Rapides Parish Police Jury

Posted November 9, 2017

REGULAR SESSION

NOVEMBER 13, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Sessions on September 18, 2017 to hire Special Counsel, September 18, 2017 for Board of Review, Special, September 22, 2017 and Regular Session on October 9, 2017 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report.
4. Recognize LSUA Chancellor Dr. Guiyou Huang. (Mr. Overton)
5. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District No. 4 of the Parish of Rapides, State of Louisiana, on Saturday, October 14, 2017, to authorize the rededication and levy of a special tax therein. (April 10, 2017 Jury)

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6. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District No. 7 of the Parish of Rapides, State of Louisiana, on Saturday, October 14, 2017, to authorize the rededication and levy of a special tax therein. (April 10, 2017 Jury)
7. Motion to co nsider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, on Saturday, October 14, 2017. (April 10, 2017 Jury)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of, starting at the corner on the northwestern boundary of Barron Road which marks the corners of tracts of land belonging to Alexandria Broadcasting Co., Inc., and Sherman W. Bissell, in Section 53, Township 4 North, Range 1 East, Rapides Parish, Louisiana; then North 39 degrees and 47 Minutes East 87.44 feet along the northwestern boundary of Barron Road to the point of beginning; then continue North 39 degrees 47 minutes East along the northwestern boundary of Barron Road 87.86 feet, Then North 47 degrees 35 minutes West 244.75 feet to tract belonging to Alexandria Broadcasting Co., Inc.; thence south 42 degrees 25 minutes west along the boundary line of Alexandria Broadcasting, Co., Inc., 87.75 feet; then South 47 degrees 35 minutes East along the northeastern boundary of lot belonging to Sherman W. Bissell, property shown between red lines on plat survey by Irion Lafargue, Dated1952 annexed to original deed No,. 367,614 and being the same property acquired by Robert E. Miller from Hansford H. Smith, by act recorded in Conveyance Book 436 page 252, records of Rapides Parish, Louisiana, as corrected in Conveyance Book 437, Page 194, all the records of Rapides Parish, Louisiana. Municipal address being Dupree Street, Pineville, to Kimbrel McCarty for the consideration of $1,404.51 cash. (Finance 11/6)
9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of part of Lots Seven (7) & Eight (8) of Block Sixteen (16) of Welch Addition, as per plat thereof recorded in Conveyance Book Y, Page 430 of the records of Rapides Parish, Louisiana fronting 43.5 feet on 14th Street by 100 feet lying adjacent to the alley and being more particularly shown on Certificate of Survey by Daniel D. Sandefur dates February 10, 1977, a copy of which is recorded in Conveyance Book 896, Page 165 of the record of Rapides Parish, Louisiana. REGULAR MEETING NOVEMBER 13, 2017

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Municipal address being 330 N. 14th Street, Alexandria to Ronnie Brooks for the consideration of $2,733.33 cash. (Finance 11/6)

10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Four (4) of Block Nine (9) and the Six (6) foot by Fifty (50) foot strip of land taken from the abandoned alley located in the rear of Lot Four (4), Ball Addition, Alexandria, as per plat therefore recorded in Plat Book 1, Page 97, of the records of Rapides Parish, Louisiana; said property being more particularly shown on the survey prepared by Avit J. Gremllion on April 16, 1984, which is attached to the Sale of Property dated June 12, 1984, and recorded on June 14, 1984, as Entry No. 784905, Book 1121,Page 523 of the conveyance records of Rapides Parish. Municipal Address being: 1926 Day Street, Alexandria, to Donna Andries, Power of Attorney for Alma F. Huffman, Member/Manager of AFH Rentals, LLC for the consideration of $1,447.37 cash. (Finance 11/6)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Four (4) of Block One (1) of the Lincoln Park Addition to the City of Alexandria, bearing the municipal consideration of $1,333.37 cash. (Finance 11/6)
12. Motion to delete from the Rapides Parish Fire District No. 4 the following equipment as is no longer suitable for public use and is scrap ASSET DESCRIPTION DISPOSAL 8248 Scottsman Ice Machine Scrap 10549 Air Compressor Scrap (Finance 11/6)
13. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

Speedy Bee, Inc A certain piece, parcel or tract of land Jay McDonald together with all improvements located thereon, and all rights, way and privileges REGULAR MEETING NOVEMBER 13, 2017

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thereto appertaining, being, land and situated in the Northwest Quarter of the Northeast Quarter, Section Two (2), Township Four (4) North, Range One (1) East (T4N-R1W), Rapides Parish, Louisiana, Being Tract “E” on plat by Lafargue and Sandefur, Dated April 20, 1956, Containing 0.646 acres, more particularly described as follows: Start at the Northeast corner of said Section Two (2), then North Eighty-eight (88) degrees, fifty-five (55) minutes West 1606.3 feet to the point of beginning which is a point on the west boundary of and 40.76 feet from the center line of U.S. Highway 71; thence North 88 degrees 55 minutes West 382 feet to a point 30 feet from the center line of pavement of Rigolette Road, Thence North 74 degrees 30 minutes East along the northern boundary of the said road 100 feet; thence South 70 degrees 36 minutes east along the northern boundary of said road 100 feet; thence South 66 degrees 12 minutes East along boundary of road 100 feet; thence south 61 degrees 48 minutes east along northern boundary of said road 100 feet; then south 60 degrees 40 minutes east 90.2 feet to the western boundary of Highway 71; thence north 24 degrees West along the western boundary of said Highway 101.1 feet; thence North 1`4 degrees 15 minutes west along the highway 86.2 feet to the point of beginning. Being the identical property acquired by James T. Barker from Melba Malone Barker by deed dates, filed and recorded June 4, 1976 in Conveyance Book 878, Page 766, records of Rapides Parish, Louisiana Bearing the municipal address of 2705 Shreveport Highway, Pineville (Finance 11/6)

14. Motion to ratify authorization for the President to sign and adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, REGULAR MEETING NOVEMBER 13, 2017

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hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Finance 11/6)

15. Motion to call for a Public Hearing on December 4, 2017, at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2018 Budget. (Finance 11/6)
16. Motion to approve the request of Ratcliff Construction, to file for a tax allocation credit, Section 179D of the Energy Act of 2005, Internal Revenue Code, for the installation of energy efficient building envelope, HVAC and hot water systems, or interior lighting systems on the Rapides Parish Coliseum Project and authorize the President to sign the necessary documents. (Finance 11/6)
17. Omit
18. Motion to accept the Public Works Director’s Report. (Public Works 11/6)
19. Receive report from Mr. Tom Wells, Legal Counsel on lateral ditch and canal blockage on Cleveland Road. (Public Works 11/6)
20. Motion to accept the donation of the right-of-way for Ashlyn Way in the Bayou Oaks Subdivision (Ward 1, District E) and authorize the President to sign same. (Public Works 11/6)
21. Motion to accept the donation of a tank car (10 ft. in diameter by 40 ft. in length) from Martin Timberlands, LLC to replace a bridge on the Clifton Road (Ward 7, District E) so that the road may be opened to truck traffic and authorize the President to sign same. (Public Works 11/6) REGULAR MEETING NOVEMBER 13, 2017

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22. Motion to authorize the Public Works Director to retain temporary employees that work on the grass cutting crews for an additional three weeks to be paid from the Road & Bridge Salary line item. (Public Works 11/6)
23. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of approximately twenty (20) assorted concrete barriers. (Public Works 11/6)
24. Motion to authorize to advertise for the removal of timber (approximately 567 trees, with an estimated revenue of $50,000.00) from the Cotile Lake Recreation Park, as recommended by the Park Manager and Purchasing Agent. (Public Works 11/6)
25. Motion to grant approval to Available Storage, located on Highway 28 East, Pineville, as recommended by Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Public Works 11/6)
26. Motion to grant approval to Brooksfield Mobile Home Park, located on Highway 28 East, Pineville, as recommended by Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Public Works 11/6)
27. Motion to authorize the President to execute Change Order No. 1 for the Tangent Rail Drainage Improvements construction contract between the RPPJ and Beard Construction, to increase the contract price by $25,500.00 for a total contract price of $828,215.00. Funding from GOHSEP and the City of Alexandria to pay total construction contract price. (Grants 11/6)

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28. Motion to authorize the President to execute Amendment No. 1 for the Gustav/Ike CDBG-DR North Bank-Grant Legal Services contract between the RPPJ and Herman M. Savoie, Jr., to increase the original contract by $250.00 for a total contract price of $1,300.00 and to amend the scope of services to include preparation of “Affidavit of Death Domicile and Heirship” for the required property. Funding from the Louisiana OCD-DRU to pay total contract price. (Grants 11/6)
29. Motion to accept the Construction Contract with Petron, LLC for the Esler Regional Airport, Airport Signs and NAVAIDS, as substantially complete, as recommended by the Architect, Pan American Engineers and authorize the President to sign the Certificate of Substantial Completion. (Grants 11/6)
30. Motion to request Legal Counsel to obtain an Attorney General opinion to determine if Fire District No. 2 can provide manpower (at no charge) at events hosted at the Rapides Parish Coliseum through SMG, a for profit entity and whether the District has to be reimbursed by SMG for the value of the services provided. (Parochial 11/6)
31. Motion to set a fee for public records production of $1.00 per page, letter or legal sized, whenever the number of pages exceed ten (10) sheets and $25.00 per DVD/CD. (Parochial 11/6)
32. Motion to adopt an ordinance to amend and reenact Chapter 19 - OFFENSES-MISCELLANEOUS; Section 19-21 - Public buildings defined and Section 19-21.1 - Weapons and firearms prohibited as follows: … Section 19-21. – Public buildings defined.

• (a) For the purpose of this article, the term "public building" shall include, but not be limited to, any real estate, including any building, structure or other construction thereon, owned, leased, or possessed by the Rapides Parish Police Jury for a public purpose

“Other public building” shall also include any but not be limited to, any real estate, including any building, structure or other construction thereon, owned, leased, or possessed by any REGULAR MEETING NOVEMBER 13, 2017

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other governmental entity within the Parish of Rapides, whose governing authority has adopted this ordinance.

Section 19-21.1 Weapons and firearms prohibited; penalty.

• (a) Possessing a firearm, or dangerous weapon as defined by R.S. 14:2, by anyone, not exempted in subsection (b) hereof, in a public building or “other public building” is unlawful.
• (b) The provisions of this section shall not apply to a federal law enforcement officer, or a Louisiana-commissioned state, or local post certified law enforcement officer who is authorized to carry a firearm.
• (c) Whoever commits the crime of carrying a firearm, or a dangerous weapon as defined in R.S. 14:2, in a public building or other public building shall be subject to prosecution as a misdemeanor punishable by a fine not to exceed five hundred dollars ($500.00) or incarceration for not more than sixty (60) days, or both. (Parochial 11/6)

33. Motion to amend Section 19-15 of the Code of Ordinances of the Rapides Parish Police Jury to restrict hours of operation for solicitors and peddlers at private residences to Monday through Friday from 9:00 AM to 6:00 PM as recommended by the Tax Administrator and the District Attorney. (Parochial 11/6)
34. Motion to adopt a resolution to retain special counsel, Steve Crews, Corkern, Crews, Guillet & Johnson, LLC, to represent the Rapides Parish Police Jury in the matter of Terri Hunter vs. Rapides Parish Coliseum, Civil Suit No. 247,937, “F”, due to retained counsel, Mr. Daniel Broussard, Attorney at Law, is retiring in December and new Counsel will need to review files before his office is closed. (Parochial 11/6)
35. Motion to adopt a resolution approving the holding of an election in Gravity Drainage District No. 2 of the Parish of Rapides, State of Louisiana, on Saturday, April 28, 2018, to authorize the levy of a special tax therein. (Personnel 11/6)

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36. Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, to authorize the levy of a sales and use tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Personnel 11/6)
37. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 566 80% 86.57% Pineville - 8 minute 163 80% 83.44% Rapides - 12 minute 209 80% 89.95% Rapides - 20 minute 172 80% 81.40% (Insurance 11/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

38. Motion to hire a temporary employee at the rate of $12 per hour as recommended by the Tax Administrator. (Mr. Fountaine)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special REGULAR MEETING NOVEMBER 13, 2017

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assistance to attend this public meeting, please contact the Police Jury Office at

November 8, 2017

NOTICE OF SPECIAL POLICE JURY MEETING

1. Motion to adopt a resolution to accept the proposal for the Rapides Parish Police Jury to change health insurance coverage to United Healthcare with an increase across the board of $40.00 on all employee premiums and with a $500.00 deductible for early retirees only.
2. Motion to authorize the President to sign a grant application for the Rapides Parish Coliseum to apply to the Greater Alexandria Economic Development District Authority for $200,000. Funds are to be used for procurement of a stage, floor seats, down fill speakers, spotlights, wireless intercom, and forklift, to be used for the attraction, support and hosting of concerts, graduations, and large conventions at the Rapides Parish Coliseum
3. Any other business that may properly come before the Police Jury.

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

Police Jurors; Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr. and Sean McGlothlin.

Absent were Police Jurors: Davron “Bubba” Moreau and Richard Billings.

Also present were: Mr. Bruce Kelly, Treasurer; Mr. Thomas O. Wells, Legal Counsel; Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Bruce Kelly. SPECIAL MEETING November 9, 2017

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to adopt a resolution to accept the proposal for the Rapides Parish Police Jury to change health insurance coverage to United Healthcare, with an increase across the board of $40.00 on all employee premiums and with a $500.00 deductible for early retirees only.

Discussion ensued.

Mr. Joe Bishop suggested rounding the premium increase to the nearest dollar.

Amended motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to adopt a resolution to accept the proposal for the Rapides Parish Police Jury to change health insurance coverage to United Healthcare with an increase across the board of $40.00 on all employee premiums and with a $500.00 deductible for early retirees only and round up premiums to the nearest dollar.

Mr. Sean McGlothlin stated he was concerned with the Jury shopping for better prices. The Jury needs to not make this a habit in the future, switching insurance companies from year to year because of the premiums.

Mr. Craig Smith stated the Jury was looking at a $680,000 increase this year. With this proposal we will be able to cut expenses and hopefully next year get a premium we can afford too.

Mr. Bruce Kelly stated the last time the insurance carrier was changed was January 1, 2001.

On vote the amended motion carried. Mr. Sean McGlothlin voted nay.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to authorize the President to sign a grant application for the Rapides Parish Coliseum to apply to the Greater Alexandria Economic Development District Authority (GAEDA) for $200,000. Funds are to be used for procurement of a stage, floor seats, down fill speakers, spotlights, wireless intercom and forklift, to be used for the attraction, support and hosting of concerts, graduations, and large conventions at the Rapides Parish Coliseum.

Mr. Ollie Overton stated he was the Grant Chairman and he was not familiar with this grant. He also stated he had a special relationship with Mr. Clifford Moller and he has had no discussions with Mr. Moller on this grant.

Mr. Theodore Fountaine questioned how the grant came up, to which Mr. Craig Smith stated it was presented to us yesterday by Ms. Paige Fontenot, Coliseum SPECIAL MEETING November 9, 2017

personnel. It is an application between the Rapides Parish Police Jury, SMG and he presented it to Legal Counsel for review and it was placed on today’s agenda because we have a Special and it’s time sensitive to get the application in.

Mr. Overton stated he wanted to make it clear, he was not against what they are trying to do, it’s the way they are going about doing this.

Mr. Charlton Northington, SMG, General Manager of the Rapides Parish Coliseum, stated they misunderstood the process. They were just completing the application and trying to submit it on behalf of the Parish. These items are extremely critical to bringing events to the Coliseum.

Mr. Overton question if anybody had discussed this item with Mr. Moller, to which Mr. Northington stated no. He had some additional conversations with Mr. Moller in the past about what GAEDA did last year and how that went.

Mr. Northington stated so he may be aware of the items on the application, but he has not seen it in its current form or submission process.

Mr. Theodore stated he was concerned about saying yes. You are saying maybe. It should have been discussed with them prior to us trying to get this.

Mr. Richard Vanderlick stated he would like to be sure and that Mr. Ollie Overton, Chairman of the Grants Committee needs to be involved.

Mr. Sean McGlothlin questioned Ms. Paige Fontenot that she had stated she had some conversations with Mr. Moller, to which Ms. Fontenot stated yes. Mr. McGlothlin asked Ms. Fontenot if Mr. Moller gave them any advice, to which Ms. Fontenot stated they had several meetings with Mr. Moller, maybe three, all of which he said he knew that the Coliseum had some needs and they were willing to help us. She was going through the GAEDA application process that is there for everyone to follow, filling out the application, getting all the information together and then submitting it to Mr. Craig to look it over and approve or deny it. She stated she was sorry, she didn’t know there was a Grant Chairman. Mr. McGlothlin asked if Mr. Moller advised her to fill out the application or did she do it on her own, to which Ms. Fontenot stated, no he didn’t advise me to fill out the application he just said there are two grant periods and talked about what they were. She stated, common sense, I need to fill out an application for the Grant and follow those procedures.

Mr. Overton stated he thought some of the items on the application were negotiated in the initial construction plans of the Coliseum. He requested that Mr. Tom Wells, Legal Counsel, go back and take a look at the original contract.

Mr. Thomas Wells, Legal Counsel, stated he would be glad to do the wishes of the Jury.

On vote the motion carried. Mr. Ollie Overton voted nay.

Mr. Joe Bishop stated he would like to go on record that the Rapides Parish Police Jury supports all the Veterans . Veterans Day is coming up and they appreciate all SPECIAL MEETING November 9, 2017

their service to the United States.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 4:19 p.m.