Rapides Parish Police Jury

Posted: February 1, 2018

Notice of Regular Committee Meetings to be held on Monday, February 5, 2018, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....8 Chairman: Craig Smith
3. Coliseum Committee………………………………………………….10 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………11 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..….13 Chairman: Sean McGlothlin
6. Courthouse and Tourism Committee………………………….…..…14 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..15 Chairman: Theodore Fountaine, Jr.
8. Personnel, Elections and Health Committee…………………………16 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…18 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

FEBRUARY 5, 2018

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

FEBRUARY 5, 2018 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Kenneth Michiels Lot Eight (8), Square Nineteen (19), West Alexandria Addition, more particularly described in CB 1453, Page 377, records of Rapides Parish. Bearing the municipal address of: District I - Scott Perry Jr.

Nathaniel Gray Jr. Lot Seven (7) of Square Nineteen (19) of Alexandria Land & Improvement Company, Ltd’s West Alexandria Addition as per plate recorded in CB Y, Pages 421-432 record of Rapides Parish Bearing the municipal address of: District I - Scott Perry Jr. (Mr. Fountaine)

4. Motion to authorize to renew Bid #2446 - Miscellaneous Office Supplies, with Sayes Office Supply for an additional twelve (12) month period, extending the contract date to April 30, 2019, as recommended by the Purchasing Agent. (Mr. Overton)

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5. Motion to authorize the participation in an upcoming auction to be held on February 24th, March 10th and March 24th. (Mr. Overton)
6. Motion to accept the construction contract with Gilchrist Construction (Contractor) for Bid #2569 – Various Road Improvements as substantially complete and begin the 45 (Forty-five) day lien period, as recommended by the Public Works Director and authorize the President to sign all necessary documents. (Mr. Smith)
7. Motion to authorize the President of the Rapides Parish Police Jury to approve travel expenditures during the year, not to exceed the budgeted amount. This must be approved in February by the Jury each year. (Mr. Overton)
8. Motion to award annual Bid #2619 – Contract Hauling – Rapides Parish, to Tommy Russell Enterprises, LLC, as recommended by the Parish Engineer and Purchasing Agent.

The rates are as follows: 0 to 10 mile haul 0.42 per yard mile 11 to 20 mile haul 0.37 per yard mile 21 miles and over 0.32 per yard mile

Truck Owned – 3 Trucks Hired – 5 (Mr. Overton)

9. Motion to amend 2018 budgets to reflect actual carry in. (Mr. Overton)

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10. Motion to delete from the Rapides Parish Fire District No. 2 Asset/Inventory Program Asset #10803 – 2012 Ford F-450. This vehicle was involved in an accident, the insurance made settlement payment and deemed it totaled. (Mr. Overton)
11. Motion to purchase one 2018 Ford F-550 Crewcab 4x2 from Louisiana State Contract #4400010201, in the amount of $36,765.00 to be paid from Fire District No. 2 funds, as recommended by Fire Chief Randy McCain. (This vehicle is to replace the 2012 Ford F-450 that was wrecked. Insurance reimbursed $30,546 for the wrecked vehicle.) (Mr. Billings)
12. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Rapides Parish Fire Protection District No. 18 to provide accounting, purchasing and related services for District No. 18, in return the Rapides Parish Police Jury shall be reimbursed incurred expenses and an administrative fee effective upon the execution of the Cooperative Endeavor Agreement and authorize the President to sign same. (Mr. Vanderlick)
13. Motion to authorize the purchase of one (1) 300 kw standby generator off of State Contract for Rapides Parish Fire District No. 3, Station No. 4, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 3 Funds. (Mr. Moreau)

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14. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description McCoy and McCoy Inc. Lot Seven (7) and part of Lot Six (6) of Airbase Estates as per plat there of recorded in Plat Book Fourteen (14), page Seventy (70), record of Rapides Parish, Louisiana, and more fully described as follows: Begin at the Southeast corner of Lot Seven (7) of Airbase Estate and run westerly Seventy (70) feet along the North right of way line of Second Street; thence turn Eighty-Nine (89) degrees Forty-One (41) minutes right and run fifty point four (50.4) feet; then turn Ninety

• (90) degrees left and run One point nine (1.09) feet; then turn ninety-one (91) degrees Fourteen (14) minutes right and run thirty-five (35) feet; thence turn Eighty-eight (88) degrees left and run One Hundred thirty-One point Seven (131.7) feet to the rear line of Lot Six (6); thence turn corner of Lot Seven (7); thence turn right and run southerly two hundred seventeen point one (217.1) feet along the east line of Lot Seven (7) to the point of beginning; all shown on plat. District I – Scott Perry Jr. Bearing the municipal address of: (Mr. Overton)

15. Motion to ratify the purchase of a 2006 American General H1 by Rapides Parish Fire District No. 17, from the Louisiana Federal Property Assistance Program, in the amount of $25,000.00, as recommended by the Fire Department Board. (Mr. Billings)

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16. Motion to authorize the purchase for Rapides Parish Fire District No. 9, an F550 Truck and accessories, for the total of $51,627.00, off of the Louisiana State Contract, as recommended by the Fire Chief and Fire Department Board. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 5, 2018 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to reassign Asset #10894 (2011 Nissan Sentra) to the Public Works Department instead of placing for public auction, as passed in January 2018 Police Jury Meeting, as requested by the Parish Engineer. (Mr. Smith)
4. Motion to grant approval for Farmland Estates, located at Highway 71 South and Winegart Lane, Lecompte, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending review of Legal Counsel and authorize signing of the plat. (Mr. Overton)
5. Motion to grant approval for Hardwood Subdivision, located at Durwood Johnson Road, Forest Hill, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending review of Legal Counsel and authorize signing of the plat. (Mr. Billings)
6. Motion to grant approval for Guadagnoli Duplexes, 700 Gene Gunter Road, Deville, as recommended by the Rapides Area Planning Commission and Public Works Director, pending Legal Counsel review and authorize the signing of the plat. (This is rental property only) (Mr. Smith)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

FEBRUARY 5, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

FEBRUARY 5, 2018 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to level and repair certain roads in the Town of Glenmora, so that they may be chip sealed by the Parish crews or micro-surfaced by a contractor, to be paid out of Town’s portion of Road District No. 1A Funds and authorize the President to sign.

Roads are as follows: Parish Maintenance Building and Turkey Creek Road Division Street and Hughes Division and Hughes Street Turkey Creek Road and 7th Street (Mr. Billings)

3. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department to provide labor and equipment, to perform sixty (60) hours of ditch cleaning on various roads, as requested by the Town of Glenmora, to be paid out of Town’s portion of Road District No. 1A Funds and authorize the President to sign same.

Ditches are as follows: 14th Avenue between Melody Lane and Highway 165 Melody Lane between 14th Avenue and Ashmore Road Page | 12

Daffodil Street between Melody and 14th Avenue Beverly Lane between Daffodil Street and 14th Avenue 11th Avenue between Wilson Street and Hughes Street 10th Avenue between Wilson Street and Hughes Street 8th Avenue between Hughes Street and Division Street 10th Avenue between 7th Street and 8th Street Wilson Road between 11th Street and Bradley Road (Mr. Billings)

4. Motion to approve the hiring of one (1) part-time, temporary Youth Specialist to assist with the provision of youth services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

FEBRUARY 5, 2018 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Melissa Becker with the Rapides Area Planning Commission for an update on the Greenway Park Project. (Mr. Overton)
3. Recognize Keith Hillman with Meyer, Meyer, LaCroix & Hixson for an update on the Tangent Rail Project. (Mr. Overton)
4. Recognize Bryan Butler with Ballard & Associates for an update on the Masonic Drive Project. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

FEBRUARY 5, 2018 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to authorize to advertise and place out for Bid, the purchase of One (1) BAC Cooling Tower, for the Rapides Parish Courthouse, as requested by the Courthouse Building Superintendent. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

FEBRUARY 5, 2018 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to place an item on the February 12, 2018 Jury agenda to recognize the Alexandria City Marshal’s Office for a presentation. (Mr. Moreau)
2. Motion to request a legal opinion concerning allowing full time Fire District employees to work in a part time capacity for other Rapides Parish Fire Districts. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

FEBRUARY 5, 2018 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Carter Rhodes on the Gravity Drainage District No. 2 Board, waive the thirty (30) day announcement rule and appoint Mr. Jeff DeKeyzer to fill the unexpired term. Term will expire June 12, 2021. (Mr. Vanderlick)
3. Appointment to the Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Gerald Salard. Term will expire February 14, 2018. (Jan. 8th Jury meeting TBA)
4. Appointment to the Communications District for a four (4) year term to fill the expiring term of Mr. Sam DeBona. Term will expire February 18, 2018. (Jan. 8th Jury meeting TBA)
5. Appointment to the Communications District for a four (4) term to fill the expiring term of Mr. Jack DeWitt. Term will expire February 18, 2018. (Jan. 8th Jury meeting TBA)
6. Appointment to the Poland Recreation District for a five (5) year term to fill the expiring term of Mr. Calvert Beauregard. Term will expire February 14, 2018. (Jan. 8th Jury meeting TBA)

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7. Appointment to the Ruby-Wise Recreation District for a five (5) year term to fill the expiring term of Mr. Tim Vercher. Term will expire February 11, 2018. (Jan. 8th Jury meeting TBA)
8. Appointment to the Ruby-Wise Recreation District for a five (5) year term to fill the expiring term of Mr. Rusty Bell. Term will expire February 11, 2018. (Jan. 8th Jury meeting TBA)
9. Appointment to the Ruby-Wise Recreation District for a five (5) year term to fill the expiring term of Ms. Sonya McGee. Term will expire February 11, 2018. (Jan. 8th Jury meeting TBA)
10. Appointment to the Ruby-Wise Recreation District for a five (5) year term to fill the expiring term of Mr. Mike Paulk. Term will expire February 11, 2018. (Jan. 8th Jury meeting TBA)
11. Recognize Ms. Billie Burlew concerning a Violation of Rapides Parish Ordinance Section 13-3 Health and Sanitation in Parts of Rapides Parish, (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 5, 2018 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 541 80% 88.35% Pineville - 8 minute 156 80% 85.26% Rapides - 12 minute 217 80% 90.32% Rapides - 20 minute 203 80% 81.77% (Mr. Billings)

3. Motion to adopt the Rapides Parish Emergency Operations Plan and ratify authorization for the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Mr. Billings)
4. Motion to authorize the President to sign an agreement between Fire Protection District No. 6 and the Senior Citizens for the use of the training center for a senior meal site, for a five (5) year period beginning March 18, 2018 with the option to renew for a five (5) year term, pending Legal Counsel review. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL