Rapides Parish Police Jury

Posted: AUGUST 3, 2017

Notice of Regular Committee Meetings to be held on Monday, August 7, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Coliseum Committee……………………………………………………7 Chairman: Joe Bishop
4. Workforce Development and Municipal Liaison Committee………..8 Chairman: Joe Bishop
5. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
6. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
7. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Sean McGlothlin
8. Personnel, Elections and Health Committee…………………………12 Chairman: Richard Vanderlick
9. Insurance, Ambulance, Fire and Homeland Security Committee.…14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

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CALL TO ORDER

COMMITTEE MEETING

AUGUST 7, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize and present plaques to the Louisiana Legends, 9U Travel Ball Team for winning the 2017 World Series Championship. (Mr. Smith)

Recognize Mr. Jody David with Louisiana Wildlife and Fisheries for an update on Cocodrie Lake and drawdown in January. (Mr. Billings)

Recognize Dr. Michael Decaire, Central Louisiana Human Services District, for a presentation on the services they offer. (Mr. Perry)

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FINANCE COMMITTEE

AUGUST 7, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Jerry Daniel Lots Four (4) and Five (5) of Square Three (3) of Pineville Heights Subdivision as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana and the adjacent one-half (1/2) or eastern Twenty-Five

• (25) feet of Jason Street (now revoked), and the adjacent one-half (1/2) of Fisher Street (now revoked) Bearing no municipal address – Pineville (Joe Bishop-District B)

Billy T. Bryan Lot Four (4) of Square One (1) of the Simpson Addition to the City of Pineville as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the record of Rapides Parish, Louisiana Bearing no municipal address - Pineville (Joe Bishop-District B) (Mr. Fountaine)

3. Motion to delete from the Rapides Parish Administration Asset/Inventory Program the following equipment as it is no longer suitable for public use

ASSET NUMBER DESCRIPTION DISPOSAL

10900 Computer – Server to be auctioned 10312 Computer – Laptop to be auctioned (SN# 78N0AS284781) Page | 4

10934 Scanner (SN# 703109) to be auctioned 11279 Scanner(SN# 705969) to be auctioned 07020 TV/VCR Combo to be auctioned 08283 Lanier-Recorded(SN# 164208) to be auctioned 08349 Printer-Laser Optra S – 1625 to be auctioned 08744 Printer – LJ2200DTN to be auctioned 09134 Computer-Server w/Monitor to be auctioned 09233 Fax Machine – Panasonic to be auctioned (Mr. Fountaine)

4. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program as the equipment is deemed irreparable, as recommended by the Fire Chief. ASSET NUMBER DESCRIPTION DISPOSAL 8294 AED Unit Scrap (Mr. Fountaine)
5. Motion to award Bid #2576–Janitorial Service, for DDD OPH Region 6 Administrative Office, to the only bidder, Donald’s Janitorial Service, for the amount of $1,200.00 monthly, beginning September 1, 2017, as recommended by the Purchasing Agent. (Mr. Fountaine)
6. Motion to delete from the Teen Court Grant Asset/Inventory Program the following equipment as it is no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10291 Dell Computer Broken – to be Auctioned 8485 Computer Broken – to be Auctioned (Mr. Fountaine)
7. Motion to approve Change Order No. 1 to the construction contract with Vance Bothers, Inc., to micro-surface various roads to add the streets in the Bellino Gardens Subdivision (Ward 1, District G), at an additional

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cost of approximately $28,000.00 and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Mr. McGlothlin)

8. Motion to grant a pay increase to the Alpine Volunteer Fire Department Fire Chiefs from $150.00 to $300.00 a month, effective September 1, 2017, as requested by the Alpine Volunteer Fire Department, to be paid out of Rapides Parish Fire District #3 Funds. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 7, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to grant approval to Addie & Aubrey Duplex Apartments (rental the Public Works Director and Rapides Area Planning Commission, pending Legal Counsels review. (Mr. Moreau)
4. Motion to authorize Mr. David A. Clark, 504 Highway 461, Hineston, LA 71438, District H, as a Hardship Case. (Proper certification has been received) (Mr. Billings)
5. Motion to enter into an Intergovernmental Agreement with the Town of Ball to assist in the resetting of two sets of large concrete culverts, on Burma Road, as requested by the Town of Ball, to be paid out of Ward 10, District A, Road Maintenance Funds and authorize the President to sign same. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COLISEUM COMMITTEE

AUGUST 7, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

AUGUST 7, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Ball, to overlay Meredith Drive, Grant Drive, and Yarborough Drive within the Ball Town limits, under Rapides Parish Police Jury Bid No. 2569, as requested by the Town of Ball, to be paid out of Ward 10, District A, Road Maintenance Funds and authorize the President to sign same. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

AUGUST 7, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to award the Construction Contract for the Rapides Parish Police Jury, Red River, Atchafalaya and Bayou Boeuf Levee District, Location 9B-Spanish Bayou Drainage Pump Station Rehabilitation, Project No. 40PARA3305, for the Base Bid to Rylee Contracting, Inc., in the amount of $515,000.00, as recommended by Pan American Engineers and Frye Magee, LLC, contingent upon approval from the State of Louisiana, Office of Community Development, and authorize the President to sign the necessary documents. (Mr. Bishop)
3. Recognize Blake Steiner to discuss the FEMA Trailer Moratorium. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

AUGUST 7, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

AUGUST 7, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 7, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to reduce Fire Protection District No. 18 of the Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed reduction of said Fire Protection District and providing for the hearing of any and all objections to the reduction or boundaries thereof. (MUST READ IN ITS ENTIRETY) (Mr. Vanderlick)
3. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to enlarge Fire Protection District No. 19 of the Parish of Rapides, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed enlargement of said Fire Protection District and providing for the hearing of any and all objections to the enlargement or boundaries thereof. (MUST READ IN ITS ENTIRETY) (Mr. Vanderlick)
4. Motion to reappoint Michael Shuler to the Rapides Parish Fire District No 2 Civil Service Board, representing the employee elected board member. Mr. Shuler’s term expired July 29, 2017 and was re-elected by employees of Fire District No. 2. Term will expire July 29, 2020. (Mr. Billings)
5. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election in Road District 5A of Rapides Parish, State of Louisiana, to authorize the renewal of a special tax Page | 13

therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 7, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 479 80% 90.31% Pineville - 8 minute 150 80% 82.78% Rapides - 12 minute 228 80% 87.83% Rapides - 20 minute 165 80% 83.44% (Mr. Billings)

3. Motion to authorize a Lease Agreement for Fire Protection District No. 5 with MWF Tristar, LLC., for .0305 acre of land, for the Fire Station on Morrison Road, for a five (5) year period, beginning August 1, 2017, authorize payment of annual lease rental with an increased amount of $150.00 to cover legal expenses and authorize the President to sign same. (Mr. Billings)
4. Motion to authorize the submission of a grant application to the Volunteer Fire Assistance Program, through the Louisiana Department of Agriculture & Forestry, Office of Forestry, by Fire Protection District No. 7, requesting matching funds of $2,497.50, for turn out gear, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Mr. Smith)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL