3) year term. Term will expire October 10, 2018. **Mr. Paul Williams on the Sewerage District No. 1 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Calvin Malone on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. John Miller on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. T.J. Spier on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term expired May 9, 2018. (May 14 and June 11 agenda to be announced)

Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, to authorize the continuation and rededication of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
Motion to adopt a resolution ordering and calling a special election to be held in Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury) REGULAR MEETING AUGUST 13, 2018

pg. 3

Motion to adopt a resolution ordering and calling a special election to be held in Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
Motion to adopt a resolution ordering and calling a special election to be held in Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
Motion to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the following equipment as they are no longer suitable for public use: Asset Number Description Disposal 10799 Kodak Scanner to be auctioned 9949 Digital Camera to be auctioned (Finance 8/6)
Motion to delete from the Ninth Judicial District Judges Asset/Inventory Program the following equipment as is it broken and no longer suitable for public use: Asset Number Description Disposal 10702 Video Conference Scrap–placed in System auction (Finance 8/6)
Motion to award RFP No. 2657 – Janitorial Services for Region 6 Office to the lowest bidder, Donald’s Janitorial Service for $600.00 monthly contingent on submittal of paperwork for insurance, as recommended by the Purchasing Agent. (Finance 8/6)
Motion to accept the Public Works Director's Report. (Public Works 8/6)

REGULAR MEETING

AUGUST 13, 2018

pg. 4

Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to level and repair certain roads in the Town of Glenmora, so that they may be chip sealed by the Parish Crews or micro-surfaced by a contractor, to be paid out of Town’s portion of Road District No. 1A Funds and authorize the President to sign. Roads are as follows: 7th Street and 12th Street 7th Avenue and 9th Avenue (Public Works 8/6)
Motion to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2651 to delete the Calvin Merchant Road and Lotts Road (District H, Ward 5) and the Blue Lake Road (Forest Hill) (District H, Ward 4), at a decreased cost of approximately $140,137.00 and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Public Works 8/6)
Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company Bid No. 2651 to add O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street (District E, Ward 7) at an additional cost of approximately $90,737.46 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Public Works 8/6)
Motion to approve the pile driving contract with Lowe’s Construction, LLC, for the Price Road Bridge Project, at a minimum of $52,000.00 and a maximum of $98,000.00. (Public Works 8/6)
Motion to authorize to advertise for bids for the purchase of a used forklift to be paid from Coliseum Funds, as recommended by the Treasurer. (Coliseum 8/6)

REGULAR MEETING

AUGUST 13, 2018

pg. 5

Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2651, as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. (Workforce 8/6)
Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to purchase one (1) F250 Ford Extended Cab Utility Bed Truck State Contract #4400010204, from Hixson-Autoplex, in the amount of $32,661.00, one (1) Kubota D1105 Series Zero-Turn Mower – State Contract #4400010270, From Oakdale Motors, in the amount of $12,903.54.00 and one (1) RTVX1140 – Side by Side (three quotes obtained) from Oakdale Motors, in the amount of $15,350.00 for use in the corporate limits of the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, Town’s portion, as approved by the Treasurer and authorize the President to sign same. (Workforce 8/6)
Motion to approve Change Order No. 3 for the Masonic Drive Drainage Improvement Project, Project No. 1786-079-0002, for a decreased amount of $6,097.40, for a total contract amount of $1,854,983.23, to address completed unit price changes and miscellaneous items not anticipated or covered in the original contract but were required to complete the project, as recommended by Ballard CLC, Inc. Engineers and also to extend contract time from 280 days to 406 days and authorize the President to sign same. (Grants 8/6)
Motion to authorize/ratify the Declaration of Public Emergency under LSA R.S. 38:2211, et seq, by the Rapides Parish Police Jury through its President, on July 25, 2018, regarding the failure of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and the need to immediately contract to replace same, in accordance with the provisions of LSA R.S. 38:2212, and declaration that such structural damage and extreme heat conditions warrant the Rapides Parish Police Jury to take immediate action to repair the damages without compliance with the provisions of LSA R.S. 38:2211 et seq. (Courthouse 8/6)

REGULAR MEETING

AUGUST 13, 2018

pg. 6

Motion to authorize/ratify the President of the Rapides Parish Police Jury to enter into a Public Emergency contract under the July 25, 2018, Declaration of Public Emergency under LSA R.S. 38:2212(P), for the immediate replacement of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and such structural damage and extreme heat conditions warrant the contract without compliance with the provisions of LSA R.S. 38:2211 et seq. (Courthouse 8/6)
Motion to adopt a resolution authorizing the President to sign a Capital Outlay request for the renovation of the elevators at the Rapides Parish Courthouse, to the State of Louisiana, Division of Administration, Office of Facility Planning and Control, FP&C Project No. 50-J40-17-01. Copy of resolution to be sent to our Louisiana Legislative Delegation. (Courthouse 8/6)
Motion to enter into class action lawsuit to recover additional dollars under the PAYMENTS IN LIEU OF TAXES ACT (PILT) for fiscal years 2015, 2016, and 2017, as recommended by Legal Counsel and the Parish Treasurer and authorize the President to sign any necessary documents. (Parochial 8/6)
Motion for the Rapides Parish Police Jury to enter into a ten (10) year lease agreement, with the Rapides Area Planning Commission, to lease the Lawyers (Munsterman) Building for $4,200.00 a month and authorize the President to sign same. (Parochial 8/6)

Amend motion to approve an Intergovernmental Agreement and Lease Agreement with Rapides Parish Area Planning Commission, for renovations to and lease of 701 Johnston Street, Alexandria, Louisiana building (old Gist Lawyers Building), and ordinance authorizing same, and authorizing any technical language changes necessary for execution of agreement upon approval of legal counsel and Jury President and authorize President to sign same.

Motion to acknowledge the election of Ms. Angelique Francisco, employee elected, to the Rapides Parish Civil Service Board, to fill the expiring term of Mr. David Humphries. Mr. Humphries term will expire August 17, 2018. (Personnel 8/6) REGULAR MEETING AUGUST 13, 2018

pg. 7

Motion to receive the required report from Acadian Ambulance under the Contract for June, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 580 80% 89.66% Pineville - 8 minute 137 80% 81.75% Rapides - 12 minute 238 80% 88.24% Rapides - 20 minute 192 80% 81.77% (Insurance 8/6)
Motion to authorize Fire Protection District No. 8 to create three (3) additional, 28 hour per week, Firefighter positions, as requested by the Cotile Volunteer Fire Department Board of Directors and Fire Chief and authorize the President to sign necessary documents. (Insurance 8/6)
Motion to proclaim September 15, 2018 as Rapides Parish Fire Fighter Appreciation Day in Rapides Parish. (Insurance 8/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

Motion to appoint Ms. Dana Cox to fill the unexpired five (5) year term of Mrs. Patsy Barber, representing District E, on the Rapides Parish Library Board. Term will expire October 12, 2021. Ms. Patsy Barber no longer lives in District E. (Mr. Vanderlick)
Motion to approve a Cooperative Endeavor Agreement between RPPJ & Rapides Parish Fire Districts #15, #16, #14 & # 8 and CLECO, to provide backup/supplemental fire protection and emergency services to the Brame Energy Center (Rodemacher Plant) and ordinance authorizing same, and authorizing any technical language changes necessary for execution of agreement upon approval of legal counsel and Jury President; and authorize the President to sign any necessary documents. (Mr. Vanderlick) REGULAR MEETING AUGUST 13, 2018

pg. 8

Motion to authorize to purchase for Rapides Parish Fire District No. 5, one

(1) 2018 Ram 3500 pickup for the purpose of a brush unit, off State Contract No. 4400010205 for the amount of $35,841.89, as requested by the Assistant Fire Chief and Oak Hill Fire Department, to be paid out of Fire District No. 5 Funds. (Mr. Billings)

Motion to discuss 2019 budget. (Mr. Bishop)
Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five year period. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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August 13, 2018 other

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The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, August 13, 2018, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Davron “Bubba” Moreau, President, Richard Vanderlick, Vice President, and Police Jurors: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr.

Members absent were: Richard Billings.

Also present were Mr. Bruce Kelly, Treasurer; Ms. Donna Andries, Sales & Use Tax Administrator; Chief Randy McCain, Fire District No. 2; Ms. Elaine Morace, WIA Operations Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Linda Sanders, Civil Service Director; Ms. Lin Stewart, Registrar of Voters; Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Theodore Fountaine.

The Pledge of Allegiance was led by Mr. Ollie Overton.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Davron “Bubba” Moreau, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 9, 2018 and Special Session July 30, 2018, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, that approved bills be paid. On vote the motion.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to recognize Ms. Deborah Dunn of Payne, Moore & Harrington for an update on the Police Jury audit.

Ms. Deborah Dunn, Payne, Moore & Harrington, presented a brief update on the audit for the year ending December 31, 2017 and also for the Rapides Parish Coliseum Authority from September 1, 2017 through December 31, 2017. Ms. Dunn highlighted the financial statements and various funds. Some of the findings REGULAR MEETING AUGUST 13, 2018

were records keeping, verification of payroll sheets, processing payrolls, purchase orders, ethics, budget preparation, payroll theft and misuse of public funds, as related to Fire District No. 7. Ms. Dunn stated they have included with their findings, a recommendation to management to address these issues, which some have already been addressed. The final piece of information, which they call a stats 114 letter, is a communication that their professional standards require them to share with those parts of governance, which is the Jury and it basically just highlights the experience.

Discussion ensued.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to adopt a proclamation proclaiming the month of October, 2018 as Dysautonomia Awareness Month. PROCLAMATION WHEREAS, dysautonomia is a group of medical conditions that result in a malfunction of the autonomic nervous system, which is responsible for “automatic” bodily functions such as respiration, heart rate, blood pressure, digestion, temperature control and more;

WHEREAS, some forms of dysautonomia are considered rare diseases, such as Multiple System Atrophy and Pure Autonomic Failure, while other forms of dysautonomia are common, impacting millions of people in the US and around the world, such as Diabetic Autonomic Neuropathy, Neurocardiogenic Syncope and Postural Orthostatic Tachycardia Syndrome;

WHEREAS, dysautonomia impacts people of any age, gender, race or background, including many individuals living in Rapides Parish;

WHEREAS, some forms of dysautonomia can be very disabling and this disability can result in social isolation, stress on the families of those impacted, and financial hardship;

WHEREAS, some forms of dysautonomia can result in death, causing tremendous pain and suffering for those impacted and their loved ones;

WHEREAS, increased awareness about dysautonomia will help patients get diagnosed and treated earlier, save lives, and foster support for individuals and families coping with dysautonomia in our community;

WHEREAS, The Dysautonomia International-Louisiana Support Group is an organization that advocates on behalf of patients living with dysautonomia, encourages communities to celebrate Dysautonomia Awareness Month each October around the world;

WHEREAS, we seek to recognize the contributions of the professional medical community, patients and family members who are working to educate our citizenry about dysautonomia in Rapides Parish.

NOW, THEREFORE, I, Davron “Bubba” Moreau, President of the Rapides Parish Police Jury, do hereby proclaim the month of October as,

REGULAR MEETING

AUGUST 13, 2018

DYSAUTONOMIA AWARENESS MONTH throughout Rapides Parish, Louisiana.

THUS DONE AND PASSED this 13th day of August, 2018.

The following appointments were announced for the next meeting:

**Mr. Kenneth Wilson on the Waterworks District 11A for a five (5) year term. Term expired July 13, 2018. (June 11 to be announced) **Mr. Elvin McCann on the Fire District No. 12 Board for a two (2) year term. Term will expire August 14, 2018. **Mr. Zack Daughtry on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. ** Mr. Buck Vandersteen on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. **Mr. Blake Jenkins on the Buckeye Recreation District for a five (5) year term. Term will expire September 9, 2018. **Mr. David Bates on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Ernest Bowman on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. David Butler on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Tom Nash on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Melvin Christy on the Fire District No. 3 Civil Service Board, Police Jury appointment, for a three (3) year term. Term will expire October 10, 2018. **Mr. Paul Williams on the Sewerage District No. 1 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Calvin Malone on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. John Miller on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. T.J. Spier on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term expired May 9, 2018. (May 14 and June 11 agenda to be announced)

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Kenneth Wilson to the Waterworks District 11A Board for a five (5) year term. Term will expire July 13, 2023. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. David Bates to the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2024. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Ernest Bowman on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2024. On vote the motion carried. REGULAR MEETING AUGUST 13, 2018

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. David Butler to the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2024. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Paul Williams to the Sewerage District No. 1 Board for a four (4) year term. Term will expire October 12, 2022. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Calvin Malone to the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2022. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. T.J. Spier to the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2022. On vote the motion carried.

The following resolution was offered by Mr. Richard Vanderlick and seconded by Mr. Scott Perry: RESOLUTION

A resolution ordering and calling a special election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, to authorize the continuation and rededication of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, DECEMBER 8, 2018, between the hours of seven o'clock (7:00) a.m. and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

PROPOSITION

(MILLAGE CONTINUATION & REDEDICATION)

Shall Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana (the “District”), be authorized to continue to levy the tax REGULAR MEETING AUGUST 13, 2018

authorized at an election held on July 19, 2008 (the “Tax”), at a rate of twenty-nine and eleven hundredths (29.11) mills on all property subject to taxation within the District (an estimated $118,000 reasonably expected at this time to be collected from the levy of the Tax for an entire year) for an additional ten (10) years, beginning with the year 2020 and ending with the year 2029, and shall the District be further authorized to rededicate the use of the proceeds of the Tax, heretofore or hereafter received, for the purpose of acquiring, constructing, improving, maintaining or operating fire protection and emergency medical service facilities, vehicles and equipment, including both movable and immovable property, and including paying the cost of obtaining water for fire protection purposes, said millage to represent a nine and eleven hundredths (9.11) mills increase (due to reassessment) over the 20 mills authorized to be levied through the year 2019 pursuant to the election held on July 19, 2008?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a newspaper of general circulation within the District, published in Alexandria, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety

(90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of Special Election, the President is authorized and directed to make any amendments to the foregoing proposition that may be required to comply with any state or federal regulatory agencies.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, on MONDAY, JANUARY 14, 2019, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Monday, January 14, 2019, as provided in Section 3 hereof. All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

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AUGUST 13, 2018

SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to continue to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Sean McGlothlin, Scott Perry, Jr., Richard Vanderlick and Davron “Bubba” Moreau NAYS: None ABSENT: Richard Billings And the resolution was declared adopted on this, the 13th day of August, 2018.

/s/ Laurel Smith /s/ Davron Moreau Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

PROPOSITION

(MILLAGE CONTINUATION & REDEDICATION)

REGULAR MEETING

AUGUST 13, 2018

Shall Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana (the “District”), be authorized to continue to levy the tax authorized at an election held on July 19, 2008 (the “Tax”), at a rate of twenty-nine and eleven hundredths (29.11) mills on all property subject to taxation within the District (an estimated $118,000 reasonably expected at this time to be collected from the levy of the Tax for an entire year) for an additional ten (10) years, beginning with the year 2020 and ending with the year 2029, and shall the District be further authorized to rededicate the use of the proceeds of the Tax, heretofore or hereafter received, for the purpose of acquiring, constructing, improving, maintaining or operating fire protection and emergency medical service facilities, vehicles and equipment, including both movable and immovable property, and including paying the cost of obtaining water for fire protection purposes, said millage to represent a nine and eleven hundredths (9.11) mills increase (due to reassessment) over the 20 mills authorized to be levied through the year 2019 pursuant to the election held on July 19, 2008?

The said special election shall be held at the polling places for the following precincts, which polls will open at seven o'clock (7:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit: PRECINCTS S27 (IN PART) S28 (IN PART) S29 The polling places at the precincts set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-inCharge and Commissioners, respectively, shall be those persons designated according to law.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, on MONDAY, JANUARY 14, 2019, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13th day of August, 2018. REGULAR MEETING AUGUST 13, 2018

ATTEST: /s/ Davron Moreau President /s/ Laurel Smith Secretary

The following resolution was offered by Mr. Craig Smith and seconded by Mr. Joe Bishop: RESOLUTION

A resolution ordering and calling a special election to be held in Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District No. 6A of the Parish of Rapides, State of Louisiana (the "District"), that:

PROPOSITION

(MILLAGE CONTINUATION)

Shall Road District No. 6A of the Parish of Rapides, State of Louisiana (the "District"), continue to levy a sixty-three and seven hundredths (63.07) mills tax on all the property subject to taxation in the District (an estimated $256,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029, for the purpose of constructing, maintaining and keeping in repair the public roads, highways and bridges and drainage facilities within the District, said millage to represent a thirteen and seven hundredths (13.07) mills increase (due to reassessment) over the 50 mills authorized to be levied through the year 2019 pursuant to an election held on July 19, 2008?

first publication to be made not less than forty-five (45) days nor more than ninety

(90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 13th day of August, 2018.

/s/ Laurel Smith /s/ Davron Moreau Secretary President EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

PROPOSITION

(MILLAGE CONTINUATION)

The polling places at the precincts set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-inCharge and Commissioners, respectively, shall be those persons designated according to law.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13th day of August, 2018.

ATTEST: /s/ Davron Moreau President /s/ Laurel Smith Secretary

The following resolution was offered by Mr. Craig Smith and seconded by Mr. Joe Bishop: RESOLUTION

A resolution ordering and calling a special election to be held in Subof Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of SubRoad District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana (the "District"), that:

ordered to be held in the District on SATURDAY, DECEMBER 8, 2018, between the hours of seven o'clock (7:00) a.m. and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

PROPOSITION

(MILLAGE)

the Parish of Rapides, State of Louisiana (the "District"), levy a fifteen

(15) mills tax on all the property subject to taxation in the District (an estimated $258,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028, for the purpose of constructing, improving, maintaining and keeping in repair the public roads, highways and bridges and drainage facilities within the District?

(90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Section 3 hereof. All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 13th day of August, 2018.

/s/ Laurel Smith /s/ Davron Moreau Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

and the Constitution of the United States, the following proposition, to-wit:

PROPOSITION

(MILLAGE)

the Parish of Rapides, State of Louisiana (the "District"), levy a fifteen

(15) mills tax on all the property subject to taxation in the District (an estimated $258,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028, for the purpose of constructing, improving, maintaining and keeping in repair the public roads, highways and bridges and drainage facilities within the District?

The said special election shall be held at the polling places for the following precincts, which polls will open at seven o'clock (7:00) a.m. and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to wit: PRECINCTS N12 (IN PART) N17 (IN PART) N22 (IN PART) N23 N24AK N24LZ N25 N26AK (IN PART) N26LZ (IN PART) The polling places at the precincts set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-inCharge and Commissioners, respectively, shall be those persons designated according to law.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13th day REGULAR MEETING AUGUST 13, 2018

of August, 2018.

ATTEST: /s/ Davron Moreau President

/s/ Laurel Smith Secretary

The following resolution was offered by Mr. Craig Smith and seconded by Mr. Joe Bishop: RESOLUTION A resolution ordering and calling a special election to be held in Subof Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of SubRoad District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana (the "District"), that:

PROPOSITION

(MILLAGE)

the Parish of Rapides, State of Louisiana (the "District"), levy a fifteen

(15) mills tax on all the property subject to taxation in the District (an estimated $114,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028, for the purpose of constructing, improving, maintaining and keeping in repair the public roads, highways and bridges and drainage facilities within the District?

first publication to be made not less than forty-five (45) days nor more than ninety

(90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of Special Election, the President is authorized and directed to make any amendments to the foregoing propositions that may be required to comply with any state or federal regulatory agencies.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt REGULAR MEETING AUGUST 13, 2018

consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 13th day of August, 2018.

/s/ Laurel Smith /s/ Davron Moreau Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

(15) mills tax on all the property subject to taxation in the District (an estimated $114,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for a period of ten (10) years, beginning with the year 2019 and ending with the year 2028, for the purpose of constructing, improving, maintaining and keeping in repair the public roads, highways and bridges and drainage facilities within the District?

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13th day of August, 2018.

ATTEST: /s/ Davron Moreau President /s/ Laurel Smith Secretary

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the following equipment as they are no longer suitable for public use: Asset Number Description Disposal 10799 Kodak Scanner to be auctioned 9949 Digital Camera to be auctioned On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to delete from the Ninth Judicial District Judges Asset/Inventory Program the following equipment as is it broken and no longer suitable for public use: Asset Number Description Disposal 10702 Video Conference Scrap–placed in System auction On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to award RFP No. 2657 – Janitorial Services for Region 6 Office to the lowest bidder, Donald’s Janitorial Service for $600.00 monthly contingent on submittal of paperwork for insurance, as recommended by the Purchasing Agent. On vote the motion carried. REGULAR MEETING AUGUST 13, 2018

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to level and repair certain roads in the Town of Glenmora, so that they may be chip sealed by the Parish Crews or micro-surfaced by a contractor, to be paid out of Town’s portion of Road District No. 1A Funds and authorize the President to sign. Roads are as follows: 7th Street and 12th Street 7th Avenue and 9th Avenue On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2651 to delete the Calvin Merchant Road and Lotts Road (District H, Ward 5) and the Blue Lake Road (Forest Hill) (District H, Ward 4), at a decreased cost of approximately $140,137.00 and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company Bid No. 2651 to add O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street (District E, Ward

at an additional cost of approximately $90,737.46 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, to approve the pile driving contract with Lowe’s Construction, LLC, for the Price Road Bridge Project, at a minimum of $52,000.00 and a maximum of $98,000.00. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to authorize to advertise for bids for the purchase of a used forklift to be paid from Coliseum Funds, as recommended by the Treasurer. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Boyce to overlay O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2651, as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to enter into REGULAR MEETING AUGUST 13, 2018

an Intergovernmental Agreement with the Town of Glenmora to purchase one (1) F250 Ford Extended Cab Utility Bed Truck State Contract #4400010204, from Hixson-Autoplex, in the amount of $32,661.00, one (1) Kubota D1105 Series Zero-Turn Mower – State Contract #4400010270, From Oakdale Motors, in the amount of $12,903.54.00 and one (1) RTVX1140 – Side by Side (three quotes obtained) from Oakdale Motors, in the amount of $15,350.00 for use in the corporate limits of the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, Town’s portion, as approved by the Treasurer and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, to approve Change Order No. 3 for the Masonic Drive Drainage Improvement Project, Project No. 1786-079-0002, for a decreased amount of $6,097.40, for a total contract amount of $1,854,983.23, to address completed unit price changes and miscellaneous items not anticipated or covered in the original contract but were required to complete the project, as recommended by Ballard CLC, Inc. Engineers and also to extend contract time from 280 days to 406 days and authorize the President to sign same.

The motion died for a lack of a second.

Mr. Greg Jones stated that for the record, the request for the change order dies when the motion dies.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to authorize/ratify the Declaration of Public Emergency under LSA R.S. 38:2211, et seq, by the Rapides Parish Police Jury through its President, on July 25, 2018, regarding the failure of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and the need to immediately contract to replace same, in accordance with the provisions of LSA R.S. 38:2212, and declaration that such structural damage and extreme heat conditions warrant the Rapides Parish Police Jury to take immediate action to repair the damages without compliance with the provisions of LSA R.S. 38:2211 et seq. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize/ratify the President of the Rapides Parish Police Jury to enter into a Public Emergency contract under the July 25, 2018, Declaration of Public Emergency under LSA R.S. 38:2212(P), for the immediate replacement of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and such structural damage and extreme heat conditions warrant the contract without compliance with the provisions of LSA R.S. 38:2211 et seq. On vote the motion carried.

The next motion was to adopt a resolution authorizing the President to sign a Capital Outlay request for the renovation of the elevators at the Rapides Parish Courthouse, to the State of Louisiana, Division of Administration, Office of Facility Planning and Control, FP&C Project No. 50-J40-17-01. Copy of resolution to be sent to our Louisiana Legislative Delegation.

Mr. Sean McGlothlin stated he wanted to clarify, this wasn’t Capital Outlay money. This was money that Senator Luneau and Governor John Bel Edwards dedicated to this project to repair these elevators. We are having to send parts to REGULAR MEETING AUGUST 13, 2018

the fabricator to get the elevator fixed. If this motion passes, he would like to see the Jury send a letter to the Governor and Senator Jay Luneau thanking them for this expropriation of cash money for the dire need we have.

Mr. Greg Jones stated this did not come through the general appropriation procedures, it was expedited by the Governor and Senator Luneau so that we could get those elevators fixed.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to adopt a resolution authorizing the President to sign a Cooperative Endeavor agreement with the State of Louisiana, Office of Facility Planning & Control of the Division of Administration, for the renovation of the elevators at the Rapides Parish Courthouse, FP&C Project No. 50-J40-17-01. Copy of resolution to be sent to our Governor John Bel Edwards and Senator Jay Luneau for their help in obtaining this money for the dire need of repairs of the elevators. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, to enter into class action lawsuit to recover additional dollars under the PAYMENTS IN LIEU OF TAXES ACT (PILT) for fiscal years 2015, 2016, and 2017, as recommended by Legal Counsel and the Parish Treasurer and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, for the Rapides Parish Police Jury to enter into a ten (10) year lease agreement, with the Rapides Area Planning Commission, to lease the Lawyers (Munsterman) Building for $4,200.00 a month and authorize the President to sign same.

YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton and Scott Perry, Jr., NAYS: None ABSENT: Richard Billings ABSTAINED: Sean McGlothlin, Davron “Bubba” Moreau and Richard Vanderlick

On vote the motion carried 5-0.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to acknowledge the election of Ms. Angelique Francisco, employee elected, for a five

(5) year term to the Rapides Parish Civil Service Board, to fill the expiring term of Mr. David Humphries. Term will expire August 17, 2023. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to receive the required report from Acadian Ambulance under the Contract for June, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 580 80% 89.66% Pineville - 8 minute 137 80% 81.75% Rapides - 12 minute 238 80% 88.24% Rapides - 20 minute 192 80% 81.77% On vote the motion carried. REGULAR MEETING AUGUST 13, 2018

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to authorize Fire Protection District No. 8 to create three (3) additional, 28 hour per week, Firefighter positions, as requested by the Cotile Volunteer Fire Department Board of Directors and Fire Chief and authorize the President to sign necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to proclaim September 15, 2018 as Rapides Parish Fire Fighter Appreciation Day in Rapides Parish. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to appoint Ms. Dana Cox to fill the unexpired five (5) year term of Dr. Patsy Barber, representing District E, on the Rapides Parish Library Board. Term will expire October 12, 2021. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to approve an Intergovernmental Agreement between RPPJ & Rapides Parish Fire Districts #15, #16, #14 & # 8 and CLECO, to provide backup/supplemental fire protection and emergency services to the Brame Energy Center (Rodemacher Plant) and ordinance authorizing same, and authorizing any technical language changes necessary for execution of agreement upon approval of legal counsel and Jury President; and authorize the President to sign any necessary documents.

Mr. Greg Jones, Legal Counsel, stated that the Jury had worked with Cleco towards this agreement to provide primary first responder service at the Rodemacher Plant, however, they want to do a Cooperative Endeavor agreement to contract with the Jury and Fire Districts #15, #14, #16 and #8, which are adjacent to the Rodemacher Plant, for supplemental backup fire protection. Cleco being a good community partner, over the next five years through this Cooperative Endeavor Agreement will be providing $1,100,000 in financial aid, that will be directed to those fire districts in that area. This will greatly enhance their equipment, their training and their readiness of the four districts to respond to fire protection and emergency services.

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to authorize to purchase for Rapides Parish Fire District No. 5, one (1) 2018 Ram 3500 pickup for REGULAR MEETING AUGUST 13, 2018

the purpose of a brush unit, off State Contract No. 4400010205 for the amount of $35,841.89, as requested by the Assistant Fire Chief and Oak Hill Fire Department, to be paid out of Fire District No. 5 Funds. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to discuss the 2019 budget.

Mr. Joe Bishop stated he wanted the Department Heads and anybody getting any kind of funding out of the General Funds, to submit a written formal budget to each Juror to evaluate and make sure that according to our budget, we can approve it this year, for 2019.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, that it is required for anyone receiving any kind of funding out of the General Fund budget for 2019, submit in writing, a formal budget to each of the Police Juror’s to evaluate and make sure according to the budget that it can be approved for the 2019 budget.

Discussion ensued.

Mr. Bruce Kelly, Treasurer, stated that in the past, the Treasurer’s Office has put together all the budgets for all the departments and just met with them on a gentleman’s agreement. Now they’re going to have to justify what they need the money out of General Funds for.

On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, the following resolution was presented and unanimously adopted:

RESOLUTION

THE RAPIDES PARISH POLICE JURY HEREBY ADOPTS A

RESOLUTION URGING AND REQUESTING ASSISTANCE

FROM OUR CONGRESSIONAL DELEGATION FOR

ARBITRATION LANGUAGE TO BE INCLUDED IN A BILL

THAT WOULD ALLOW APPLICANTS TO REQUEST THE USE

OF BINDING ARBITRATION BY A PANEL TO RESOLVE

DISPUTES ARISING UNDER THE ROBERT T. STAFFORD

DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT,

AND THAT SAID LANGUAGE BE TETROACTIVE TO THE 2016 FLOOD EVENTS, AND ACTION BE TAKEN TO ASSIST BOSSIER PARISH IN RESOLVING THIS ISSUE, AND OTHERWISE PROVIDING WITH RESPECT THERETO

WHEREAS, Bossier Parish experienced a 1,000 year flood event in March of 2016; and WHEREAS, the Bossier Parish Police Jury contracted CB & I Environmental & Infrastructure, Inc., (now APTIM Environmental & Infrastructure, Inc.) in June of 2016, to perform damage assessment on all paved roads inundated as a result of the 2016 flood event; and WHEREAS, on June 27, 2018, the Bossier Parish Police Jury submitted CB&I REGULAR MEETING AUGUST 13, 2018

Environmental & Infrastructure, Inc.’s (now APTIM Environmental & Infrastructure, Inc.) request to the Federal Emergency Management Agency for $25,072,336.00, Project Worksheet (PW) BPA001C, for permanent repairs to 52 inundated roadways in Bossier Parish; and WHEREAS, Bossier Parish roadways are typically constructed with flexible asphalt pavement over rigid soil cement bases or gravel bases; and WHEREAS, the flexible asphalt pavement typically experience pavement cracking due to temperature differentials, but the cracks are not alligator cracking; and WHEREAS, on July 2, 2018, FEMA denied Bossier Parish’s request for Public Assistance stating that Bossier Parish did not provide documentation which proved that the damage to the 52 inundated roadways in Bossier Parish were a result of the declared flood event; and WHEREAS, Bossier Parish provided core samples to FEMA of four roads which were inundated and a core sample of a road that has never flooded for comparison; and WHEREAS, the Bossier Parish Police Jury experienced a flood event in October of 2009 (Flood Event No. 1863) where roads were inundated during the flood event; and WHEREAS, FEMA participated in 2009 for repairs to the inundated roads paying seventy-five percent (75%); and WHEREAS, FEMA has approved and participated in similar events after Hurricane Katrina and funded $1.2 billion in repairs to eight parishes around New Orleans, Louisiana; and WHEREAS, FEMA has approved and participated in infrastructure repairs after Hurricane Sandy; and WHEREAS, an appeal must be submitted to the Governor’s Office of Homeland Security and Emergency Preparedness within 60 days of receipt of the FEMA determination letter; and NOW THEREFORE, BE IT RESOLVED, by the Bossier Parish Police Jury in due, regular and legal session convened, that it does hereby requests that arbitration language be included in a bill that would allow applicants to request the use of binding arbitration by a panel to resolve disputes arising under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, and that said language be retroactive to the 2016 flood events, and action be taken to assist Bossier Parish in resolving this issue; and BE IT FURTHER RESOLVED, that the Bossier Parish Police Jury requests support of the Congressional Delegation of Bossier Parish’s claim to FEMA for $25, 072,336.00 to repair flood damaged roads in Bossier Parish, Louisiana, due to the 1,000 year flood event in 2016 in Bossier Parish; and THUS DONE AND ADOPTED THIS 13TH DAY OF AUGUST, 2018.

There being no further business, motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the meeting was declared adjourned at 4:02 p.m.

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