Rapides Parish Police Jury

Posted: June 28, 2018

Notice of Regular Committee Meetings to be held on Monday, July 2, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………8 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..9 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…11 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………13 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

JULY 2, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize and present a plaque to Mr. Jerret Dunlap, EMT-P Acadian Ambulance’s 2018 Paramedic of the Year.

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FINANCE COMMITTEE

JULY 2, 2018 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to accept the Construction Contract with Tudor Construction, LLC, for Bid #2544 – Construction of Fire Station No. 4 – Fire District No. 3, as substantially complete and begin the 45 (forty-five) day lien period, as recommended by Steve Fontenot, Project Engineer and Fire Chief David Corley and authorize the President to sign all necessary documents. (Mr. Moreau)
4. Motion to delete from the Court Reporters Asset/Inventory the following equipment as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 6706 IBM Wheelwriter (Typewriter) 35 Scrap SN# 1109056 (Mr. Overton)
5. Motion to delete from the Ninth Judicial District Juvenile Probation Department, the following equipment, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 11117 HP LaserJet Printer Scrap – for auction (Mr. Overton)

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6. Motion to delete from the Rapides Parish Adult Drug Court Program, the following equipment, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10611 Laptop Computer Scrap – for auction 9931 Dell Laptop Computer Scrap – for auction 9932 Dell Laptop Computer Scrap – for auction (Mr. Overton)
7. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees, effective August 5, 2018, to be paid out of Fire Protection District No. 7 Funds. (Mr. Smith)
8. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees, effective August 5, 2018, as recommended by Fire Chief David Corley, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
9. Motion to purchase a Truck Service Body for Rapides Parish Fire District No. 9, from Ferrara Firefighting Equipment, off Louisiana State Contract, in the amount of $136,742.00 (no financing), as requested and recommended by the Fire Department Board and Chief. (Mr. Overton)
10. Motion to delete from the Court Delayed Reduction Grant Asset/Inventory Program the following equipment as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 8766 Recorder Scrap 8767 Recorder Scrap (Mr. Overton)

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11. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 5, 2018, recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. Billings)
12. Motion to hire Cain’s Fence Company to construct a fence totaling 2150.00’ around the Rapides Parish Fire District No. 2 training facility, $24,500.00, being the lowest of three (3) quotes, to be paid out of Fire Protection District No. 2 funds, as recommended by Fire Chief Randy McCain. (Mr. Billings)
13. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 131,306

Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 845 Town of Glenmora 1,366 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,730 City of Pineville 14,555 City of Alexandria 48,138 (Mr. Moreau) Page | 6

14. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 5, 2018, to be paid out of Fire Protection District No. 4 Funds. (Mr. Smith)
15. Motion to enter into an agreement with the Office of Motor Vehicles Department of Public Safety and Corrections to increase the $3.00 fee on Motor Vehicle transactions to $4.50, as recommended by the Treasurer and authorize the President to sign. (Mr. Perry)
16. Motion to delete from the Rapides Parish Fire District No. 9 the following truck and place it in line for auction, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10767 2004 Ford F250 Scrapped – place in auction (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 2, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve a permit agreement for a seismic survey by CGG Land, Inc., for a payment to the Rapides Parish Police Jury of $15.00 per acre, for 49.72 acres, totaling $745.80 and authorize the President to sign all the necessary documents, pending legal counsel approval. (Mr. Billings)
4. Motion to award Bid No. 2651 – 2018 Various Road Improvements to the lowest Bidder, Gilchrist Construction, for the amount of $3,588,150.00 as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Smith)
5. Motion to accept Change Order No. 1 on Bid No. 2634 (BAC Cooling Tower) for an increase amount of $10,000.00, as recommended by the Building Superintendent. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

JULY 2, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to delete from the Rapides Parish Coliseum Asset/Inventory program the following equipment because it is not needed. It will be placed for sale on a government auction site. ASSET DESCRIPTION DISPOSAL 11507CA 16K Portable Yard Ramp to be Auctioned Purchase Date 12-07-16 (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JULY 2, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY18/FY19 Workforce Innovation and Opportunity Act (WIOA) Program in the total of $1,263,911 (Adults, Dislocated Workers, and Youth) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 2, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the submission of a grant application to the Volunteer Fire Assistance Program through the Louisiana Department of Agriculture & Forestry, Office of Forestry, for Fire Protection District No. 7, requesting matching funds of $2,911.81, for turn out gear and assorted wildland firefighting equipment, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Mr. Smith)
3. Motion to approve the construction contract with Beard Construction Group, LLC for the Tangent Rail Drainage Improvements Project (FEMA-1786-DR-LA Project No. 154) as Substantially Complete as recommended by Meyer, Meyer, LaCroix and Hixson, and to authorize the President to execute the Certificate of Substantial Completion. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

JULY 2, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to receive and discuss office space proposal from Rapides Area Planning Commission. (Mr. Perry)
5. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Four Hundred Thousand Dollars ($400,000) of Public Improvement Sales Tax Bonds of the Parish of Rapides, State of Louisiana; providing certain terms of said Bonds; making application to the State Bond Commission for approval of said Bonds; providing for the employment of professionals in connection with the Bonds; and providing for other matters in connection therewith. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 2, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Receive proposal from Civic Source concerning adjudicated property within the parish and possibly take action. (Mr. Bishop)
2. Motion to adopt a resolution releasing the Louisiana State Fire Marshal and any other State Entity from responsibility or liability for inspections performed by the Rapides Parish Fire District No. 2 Fire Prevention Bureau. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JULY 2, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Scott Pickard on the Fire District No. 3 Civil Service Board and appoint one of the nominees of Louisiana College, to fill the unexpired term. Term will expire October 10, 2019.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Dr. Philip Caples 217 Hwy. 1207

Mr. Fred Holt P.O. Box 566 (Mr. Moreau)

3. Motion to reappoint Mr. Tommy Milo to the AICUZ Appeal Board for a three (3) year. Term expired June 14, 2018. (Mr. Overton)
4. Motion to appoint Mr. Mark Winegart to the Fire District No. 2 Civil Service Board for a three (3) year term, to fill the expiring term of Mr. Peter DeKeyzer. Term will expire July 29, 2018. (Mr. McGlothlin)
5. Motion to reappoint Mr. Richard Bardwell to the Ward 10 Recreation District for a 5 year term. Term expired December 12, 2017. (Mr. Moreau)

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6. Motion to adopt a resolution creating Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, Parish of Rapides, State of Louisiana; defining and describing the boundaries thereof; and providing for other matters in connection therewith. (Mr. Smith)
7. Motion to adopt a resolution amending and fixing the boundaries of Gravity Drainage District No. 2 of the Parish of Rapides, State of Louisiana and other matters in connection therewith. (Mr. Vanderlick)
8. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana to authorize the extension and rededication of an ad valorem tax. (Mr. Billings)
9. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the renewal of an ad valorem tax. (Mr. Smith)

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10. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of an ad valorem tax. (Mr. Smith)
11. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of an ad valorem tax. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 2, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 609 80% 90.80 % Pineville - 8 minute 177 80% 85.31 % Rapides - 12 minute 227 80% 88.11 % Rapides- 20 minute 214 80% 85.98 % (Mr. Billings)

3. Motion to create five (5) additional full time firefighter positions for Fire Protection District No. 7, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. (Mr. Smith)
4. Motion to authorize Mr. Bruce Kelly, Treasurer, to go out for bids for Health Insurance. (Mr. McGlothlin)
5. Motion to enter into a contract for Rapides Parish Fire District No. 14 for the rental of space on a tower owned by Southern Communications for the amount of $340.00 per month, contract to expire June 2023 with the option to renew and authorize the President to sign necessary documents. (Mr. Vanderlick)

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6. Motion to request a proposal from Lodestone, LLC, for an updated map showing current boundaries and locations of all Fire Districts in Rapides Parish. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL