Rapides Parish Police Jury

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to go into Executive Session to discuss active and potential litigation with the District Attorney, concerning the PTI Program and the budget. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish Civil Suit No. 261465. (Mr. Moreau)

2/3rd ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

EXECUTIVE SESSION

Motion to come out of Executive Session.

2. Any other business that may properly come before the Police Jury.

(UNANIMOUS VOTE REQUIRED TO ADD ITEM AFTER CALL)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

Posted: May 31, 2018

Notice of Regular Committee Meetings to be held on Monday, June 4, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....5 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………6 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..7 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..8 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..….9 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..10 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………11 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…12 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

JUNE 4, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

JUNE 4, 2018 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Adopt millage rates for 2018. (Jury 5/14)
4. Motion to adopt an ordinance providing for the levy within Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, effective July 1, 2018, of a one-half of one percent (1/2%) sales and use tax upon the sale at retail, the use, the lease or rental, the consumption, and the storage for use or consumption, of tangible personal property and upon the sale of services in said District, providing for the assessment, collection, payment thereof and the dedication of the proceeds of said tax and the purpose for which the proceeds of the tax may be expended, such tax having been authorized at a special election held in the District on April 28, 2018. (Read in its entirety) (Jury 5/14)
5. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is no longer suitable for public use: PURCHASE ASSET DESCRIPTION DATE DISPOSAL 10539 Laptop Computer 05/15/2009 Scrap–to be auctioned (Mr. Overton)
6. Receive update from Ms. Laura-Ellen Ayres on Rapides Parish Library. (Mr. Perry)

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7. Motion to adopt a resolution approving the issuance, sale and delivery of not exceeding $125,000 of Limited Tax Certificates of Fire Protection District No. 18 of the Parish of Rapides, State of Louisiana, and other matters relating thereto. (Mr. Vanderlick)
8. Motion to authorize the removal from the Rapides Parish Library Asset/Inventory the following asset numbers, proper documentation has been signed and filed for a Reversionary Act of Donation: Asset Number Description 4971 Lot 2, Happy Hills Subdivision in S2 of NE4 & N2 of SE4 Section 2, T4NR1E (Carl N. Gunter Branch Library) 4965 Building – Carl Gunter Branch Library – corner of Mimosa and Highway 28 East (Mr. Overton)
9. Motion to renew Cooperative Endeavor Agreement with the Louisiana Department of Revenue to perform joint sales and use tax audits as recommended by the Tax Administrator and the Assistant District Attorney. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JUNE 4, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize a contract with Meyer, Meyer, LaCroix & Hixson, Inc. to obtain permits and develop plans, specifications, and right-of-way documents to make drainage improvements in the Ball Lane-Victoria Drive area (Ward 8, District I) and authorize the President to sign all the necessary documents as recommended by the Public Works Director. (Mr. Perry)
4. Motion to grant approval to Hickory Hill Estates, located at Ates Road, Pineville, as recommended by Rapides Area Planning Commission and Public Works Director, pending Legal Counsel review and authorize signing of the plat. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

JUNE 4, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update on Rapides Parish Coliseum from Mr. Charlton Northington. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JUNE 4, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Rapides Parish Highway Department to enter into an Intergovernmental Agreement with the Town of Ball, to overlay approximately three tenths (0.3) of Williford Road, to be paid out of Road District 10A Maintenance Funds, Town’s portion and authorize the President to sign same. (Mr. Moreau)
3. Motion to authorize the President to sign the renewal of the One-Stop Operator Contract between the Rapides Parish Police Jury and Louisiana State University of Alexandria for an optional term of one (1) year from July 1, 2018 thru June 30, 2019. The Contract will be funded through the WIOA grant funds. (Mr. Bishop)
4. Motion to enter into an Intergovernmental Agreement with the City of Pineville for the Rapides Parish Highway Department to install a tank car, on Greer Road, due to bridge being out with the City of Pineville to be responsible for securing any right-of-way or permits required and all cost to be reimbursed by the City of Pineville. (Mr. Bishop)
5. Motion to enter into an agreement with the State of Louisiana, Governor’s Office of Homeland Security and Emergency Preparedness to receive Federally Funded Public Assistance for Tropical Storm Harvey (FEMADR-4345-LA) and to authorize the President and Public Works Director to sign all the necessary documents. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JUNE 4, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Mr. Blake Steiner, RAPC, on building permits. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

JUNE 4, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to receive and discuss office space proposal from Rapides Area Planning Commission (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JUNE 4, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to place an item on the June 11, 2018 agenda to go into Executive Session to discuss and possibly take action on the pending litigation and tentative mediation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette H. Beard. Civil Suit No. 255,911. (Mr. Moreau)
2. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2018 and ending June 30, 2019. (Mr. Moreau)
3. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one (1) year period ending June 30, 2019. (Mr. Moreau)
4. Motion to enter into a cooperative endeavor with the LSU AgCenter to support and administer Louisiana Cooperative Units Off Campus for a three (3) year period beginning July 1, 2018 to June 30, 2021 in the amount of $54,502.00, add a non-appropriation clause and authorize the President to sign. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JUNE 4, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into a polling place lease with Martin Park Elementary School for Voting Precinct C21 A-K and L-Z, as recommended by the Secretary of State and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JUNE 4, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 553 80% 87.52 % Pineville - 8 minute 156 80% 84.62 % Rapides - 12 minute 217 80% 91.24 % Rapides- 20 minute 191 80% 80.63 % (Mr. Billings)

3. Motion to renew the contract between the Fire Protection District No. 4 and the Holiday Village Volunteer Fire Association to provide fire protection services for a ten (10) year period effective September 16, 2018 under the same terms and conditions as the previous contract and authorize the President to sign same. (Mr. Bishop)
4. Motion to authorize the Rapides Parish Fire District No. 9 to accept the donation of a tract of land situated in the southwest Quarter of the Southwest Quarter of Section 26, T2N-R2E, Rapides Parish, Louisiana, said tract being more particularly described as follows:

Commence at a found iron rod being South 13 degrees 17 Minutes 13 seconds West, a distance of 71.43 feet from LA-1 centerline Station 47+49.66, as shown on the right of way map for State Project No. 052-08-0039, which said found iron rod is common with the apparent south right of way line for LA-1 and said found iron rod is also the POINT OF BEGINNING (POB) of the tract described herein. Thence follow along said Page | 13

LA-1 right of way the following calls: run South 68 degrees 51 minutes 44 seconds East, a distance of 139.30 feet to a found aluminum right of way cap; Thence run South 74 degrees 31 minutes 42 seconds East, a distance of 100.51 feet to a found aluminum right of way cap; thence run South 68 degrees 44 minutes 46 seconds East, a distance of 131.78 feet to a set iron rod. Thence leaving said LA-1 right of way, run south 21 degrees 15 minutes 14 seconds West, a distance of apparent north right of way line for Kansas City Southern Railroad. Thence follow along said Kansas City Southern Railroad right of way, run North 60 degrees 58 minutes 27 seconds West, a distance of 370.24 feet to a found iron rod. Thence leaving said Kansas City Southern Railroad right of way, run North 13 degrees 17 minutes 13 seconds East, a distance of 30.65 feet to the POINT OF BEGINNING (POB) and containing .51 acres, more or less, and being shown on a Certificate of Survey by Meyer, Meyer, Lacroix and Hixson Inc. dated May 16, 2018.

This is pending legal Counsel review. (Mr. Billings)

5. Motion to approve a program to reduce Fire District overtime pay costs for the Parish, subject to approval of Parish Fire Chief Randy McCain and Legal Counsel. (Mr. Billings)
6. Motion to place an item on the June 11, 2018 Jury agenda to discuss Cleco Fire Protection. (Mr. Vanderlick)

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7. Motion to go into Executive Session with private counsel to discuss status of litigation with the District Attorney. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish Civil Suit No. 261465. (Mr. Moreau)

2/3rd ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

EXECUTIVE SESSION

Motion to come out of executive Session.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

May 31, 2018

1. Motion to go into Executive Session to discuss active and potential litigation with the District Attorney concerning the PTI Program and the budget. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish Civil Suit No. 261465.
2. Any other business that may properly come before the Police Jury.

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

There were present: Davron “Bubba” Moreau, President, Richard Vanderlick, Vice President, and Police Jurors; Craig Smith, Joe Bishop, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Chief Randy McCain, Fire District No. 2; Ms. Sonya Wiley-Gremillion, OHSEP Director; Ms. Linda Sanders, Civil Service Director; Mr. Gregory Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Richard Vanderlick.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Davron “Bubba” Moreau, President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

SPECIAL MEETING

JUNE 4, 2018

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Theodore Fountaine, seconded by Mr. Richard Vanderlick, to go into Executive Session to discuss active and potential litigation with the District Attorney, concerning the PTI Program and the budget. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish Civil Suit No. 261465.

Roll call vote was as follows: YEAS: Davron “Bubba” Moreau, Richard Vanderlick, Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, and Scott Perry, Jr. NAYS: none ABSENT: none On roll call vote the motion carried unanimously at 2:05 p.m.

EXECUTIVE SESSION

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to come out of Executive Session.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, there being no further business, the meeting was adjourned at 2:59 p.m.