Rapides Parish Police Jury

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to go into Executive Session with private counsel to discuss status of litigation with the District Attorney. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish. Civil Suit No. 261465

2/3rd ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

EXECUTIVE SESSION

2. Any other business that may properly come before the Police Jury.

(UNANIMOUS VOTE REQUIRED TO ADD ITEM AFTER CALL)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

Posted: May 3, 2018

Notice of Regular Committee Meetings to be held on Monday, May 7, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………9 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee……….10 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..12 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..14 Chairman; Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………15 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

MAY 7, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize and present plaques to the Plainview High School Girls Basketball Teams for winning the 2018 LHSAA (Louisiana High School Athletic Association) Class C State Championship. (Mr. Billings)

Recognize and present plaques to the Plainview High School Girls Softball Teams for winning the 2018 Class C State Championship. (Mr. Billings)

Recognize and present plaques to the Buckeye seniors who have earned LHSAA Composite All-Academic honors. (Mr. Smith)

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FINANCE COMMITTEE

MAY 7, 2018 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to authorize the increase of hours, of the Deville Volunteer Fire Department Secretary from 25 hours to 34 hours per week, as recommended by the Deville Volunteer Fire Department Board, to be paid out of the Fire District No. 6 Funds. (Mr. Smith)
4. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is no longer suitable for public use and allow it to be kept for parts: Asset Number Description Disposal 9893 148HP Lawn Tractor Keep – Use for parts Purchase date: 04/20/05 (Mr. Overton)
5. Motion to award Bid No. 2640 (Annual Contract for Emulsified Asphalt MC-30 for period June 1, 2018 thru May 31, 2019) to the sole bidder, Asphalt Products Inc., for the cost of $3.12 per gallon up from $2.65 per gallon in 2016/2017 as recommended by the Parish Engineer and Purchasing Agent. (Mr. Overton)
6. Motion to authorize the President to sign the Acknowledgement and Reversionary Act of Donation for the Gunter Branch Library, to revert the ownership of the property and building back to the Gunter Family. (Mr. Smith)

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7. Motion to announce that the Rapides Parish Police Jury Office intends to levy the 2018 millage rates at a public meeting to be held on June 11, 2018, 3:00 p.m., at the Rapides Parish Courthouse, Police Jury Meeting (Mr. Moreau)
8. Motion to delete from Rapides Parish Fire District No. 8 the following equipment as it is no longer suitable for public use: Asset Description Disposal 9359 Defibrillator Scrap (Mr. Overton)
9. Motion to authorize to advertise for Janitorial Services to be provided by a portion (Region 6 Office) of the Rapides Parish Health Unit, as request by that department to the Purchasing Agent. (Mr. Overton)
10. Motion to award Bid No. 2639 (CRS-2 Liquid Asphalt) to the lowest bidder, Ergon Asphalt and Emulsions Inc., for the amount of $1.52 per gallon, as requested by the Parish Engineer and the Purchasing Agent. (Mr. Overton)
11. Motion to award Bid No. 2649 – Various Road Materials (Gravel, Case Corse Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance: Products Description Luhr Brothers E & E Construction FMT Agggts Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1 25.00 Page | 5

Item 2B Crushed Gravel Size 2 25.00 Item 2C Crushed Gravel Size 3 22.00 Item 3 Road Gravel 22.00 Items 4 Oversize Rock 25.00 Item 5 Sandy C-3 Gravel 6.00 Item 6 Base Course #610 24.75 24.10 Item 7A Crushed Stone #4 26.50 25.95 Item 7B Crushed Stone #67 26.50 26.05 Item 7C Crushed Stone #8 28.00 27.45 Item 7D Crushed Stone #57 26.50 26.05 Item 8A Wash/Crshd #67 26.50 26.05 Item 8B Wash/Crshd #57 26.50 26.05 Item 8C Wash/Crshd #8 28.00 27.45 Item 9A Bed & Filter 4 x 1 26.50 Ite4m 9B Bed & Filter 3 x 1 Item 9C Bed & Filters 6 x 0 Item 9D Bed & Filter 4 x 8 29.00 27.50 Item 10A Rip/Rap Class 30 29.00 34.00 Item 10B Rip/Rap Class 55 29.00 34.00 Item 111 – Pit Run 4.95 Contract from June 1, 2018 thru May 30, 2019 with the option to renew, as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Overton)

12. Motion to purchase two (2) trucks for Rapides Parish Fire District No. 7, off Louisiana State Contract, to be paid with Fire District No. 7 funds, as recommended by the Board of Directors and the Purchasing Agent. (Mr. Smith)
13. Motion to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2018, (Bid No. 2651), to be paid from Various Road Maintenance Funds as budgeted. (Mr. Smith)

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14. Motion to authorize the advertisement to receive bids for a used hydraulic excavator to replace Gradall destroyed in fire, as recommended by the Parish Engineer. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 7, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to award RFP No. 2641 (Lease land for hay cutting) to the sole response of Landry Ducote for the annual amount of $200.00 (awaiting Insurance documentation), as recommended by the Purchasing Agent. (Mr. Vanderlick)
4. Motion to adopt an ordinance to amend and reenact the Rapides Parish Code of Ordinances to revise Section 13-3 (d) Notice to property owners and others prior to action; to add Director of Public Works and Parish Inspector, as authorized to send written notices and include unsanitary premises to the notice requirements, as recommended by the Public Works Director. (Mr. Moreau)
5. Motion to approve Rapides Parish Roadway Capital Improvement Program 2018-2020, as recommended by the Public Works Director. (Mr. Smith)
6. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for inmate labor crews, to be used by the Rapides Parish Highway Department, pending Legal Counsel’s review and authorize the President to sign same. (Mr. Smith)

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7. Motion to adopt an ordinance to reduce the speed limit on Blalock Road, Ward 10, District A, from 35 mph to 15 mph and authorize the Parish Highway Department to erect speed limit signs. (Mr. Moreau)
8. Recognize residents of Grundy Cooper Subdivision concerning property (Mr. Perry)
9. Motion to grant approval to P&L Properties (rental property on England Drive only), as recommended by the Rapides Area Planning Commission, pending Legal Counsels review and authorize the President to sign necessary documents. (Mr. Perry)
10. Motion to grant approval to Bayou Place Subdivision, located at Gladys Drive and Winfield Drive, Alexandria, as recommended by Rapides Area Planning Commission and approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

MAY 7, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Sherri Ellington with the Alexandria/Pineville Convention and Visitors Bureau on the impact the LHSAA Basketball had on the economy, hotel/motel, etc. (Mr. Bishop)
3. Motion to recognize Payne, Moore & Herrington, CPA, to present the 2017 Rapides Coliseum Authority’s audit. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MAY 7, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. (Mr. Billings)
3. Motion to authorize the President to sign an Intergovernmental Agreement with the Rapides Parish School Board, for the purpose of engaging out of school youth. The Rapides Parish School Board experiences a large number of students who drop out of high school each year. The Rapides Workforce Development Board and the Rapides Parish School Board are collaborating to remain connected with these youth and provide services.

As a drop out, these former students are automatically eligible for services through the Workforce Innovation and Opportunities Act (WIOA) which may help them return to school, obtain a HiSET (secondary diploma of equivalency), gain employment, join the military, or a combination thereof. Once the student has expressed desire to leave school, a precounseling session can be arranged by the School Board liaison to inform the student and his/her parents of the services that can be provided to the student after the student exits the school system. Once the former student is enrolled for services, the staff will provide case management to ensure the participant’s success. There is no anticipated expense to Rapides Parish Police Jury through this collaboration. (Mr. Bishop)

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4. Motion to approve the creation of a Workforce Professional I position to meet the needs of the WIOA grant. (Mr. Bishop)
5. Motion to approve the hiring of one (1) part-time, temporary Workforce Specialist to assist with the provision of WIOA services until a Workforce Professional I can be hired. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MAY 7, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify authorization of the submission of a Capacity Building federal grant application, for the USDA’s Farmers Market Promotion Program (FMPP) and authorize the President to sign any necessary documents. The funds from this grant will be used for a Farmers Market in Rapides Parish, located at the Buckeye Recreation District. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

MAY 7, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for an inmate labor crew, to be used for janitorial services at the Rapides Parish Courthouse, pending Legal Counsel’s review and authorize the President to sign same. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MAY 7, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MAY 7, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Notice is hereby given that at its meeting to be held on Monday June 11, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, plans to consider adopting an ordinance providing for the levy of the one-half of one percent (1/2%) sales and use tax, approved at the April 28, 2018 election held in the District. (Mr. Vanderlick)
3. Motion to accept the resignation of Mr. Mickey Christie, retiring, on the Rapides Parish Communication District Board, representing Parish Wide Fire Departments, waive the thirty (30) day announcement rule and appoint one of the following to fill the unexpired term. Term will expire February 18, 2021.

**Ryan Spillers – Rapides Parish Fire District No. 2 (Mr. Bishop/Mr. Vanderlick/Mr. Billings) **Kevin Kees – Rapides Parish Fire District No. 7 (Mr. Smith)

4. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Elizabeth Lindsay to the Waterworks District No. 3 Board. Term will expire October 14, 2022. (Mr. Moreau)

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5. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Oatha Hailey to the Waterworks District No. 3 Board. Term will expire May 1, 2021. (Mr. Moreau)
6. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said sub-road districts and providing for the hearing of any and all objections to the creation or boundaries thereof. (Mr. Smith)
7. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jesse Doyle to the Central Louisiana Regional Port Authority. Term will expire July 20, 2018. (Mr. Moreau)
8. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Michael Fairbanks to the Rapides Parish Library Board of Control. Term will expire September 1, 2018. (Mr. Bishop)
9. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Michael Nugent to the Rapides Area Planning Commission. Term will expire July 21, 2018. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 7, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 569 80% 87.35 % Pineville - 8 minute 170 80% 81.76 % Rapides - 12 minute 221 80% 90.95 % Rapides- 20 minute 210 80% 81.90 % (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

May 4, 2018

1. Motion to enter into Executive Session with private counsel to discuss status of litigation with the District Attorney. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish. Civil Suit No. 261465
2. Any other business that may properly come before the Police Jury.

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

There were present: Davron “Bubba” Moreau, President, Richard Vanderlick, Vice President, and Police Jurors; Joe Bishop, Craig Smith, Sean McGlothlin, Oliver “Ollie” Overton, Jr., Richard Billings and Scott Perry, Jr.

Absent was Police Juror: Theodore Fountaine, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Greg Jones, Assistant District Attorney, Mr. Jimmy Faircloth, Special Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Joe Bishop.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Davron “Bubba” Moreau, President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

The President asked if there was any public comment on any agenda item, to SPECIAL MEETING MAY 7, 2018

which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to go into Executive Session with private counsel to discuss status of litigation with the District Attorney. Rapides Parish Police Jury vs. Mr. Phillip Terrell, District Attorney, Rapides Parish. Civil Suit No. 261465.

Roll call vote was as follows: YEAS: Joe Bishop, Craig Smith, Sean McGlothlin, Richard Vanderlick, Oliver “Ollie” Overton, Jr., Richard Billings, Scott Perry, Jr. and Davron “Bubba” Moreau NAYS: none ABSENT: Theodore Fountaine, Jr.

On roll call vote the motion carried 8-0 at 2:05 p.m.

EXECUTIVE SESSION

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to come out of Executive Session at 2:51 p.m.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 2:52 p.m.