Rapides Parish Police Jury

Posted: November 30, 2017

Notice of Regular Committee Meetings to be held on Monday, December 4, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Coliseum Committee……………………………………………………8 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..9 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..11 Chairman: Oliver “Ollie” Overton, Jr.
6. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Sean McGlothlin
8. Personnel, Elections and Health Committee…………………………14 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

DECEMBER 4, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

DECEMBER 4, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to amend a certain motion of November 13, 2017, to call for a Public Hearing on December 4, 2017 at 3:00 p.m., to discuss the proposed Rapides Parish Police Jury, 2018 Budget, so as to move the date of the hearing to December 11, 2017, due to needing the budget published at least ten (10) days in the Official Journal, before holding the public hearing. (Jury 11/13)
3. Motion to authorize to advertise for the annual bid, the Contract Hauling of various Road Materials for the Rapides Parish Highway Department, as recommended by the Parish Engineer and Purchasing Agent, to be paid from various Maintenance Funds and Road and Bridge Funds. (Mr. Moreau)
4. Motion to delete from the Rapides Parish Police Jury – Finance Office the following equipment as it is scrap and no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10301 HP Laserjet Printer Scrap – to be auctioned (Mr. Fountaine)
5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Kenneth Michiels Lot Eight (8), Square Nineteen (19), West Alexandria Addition, more particularly Page | 4

described in CB 1453, Page 377, records of Rapides Parish. Bearing the municipal address of: District I - Scott Perry Jr.

Nathaniel Gray Jr. Lot Seven (7) of Square Nineteen (19) of Alexandria Land & Improvement Company, Ltd’s West Alexandria Addition as per plate recorded in CB Y, Pages 421-432 record of Rapides Parish Bearing the municipal address of: District I - Scott Perry Jr. (Mr. Fountaine)

6. Motion to delete the following vehicles from the Juvenile Probation Department as they have been replaced with upgraded vehicles and need to be placed for auction: ASSET NUMBER DESCRIPTION DISPOSAL 10892 2009 – Chevrolet Impala to be auctioned 10893 2009 – Chevrolet Impala to be auctioned 10894 2011 – Nissan Sentra to be auctioned (Mr. Fountaine)
7. Motion to authorize the purchase of a telephone system, off the State Contract, for the Rapides Parish Region Six Health Unit Office as recommended by Dr. Holcombe and the Purchasing Agent. (Mr. Fountaine)
8. Motion to implement a base pay increase for the Rapides Parish Fire District No. 4 full-time Civil Service employees by $465.00 per month, increase the part-time employees by $1.00 an hour and increase the Paramedic to $15.00 per hour, as recommended by the Holiday Village Fire Department, Board of Directors, with increase to be effective January 1, 2018. (Mr. Bishop) Page | 5
9. Receive update from Ms. Laura-Ellen Ayres on the Rapides Parish Library. (Mr. Perry)
10. Motion to authorize the registration and expenses, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2018 Justices of the Peace and Constables Annual Training course to be held on February 20 thru February 23, 2018, in Marksville, to be paid out of the General Fund. (Mr. Smith)
11. Motion to authorize the purchase of a Tanker/Pumper for Rapides Parish Fire District No. 4, off State Contract, for the amount of $383,310.00 as recommended by the Holiday Village Fire Association Board and the Purchasing Agent. (Mr. Bishop)
12. Motion to increase salaries of the Rapides Parish Health Unit employees by 2% as requested by Dr. David Holcombe, to reflect increases paid by State of Louisiana, effective January 1, 2018. (Mr. Vanderlick)
13. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2018 and authorize President to sign same. (The renewal premium is $253,306 compared to 2017 premium of $232,428). (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 4, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to refer to the Rapides Area Planning Commission, for recommendation, the revocation request of a 10 foot access, located between Lots 28 & 29 in the W. W. Ward Subdivision, No. 2 Extended (between Wardway and Cotile Lake) and it be laid over for thirty days for public review. (Mr. Vanderlick)

certification) (Mr. Billings)

5. Motion to authorize the renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Mr. Smith)

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6. Motion to adopt an ordinance to lower the speed limit on Valarie Drive, Ward 8, District E from 25 mph to 15 mph, and authorize the Parish Highway Department to erect new speed limit signs. (Mr. Vanderlick)
7. Motion to adopt an ordinance to lower the speed limit on Laura Avenue, Ward 10, District A from 25 mph to 15 mph, and authorize the Parish Highway Department to erect new speed limit signs. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

DECEMBER 4, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Mr. Charlton Northington on the Rapides Parish Coliseum. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

DECEMBER 4, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign amendment to lease agreements for: the Louisiana Workforce Commission, Institute for Indian Development, Inc., Minact, Inc., and Manpower Group US Inc. This amendment will alter the mailing address when these partners remit their lease payments. This will provide a transparent method of demonstrating partners’ paying their required “fair share” of infrastructure costs during a state/federal audit. (Mr. Bishop)
3. Motion to ratify approval and authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program in the amount of $195,847.71 for the fiscal year October 1, 2017 through September 30, 2018, and the Treasurer to amend the budget as necessary. (Mr. Bishop)
4. Motion to authorize the President to sign a Local Governance Agreement between the Rapides Parish Police Jury, Rapides Workforce Development Board, Workforce Development Board Director, and Louisiana State University at Alexandria. This agreement along with a series of job descriptions, organization charts, and board by-laws constitute the Firewall documentation to ensure separation of fiscal and program activities under WIOA and to establish clear roles and responsibilities eliminating any conflicts of interest. (Mr. Bishop)

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5. Motion to enter into an Intergovernmental Agreement between Fire Protection District No. 19 and the Town of Woodworth whereby the Town agrees to provide Fire Protection and Emergency Services to residents and property within the geographical boundaries of Fire Protection District No. 19. Further, that Fire Protection District No. 19 agrees to transfer the tax proceeds derived from the recently approved 25 mill property tax to the Town of Woodworth. Said payment shall be made no later than (45) days of receipt of the tax proceeds from the Rapides Parish Sheriff’s Office. This agreement shall be effective upon the approval of the Fire Protection District 19, the Town of Woodworth and upon execution of the Intergovernmental Agreement. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

DECEMBER 4, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update from Ms. Melissa Becker on the building code permits in Rapides Parish. (Mr. Perry)
3. Motion to ratify authorization for the Rapides Parish Senior Citizens Center to hold a Public Hearing for a grant to the Louisiana Department of Transportation and Development Program/ Section 5311, Rural Transportation Program and authorize the President to sign any necessary documents. (Mr. Overton)
4. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development 2018-19 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

DECEMBER 4, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

DECEMBER 4, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

DECEMBER 4, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in the Fire Protection District No. 19 of the Parish of Rapides, State of Louisiana, on Saturday, November 18, 2017, to authorize the levy of a special tax therein. (Mr. Vanderlick)
3. Motion to consider and take action with respect to giving notice that at its meeting to be held on Monday, February 12, 2018, at 3:00 p.m. at the Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of the Fire Protection District No. 19 of the Parish of Rapides, State of Louisiana (the “District”), plans to adopt a resolution providing for the levy of the twenty-five (25) mills ad valorem tax approved at an election held in the District on Saturday, November 18, 2017. (Mr. Vanderlick)
4. Motion to appoint one of the nominees submitted by the Alexandria Bar Association, to the Rapides Parish Civil Service Board, for a three (3) year term to fill the expired term of Mr. Zebulon Winstead. Term expired October 14, 2017.

NAMES NOMINATED BY ALEXANDRIA BAR ASSOCIATION: Zebulon Winstead, Esq. Leisa Lawson, Esq. Joseph Reynolds, Esq. (Mr. Smith)

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5. Motion to change the date of the Standing Committee meeting in January, 2018 from Monday January 1, 2018, New Year’s Day, to Tuesday, January 2, 2018, the Standing Committee Meeting in September, 2018, from September 3, 2018, Labor Day, to Tuesday, September 4, 2018 and the regular Police Jury Meeting in November, 2018, from Monday November 12, 2018, Veterans Day, to Tuesday, November 13, 2018. (Mr. Smith)
6. Motion to reclassify one Equipment Operator I position on the Reseal Crew at the Rapides Parish Highway Department to an Equipment Operator II position, subject to the approval of the Rapides Parish Civil Service Board. (Mr. Billings)
7. Motion to approve the hiring of one (1) part-time, temporary Financial Accounting Officer to assist with the provision of accounting services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. (Mr. Bishop)
8. Motion to place an item on the December 11, 2017 Jury agenda, to present Service Awards to employees of the Rapides Parish Police Jury for their years of service. (Mr. Smith)
9. Motion to grant the request of the Alpine Volunteer Fire Department Board of Directors, to add two additional Lieutenant Positions, for a total of three, to give the department a Lieutenant per shift, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)

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10. Motion to grant the request of the Alpine Volunteer Fire Department Board of Directors, to create and hire a full time Fire Chief, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
11. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 5A of the Parish of Rapides, State of Louisiana, on Saturday, November 18, 2017, to authorize the continuation of a special tax therein. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 4, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 500 80% 87.60% Pineville - 8 minute 123 80% 83.74% Rapides - 12 minute 214 80% 91.59% Rapides - 20 minute 188 80% 82.45% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL