Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — May 14, 2018
Start: 2018-05-14T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

May 14, 2018 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

May 14, 2018 other

Open official PDF ↗ 9 pages sha256:bd45c6672f78…

Posted May 10, 2018

REGULAR SESSION

MAY 14, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session March 26, 2018, Regular Session on April 9, 2018, Special Session April 18, 2018 and Special Session May 3, 2018 as published in the Official Journal.
Motion that approved bills be paid.
Motion to accept the Treasurer’s Report. (FINANCE 5/7)
Recognize and present plaques to the Pineville Lady Rebels for winning 2018 LHSAA State Championship and National Championship in Powerlifting. (Mr. Bishop)
Recognize and present plaques to the Peabody Lady Warhorses 2018 LHSSA/LHSPLA Powerlifting State Champions. (Mr. Overton)
Recognize and present plaques to th e Rapides Parish 2018 Nachman Fitness Team and 2018 Louisiana State Fitness Champions. (Mr. McGlothlin)

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pg. 2

APPOINTMENTS TO BE ANNOUNCED **Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term will expire June 8, 2018. **Mr. Tommy Milo on the AICUZ Appeal Board for a three (3) year term. Term will expire June 14, 2018.

Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, on Saturday, April 28, 2018, to authorize the levy of a sales and use tax therein. (Jury 1/16)
Motion to authorize the increase of hours of the Deville Volunteer Fire Department Secretary, from 25 hours to 34 hours per week, as recommended by the Deville Volunteer Fire Department Board, to be paid out of the Fire District No. 6 Funds. (Finance 5/7)
Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is no longer suitable for public use and allow it to be kept for parts: Asset Number Description Disposal 9893 148HP Lawn Tractor Keep – Use for parts Purchase date: 04/20/05 (Finance 5/7)
Motion to award Bid No. 2640 (Annual Contract for Emulsified Asphalt MC-30 for period June 1, 2018 thru May 31, 2019) to the sole bidder, Asphalt Products Inc., for the cost of $3.12 per gallon up from $2.65 per gallon in 2016/2017 as recommended by the Parish Engineer and Purchasing Agent. (Finance 5/7)
Motion to authorize the President to sign the Acknowledgement and Reversionary Act of Donation for the Gunter Branch Library, to revert the ownership of the property and building back to the Gunter Family. (Finance 5/7)

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pg. 3

Motion to announce that the Rapides Parish Police Jury Office intends to levy the 2018 millage rates at a public meeting to be held on June 11, 2018, 3:00 p.m., at the Rapides Parish Courthouse, Police Jury Meeting Room, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, 71301. (Finance 5/7)
Motion to delete from Rapides Parish Fire District No. 8 the following equipment as it is no longer suitable for public use: Asset Description Disposal 9359 Defibrillator Scrap (Finance 5/7)
Motion to authorize to advertise for Janitorial Services to be provided by a portion (Region 6 Office) of the Rapides Parish Health Unit, as request by that department to the Purchasing Agent. (Finance 5/7)
Motion to award Bid No. 2639 (CRS-2 Liquid Asphalt) to the lowest bidder, Ergon Asphalt and Emulsions Inc., for the amount of $1.52 per gallon, as requested by the Parish Engineer and the Purchasing Agent. (Finance 5/7)
Motion to award Bid No. 2649 – Various Road Materials (Gravel, Case Corse Aggregates and Pit Run) to Various Bidders based on availability of material, bid price and haul distance: Products Description Luhr Brother s E & E Construction FMT Aggts Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

pg. 4

Item 7C Crushed Stone #8 28.00 27.45 Item 7D Crushed Stone #57 26.50 26.05 Item 8A Wash/Crshd #67 26.50 26.05 Item 8B Wash/Crshd #57 26.50 26.05 Item 8C Wash/Crshd #8 28.00 27.45 Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 29.00 27.50 Item 10A Rip/Rap Class 30 29.00 34.00 Item 10B Rip/Rap Class 55 29.00 34.00 Item 111 – Pit Run 4.95 Contract from June 1, 2018 thru May 31, 2019 with the option to renew, as recommended by the Parish Engineer and the Purchasing Agent. (Finance 5/7)

Motion to purchase two (2) trucks for Rapides Parish Fire District No. 7, off Louisiana State Contract, to be paid with Fire District No. 7 funds, as recommended by the Board of Directors and the Purchasing Agent. (Finance 5/7)
Motion to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2018, (Bid No. 2651), to be paid from Various Road Maintenance Funds as budgeted. (Finance 5/7)
Motion to authorize the advertisement to receive bids for a used hydraulic excavator to replace Gradall destroyed in fire, as recommended by the Parish Engineer. (Finance 5/7)
Motion to accept the Public Works Director's Report. (Public Works 5/7)
Motion to award RFP No. 2641 (Lease land for hay cutting) to the sole response of Landry Ducote for the annual amount of $200.00 (awaiting Insurance documentation), as recommended by the Purchasing Agent. (Public Works 5/7)

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pg. 5

Motion to adopt an ordinance to amend and reenact the Rapides Parish Code of Ordinances to revise Section 13-3 (d) Notice to property owners and others prior to action; to add Director of Public Works and Parish Inspector, as authorized to send written notices and include unsanitary premises to the notice requirements, as recommended by the Public Works Director. (Public Works 5/7)
Motion to approve Rapides Parish Roadway Capital Improvement Program 2018-2020, as recommended by the Public Works Director. (Public Works 5/7)
Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for inmate labor crews, to be used by the Rapides Parish Highway Department, pending Legal Counsels review and authorize the President to sign same. (Public Works 5/7)
Motion to adopt an ordinance to reduce the speed limit on Blalock Road, Ward 10, District A, from 35 mph to 15 mph and authorize the Parish Highway Department to erect speed limit signs. (Public Works 5/7)
Motion to grant approval to P&L Properties (rental property on England Drive only), as recommended by the Rapides Area Planning Commission, pending Legal Counsels review and authorize the President to sign necessary documents. (Public Works 5/7)
Motion to grant approval to Bayou Place Subdivision, located at Gladys Drive and Winfield Drive, Alexandria, as recommended by Rapides Area Planning Commission and approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Public Works 5/7)

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MAY 14, 2018

pg. 6

Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. (Workforce 5/7)
Motion to authorize the President to sign an Intergovernmental Agreement with the Rapides Parish School Board, for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services.

As a drop out, these former students are automatically eligible for services through the Workforce Innovation and Opportunities Act (WIOA) which may help them return to school, obtain a HiSET (secondary diploma of equivalency), gain employment, join the military, or a combination thereof. Once the student has expressed desire to leave school, a pre-counseling session can be arranged by the School Board liaison to inform the student and his/her parents of the services that can be provided to the student after the student exits the school system. Once the former student is enrolled for services, the staff will provide case management to ensure the participant’s success. There is no anticipated expense to Rapides Parish Police Jury through this collaboration. (Workforce 5/7)

Motion to approve the creation of a Workforce Professional I position to meet the needs of the WIOA grant. (Workforce 5/7)
Motion to approve the hiring of one (1) part-time, temporary Workforce Specialist to assist with the provision of WIOA services until a Workforce Professional I can be hired. (Workforce 5/7)
Motion to ratify authorization of the submission of a Capacity Building federal grant application, for the USDA’s Farmers Market Promotion Program (FMPP) and authorize the President to sign any necessary documents. The funds from this grant will be used for a Farmers Market in Rapides Parish, located at the Buckeye Recreation District. (Grants 5/7) REGULAR MEETING MAY 14, 2018

pg. 7

Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for an inmate labor crew, to be used for janitorial services at the Rapides Parish Courthouse, pending Legal Counsel’s review and authorize the President to sign same. (Courthouse 5/7)
Notice is hereby given that at its meeting to be held on Monday, June 11, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, plans to consider adopting an ordinance providing for the levy of the one-half of one percent (1/2%) sales and use tax, approved at the April 28, 2018 election held in the District. (Personnel 5/7)
Motion to accept the resignation of Mr. Mickey Christie, retiring on the Rapides Parish Communication District Board, representing Parish Wide Fire Departments, waive the thirty (30) day announcement rule and appoint Ryan Spillers to fill the unexpired term. Term will expire February 18, 2021. (Personnel 5/7)
Motion to waive the thirty (30) day announcement rule and reappoint Ms. Elizabeth Lindsay to the Waterworks District No. 3 Board. Term will expire October 14, 2022. (Personnel 5/7)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Oatha Hailey to the Waterworks District No. 3 Board. Term will expire May 1, 2021. (Personnel 5/7)
Motion to adopt a resolution of intention of the Police Jury of the Parish of District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and REGULAR MEETING MAY 14, 2018

pg. 8

Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said sub-road districts and providing for the hearing of any and all objections to the creation or boundaries thereof. (Personnel 5/7)

Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jesse Doyle to the Central Louisiana Regional Port Authority for a three (3) year term. Term will expire July 20, 2018. (Personnel 5/7)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Michael Fairbanks to the Rapides Parish Library Board of Control for a five

(5) year term. Term will expire September 1, 2018. (Personnel 5/7)

Motion to waive the thirty (30) day announcement rule and reappoint Mr. Michael Nugent to the Rapides Area Planning Commission for a five (5) year term. Term will expire July 21, 2018. (Personnel 5/7)
Motion to receive the required report from Acadian Ambulance under the Contract for March, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 569 80% 87.35 % Pineville - 8 minute 170 80% 81.76 % Rapides - 12 minute 221 80% 90.95 % Rapides- 20 minute 210 80% 81.90 % (Insurance 5/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

REGULAR MEETING

MAY 14, 2018

pg. 9

Motion to purchase a lawnmower for Fire District #2 off State Contract No. 4400010270 for the amount of $10,288.98 as recommended by the Fire Chief and Purchasing Agent. (Mr. Billings)
Motion to accept a permanent drainage servitude at 516 Bayou Marie Road, to relocate a culvert to avoid a conflict with structure (Ward 9, District D) and authorize the President to sign all the necessary documents. (Mr. Fountaine)
Motion to authorize to purchase for Rapides Parish Fire District No. 9, a F550 truck, off State Contract No. 4400010201 for the amount of $47,041.00, as requested by the Fire Chief and Echo/Poland Volunteer Fire Department Board, to be paid out of Fire District No. 9 funds. (Mr. Billings)
Receive an update from Ms. Lin Stewart, Registrar of Voters, on the Gravity Drainage District #2 election results and status. (Mr. McGlothlin)
Receive an update from Mr. Jimmy Faircloth, Legal Counsel, on the meeting with the District Attorney concerning the budget. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

May 14, 2018 other

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The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, May 18, 2018, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Davron “Bubba” Moreau, President, Richard Vanderlick, Vice President, and Police Jurors: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Chief Randy McCain, Fire District No. 2; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Stewart, Registrar of Voters; Mr. Greg Jones, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Dennis Woodward.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Davron “Bubba” Moreau, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Special Session March 26, 2018, Regular Session on April 9, 2018, Special Session April 18, 2018 and Special Session May 3, 2018 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to recognize and present plaques to the Pineville Lady Rebels for winning 2018 LHSAA State Championship and National Championship in Powerlifting.

Mr. Joe Bishop and Coach Matthew Carmouche presented plaques to the Pineville Lady Rebels for winning 2018 LHSAA State Championship and National Championship in Powerlifting. The next item on the agenda was to recognize and present plaques to the Rapides Parish 2018 Nachman Fitness Team and 2018 Louisiana State Fitness Champions.

Mr. Sean McGlothlin, Ms. Margaret Laborde and Ms. Rebecca Cook presented plaques to the Rapides Parish 2018 Nachman Fitness Team and 2018 Louisiana State Fitness Champions.

The following appointments were announced to be made at the next meeting: **Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term will expire June 8, 2018. **Mr. Tommy Milo on the AICUZ Appeal Board for a three (3) year term. Term will expire June 14, 2018.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

RESOLUTION

A resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, on Saturday, April 28, 2018, to authorize the levy of a sales and use tax therein.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the “District”), that: SECTION 1. Canvass. This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special election held in the District on SATURDAY, APRIL 28, 2018, to authorize the levy of a sales and use tax therein, and said Governing Authority does further proceed to examine and canvass the returns and declare the result of the special election. SECTION 2. Procès Verbal. A Procès Verbal of the c anvass of the returns of said election shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Rapides, who shall record the same in the Mortgage Records of said Parish; and another copy thereof shall be retained in the archives of this Governing Authority. SECTION 3. Promulgation of Election Result. The result of said election shall be promulgated by publication in the manner provided by law. This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr., Richard Vanderlick and Davron Moreau NAYS: None ABSENT: None And the resolution was declared adopted on this, the 14th day of May, 2018.

/s/ Laurel Smith /s/ Davron Moreau Secretary President

PROCÈS VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTION HELD IN FIRE PROTECTION SALES TAX DISTRICT NO. 18 OF THE PARISH OF RAPIDES, STATE OF LOUISIANA, ON SATURDAY, APRIL 28, 2018.

BE IT KNOWN AND REMEMBERED that on Monday, May 14, 2018, at three o'clock (3:00) p.m., at its regular meeting place, the Rapides Parish Courthouse. 2nd Floor, 701 Murray Street, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the "District"), and being the authority ordering the special election held therein on Saturday, April 28, 2018, with the following members present:

Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr., Richard Vanderlick and Davron Moreau;

There being absent: None;

did, in open and public session, examine the official certified tabulations of votes cast at the said election, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit: PROPOSITION (SALES TAX)

Shall Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the “District”), be authorized to levy and collect a tax of one-half of one percent (½%) (the “Tax”) upon the sale at retail, the use, the lease or rental, the consumption and the storage for use or consumption, of tangible personal property and on sales of services in the District, all as defined by law (an estimated $90,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), in perpetuity, commencing July 1, 2018, with the avails and proceeds of the Tax (after paying reasonable and necessary costs and expenses of collecting and administering the Tax) to be dedicated and used for the purpose of acquiring, constructing, maintaining and/or operating fire protection and emergency medical service facilities, vehicles and equipment, including both movable and immovable property, and including paying the cost of obtaining water for fire protection purposes and further, shall the District be authorized to fund proceeds of the Tax into bonds?

There was found by said count and canvass that there was a total of 375 votes cast IN FAVOR OF the Proposition and a total of 189 votes cast AGAINST the Proposition, as hereinabove set forth, and that there was a majority of 186 votes cast IN FAVOR OF the Proposition as hereinabove set forth.

Therefore, the Governing Authority did declare and proclaim and does hereby declare and proclaim in open and public session that the Proposition as hereinabove set forth was duly CARRIED by a majority of the votes cast by the qualified electors voting at the said special election held in the District on Saturday, April 28, 2018.

Exhibit "A" attached hereto and made a part of this Procès Verbal is a copy of the Notice of Special Election and proof of publication thereof.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 14th day of May, 2018.

ATTEST: Davron Moreau President Laurel Smith Secretary

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

PROPOSITION

(SALES TAX)

Said special election shall be held at the polling places for the following precincts in Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the “District"):

PRECINCTS

C22 (IN PART)

S14 (IN PART)

S15 (IN PART)

S19 (IN PART)

S21 (IN PART)

S22 (IN PART)

S20

The polling places for the precincts set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

The said special election will be held in accordance with the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, on MONDAY, MAY 14, 2018, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 16th day of January, 2018.

ATTEST: /s/ Davron Moreau President /s/ Laurel Smith Secretary

State of Louisiana Parish of Rapides

AFFIDAVIT OF PUBLICATION

I, Jim Smilie, of THE TOWN TALK, published at Alexandria, Louisiana do solemnly swear that the Legal Notice advertisement, as per clipping attached, was published in the regular and entire issue of said newspaper, and not in any supplement thereof for 4 insertion(s) commencing with the issue dated February 21st, 2018 and ending with the issue dated March 14th, 2018.

/s/ Jim Smilie

Subscribed and sworn to before me This 19th day of March, 2018 at Alexandria, Louisiana.

/s/ Carolyn J. Smilie LA Bar Roll No. 19794 Notary Public ID No. 25862 My commission expires with life

PROCLAMATION

I, the undersigned President of the Police Jury of the Parish of Rapides, State of Louisiana, the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the "District"), do hereby declare, proclaim and announce that the proposition submitted at the special election held in the District on Saturday, April 28, 2018, was CARRIED by a majority of the votes cast at the said special election, all as described and set out in the above Procès Verbal.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 14th day of May, 2018.

/s/ Davron Moreau President

STATE OF LOUISIANA

PARISH OF RAPIDES

I, the undersigned Secretary of the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana (the "District"), do hereby certify that the foregoing pages constitute a true and correct copy of the proceedings and Procès Verbal made by said Governing Authority on Monday, May 14, 2018, providing for canvassing the returns and declaring the result of the special election held in the District on Saturday, April 28, 2018, to authorize the levy of a sales and use tax therein. IN FAITH WHEREOF, witness my official signature at Alexandria, Louisiana, on this, the 14th day of May, 2018.

Secretary

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, to authorize the increase of hours of the Deville Volunteer Fire Department Secretary, from 25 hours to 34 hours per week, as recommended by the Deville Volunteer Fire Department Board, to be paid out of the Fire District No. 6 Funds. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is no longer suitable for public use and allow it to be kept for parts: Asset Number Description Disposal 9893 148HP Lawn Tractor Keep – Use for parts Purchase date: 04/20/05 On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to award Bid No. 2640 (Annual Contract for Emulsified Asphalt MC-30 for period June 1, 2018 thru May 31, 2019) to the sole bidder, Asphalt Products Inc., for the cost of $3.12 per gallon up from $2.65 per gallon in 2016/2017 as recommended by the Parish Engineer and Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to authorize the President to sign the Acknowledgement and Reversionary Act of Donation for the Gunter Branch Library, to revert the ownership of the property and building back to the Gunter Family. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to announce that the Rapides Parish Police Jury Office intends to levy the 2018 millage rates at a public meeting to be held on June 11, 2018, 3:00 p.m., at the Rapides Parish Courthouse, Police Jury Meeting Room, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, 71301. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to delete from Rapides Parish Fire District No. 8 the following equipment as it is no longer suitable for public use: Asset Description Disposal 9359 Defibrillator Scrap On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to authorize to advertise for Janitorial Services to be provided by a portion (Region 6 Office) of the Rapides Parish Health Unit, as request by that department to the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to award Bid No. 2639 (CRS-2 Liquid Asphalt) to the lowest bidder, Ergon Asphalt and Emulsions Inc., for the amount of $1.52 per gallon, as requested by the Parish Engineer and the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to award Bid No. 2649 – Various Road Materials (Gravel, Base Corse Aggregates and Pit Run) to Various Bidders based on availability of material, bid price and haul distance: Products Description Luhr Brother s E & E Construction FMT Aggts Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1 25.00 Item 2B Crushed Gravel Size 2 25.00 Item 2C Crushed Gravel Size 3 22.00 Item 3 Road Gravel 22.00 Items 4 Oversize Rock 25.00 Item 5 Sandy C-3 Gravel 6.00 Item 6 Base Course #610 24.75 24.10 Item 7A Crushed Stone #4 26.50 25.95 Item 7B Crushed Stone #67 26.50 26.05 Item 7C Crushed Stone #8 28.00 27.45 Item 7D Crushed Stone #57 26.50 26.05 Item 8A Wash/Crshd #67 26.50 26.05 Item 8B Wash/Crshd #57 26.50 26.05 Item 8C Wash/Crshd #8 28.00 27.45 Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 29.00 27.50 Item 10A Rip/Rap Class 30 29.00 34.00 Item 10B Rip/Rap Class 55 29.00 34.00 Item 111 – Pit Run 4.95 Contract from June 1, 2018 thru May 31, 2019 with the option to renew, as recommended by the Parish Engineer and the Purchasing Agent. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to purchase two (2) trucks for Rapides Parish Fire District No. 7, off Louisiana State Contract, to be paid with Fire District No. 7 funds, as recommended by the Board of Directors and the Purchasing Agent. On vote the motion carr ied.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2018, (Bid No. 2651), to be paid from Various Road Maintenance Funds as budgeted. On vote th e motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize the advertisement to receive bids for a used hydraulic excavator to replace Gradall destroyed in fire, as recommended by the Parish Engineer. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to award RFP No. 2641 (Lease land for hay cutting) to the sole response of Landry Ducote for the annual amount of $200.00 (awaiting Insurance documentation), as recommended by the Purchasing Agent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following ordinance was presented to amend and reenact the Rapides Parish Code of Ordinances to revise Section 13-3 (d) Notice to property owners and others prior to action; to add Director of Public Works and Parish Inspector, as authorized to send written notices and include unsanitary premises to the notice requirements, as recommended by the Public Works Director and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 13-3

(d) OF THE RAPIDES PARISH CODE OF ORDINANCES

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 14th day of May, 2018, that Section 13-3 (d) of the Rapides Parish Code of Ordinances is hereby amended as follows:

Chapter 13 - GARBAGE, TRASH AND WEEDS

ARTICLE I. - IN GENERAL

Sec. 13-3. - Health and sanitation in parts of Rapides Parish, Louisiana. ….

(d) Notice to property owner and others prior to action. The Rapides Parish Manager, Public Works Director, or Parish Inspector shall give written notice, by registered mail to the owner, occupant or possessor (or all), of a lot or place, at his last known address, requesting him to remove the accumulation of filthy or offensive matter thereon and/ or cut, destroy or remove the weeds, grass or other obnoxious growth in excess of eight (8) inches, or to have the same done within fifteen (15) days from the date of the mailing of the notice. If at the end of such period of time the accumulation of filthy or offensive matter has not been removed and/ or the weeds or other growths have not been cut or removed, any interested person is authorized to file criminal charges against the owner, occupant, or possessor or any agent of the above mentioned as a violation of section 13-3 and the penalty provisions therein.

The Rapides Parish Manager is defined as the individual holding the office of President of the Rapides Parish Police Jury during any given year. BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 13-3 of the Rapides Parish Code of Ordinances shall remain unchanged.

THUS DONE AND SIGNED on this14th day of May, 2018.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to approve Rapides Parish Roadway Capital Improvement Program 2018-2020, as recommended by the Public Works Director.

DISTRICT A

Ward 10 Adams Road Alabama Drive Arlene Street Clifton Drive Connie Drive Country Club Road Darlene Road Davis Drive Florida Drive Gayven Drive Georgia Drive Handley Loop Kenny Road Malone Lane Moser Drive Privacy Drive Rebel Drive Russ T Lane Samantha Drive Watson Road Williford Drive

DISTRICT B

WARD 9

Williams Lake Road

DISTRICT C

WARD 10

Louise Drive

DISTRICT F

WARD 1

Donald Drive

DISTRICT H

WARD 2

Chinquapin Road

DISTRICT H

WARD 2

Booker Fowler Road Cheneyville Echo Rd

WARD 3

Cheneyville Echo Rd Cocodrie Dam Road

WARD 5

Sandy Lane Bounds Road Walding Road Lotts Road Jack Monk Road Calvin Merchant Rd O V Kennedy Road

WARD 6

West River Road Knapp Road Brinwood Road Thunder Valley

DISTRICT A

Ward 10 East Yeager Road Mitchell Drive

DISTRICT B

WARD 10

Valley Drive

DISTRICT C

WARD 9

Legacy Drive

DISTRICT E

WARD 2

Charlie Wise Road Beard Road

WARD 5

Valentine Lake Road

WARD 8

Fredericksburg Road

DISTRICT F

WARD 2

Satcher Road Town & Country Road Sandy Lane

WARD 4

Ahtus Melder Road Winegart Road Boy Scout Road

WARD 6

Sonny Boy Doyle Road Jason Thomas Road Monk Road

WARD 8

Henry Street Doris Street Shirley Street

DISTRICT A

WARD 10

Rigolette Road Washboard Road Linda Drive

DISTRICT B

WARD 9

Cutoff Road Stilley Road

DISTRICT C

WARD 9

Heritage Road Estate Drive

DISTRICT E

WARD 2

Chickamaw Road

WARD 3

Chickamaw Road

WARD 7

Brown Creek Road

WARD 8

Hanes Road

DISTRICT H

WARD 2

Echo Lane Tiger Lake Road Sam Carroll Road Dewitt Lane Dupuy Road Echo Street

WARD 3

Bayou Road Jeff Horn Road

WARD 4

Boy Scout Road

WARD 5

Dixie Church Road Grayson Marler Road Chester Merchant Road

WARD 6

Chester Mc Road Dollie Paul Road Mary Odom Road

WARD 8

Old Boyce Road

On motion by Mr. Craig Smith, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for inmate labor crews, to be used by the Rapides Parish Highway Department, pending Legal Counsels review and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2

(I) SPEED LIMITS SO AS TO REDUCE THE SPEED LIMIT ON BLALOCK ROAD, WARD 10, DISTRICT A, FROM 35 MPH TO 15 MPH

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 14th day of May, 2018, that Section 18-4.2 (i) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to set a 15 mph speed limit on the following road in District A, Ward 10 as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

(i) Fifteen miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish road in Rapides Parish in excess of fifteen (15) miles per hour.

...Blalock Road, Ward 10, District A

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect the speed limit signs on the Road.

THUS DONE AND SIGNED on this14th day of May, 2018.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to grant approval to P&L Properties (rental property on England Drive only), as recommended by the Rapides Area Planning Commission, pending Legal Counsels review and authorize the President to sign necessary documents. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to grant approval to Bayou Place Subdivision, located at Gladys Drive and Winfield Drive, Alexandria, as recommended by Rapides Area Planning Commission and approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to authorize the President to sign an Intergovernmental Agreement with the Rapides Parish School Board, for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to approve the creation of a Workforce Professional I position to meet the needs of the WIOA grant. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to approve the hiring of one (1) part-time, temporary Workforce Specialist to assist with the provision of WIOA services until a Workforce Professional I can be hired. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Billings, to ratify authorization of the submission of a Capacity Building federal grant application, for the USDA’s Farmers Market Promotion Program (FMPP) and authorize the President to sign any necessary documents. The funds from this grant will be used for a Farmers Market in Rapides Parish, located at the Buckeye Recreation District. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for an inmate labor crew, to be used for janitorial services at the Rapides Parish Courthouse, pending Legal Counsel’s review and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to accept the resignation of Mr. Mickey Christie, send an appreciation letter for his years of service to the Rapides Parish Communication District Board, representing Parish Wide Fire Departments, waive the thirty (30) day announcement rule and appoint Ryan Spillers to fill the unexpired term. Term will expire February 18, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Ms. Elizabeth Lindsay to the Waterworks District No. 3 Board. Term will expire October 14, 2 022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and reappoint Mr. Oatha Hailey to the Waterworks District No. 3 Board. Term will expire May 1, 2021. On vote the motion carried.

The following resolution was offered by Mr. Ollie Overton and seconded by Mr. Craig Smith:

RESOLUTION

A resolution of intention of the Police Jury of the Parish of Rapides, No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said sub-road districts and providing for the hearing of any and all objections to the creation or boundaries thereof.

WHEREAS, this Police Jury, acting upon its own initiative, desires to issue notice of its intention to create two sub-road districts in the hereinafter described territory of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, in the manner provided by Part II, Chapter 2, Title 48 of the Louisiana Revised Statutes of 1950, and other constitutional and statutory authority supplemental thereto:

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of said Parish:

SECTION 1. That in compliance with the provisions of Part II, Chapter 2, Title 48 of the Louisiana Revised Statutes of 1950, and other constitutional and statutory authority supplemental thereto, it is the intention of this Police Jury to create two sub-road districts (the "Districts") within Road District No. 2B (Ward

of the Parish of Rapides, State of Louisiana, which Districts shall comprise and embrace all of that territory within the following described boundaries, respectively, or such parts thereof as may be determined upon, to-wit:

SUB-ROAD DISTRICT NO. 1

Commencing at a point where the centerline of Louisiana Highway 28 East intersects the western line of Rapides Parish Ward 11, said point being the POINT OF BEGINNING; Thence, in a clockwise direction, follow the boundary of Ward 11 to the intersection of said ward with the centerline of Old Beaubouef Road; Thence continue northwesterly along the centerline of Old Beaubouef Road to its intersection with the center line of Philadelphia Road (LA Hwy 1205); Thence continue northwesterly along the centerline of Philadelphia Road to its intersection with the centerline Louisiana Highway 28 East; Thence continue southwesterly along the centerline of Louisiana Highway 28 East back to the POINT OF BEGINNING.

SUB-ROAD DISTRICT NO. 2

Commencing at a point where the centerline of Louisiana Highway 28 East intersects the western line of Rapides Parish Ward 11, said point being the POINT OF BEGINNING; Thence continue northeasterly along the centerline of Louisiana Highway 28 East to its intersection with the centerline of Philadelphia Road (LA Hwy 1205); Thence continue southeasterly along the centerline Philadelphia Road to its intersection with the centerline of Old Beaubouef Road; Thence continue southeasterly along the centerline of Old Beaubouef Road to its intersection with the eastern boundary of Ward 11. Thence, in a clockwise direction, follow the boundary of Ward 11 back to the POINT OF BEGINNING.

SECTION 2. That the Police Jury of the Parish of Rapides, State of Louisiana, shall meet in open and public session at its regular meeting place, the Police Jury Meeting Room, 2nd Floor, Parish Courthouse, Alexandria, Louisiana, on Monday, July 9, 2018, at three o'clock (3:00) p.m., for the purpose of hearing any and all objections to the creation of the proposed Districts, to the boundaries thereof and to the inclusion of the property proposed to be included in the Districts, and that after disposing of all objections, if there be any, the Police Jury shall, if it determines to do so, adopt a resolution creating the Districts, fixing the boundaries thereof, and giving said Districts numerical designations and names (Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana).

SECTION 3. That the President of this Police Jury is hereby ordered and directed to issue a notice of intention of the Police Jury to create said Districts, which notice shall be in substantially the form attached as Exhibit “A” hereto and shall be published in accordance with the provisions of law.

SECTION 4. That any and all reso lutions in conflict herewith are hereby repealed or rescinded to the extent of such conflict.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr., Richard Vanderlick and Davron Moreau NAYS: None ABSENT: None

And the resolution was declared adopted on this, the 14th day of May, 2018.

/s/ Laurel Smith /s/ Davron “Bubba” Moreau Secretary President

EXHIBIT "A"

NOTICE OF INTENTION

SUB-ROAD DISTRICT NO. 1

SUB-ROAD DISTRICT NO. 2

NOTICE IS HEREBY FURTHER GIVEN that the Police Jury of the Parish of Rapides, State of Louisiana, will meet in open and public session at its regular meeting place, the Police Jury Meeting Room, 2nd Floor, Parish Courthouse, Alexandria, Louisiana, on Monday, July 9, 2018, at three o'clock (3:00) p.m., and will at that time hear any and all objections to the creation of the proposed Districts, and after disposing of all objections, if there be any, the Police Jury shall, if it determines to do so, adopt a resolution creating said Districts, fixing the boundaries thereof, giving the Districts numerical designations and names (Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana).

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 14th day of May, 2018.

/s/ Davron “Bubba” Moreau President ATTEST: /s/ Laurel Smith Secretary

STATE OF LOUISIANA

PARISH OF RAPIDES

I, the undersigned Secretary of the Police Jury of the Parish of Rapides, State of Louisiana, do hereby certify that the foregoing pages constitute a true and correct copy of a resolution adopted by said Police Jury on May 14, 2018, providing for the giving of notice of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said sub-road districts and providing for the hearing of any and all objections to the creation or boundaries thereof IN FAITH WHEREOF, witness my official signature of said Police Jury at Alexandria, Louisiana, on this, the 14th day of May, 2018.

Secretary

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Jesse Doyle to the Central Louisiana Regional Port Authority for a four (4) year term. Term will expire July 20, 2022. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to waive the thirty (30) day announcement rule and reappoint Mr. Michael Fairbanks to the Rapides Parish Library Board of Control for a five (5) year term. Term wi ll expire September 1, 2023. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to waive the thirty (30) day announcement rule and reappoint Mr. Michael Nugent to the Rapides Area Planning Commission for a five (5) year term. Term will expire July 21, 2023. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to receive the required report from Acadian Ambulance under the Contract for March, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 569 80% 87.35 % Pineville - 8 minute 170 80% 81.76 % Rapides - 12 minute 221 80% 90.95 % Rapides- 20 minute 210 80% 81.90 % On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Joe Bishop, Craig Smith, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr., Richard Vanderlick and Davron “Bubba” Moreau NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to purchase a lawnmower for Fire District #2 off State Contract No. 4400010270 for the amount of $10,288.98 as recommended by the Fire Chief and Purchasing Agent. On vote the motion carried. Mr. Sean McGlothlin voted nay.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to accept a permanent drainage servitude at 516 Bayou Marie Road, to relocate a culvert to avoid a conflict with structure (Ward 9, District D) and authorize the President to sign all the necessary documents. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to authorize to purchase for Rapides Parish Fire District No. 9, a F-550 truck, off State Contract No. 4400010201 for the amount of $47,041.00, as requested by the Fire Chief and Echo/Poland Volunteer Fire Department Board, to be paid out of Fire District No. 9 funds. On vote the motio n carried.

The next item on the agenda was to receive an update from Ms. Lin Stewart, Registrar of Voters, on the Gravity Drainage District #2 election results and status.

Ms. Lin Stewart, Registrar of Voters, stated during the process of creating Gravity Drainage District #2, the voters that lived on the streets that were in the boundary lines of the District were entered into the Elections Registration and Information Network. The ERIN system is used throughout the Secretary of State’s Office and all the Registrar of Voter’s Offices. Anything to do with voter’s registration and elections, goes through this system. In our Parish, we have a lot of Districts and Precincts that are split. Therefore , not all voters have the same ballot at the poles every time you go vote. In Precincts 41 and 42, our office entered all the addresses into the new District. That is all the streets that were going to be in Gravity Drainage District No. 2. We had some problems from the beginning of this, several different reasons. Everyone that was in this District, when it was created, had been entered into the District properly. The poll books, from the Secretary of State’s Office, came in and we put them into the black binders for Election Day at the polls. In Precincts 41 and 42, on April 28th, some of the voter’s ballots should have reflected they could only vote for City Marshal, other people should have been able to vote for City Marshall and the Gravity Drainage District No. 2. The majority of those people were in the Precinct 42 portion, which is the Landmark and Tennyson Oaks Subdivisions. In Precinct 41 there are 1360 registered voters. 934 were eligible to vote for or against the GDD#2. 171 of the 1360 registered voters in Precinct 41 voted. Of the 171 voter s that actually did cast a ballot, 161 of those people should have been able to vote on GDD#2. They were able to vote for City Marshall, but unable to vote for or against GDD#2. In Precinct 42, there are 1412 voters, 587 were eligible to vote for the GDD#2. 255 people actually voted that day. 123 should have been able to vote for GDD#2. They were able to vote for the City Marshall, but unable to in the GDD#2 election. Ms. Lin Stewart stated she met with the GDD#2 Board after the election and informed them of the status of what happened. From the date of the promulgation of the election results, there is a period of sixty days for the election results to be challenged. If the election is challenged, the outcome for that challenge has to come pursuant to a court judgement. In other words, someone will have to file a challenge to the election within sixty days. The Judge will review that and decide whether there is a reason to challenge. Other than that, she stated she had been advised by the Secretary of State’s Office and the Attorney General’s Office that she is not an Attorney and could not give any legal opinions.

Mr. Sean McGlothlin stated he had gotten several phone calls and some people in the audience have some questions.

Ms. Lin Stewart stated that on the Election Day, there were over 3,000 registered voters that went to those two precincts that were eligible to vote on GDD#2 and her office did not receive one call wanting to know why they couldn’t vote. When you have a problem on Election Day you need to call her office immediately.

Mr. Scott Perry questioned what the status of the election was, to which Ms. Lin Stewart said they are waiting for someone to challenge the election. They have sixty days.

Mr. Chris Chelette, who lives on the back side of West Point, stated that he was not able to vote for the GDD#2 tax. When he showed up to cast his vote for City Marshall, he was told he didn’t live in the GDD#2 and then to find out that I am, it is a little discouraging and disheartening for the citizens of this community. How do we go to officially protest this? You said that no one has protested yet. I am here to protest it. I am about to be charged with another tax, that I didn’t get to vote on. It is my American right that I get to choose whether I want to be taxed or not. Taxation without representation is not right. I am here to protest that I didn’t get to vote. The only fair thing to do is to have the re -vote.

Discussion, questions and answers ensued.

The next item on the agenda was to receive an update from Mr. Jimmy Faircloth, Legal Counsel, on the meeting with the District Attorney concerning the budget.

Mr. Greg Jones stated if there were no objections, he would like to leave the room because of the discussion.

Mr. Jimmy Faircloth stated there was no reason for Mr. Jones to leave, he was not going to say anything that is privilege communications.

Mr. Joe Bishop stated the reason he put Mr. Faircloth on the agenda was because Mr. Faircloth, Mr. Bubba Moreau and Mr. Bruce Kelly were supposed to meet and later on he was told Mr. Overton was supposed to meet too and he was wondering how the meeting went with the District Attorney’s Office concerning the budget.

Mr. Faircloth stated there was no meeting. Because it’ s an open meeting, I have been asked several times by members to explain, the lawsuit and the budget issue. It’s best to cover in an open meeting to let the public hear this as well. The lawsuit concerns the conflict issue and it concerns the PTI Program. The budget issue appears to be separate and it’s not. It’s not the subject of the litigation right now, there is no lawsuit involving the funding the budget. If you go back to, when Mr. Holland came back on either March 4th or 5th and he made the presentation to you that you should fund the remainder, the difference, they were arguing about, on the DA’s budget. If you remember correctly, he said that if he files a suit over the budget, he would ask that you not only fund that gap, but that you fund, I think it was 2 million dollars or 2.2 million dollars, it would essentially be the entire self-funded piece. Well, that is the PTI Program. The reason that it’s important to understand the relationship here, is that your obligation to fund the DA’s Office, is to fund the reasonable expenses of the District Attorney’s Office. If it’s ultimately determined, that the PTI Program proceeds, cannot be used to fund the District Attorney’s Office and that doesn’t mean the District Attorney can’t have a PTI Program. The District Attorney is running a program and we had challenged the authority and the scope of the authority, to spend those fees generated by that program. It is impossible to just say we are going to talk about the budget not the lawsuit. Having said that, after the hearing, at your request, I did reach out to Counsel of the District Attorney, in response to him asking me, could we have a meeting? He thought it would be a good idea to meet. Certainly no harm in that, I told you that. I receive d a response the latter part of last week and the response, I would politely describe as negative in turns of a meeting, if the intention was for you to continue to challenge the authority of the PTI Program. So, you are basically reduced to saying, yes we will pay this amount of money without any real understanding of why. I don’t think that is appropriate, you don’t think that’s appropriate, that’s what the litigation is about, I will continue to make every effort I can to try to figure out a way and that is what our petition last week was about. What I’m trying to do, is to come up with a way to construct it under the criminal court fund so it could be administered and the fees are under the criminal court fund statute. This would allow you to do your budget. So that didn’t happen, I think ultimately this case is going to move up very quickly on appeal. I think it is going to be addressed by the Court of Appeals and I do think that it will be treated differently in the District Attorney’s Office after that. But until that happens, unless there is some conversation with the District Attorney about how he runs the program, I can’t tell you what your obligations are. That’s kind of the best explanation I can give you.

Mr. Ollie Overton stated one, thing this Jury is having a lot of miscommunication between the parties. We need to figure this thing out, because right now, everybody is sitting, picking out which way to go and how to approach this thing and it’s costing the Jury in the long run. How m uch money are we going to spend on fighting this case? That’s my question to my colleagues. We need to maybe put a cap on how much we are going to spend, because we are going to be out of a whole lot of money.

Mr. Theodore Fountaine stated this has been going on over several years. This didn’t just come up. But we’ve accepted whatever they have said to us that they needed. I’m talking about the District Attorney’s Office. Whatever they told us they needed, we said ok. We need to find out what we can and what we can’t do. From the beginning, I stated that we will pay reasonable expenses. There are times that you go in almost any office, that there are things come up that we don’t need to be paying. My thrust, and I hope this thrust is ours, is that we finally come up with a basic system that we are in charge and their budget needs to be what we can afford for them.

Discussion ensued.

Mr. Bruce Kelly stated the problem, for the past several years is that the DA’s Office has been diverting court funds and court costs and it has gone to his own funds upstairs.

Mr. Perry stated that the Jury can’t keep going like this. The DA’s Office is family to the Rapides Parish Police Jury. They are our legal advisor and we are fighting amongst ourselves. It seems like to me it should be very simple though. Somebody needs to sit down and see if this issue can be taken care of.

Mr. Faircloth stated that lawsuits are frustrating and they do sometimes take time. There were two issues when we started. One was the conflict issue. I thought that was going to be the problem. I never thought we would have a hearing on that issue. We had a trial last week and the Judge entered an order enjoining the District Attorney by taking action in conflict with this. The Judge referred to the conflict, Authority, by citing basic law. Not just in this state but everywhere. So, if we couldn’t come to an agreement to avoid that injunction, I don’t know how we are going to solve the more complicated problem of the budget. I will tell you this, there’s a Court of Appeals system and I think this issue will work itself through very, very quickly. This issue is a very prominent issue in this state right now. The Supreme Court has asked the District Attorney’s in this State to start talking about their PTI Programs

Mr. Fountaine questioned Mr. Bruce Kelly where the budget stands now.

Mr. Bruce Kelly stated since we are in a half years appropriation, showing June 30th, General Fund and Criminal Court Fund will run out of funding.

Mr. Fountaine stated that at the rate we are moving, I don’t think this will be settled by June 30th.

Mr. Faircloth stated that you are going to have to make decisions on how you spend the resources that you have. You got mandated expenses, you g ot discretionary expenses. You lack the funds that state all the mandated expense. When you get to that point, you are going to have to make some hard decisions about which mandated expenses you are going to pay.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to authorize Request for Proposals for Cotile Lake Recreation Park for a vendor owned/coin operated machine: including but not limited to an Ice machine, proceed to be divided between the vendor and Recreation Park. On vote the motion carried.

There being no further business, motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, the meeting was adjourned at 4:20 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.