Rapides Parish Police Jury

Posted: June 1, 2017

Notice of Regular Committee Meetings to be held on Monday, June 5, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...….10 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..….12 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…14 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..15 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..16 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

JUNE 5, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Mr. Tommy David, Pan American Engineers, for discussion on Base Flood Elevations. (Mr. Overton)

Recognize Grace Christian 2016-2017 5B State Champion Baseball Team. (Mr. McGlothlin)

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FINANCE COMMITTEE

JUNE 5, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for Public Auction and record Ordinance of Sale for the following Abandoned/Adjudicated Property: Tax Debtor Description Al Joseph Lemoine, et al A subdivision of Rapides Louisiana, as per plat recorded In Book 21, Page 68 & 69, and Conveyance Records of Rapides Parish Bearing the municipal address of: (District F – Ollie Overton) (Mr. Fountaine)
3. Motion to authorize expenses of interested Police Jurors, designated Police Jury Employees and Legal Counsel to attend the Organization of Parish Administrative Officials Annual Conference in Houma, Louisiana on August 23-25, 2017. (Mr. Fountaine)
4. Motion to delete from the Rapides Parish Highway Department the equipment listed below. Obtained newer equipment. This is for Public Auction: Asset # Description Purchase Date Disposal Code 9155 Hyundai 02-15-02 to be auctioned 360LC-3 Excavator (Mr. Moreau)

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5. Motion to authorize to advertise for Janitorial Services to be provided at the Office of Motor Vehicles, as requested by the supervisor. (Mr. Fountaine)
6. Motion to authorize to advertise for Janitorial Services to be provided for a portion of the Rapides Parish Health Unit, as requested by Dr. David Holcombe, Director. (Mr. Fountaine)
7. Motion to accept the donation of $350.00 from CLECO to be used in conjunction with the Mini Healthy Behavior’s Grant from the Rapides Foundation. (Mr. Smith)
8. Recognize Ms. Lenna’ Mouton for an update on the Library. (Mr. Perry)
9. Motion to grant the request of Cotile Volunteer Fire Department, to proceed with the remodeling of a kitchen addition. Steve Fontenot, Project Engineer, procured State Fire Marshall approval of plans and getting quotes. Scope falls below financial threshold of requiring sealed bids. Project to be paid out of Rapides Parish Fire District No. 8 funds as approved by the Board, Treasurer and Purchasing Agent. (Mr. Vanderlick)
10. Motion to accept the lowest bidder, Tudor Inc. for Bid No. 2544 (Construction of Station No. 4 – Fire District No. 3). After addendums and value engineering, the negotiated price is $2,025,440.00, as recommended by the Fire Chief, Parish Engineer and Purchasing Agent. (Mr. Moreau)

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11. Motion to award Bid No. 2563 – Used Deck Trailer, 2013 Ledwell Hydra, Tail Trailer with winch, to the lowest bidder, JPS Equipment Rental, LLC in the amount of $31,500.00, as recommended by the Parish Engineer and Purchasing Agent. (Mr. Moreau)
12. Motion to award Bid No. 2568 – Purchase Used Wheel Loader, 2011 Volvo L60F, to the lowest bidder, Blue Line, in the amount of $69,500.00 as recommended by the Parish Engineer and Purchasing Agent. (Mr. Moreau)
13. Motion to award Bid No. 2565 – Purchase Used Dump Truck, 2013 five

• (5) yard, Ford F750, to the lowest bidder, JPS Equipment Rental, LLC in the amount of $32,950.00 as recommended by the Parish Engineer and Purchasing Agent. (Mr. Moreau)

14. Motion to accept donation from Alpine Volunteer Fire Department, as voted by their board on May 2, 2017, to Rapides Parish Fire District #3, the following listed equipment and property and authorize the President to sign any necessary documents:

15ft Aluma-Craft Boat with Accessories, Model #1562, purchased on May 8, 1991. SN# ACBE 1160 A191

20 HP Mariner Out-Board Motor, Manual, purchased on May 9, 1991. SN# OC243179

Boat Trailer, purchased on May 8, 1991

0.45 Acres: Fronting 101.8’ on Lions Club Road x 263’ x 83.63’ x 205’ in SW4 of NW4, Section 25 T5NR1W (200 IMP 1000). The property bears the Assessment Number 6210000350 as recorded by the Rapides Parish Tax Assessor. Donated on August 28, 2000. (Mr. Moreau) Page | 6

15. Motion to accept a donation from Natchitoches Parish Fire District No. 7, as voted by their board, on February 13, 2017, to the Rapides Parish Fire District #14, a 1981 Ford Firetruck, VIN# 1FDYDB8OUBVJ08156 and authorize the President to sign any necessary documents. Firetruck will be used to assist with Mutual Aid between the two Fire Departments. (Mr. Billings)
16. Motion to reject the lowest bidder for Bid No. 2567 – Purchase Used Three Axle Semi-Truck, 2012 International Prostar, submitted by Timmons Truck Center, for the amount of $22,275.00, as recommended by the Shop Manager and Parish Engineer for not meeting bid specifications. (Mr. Moreau)
17. Motion to award the second lowest bidder for Bid No. 2567 – Purchase Used Three Axle Semi-Truck, 2012 Peterbilt/M386, submitted by JPS Equipment Rental, LLC, for the amount of $55,250.00, as recommended by the Shop Manager and the Parish Engineer. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JUNE 5, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to grant approval to Charlie’s Angels Subdivision, located at Planning Commission and Public Works Director, subject to the review of Legal Counsel and authorize signing of the plat. (Mr. Overton)
4. Motion to extend parish maintenance, of Singletary Road (Ward 6, District H), an additional 250 feet, as recommended by the Public Works Director. (Mr. Billings)
5. Recognize Mr. Guillot to talk about previous flooding in the area of Pleasant Drive. (Mr. Vanderlick)
6. Motion to authorize a resolution for the submission of the priority list, statement for right-of-way, and environmental check list to the OffSystem Bridge Program to include:

Structure # 084031223921131 Recall # 600408 Slash Bayou Tributary at Bethel Road – $367,920 Available Funds – $511,977 as recommended by the Public Works Director. (Mr. Smith) Page | 8

7. Motion to open a public hearing on the proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury.

Owner was served by registered letter on May 16, 2017-signed green card returned May 19, 2017 OWNER LOCATION, DESCRIPTION & SERVICE REPORT C.J. Mimes Unsafe, unsanitary, abandoned & dilapidated structure Section 23, T4N-R1E Ward 9, District D (Mr. Fountaine)

8. Motion to reject proposal to purchase from the Louisiana Department of Health and Hospitals, the area known as Hot Wells Resort, at a cost of $115,000.00 for approximately 40 acres. (Mr. Vanderlick)
9. Motion to grant a temporary variance to the subdivision requirements to Timothy Joseph Guillory and Tara Carlene Coker Guillory, on Tract 4 and (Mr. Billings)
10. Discuss creating Gravity Drainage District No. 2. (Mr. Vanderlick)
11. Motion to grant approval of the resubdivision of Elza Hebert Estates, Lot recommended by the Rapides Area Planning Commission and authorize signing of the revised plat. Intent is to place travel trailer on each lot to ride horses. (Mr. Billings) Page | 9
12. Motion to authorize a contract with Vance Bothers, Inc. to micro-surface square yards on the Brown’s Creek Road (Ward 7, District E) at a cost of $3.00 per square yard and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Vanderlick)
13. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to over lay with chip and seal, certain roads, to be paid out of Road District 1A Road Funds, Town’s portion and authorize the President to sign.

Roads are as follows: Pecan Street from Iles Street to the end of Pecan Street, approximately one tenth of a mile 10th Avenue from 12th Street going east approximately two tenths of a mile

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JUNE 5, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve Amendment #2 to the PY2016 Contract with the Louisiana Workforce Commission, for a reduction in the amount of $969 in the Adult and Dislocated Worker programs, reducing the contract total from $816,193 to $815,224 for the year ending 6/30/17, and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. (Mr. Bishop)
3. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana State University at Alexandria as the One-Stop Operator in compliance with:

Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a One-Stop Operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local/state procurement policies and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than July 1, 2017;

in the amount of $24,000.00 to begin July 1, 2017 and end on June 30, 2018 with option to renew for three (3) years and have Treasurer to amend the budget accordingly. The funding for this contract will come from WIOA grant funds. (Mr. Bishop)

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4. Motion to enter into an Intergovernmental Agreement with the Town of Boyce for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of grass cutting, ditch cleaning, general street repair and pothole repair, as requested by the Town of Boyce, to be paid out of Road District 7A Maintenance Funds and authorize the President to sign same. (Mr. Vanderlick)
5. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to provide labor and equipment to replace two (2) culverts and clean the ditches on Blue Lake Road as requested by the Village of Forest Hill, to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JUNE 5, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to open a Public Hearing for the FY 2013 LCDBG New Sewer project (Contract #724753) at Airbase Road (Phase II) to initiate the grant close-out process. (May 8, 2017 Jury)
3. Motion to open a Public Hearing for the FY 2014 LCDBG New Sewer project (Contract #733577) at Airbase Road (Phase I) to initiate the grant close-out process. (May 8, 2017 Jury)
4. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Department of Public Safety and Corrections/Office of Juvenile Justice to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Federal Foster Care Reimbursement Program, CFDA Number 93.658, for the period of July 1, 2017 through June 30, 2020. (Mr. Overton)
5. Recognize Mr. Blake Steiner for an update on the building permits. (Mr. Perry)
6. Recognize Mr. Jonathan Bolen with the Rapides Area Planning Commission to present the Rapides Parish Comprehensive Resiliency Plan and review its findings. (Need a motion to recommend plan adoption at June 12th Jury meeting) (Mr. Overton) Page | 13
7. Motion to approve Task Order No. 3 for bidding, construction administration, and inspection fees for Meyer, Meyer, LaCroix and Hixson for the Tangent Rail Drainage Improvements Project, contingent upon approval by GOHSEP and authorize the President to sign any necessary documents. Fees to be paid by FEMA and City of Alexandria. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

JUNE 5, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to rent to the District Attorney ten (10) parking spaces in the “Overton House parking lot” for ten dollars ($10.00) per month for each space. The spaces will not be reserved or marked. (Mr. Billings)
5. Recognize Mr. Darren Sigur for an update on the Coliseum. (Mr. Perry)
6. Motion to create a Coliseum Standing Committee. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JUNE 5, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2017 and ending June 30, 2018. (Mr. Smith)
3. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one (1) year period ending June 30, 2018. (Mr. Smith)
4. Motion to retain Smith, Fontenot & Phillips to perform an independent evaluation of the Coliseum renovations. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JUNE 5, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Lavasso Monk on the Central Louisiana Human Services District and appoint Mr. Darrell Rodriquez. (Mr. Billings)
3. Motion to accept the resignation of Mr. David Harvey from the Central Louisiana Regional Port Authority, waive the thirty (30) day announcement rule and appoint Mr. Michael Grant to fill the unexpired term. Term will expire July 20, 2019. (Mr. Billings)
4. Motion to waive the thirty day announcement rule and reappoint Mr. Scott Lindzay to the England Economic and Industrial Development District Board. Term will expire September 9, 2017. (Mr. Smith)
5. Motion to waive the thirty day announcement rule and reappoint Mr. Dennis Frazier to the England Economic and Industrial Development District Board. Term will expire September 9, 2017. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JUNE 5, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 87.24% Pineville - 8 minute 152 80% 86.84% Rapides - 12 minute 203 80% 94.58% Rapides - 20 minute 200 80% 84.50% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL