Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — October 9, 2017
Start: 2017-10-09T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

October 9, 2017 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

October 9, 2017 other

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Posted October 5, 2017

REGULAR SESSION

OCTOBER 9, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 11, 2017, as published in the Official Journal.
Motion that approved bills be paid.
Motion to accept the Treasurer’s Report. (Finance 10/2)

APPOINTMENTS TO BE ANNOUNCED

***Appointment of Rodney Noles to the Industrial Development Board for a six

(6) year term. Term will expire October 10, 2017 ****Appointment of Mr. Zebulon Winstead to the Rapides Parish Civil Service Board nominated by the Alexandria Bar Association for a three (3) year term. Term will expire October 14, 2017. (Phoned August 11, 2017; certified letter sent August 14, 2017; email sent September 11; email sent October 3, 2017)

REGULAR MEETING

OCTOBER 9, 2017

pg. 2

Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Four (4) and Five (5) of Square Three (3) of Pineville Heights Subdivision as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana and the adjacent onehalf (1/2) or eastern twenty-five (25) feet of Jason Street (now revoked) and the adjacent one-half (1/2) of Fisher Street (now revoked) bearing no municipal address, Pineville, to Pierre Dubrock, for the consideration of $4,666.67 cash. (Finance 10/2)
Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Four (4) of Square One (1) of the Simpson Addition to the City of Pineville as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the record of Rapides Parish, Louisiana, bearing no municipal address, Pineville, to Pierre Dubrock, for the consideration of $2,038.42 cash. (Finance 10/2)
Motion to remove from the deletion list, Asset #6293 (1992-International Truck) as the department wishes to retain the equipment. (Motion on September 11, 2017 minutes) (Finance 10/2)
Motion to accept the Construction Contract with Tudor, Inc., for the Rapides Parish Libuse Branch Library, as substantially complete, as recommended by the Architect, Smith, Fontenot & Phillip, LLC and authorize the President to sign the Certificate of Substantial Completion. (Finance 10/2)
Motion to grant a temporary increase in pay to part-time Firefighter Chad Landis, Fire Protection District No. 3, from $12.00 an hour, to $15.00 per hour, while he is working on the fire departments training program to align with P.I.A.L. requirements. Pay to be returned to $12.00 an hour when job completed. (Finance 10/2)
Motion to proclaim the month of November as “Rapides Parish Library Month” and to place an item on the November 6, 2017 agenda to adopt a Proclamation honoring the Library for its 75th Anniversary. (Finance 10/2) REGULAR MEETING OCTOBER 9, 2017

pg. 3

Motion to authorize to advertise for bids for the purchase of Ten (10) Self Contained Breathing Apparatus, to be used for Fire District #17 (Forest Hill) as requested by the Fire Chief and Purchasing Agent. (Finance 10/2)
Motion to authorize to advertise for bids for the Red River Levee Recertification Aloha-Rigolette North Bank project as required by the USACE, upon authorization by the Office of Community Development and approval by the USACE, as recommended by Frye Magee, LLC, Project Administrator and Meyer, Meyer, LaCroix & Hixson, Project Engineer. (Project $1,172,000) Bids will be received at the appropriate time and date in accordance with the Louisiana Public Bid Law. (Finance 10/2)
Motion to make necessary payroll adjustments to implement a bi-weekly pay period effective July 1, 2018 and request Civil Service to amend their Salary Plan to reflect such change. (Finance 10/2)
Motion to grant a pay increase to the part-time employees, at the Cotile Lake Recreation Area, from $7.83 an hour to $9.00 an hour, effective January 1, 2018, to be paid out of Cotile Lake Recreation Area Funds. (Finance 10/2)
Motion to accept the Public Works Director's Report. (Public Works 10/2)
Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/2)

LA 71424, District H, as a Hardship Case, pending proper certification. (Public Works 10/2)

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pg. 4

LA 71433, District H, as a Hardship Case. (Proper certification has been received) (Public Works 10/2)

Motion to authorize the Public Works Director to retain two temporary employees, one at $9.00 per hour and one at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (Public Works 10/2)
Motion to authorize the Public Works Director to hire an additional Laborer, to be paid from the Road & Bridge Salary line item. (Public Works 10/2)
Motion to grant approval to Cotile Hill Estates, located at Highway 1200 and Herring Road, as recommended by Rapides Area Planning Commission, pending approval of the Public Works Director and Legal Counsels review and authorize signing of the plat. (Public Works 10/2)
Motion to approve participation and authorize OHSEP Director to administer, designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2017-SS-00058S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,375.16. (Grants 10/2)
Motion to ratify authorization for the President to sign a letter requesting that the Bayou Robert Drainage Improvement Project applied for under the Hazard Mitigation Grant Program, under LA DR 4263 (March 2016 Severe Storms & Flooding) be moved to LA DR 1786 (Hurricane Gustav) due to a re-allocation of available HMGP funding under LA DR 1786. (Grants 10/2)
Motion to retain Drew M Talbot, Attorney at Law, LLC of the firm Rainer Anding & Talbot as conflict/alternative counsel for the Sales Tax Department, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Parochial 10/2) REGULAR MEETING OCTOBER 9, 2017

pg. 5

Motion to reappoint Mr. Gregory Walker to the Library Board of Control for a five (5) year term, representing District G. Term will expire September 1, 2022. (Personnel 10/2)
Motion to enter into a new lease agreement with Clifton-Choctaw Reservation Inc. for Voting Precinct S9, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
Motion to enter into a new lease agreement with Miller’s Stop & Shop for Voting Precinct S21, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
Motion to enter into a new lease agreement with Holiday Village Volunteer Fire Association for Voting Precinct N17, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the REGULAR MEETING OCTOBER 9, 2017

pg. 6

President to sign same. (Personnel 10/2)

Motion to enter into a new lease agreement with Philadelphia Baptist as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
Motion to change the name of a certain polling place, Precinct C10 Aiken School to Rapides Alternative Positive Program for Students (RAPPS), as recommended by the Registrar of Voters, as a result of action by the Rapides Parish School Board and authorize submission to the Secretary of State. (Personnel 10/2)
Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein and/or to rededicate the revenues derived from the levy of a special tax; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Health Unit) (Personnel 10/2)
Motion to receive the required report from Acadian Ambulance under the Contract for August, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 543 80% 86.92% Pineville - 8 minute 157 80% 83.44% Rapides - 12 minute 210 80% 88.10% Rapides - 20 minute 202 80% 81.19% (Insurance 10/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

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pg. 7

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

Motion to authorize the Rapides Area Planning Commission to pursue available Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funding to construct Wastewater Treatment Plant flood protections for the Town of Woodworth. (Mr. Overton)
Motion to authorize the Rapides Parish Police Jury to pursue flood mitigation measures for the Town of Woodworth Wastewater Treatment Plant using Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funds to be allocated by GOHSEP and FEMA. (Mr. Overton)
Motion to rescind a certain motion of September 11, 2017, to purchase a Fire Truck off State Contract for Rapides Parish Fire District No. 16, as new Administration has determined it not necessary as recommended by Interim Fire Chief. (Received after Committee Meeting) (Mr. Vanderlick)
Motion to authorize Rapides Parish Fire District #6 to purchase Dodge Ram 3500 off State Contract #4400010205, Line 78, from Courtesy Dodge in the amount of $44,717.86, as recommended by the Board and Fire Chief. (Mr. Smith)
Motion to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Grant Road, Meredith Road, Yarborough Road and Dryden Road (District A, Ward 10) at an additional cost of approximately $226,654.00 and to extend the contract time by an additional 30 calendar days and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Mr. Moreau)
Motion to waive the insurance requirements for the sewer effluent discharge REGULAR MEETING OCTOBER 9, 2017

pg. 8

requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. (Received request after Committee Meeting) (Mr. Moreau)

Motion to waive the insurance requirements for the sewer effluent discharge permit at 991 Hwy 461, Glenmora, for Charles Robinson, as requested by Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. (Received after Committee Meeting) (Mr. Billings)
Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Stewart Street, St. Martin Street, Killarney Street, and Leitrim Street within the Boyce Town Limits under Rapides Parish Police Jury Bid No. 2569, as requested by the Town of Boyce, to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. (Mr. Vanderlick)
Motion to grant approval to 28 East Storage located on Highway 28 East, Pineville, as recommended by Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Mr. Smith)
Motion to authorize a resolution for the removal of the following bridge Structure # P40-31204-92535-1, Recall # 600322, Clifton Road at Pine Coupee Bayou from the Federal Off-System Bridge Replacement Program priority list, as recommended by the Public Works Director. (Mr. Vanderlick)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. T.

J. Spier to the Fire District No. 4 Civil Service Board for a three (3) year term. Term will expire November 12, 2020. (Mr. Bishop)

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OCTOBER 9, 2017

pg. 9

Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Stewart Street, St Martin Street, Killarney Street, and Leitrim Street (District E, Ward 7) at an additional cost of approximately $139,771.20 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Vanderlick)
Motion to approve Change Order No. 2 for the Masonic Drive Drainage Improvement Project, Project No. 1786-079-0002, for an increased amount of $15,156.50, for a total amount of $1,861,080.63, to substitute flowable fill for select fill & crushed stone in order to expedite the construction crossing Masonic Drive. As recommended by Ballard CLC, Inc. Engineers and authorize the President to sign same. Gravity Drainage District 1 and the City of Alexandria has concurred. (Mr. McGlothlin)
Motion that the Rapides Parish Police Jury and Rapides Workforce Development not renew the STEP Services Contract for the year 2017/2018, per OWD Directors request and authorize the President to sign a letter of termination. (Mr. Smith)
Motion to approve the hiring of a permanent Accounting Associate position through Civil Service to assist with providing accounting services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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October 9, 2017 other

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The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, October 9 , 2017, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Scott Perry, Jr., Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Richard Billings.

Members absent were: Theodore Fountaine, Jr. and Richard Vanderlick.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Supe rintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Chief Randy McCain, Fire District No. 2; Ms. Sonya Wiley-Gremillion, OHSEP Director; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel; Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Joe Bishop.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 11, 2017 and Special Session on September 13, 2017, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, that approved bills be paid. On vote the motion carried. Mr. Craig Smith abstained.

On motion by Mr. Ollie Overton seconded by Mr. Sean McGlothlin, to accept the Treasurer’s Report.

The following appointments were announced to be made at the next meeting:

****Appointment of Rodney Noles to the Industrial Development Board for a six

(6) year term. Term will expire October 10, 2017 ****Appointment of Mr. Zebulon Winstead to the Rapides Parish Civil Service REGULAR MEETING OCTOBER 9, 2017

Board nominated by the Alexandria Bar Association for a three (3) year term. Term will expire October 14, 2017. (Phoned August 11, 2017; certified letter sent August 14, 2017; email sent September 11; email sent October 3, 2017 to Alexandria Bar Association)

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

FOR THE

CONSIDERATION OF $4,666.67 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as:

A certain piece, parcel or lot of ground, together with all rights, ways of privileges thereunto belonging, being, lying and situated in the City of Pineville, Rapides Parish, Louisiana, and being more particularly described as follows:

Lot Four (4) & Five (5) of Square Three (3) of Pineville Heights Subdivision, as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana, and the adjacent one-half adjacent one-half (1/2) of Fisher Street (now revoked)

LESS & EXCEPT: Part of Fisher Street (now revoked) sold by Ethel

S. Harper, et al to Lewis O. Lauve (Georgine McGovern) in Cash Sale dated March 15, 1968, filed and recorded March 18, 1968 in Conveyance Book 712, Page 217 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: Not Applicable

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from PIERRE DUBROCK, to purchase said property for the consideration of $4,666.67 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to PIERRE DUBROCK, for the offered consideration. REGULAR MEETING OCTOBER 9, 2017

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel or lot of ground, together with all rights, ways of privileges thereunto belonging, being, lying and situated in the City and Pineville, Rapides Parish, Louisiana, and being more particularly described as follows:

Lot Four (4) & Five (5) of Square Three (3) of Pineville Heights Subdivision, as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana, and the adjacent one-half (1/2) or eastern 25 feet of Jason Street (now revoked), and the adjacent one-half (1/2) of Fisher Street (now revoked)

LESS & EXCEPT: Part of Fisher Street (now revoked) sold by Ethel S. Harper, et al to Lewis O. Lauve (Georgine McGovern) in Cash Sale dated March 15, 1968, filed and recorded March 18, 1968 in Conveyance Book 712, Page 217 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: Not Applicable

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

the mortgage and conveyance records of Rapides Parish, the current telephone book, any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly REGULAR MEETING OCTOBER 9, 2017

“proces verbal”);

The filing of the sale or donation transferring the property.

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.

The filing of the sale or donation transferring the property.

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees. REGULAR MEETING OCTOBER 9, 2017

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.

(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.

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(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any damages that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 9th day of October, 2017.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

FOR THECONSIDERATION OF $2,038.42 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as:

A certain piece, parcel or lot of ground, together with al rights, ways of privileges thereunto belonging, being, lying and situated in the City of Pineville, Rapides Parish, Louisiana, and being more particularly described as following:

Lot four (4) of Square one (1) of the Simpson Addition to the City of Pineville, as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: Not Applicable

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

REGULAR MEETING

OCTOBER 9, 2017

WHEREAS, a request has been received from PIERRE DUBROCK, to purchase said property for the consideration of $2,038.42 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to PIERRE DUBROCK, for the offered consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel or lot of ground, together with al rights, ways of privileges thereunto belonging, being, lying and situated in the City and Pineville, Rapides Parish, Louisiana, and being more particularly described as following:

Lot four (4) of Square one (1) of the Simpson Addition to the City of Pineville, as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: Not Applicable

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

(a) Sixty days from the date of the notice provided in this Subsection, if five REGULAR MEETING OCTOBER 9, 2017

years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);

The filing of the sale or donation transferring the property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental REGULAR MEETING OCTOBER 9, 2017

liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.

(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any damages that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 9th day of October, 2017.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to remove from the deletion list, Asset #6293 (1992-International Truck) as the department wishes to retain the equipment. (Motion on September 11, 2017 minutes) On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to accept the Construction Contract with Tudor, Inc., for the Rapides Parish Libuse Branch Library, as substantially complete, as recommended by the Architect, Smith, Fontenot & Phillip, LLC and authorize the President to sign the Certificate of Substantial Completion. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to grant a temporary increase in pay to part-time Firefighter Chad Landis, Fire Protection District No. 3, from $12.00 an hour to $15.00 an hour, while he is working on the fire departments training program to align with P.I.A.L. requirements. Pay to be returned to $12.00 an hour when job completed. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to proclaim the month of November as “Rapides Parish Library Month” and to adopt the following Proclamation honoring the Library for its 75th Anniversary:

REGULAR MEETING

OCTOBER 9, 2017

PROCLAMATION

WHEREAS, The Rapides Parish Library is a public library, serving the citizens of Rapides Parish located in central Louisiana since 1942, and;

WHEREAS, The Rapides Parish Library’s mission is to promote lifelong learning, enhanced quality of life, and literacy through print, audiovisual and electronic resources, and;

WHEREAS, The Rapides Parish Library staff ensures that all citizens receive the maximum value from available information, educational, cultural and recreational resources, and;

NOW, THEREFORE, I, Craig Smith, President of the Rapides Parish Police Jury, do hereby proclaim that the month of November, 2017, to be proclaimed as Rapides Parish Library Month, in honor of its 75th Anniversary.

THUS PASSED, APPROVED AND UNANIMOUSLY ADOPTED on this 9th day of October, 2017.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize to advertise for bids for the purchase of Ten (10) Self Contained Breathing Apparatus, to be used for Fire District #17 (Forest Hill) as requested by the Fire Chief and Purchasing Agent. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

LCDBG Gustav/Ike Disaster Recovery Program State Contract No. 679099 and State Project No. 40 PARA3301 Resolution Authorizing Advertising for Bids

WHEREAS, the Rapides Parish Police Jury entered into a Cooperative Endeavor & Development Agreement on October 1, 2012, with the City of Pineville, Nineteenth Levee District and the Red River, Atchafalaya, Bayou Bouef (RRABB) Levee District, amended to include the Town of Colfax; and,

WHEREAS, the Rapides Parish Police Jury desires to construct Red River Levee Recertification improvements to the Aloha-Rigolette North Bank levee segment; and,

WHEREAS, the Rapides Parish Police Jury has received funds in the form of a LCDBG Gustav/Ike Disaster Recovery program appropriation of $1,172,000, to fund the Red River Levee Recertification, Aloha-Rigolette North Bank Project, which covers the Engineer’s cost estimate.

NOW, THEREFORE BE IT RESOLVED, that the President is hereby authorized, on behalf of the Rapides Parish Police Jury, upon authorization by the Office of REGULAR MEETING OCTOBER 9, 2017

Community Development, Division of Administration and final approval by the USACE, to publicly advertise for bids for the Red River Levee Recertification, Aloha-Rigolette North Bank Project, with bids being received at the appropriate time and date in accordance with the Louisiana Public Bid Law.

The resolution having been submitted to a vote, the vote thereon was as follows: YEAS: Davron “Bubba” Moreau, Joe Bishop, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: Theodore Fountaine, Jr. and Richard Vanderlick

And the Resolution was declared adopted on this, the 9th day of October, 2017.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to make necessary payroll adjustments to implement a bi-weekly pay period effective July 1, 2018 and request Civil Service to amend their Salary Plan to reflect such change. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to grant a pay increase to the part-time employees, at the Cotile Lake Recreation Area, from $7.83 an hour to $9.00 an hour, effective January 1, 2018, to be paid out of Cotile Lake Recreation Area Funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented, to adopt the Annual Certification for the OffSystem Bridge Program for October 1, 2016 to September 30, 2017, as recommended by the Public Works Director and on vote unanimously adopted

RESOLUTION

WHEREAS, the Code of Federal regulations as enacted by the United States Congress mandates that all structures defined as bridges located on all public roads shall be inspected, rated for safe load capacity and posted in accordance with the National Bridge Inspection Standards and that an inventory of these bridges be maintained by each State; and,

WHEREAS, the responsibility to inspect, rate and load post those bridges under the authority of Rapides Parish in accordance with those Standards is delegated by the Louisiana Department of Transportation and Development to Rapides Parish.

THEREFORE, BE IT RESOLVED by the governing authority of Rapides Parish (herein referred to as the Parish) that the Parish in regular meeting assembled does hereby certify to the Louisiana Department of Transportation and Development (herein referred to as the DOTD) that for the period October 1, 2016 REGULAR MEETING OCTOBER 9, 2017

through September 30, 2017:

The Parish has performed all interim inspections on all Parish owned or maintained bridges in accordance with the National Bridge Inspection Standards.
All bridges owned or maintained by the Parish have been structurally analyzed and rated by the Parish as to the safe load capacity in accordance with AASHTO Manual for Maintenance Inspection of Bridges. The load posting information that has been determined by the LA DOTD for all bridges where the maximum legal load under Louisiana State law exceeds the load permitted under the operating rating as determined above has been critically reviewed by the Parish. Load posting information has been updated by the Parish to reflect all structural changes, any obsolete structural ratings or any missing structural ratings.
All Parish owned or maintained bridges which require load posting or closing are load posted or closed in accordance with the table in the DOTD Engineering Directives and Standards Manual Directive No. 1.1.1.8. All DOTD supplied load posting information concerning a bridge has been critically reviewed by the Parish Engineer prior to load posting.
All bridges owned or maintained by the Parish are shown on the attached list in the format specified by the DOTD. Corrections to data supplied to the Parish by the LA DOTD are noted.

These stipulations are prerequisites to participation by the Parish in the Off-System Bridge Replacement Program.

This resolution was considered section by section and as a whole and upon motion of Mr. Bubba Moreau, and seconded by Mr. Ollie Overton, was adopted by the following vote, on this the 9th day of October, 2017.

YEAS: Richard Billings, Craig Smith, Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: Richard Vanderlick

And the resolution was declared adopted on this the 9th day of October, 2017.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize Mrs. Amanda Crawford, 449 Durand Road, Elmer, LA 71424, District H, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to authorize Mrs. Helen Mathis, 15 McNicoll Road, Glenmora, LA 71433, District H, as a Hardship Case. (Proper certification has been received) On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to REGULAR MEETING OCTOBER 9, 2017

authorize the Public Works Director to retain two temporary employees, one at $9.00 per hour and one at $9.75 per hour, to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the Public Works Director to hire an additional Laborer, to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Billings, to grant approval to Cotile Hills Estates, located at Highway 1200 and Herring Road, as recommended by Rapides Area Planning Commission, pending approval of the Public Works Director and Legal Counsels review and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to approve participation and authorize OHSEP Director to administer, designate Project Director and sign related documents for the 2017 State Homeland Security Grant Program (EMW-2017-SS-00058-S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,375.16. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to ratify authorization for the President to sign a letter requesting that the Bayou Robert Drainage Improvement Project applied for under the Hazard Mitigation Grant Program, under LA DR 4263 (March 2016 Severe Storms & Flooding) be moved to LA DR 1786 (Hurricane Gustav) due to a re-allocation of available HMGP funding under LA DR 1786. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, the following resolution authorizing the Police Jury to hire outside Legal Counsel, Mr. Drew M. Talbot, Attorney at Law, LLC of the firm Rainer Anding & Talbot, was presented and unanimously adopted:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury finds and determines that a real necessity exists for the employment of special counsel with expertise in sales and use tax law to represent the Rapides Parish Police Jury with respect to tax imposition, auditing, and other matters relating to sales and use tax law, which may arise from time to time;

WHEREAS, the Police Jury’s standard Legal Counsel, Assistant District Attorney, Mr. Scott Brame, has advised the Police Jury, that because of the specialized nature of the sales and use tax law a real necessity exists for the employment of Special Counsel to represent the Police Jury;

WHEREAS, the Police Jury seeks to retain, Mr. Drew M. Talbot, Attorney at Law, LLC, of the law firm Rainer Anding and Talbot, at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury; and

REGULAR MEETING

OCTOBER 9, 2017

WHEREAS, this resolution shall take effect immediately.

BE IT RESOLVED that the Rapides Parish Police Jury, pursuant to LA R.S. 42:262, does hereby retain and employ, Mr. Drew M. Talbot as Special Counsel; and

BE IT FURTHER RESOLVED, that this Resolution herein be submitted to the Attorney General, for the State of Louisiana for approval.

Whereupon the Resolution was declared adopted by the Rapides Parish Police Jury on the 9th day of October, 2017.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Billings, to reappoint Mr. Gregory Walker to the Library Board of Control for a five (5) year term, representing District G. Term will expire September 1, 2022. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to enter into a new lease agreement with Clifton-Choctaw Reservation Inc. for Voting Precinct S9, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into a new lease agreement with Miller’s Stop & Shop for Voting Precinct S21, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into a new lease agreement with Holiday Village Volunteer Fire Association for Voting Precinct N17, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to enter into a new lease agreement with Philadelphia Baptist Church (722 Philadelphia Rd, Deville, LA) for Voting Precinct N22, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an REGULAR MEETING OCTOBER 9, 2017

automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into a new lease agreement with Philadelphia Baptist Church (722 Philadelphia Rd, Deville, LA) for Voting Precinct N26, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to enter into a new lease agreement with Philadelphia Baptist Church (2022 Horseshoe Drive, Alexandria, LA) for Voting Precinct C23, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to change the name of a certain polling place, Precinct C10 Aiken School to Rapides Alternative Positive Program for Students (RAPPS), as recommended by the Registrar of Voters, as a result of action by the Rapides Parish School Board and authorize submission to the Secretary of State. On vote the motion carried.

The following resolution was offered by Mr. Joe Bishop, seconded by Mr. Ollie Overton:

RESOLUTION

A resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the continuation and rededication of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of the Parish of Rapides, State of Louisiana (the "Parish"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the Parish on SATURDAY, MARCH 24, 2018, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

REGULAR MEETING

OCTOBER 9, 2017

PROPOSITION

(MILLAGE CONTINUATION & REDEDICATION)

Shall the Parish of Rapides, State of Louisiana (the “Parish”), be authorized to continue to levy the Health Unit tax authorized at an election held on July 19, 2008 (the “Tax”), at a rate of one and six hundredths (1.06) mills on all property subject to taxation within the Parish for a period of ten (10) years, beginning with the year 2020 and ending with the year 2029 (an estimated $843,700 reasonably expected at this time to be collected from the levy of the tax for an entire year), and shall the Parish be authorized to rededicate the use of the proceeds of the Tax, heretofore or hereafter received, for the original purpose of maintenance and operation and construction of the Rapides Parish Health Unit and for the additional purpose of supporting the Rapides Parish Health Unit and furnishing other related public health activities in the Parish, said millage to represent a three hundredths of a mill (.03) increase (due to reappraisal) over the 1.03 mills Tax authorized to be levied through the year 2019 pursuant to the election held on July 19, 2008?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a newspaper of general circulation within the Parish, published in Alexandria, Louisiana, and being the official journal of the Parish, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of Election, the President is authorized and directed to make any amendments to the foregoing proposition that may be required to comply with any state or federal regulatory agencies.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, APRIL 9, 2018, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the REGULAR MEETING OCTOBER 9, 2017

Governing Authority to be held on Monday, April 9, 2017, as provided in Section 3 hereof. All registered voters in the Parish will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: Theodore Fountaine, Jr. and Richard Vanderlick

And the resolution was declared adopted on this, the 9th day of October, 2017.

/s/ Laurel Smith /s/ Craig Smith Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

there will be submitted to all registered voters in the Parish qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

PROPOSITION

(MILLAGE CONTINUATION & REDEDICATION)

The said special election will be held at each and every polling place in Rapides Parish, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541.

The polling places at the precincts in the Parish are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, APRIL 9, 2018, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the Parish are entitled to vote at said special election and voting machines will be used. REGULAR MEETING OCTOBER 9, 2017

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 9th day of October, 2017.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for August, 2017: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 543 80% 86.92% Pineville - 8 minute 157 80% 83.44% Rapides - 12 minute 210 80% 88.10% Rapides - 20 minute 202 80% 81.19% On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the Rapides Area Planning Commission to pursue available Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funding to construct Wastewater Treatment Plant flood protections for the Town of Woodworth. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the Rapides Parish Police Jury to pursue flood mitigation measures for the Town of Woodworth Wastewater Treatment Plant using Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funds to be allocated by GOHSEP and FEMA. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to rescind a certain motion of September 11, 2017, to purchase a Fire Truck off State Contract for Rapides Parish Fire District No. 16, as new Administration has determined it not necessary as recommended by Interim Fire Chief. (Received after Committee Meeting) On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to authorize Rapides Parish Fire District #6 to purchase Dodge Ram 3500 off State Contract #4400010205, Line 78, from Courtesy Dodge in the amount of $44,717.86, as recommended by the Board and Fire Chief. On vote the motion carried. REGULAR MEETING OCTOBER 9, 2017

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Grant Road, Meredith Road, Yarborough Road and Dryden Road (District A, Ward 10) at an additional cost of approximately $226,654.00 and to extend the contract time by an additional 30 calendar days and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to waive the insurance requirements for the sewer effluent discharge permit at 313 Mandeville Road, Pineville, for Glen & Judy Davis, as requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to waive the insurance requirements for the sewer effluent discharge permit at 991 Hwy 461, Glenmora, for Charles Robinson, as requested by Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Stewart Street, St. Martin Street, Killarney Street, and Leitrim Street within the Boyce Town Limits under Rapides Parish Police Jury Bid No. 2569, as requested by the Town of Boyce, to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to grant recommended by Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to authorize a resolution for the removal of the following bridge Structure # P4031204-92535-1, Recall # 600322, Clifton Road at Pine Coupee Bayou from the Federal Off-System Bridge Replacement Program priority list, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. T. J. Spier to the Fire District No. 4 Civil Service Board for a three (3) year term. Term will expire November 12, 2020. On vote the motion carried.

On motion Richard Billings seconded by Mr. Ollie Overton, to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Stewart Street, St Martin Street, Killarney Street, and Leitrim Street (District E, Ward 7) at an additional cost of approximately REGULAR MEETING OCTOBER 9, 2017

$139,771.20 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to Project, Project No. 1786-079-0002, for an increased amount of $15,156.50, for a total amount of $1,861,080.63, to substitute flow able fill for select fill & crushed stone in order to expedite the construction crossing Masonic Drive. As recommended by Ballard CLC, Inc. Engineers and authorize the President to sign same. Gravity Drainage District 1 and the City of Alexandria has concurred. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that the Rapides Parish Police Jury and Rapides Workforce Development not renew the STEP Services Contract for the year 2017/2018, per OEWD Directors request and authorize the President to sign a letter of termination. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to approve the hiring of a permanent Accounting Associate position through Civil Service to assist with providing accounting services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to receive group insurance renewal and refer to the Insurance Committee for review. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, there being no further business, the meeting was adjourned at 3:20 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.