Rapides Parish Police Jury

Posted: March 30, 2017

Notice of Regular Committee Meetings to be held on Monday, April 3, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..14 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

APRIL 3, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

RECOGNIZE AND PRESENT PLAQUES TO

PEABODY MAGNET WARHORSES

3A BASKETBALL STATE CHAMPIONS

(Mr. Overton) Page | 3

FINANCE COMMITTEE

APRIL 3, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Teral F. Calvert, et al Lot Nine (9) of Block Two (2) of Bel-Air Place Subdivision to the City of Alexandria, Rapides Parish, State of Louisiana, as per official plat thereof recorded in Plat Book Four (4) Page 58 (fifty-eight) records of Rapides Parish Bearing the municipal address of: Theodore Fountaine-District D (Mr. Fountaine)

3. Recognize Mr. Stephen D. Morel with Civic Source. (Mr. Overton)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Al Joseph Lemoine, et al A subdivision of Rapides Parish Louisiana, as per plat recorded in Book 21, Page 68 & 69, and Conveyance Records of Rapides Parish Bearing the municipal address of: Ollie Overton-District F (Mr. Fountaine)

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5. Motion to renew contract with Government Revenue Solutions, LLC (formerly named PRA Government Services, LLC) dba Broussard Partners & Associates to perform multi-parish Sales and Use Tax audits, as recommended by the Tax Administrator. (Mr. Fountaine)
6. Motion to implement an incentive pay plan for Rapides Parish Fire District No. 3 employees for the following IFSAC, Pro Board or LSU Certifications: Firefighter II, Instructor I, Instructor II, Fire Officer I, Fire Officer II, Public Educator I, Apparatus D/O Pumper, Apparatus D/O Aerial, Inspector I, Fire Investigator, Airport Firefighter, Rope Rescue Tech, Confined Space Tech, Hazardous Materials Technician. Incentive Pay will be $15.00 per month per certification, as recommended by Fire Chief David Corley and Alpine Volunteer Fire Department. To be effective April 15, 2017 and to be paid out of Fire District No. 3 Funds. (Mr. Moreau)
7. Motion to authorize the advertisement to receive bids for a 2011 or newer wheel loader with a 2.5 to 3.0 yard bucket, not to exceed $75,000 as recommended by the Parish Engineer. (Mr. Moreau)
8. Motion to authorize the advertisement to receive bids for a 2013 or newer 5-6 yard dump truck not to exceed $35,000, as recommended by the Parish Engineer. (Mr. Moreau)
9. Motion to authorize the advertisement to receive bids for a 2013 or newer 48 foot deck trailer with wench not to exceed $40,000, as recommended by the Parish Engineer. (Mr. Moreau)

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10. Motion to authorize the advertisement to receive bids for a 2012 or newer lowboy truck not to exceed $60,000, as recommended by the Parish Engineer. (Mr. Moreau)
11. Motion to award Bid # 2543 – Purchase Used Excavator, to Scott Equipment Co., LLC, for the amount of $ 129,949.00, as recommended by the Parish Engineer. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 3, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to grant approval to East Yeager Estates, located on East Yeager Drive, Pineville, as recommended by the Rapides Area Planning Commission, subject to approval by the Public Works Director and the review of Legal Counsel and authorize signing of the plat. (Mr. Moreau)
4. Motion to grant approval to Libuse Cutoff, Phase III, located at Libuse Cutoff and Highway 28 East, Pineville, as recommended by the Rapides Area Planning Commission, subject to approval by the Public Works Director and the review of Legal Counsel and authorize signing of the plat. (Mr. Smith)
5. Receive any public comments/oppositions and a recommendation from Rapides Area Planning Commission on putting a shooting range at 299 Dupree Street by Mr. Floyd Brown. (Mr. Fountaine)
6. Motion to adopt an ordinance to set a 15 mph speed limit on Daniels Road, Ward 5, District H, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Billings)

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7. Motion to approve the Road Project Agreement for the East Kincaid Improvement Project, USFS Agreement No. Ro-11080600-001, between the Rapides Parish Police Jury and the USDA, Forest Service, Kisatchie National Forest, Calcasieu Ranger District and authorize the President to sign as recommended by the Public Works Director. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT

& MUNICIPAL LIAISON COMMITTEE

APRIL 3, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Rapides Parish Police Jury to enter into an Annual Lease Agreement with the Institute for Indian Development for 110 square feet of office space in the Rapides Business and Career Solutions Center at a rate of $18.8945 per square foot ($173.19 per month) with proceeds appropriated to the Office of Economic and Workforce Development and authorize the President to sign the lease and the Treasurer to amend the budget as necessary. (Mr. Bishop)
3. Motion to authorize the President to sign nomination form and a letter addressed to the Louisiana Workforce Commission for Aiesha Wright, Alexandria Site HR Leader, for Procter & Gamble to serve on the Rapides Parish Workforce Development Board LWIOA #61 replacing Tammye Jones. Ms. Wright will be representing the private sector on the board. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 3, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion for the President to sign a Letter of Interest indicating the Police Jury’s intent to apply for funds related to the Reallocation of Available Hazard Mitigation Grant Program Funding (HMGP) Hurricanes Gustav GOHSEP. Deadline to submit Letter of Interest and required project information to GOHSEP is April 4, 2017. (Mr. Overton)
3. Motion to authorize the Rapides Area Planning Commission to pursue available grant funding related to the Reallocation of Available Hazard Gustav and Ike) and the feasibility of moving applicable projects applied for in DR-4263 (March Severe Storms and Flooding) to DR-1786. (Mr. Overton)
4. Motion to adopt a resolution authorizing the submittal of the 2018/2019 Louisiana Community Development Block Grant (LCDBG) Sewer Improvements (Penny Acres) and enter into an agreement with Frye Magee, LLC to perform all administrative consulting services pending funds received and authorize the President to sign any necessary documents. (Mr. Smith)
5. Motion to adopt a resolution authorizing the submittal of the 2018/2019 Louisiana Community Development Block Grant (LCDBG) Street Improvements (Palmer Chappel Road) and enter into an agreement with Frye Magee, LLC to perform all administrative consulting services, pending funds received and authorize the President to sign any necessary documents. (Mr. Smith) Page | 10
6. Motion to authorize to advertise for bids for the Red River Levee Recertification improvements on the existing Bayou Darrow and Bayou Rigolette Floodgates as required by the USACE, upon authorization by the Office of Community Development and approval by the USACE, as recommended by Frye Magee, LLC, Project Administrator and Meyer, Meyer, LaCroix & Hixson, Project Engineer. Bids will be received at the appropriate time and date in accordance with the Louisiana Public Bid Law. (Mr. Smith)
7. Motion to accept the State’s proposal for the transfer of a portion of Old Boyce Road (0.6 miles), Shuler Road (1.7 miles), and Polk Road (0.5 miles) to the Rapides Parish Police Jury, in exchange for a lump sum credit amount of approximately $1,298,000, and to have the President execute documents as required. Said credit would be utilized for the Airbase Road Enhancement project. (Mr. Perry)
8. Motion to approve Meyer, Meyer, LaCroix & Hixson as the Engineer for the Airbase Road Enhancement project, and authorize the President to execute an agreement. (Mr. Perry)
9. Motion to adopt a proclamation declaring the week of April 17 through April 22 as CDBG Week in Rapides Parish. (Mr. Overton)
10. Motion to enter into an agreement and award the Engineering Services, for the Street Improvements (Palmer Chappel Road), 2018/2019 Louisiana Community Development Block Grant (LCDBG) Program, to Pan American Engineers, as recommended by the CDBG Engineering Page | 11

Selection Services Committee and authorize the President to sign same. (CDBG Engineering Selection Services Committee - 3/30)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

APRIL 3, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Recognize Mr. Rick Ducote, Rapides Parish Tax Assessor. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 3, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize renewal of the lease for Fire Protection District No. 5 with Meriwether Louisiana Land & Timber, for .0305 acre of land for the Fire Station on the Morrison Road, for an additional five (5) years beginning May 1, 2017, authorize payment of the lease rental and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 3, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint one (1) of the following nominees of Grambling University to the Rapides Parish Civil Service Board for a three (3) year term. Term expired December 10, 2016.

Mr. Christopher Hall

Mrs. Linda McMahon

Mr. George White (Mr. Overton)

3. Motion to appoint one (1) of the following nominees of LSU of Alexandria to the Fire District No. 7 Civil Service Board to fill an unexpired term of Mr. Dwayne Rogers. Term will expire February 7, 2019.

Dr. Steve Cox

Mr. Linward McCann 684 Highway 454 (Mr. Smith)

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4. Motion to appoint one (1) of the following nominees of Louisiana College to the Rapides Parish Civil Service Board to fill the unexpired term of Ms. Kathy Overturf, for a three (3) year term. Term will expire April 14, 2017.

Dr. Scott Pickard

Mr. David Culp

Ms. Kathy Overturf

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 3, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 501 80% 88.42% Pineville - 8 minute 152 80% 84.21% Rapides - 12 minute 189 80% 88.36% Rapides - 20 minute 202 80% 81.68% (Mr. Billings)

3. Motion to authorize the request of Fire Protection District No. 6 (Deville), to obtain an appraisal for the property located adjacent to the existing Fire Station, located on Highway 115, Deville, to be paid out of Fire Protection District No. 6 Funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL