Rapides Parish Police Jury

Posted: September 28, 2017

Notice of Regular Committee Meetings to be held on Monday, October 2, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Coliseum Committee……………………………………………………8 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..9 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
6. Courthouse and Tourism Committee………………………….…..…11 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Sean McGlothlin
8. Personnel, Elections and Health Committee…………………………13 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

OCTOBER 2, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

OCTOBER 2, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Jerry Daniel Lots Four (4) and Five (5) of Square Three (3) of Pineville Heights Subdivision as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana and the adjacent one-half (1/2) or eastern twenty-five

• (25) feet of Jason Street (now revoked) and the adjacent one-half (1/2) of Fisher Street (now revoked) Bearing no municipal address – Pineville

Billy T. Bryan Lot Four (4) of Square One (1) of the Simpson Addition to the City of Pineville as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the record of Rapides Parish, Louisiana Bearing no municipal address - Pineville (Mr. Fountaine)

3. Motion to remove from the deletion list, Asset #6293 (1992-International Truck) as the department wishes to retain the equipment. (Motion on September 11, 2017 minutes) (Mr. Fountaine)

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4. Motion to accept the Construction Contract with Tudor, Inc., for the Rapides Parish Libuse Branch Library, as substantially complete, as recommended by the Architect, Smith, Fontenot & Phillip, LLC and authorize the President to sign the Certificate of Substantial Completion. (Mr. Smith)
5. Motion to grant a temporary increase in pay to part-time Firefighter Chad Landis, from $12.00 an hour, to $15.00 per hour, while he is working on the fire departments training program to align with P.I.A.L. requirements. Pay to be returned to $12.00 an hour when job completed. (Mr. Moreau)
6. Motion to proclaim the month of November as “Rapides Parish Library Month” and to place an item on the November 13, 2017 agenda to adopt a Proclamation honoring the Library for its 75th Anniversary. (Mr. Smith/Mr. Perry)
7. Motion to authorize to advertise for Bid the purchase of Ten (10) Self Contained Breathing Apparatus to be used for Fire District #17 (Forest Hill) as requested by the Fire Chief and Purchasing Agent. (Mr. Billings)
8. Motion to authorize to advertise for bids for the Red River Levee Recertification Aloha-Rigolette North Bank project as required by the USACE, upon authorization by the Office of Community Development and approval by the USACE, as recommended by Frye Magee, LLC, Project Administrator and Meyer, Meyer, LaCroix & Hixson, Project Engineer. (Project $1,172,000) Bids will be received at the appropriate time and date in accordance with the Louisiana Public Bid Law. (Mr. Moreau)

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9. Motion to make necessary payroll adjustments to implement a bi-weekly pay period effective July 1, 2018 and request Civil Service to amend their Salary Plan to reflect such change. (Mr. Vanderlick)
10. Motion to grant a pay increase to the part-time employees, at the Cotile Lake Recreation Area, from $7.83 an hour to $9.00 an hour, effective January 1, 2018, to be paid out of Cotile Lake Recreation Area Funds. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 2, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Moreau)

LA 71424, District H, as a Hardship Case, pending proper certification. (Mr. Billings)

LA 71433, District H, as a Hardship Case. (Proper certification has been received) (Mr. Billings)

6. Motion to authorize the Public Works Director to retain two temporary employees, one at $9.00 per hour and one at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (Mr. Moreau)

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7. Motion to authorize the Public Works Director to hire an additional Laborer, to be paid from the Road & Bridge Salary line item. (Mr. Moreau)
8. Motion to grant approval to Cotile Hill Estates, located at Highway 1200 and Herring Road, as recommended by Rapides Area Planning Commission, pending approval of the Public Works Director and Legal Counsel and authorize signing of the plat. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

OCTOBER 2, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 2, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 2, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve participation and authorize OHSEP Director to administer, designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2017-SS-00058S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,375.16. (Mr. Overton)
3. Motion to ratify authorization for the President to sign a letter requesting that the Bayou Robert Drainage Improvement Project applied for under the Hazard Mitigation Grant Program, under LA DR 4263 (March 2016 Severe Storms & Flooding) be moved to LA DR 1786 (Hurricane Gustav) due to a re-allocation of available HMGP funding under LA DR 1786. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 2, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 2, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to retain Drew M Talbot, Attorney at Law, LLC of the firm Rainer Anding & Talbot as conflict/alternative counsel for the Sales Tax Department as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 2, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to reappoint Mr. Gregory Walker to the Library Board of Control for a five (5) year term representing District G. Term expired September 1, 2017. (Mr. McGlothlin)
3. Motion to enter into a new lease agreement with Clifton-Choctaw Reservation Inc. for Voting Precinct S9, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to enter into a new lease agreement with Miller’s Stop & Shop for Voting Precinct S21, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. Billings)
5. Motion to enter into a new lease agreement with Holiday Village Volunteer Fire Association for Voting Precinct N17, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. Bishop)

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6. Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. Smith)
7. Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. Smith)
8. Motion to enter into a new lease agreement with Philadelphia Baptist as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Mr. McGlothlin)
9. Motion to change the name of a certain polling place, Precinct C10 Aiken School to Rapides Alternative Positive Program for Students (RAPPS), as recommended by the Registrar of Voters, as a result of action by the Rapides Parish School Board and authorize submission to the Secretary of State. (Mr. Fountaine)

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10. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein and/or to rededicate the revenues derived from the levy of a special tax; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 2, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 543 80% 86.92% Pineville - 8 minute 157 80% 83.44% Rapides - 12 minute 210 80% 88.10% Rapides - 20 minute 202 80% 81.19% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL