Rapides Parish Police Jury

Posted: March 29, 2018

Notice of Regular Committee Meetings to be held on Monday, April 2, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....5 Chairman: Craig Smith
3. Coliseum Committee……………………………………………………9 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee……....10 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..11 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………16 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

APRIL 2, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

APRIL 2, 2018 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description McCoy and McCoy Inc. Lot Seven (7) and part of Lot Six (6) of Airbase Estates as per plat there of recorded in Plat Book Fourteen (14), page Seventy (70), record of Rapides Parish, Louisiana, and more fully described as follows: Begin at the Southeast corner of Lot Seven (7) of Airbase Estate and run westerly Seventy (70) feet along the North right of way line of Second Street; thence turn Eighty-Nine (89) degrees Forty-One (41) minutes right and run fifty point four (50.4) feet; then turn Ninety

• (90) degrees left and run One point nine (1.09) feet; then turn ninety-one (91) degrees Fourteen (14) minutes right and run thirty-five (35) feet; thence turn Eighty-eight (88) degrees left and run One Hundred thirty-One point Seven (131.7) feet to the rear line of Lot Six (6); thence turn corner of Lot Seven (7); thence turn right and run southerly two hundred seventeen point one (217.1) feet along the east line of Lot Seven (7) to the point of beginning; all shown on plat. District I – Scott Perry Jr. Bearing the municipal address of: (Mr. Overton) Page | 4

4. Motion to increase the pay rate of April Ward, FF/EMR, from $8.00 per hour to $10.00 per hour, not to exceed 28 hours per week, effective April 24, 2018, as requested by the Cotile Volunteer Fire Department, to be paid out of Fire District No. 8 Funds. (Mr. Vanderlick)
5. Motion to rescind the extension of Bid #2447 (CRS-2), motion on March 12, 2018 agenda, due to vendor deciding not to renew the option to extend, as recommended by the Purchasing Agent. (Mr. Smith)
6. Motion to authorize to advertise to receive bids, for CRS-2, Liquid Asphalt, to be paid from various Road and Bridge and Road Maintenance Funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
7. Motion to extend Bid #2547 – Various Road Materials for an additional 12 months. This will extend the dates to March 31, 2019 as per agreement with all vendors. There is still an option to renew for one more year on the contract. (Mr. Smith)
8. Motion to authorize the increase of hours of the Deville Volunteer Fire Department Secretary from five (5) hours per day to seven (7) hours per day (35 hours a week) and if the Secretary is out, the Assistant Secretary will work the same amount of hours per day, to be paid out of the Fire District No. 8 Funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 2, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Phillip Rogers, Nick Sims or a representative from the Corps of Engineers for an update on the erosion and clearing of the Bayous and a brief update on what the Corps does in Rapides Parish. (Mr. Perry)
4. Motion to adopt an ordinance to set a 20 mph speed limit on Winfield Drive, Ward 8, District E and authorize the Parish Highway Department to erect signs. (Mr. Vanderlick)
5. Motion to adopt an ordinance to set a 20 mph speed limit on Gladys Drive, Ward 8, District E and authorize the Parish Highway Department to erect signs. (Mr. Vanderlick)
6. Motion to authorize Mrs. Linda G. Perkins, 105 Western Hills, Boyce, LA 71409, District E, as a Hardship Case. (Pending proper certification) (Mr. Vanderlick)

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LA 71455, District E, as a Hardship Case. (Proper paperwork has been received) (Mr. Vanderlick)

8. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits so as to set a speed limit of 15 mph on the Dixie Church Road from LA Hwy 465 to the east bridge approach, Ward 5, District H and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Billings)
9. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits so as to set a 15 mph speed limit on the Setliff Road from 250 feet south to 250 feet north of the bridge over Bayou Pierre Tributary, Ward 7, District E and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Vanderlick)
10. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for the stopping site distance at the east bridge approach on State Project No. H.011531, Site #1, Dixie Church Road Bridge over Cypress Bayou, Structure No. P40-31121-92461-1, Recall No. 600325 and post a speed bridge approach as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Billings)
11. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for the stopping site distance for the north and south bridge approaches on State Page | 7

Project No. H.011531, Site #2, Setliff Road Bridge over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 and post feet north of the bridge as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Vanderlick)

12. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for no shoulders in the project transition zones, to use a 24 foot clear roadway bridge, 2:1 slopes in the embankment widening zone, 3:1 slopes for embankment in the roadway transition zone, and a 40 mph design speed on State Project No. H.011526, Site #2, H. Strange Road Bridge over Indian Creek, Structure No. P40-31053-92277-1, Recall No. 600378 and post a speed limit of 25 mph on the H. Strange Road from Martin Springs Road to Belle Chase Road as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Billings)
13. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for no shoulders within the project roadway transitions on State Project No. H.011526, Site #3, Palmer Chapel Road Bridge over Wiggins Bayou, Structure No. P40-31167-92198-1, Recall No. 600403 and post a speed limit of 40 mph within the project area as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Smith)
14. Motion to authorize a resolution to grant design waivers and exceptions to the Louisiana Department of Transportation and Development for 50 foot guard rails at three corners of the bridge structure, a tapered concrete barrier at the southeast corner of the east approach slab at the off ramp of the bridge, no shoulders in the roadway transition zones, and for stopping sight distance on State Project No. H.011526, Site #1, Castor Plunge Road Bridge over Little Bayou Clear, Structure No. P40-31092-92311-1, Page | 8

Recall No. 600306 and post a speed limit of 25 mph on the Castor Plunge Road within the project area as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Billings)

15. Motion to enter into an agreement with the Louisiana Boat Racing Association, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 18 – 20, 2018 and authorize the President to sign same. (Mr. Vanderlick)
16. Motion to authorize Mrs. Debra Cutts Sasser, 8636 Highway 112, has been received) (Mr. Billings)
17. Motion to authorize Ms. Tammy Dull, 126 Duplissey Road, Deville, LA 71328, District C, as a Hardship Case. (Proper paperwork has been received). (Mr. Smith)
18. Motion to adopt an ordinance to amend and reenact the Rapides Parish Code of Ordinances to include Chapter 24 Stormwater Ordinances, as recommended by the Public Works Director. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

APRIL 2, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

APRIL 2, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 2, 2018 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution proclaiming April 2 through April 6, 2018 as National Community Development Week in Rapides Parish. Copy of this resolution be sent to Governor Jon Bel Edwards, our Legislative Delegation and Congressional Delegation. (Mr. Moreau)
3. Motion to authorize the President to sign the sub-grantee agreement with the Governor’s Office of Homeland Security and Emergency Acquisition Grant under the Hazard Mitigation Program (HMGP) CFDA #97.039 in the amount of $114,288.00. The property will be purchased by the City of Pineville utilizing FEMA funds with the homeowner responsible for the 25% match. (Mr. McGlothlin)
4. Recognize Mr. Michael Tudor for discussion on the closing of the Murray Street Post Office. (Mr. Perry)
5. Motion to adopt a resolution that the Rapides Parish Police Jury strongly oppose the closing of the United States Post Office Building, located at 515 Murray Street, Alexandria, copy of this resolution to be sent to the Post Master General of the United States, Governor John Bell Edwards, our Legislative Delegation and Congressional Delegation. (Mr. Perry)

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6. Motion to authorize the President to execute Change Order No. 2 for the Tangent Rail Drainage Improvements construction contract between the RPPJ and Beard Construction, to increase the contract price by $115,453.93 for a total contract price of $969,168.93. Funding from GOHSEP and the City of Alexandria to pay total construction contract price. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

APRIL 2, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to award Bid #2634 – Purchase Cooling Tower for Courthouse to the lowest bidder, Sam’s Air Conditioning Maintenance Service, Inc. for the amount of $62,400.00 as recommended by the Courthouse Superintendent and the Purchasing Agent. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 2, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to request Legal Counsel to obtain an Attorney General’s Opinion to hire Luneau, Beck and Townsend as outside Legal Counsel to represent the Rapides Parish Police Jury, in the pending opioid litigation against the multiple parties who have caused or contributed to the public nuisance created by the Opioid crisis and authorize the President to sign any necessary documents. (Mr. Perry/McGlothlin)
2. Motion to receive an update from Private Counsel and the District Attorney’s Office regarding the conflict issue. (Mr. Moreau)
3. Motion to amend a certain resolution of March 12, 2018, concerning the scope of the authority to Private Counsel. (Mr. Fountaine)
4. Motion to adopt the following resolution to obtain outside legal counsel until the conflict with the District Attorney is resolved:

WHEREAS, the District Attorney is designated by statute as the legal advisor for the parishes of judicial districts and other public boards therein, without other fees or compensation, and under such authority the District Attorney of Rapides Parish has served the Parish of Rapides as the legal advisor for the Rapides Parish Police Jury, the governing public board of Rapides Parish, for more than one hundred (100) years, and said District Attorney is mandated to continue to represent the Parish of Rapides;

AND WHEREAS, the District Attorney and the Rapides Parish Police Jury now have a conflict each with the other concerning the budget provided by the Police Jury to the District Attorney;

AND WHEREAS, the District Attorney and the Police Jury each Page | 15

acknowledge that the Police Jury has a need to retain outside private counsel to represent the Police Jury in the dispute between the parties limited to the issue of the budget provided by the Police Jury to the District Attorney pursuant to its obligations under La.R.S. 16:6;

AND WHEREAS, the District Attorney and the Police Jury each acknowledge that it is in the financial interest of the Parish of Rapides for the District Attorney to continue to comply with the statutory mandate authorizing the District Attorney to serve as the legal advisor for the Parish, without other fees or compensation;

AND WHEREAS the Rapides Parish Police Jury having considered and discussed said matter;

IT IS HEREBY RESOLVED that the Rapides Parish Police Jury does hereby name, appoint, and authorize the hiring of attorney Jimmy R. Faircloth (La. Bar No. 20645) and the firm of Faircloth, Melton & Sobel, LLC, as outside private counsel for legal representation limited to the matter of the budget provided by the Police Jury to the Office of the District Attorney, said firm to be paid for its work on this matter at the following rates: $225.00 per hour for attorneys with ten (10) years of experience and $150.00 per hour for attorneys with less than ten (10) years of experience; AND

IT IS FURTHER HEREBY RESOLVED that the Rapides Parish Police Jury does hereby acknowledge, consent to, and authorize that the District Attorney of Rapides Parish shall continue to comply with the statutory mandate authorizing the District Attorney to serve as the legal advisor for the Parish and Police Jury on all other issues and matters that are outside the scope of the budget provided by the Police Jury to the Office of the District Attorney, without other fees or compensation. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 2, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Tim Vercher on the Ruby-Wise Recreation District Board. Term ended February 11, 2018. Waive the thirty (30) day announcement rule and appoint Mr. Matt Hakes for a five

• (5) year term. Term will expire February 11, 2023. (Mr. Smith)

3. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday, March 24, 2018, to authorize the continuation and rededication of a special tax therein. (Health Unit) (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 2, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 493 80% 86.61% Pineville - 8 minute 132 80% 82.58% Rapides - 12 minute 211 80% 86.73% Rapides - 20 minute 175 80% 81.14% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL