Rapides Parish Police Jury

Posted: March 3, 2017

Notice of Regular Committee Meetings to be held on Monday, March 6, 2017, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....5 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

MARCH 6, 2017

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

MARCH 6, 2017 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open a public hearing for the purpose of obtaining views on the housing and community development needs of the Parish and to discuss the submission of an application for funding under the State of Louisiana FY 2018/2019 Community Development Block Grant (LCDBG) Program. Items to be discussed:

• A. The amount of funds available for the proposed community development and housing activities;
• B. The range of activities available that may be undertaken, including the estimated amount of funds proposed to be used for activities that will benefit persons of low and moderate incomes;
• C. The plans of the Parish for minimizing displaced persons as a result of activities assisted with such funds and the benefits to be provided by the Parish to persons actually displaced as a result of such activities; and,
• D. The Parish’s past performance on LCDBG projects funded by the State of Louisiana. (Mr. Smith)

3. Motion to approve Final Summation Change Order No. 4 for the Rapides Parish Coliseum, ADG Job No. 12014, for an increase amount of $9,274 as recommended by Alliance Design Group Project Architect and authorize the President to sign same. (Mr. Smith)
4. Recognize Ms. Laura Ayres, Director, Rapides Parish Library, for an update. (Mr. Perry)

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5. Motion to ratify the deletion of the vehicle listed from the Rapides Parish Fire District #2 Asset/Inventory program, it was surplus and placed in the auction as requested by the Chief. Asset Number Description Disposal 8694 2001 Ford Crown Vic Placed in Auction (Mr. Fountaine)
6. Motion to authorize an amendment to the Professional Services Agreement on the Rapides Parish Libuse (Gunter) Branch Library, to delete the Construction Phase services with Alliance Design Group, LLC, as requested by the Rapides Parish Library and authorize the President to sign same. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 6, 2017 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Mr. Floyd Brown, resident of Dupree Street. (Mr. Fountaine)
4. Motion to authorize the Public Works Director to hire up to 25 seasonal workers for the mowing and chip sealing crews. Work to begin on or about April 3, 2017 and end no later than October 31, 2017, at the rate of $9.00 per hour and foreman at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (Mr. Moreau)
5. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation District to move approximately ninety (90) yards of dirt, stockpiled on Ward 10 Recreation District property, to other locations on Ward 10 Recreation District property with the Ward 10 Recreation District to provide all materials and the Rapides Parish Police Jury to provide labor and equipment, to be paid out of Road District 10A Maintenance Funds. (Mr. Moreau)
6. Motion to authorize the Rapides Parish Highway Department to accept quotes and purchase a new heavy duty dual axle trailer with air brakes from the lowest bidder in an amount not to exceed $25,000, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (Mr. Moreau) Page | 6

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MARCH 6, 2017 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MARCH 6, 2017 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a Citizen Participation Plan and Citizen Complaint Procedure for the FY 2018-2019 LCDBG Grant Program. (Mr. Smith)
3. Motion to adopt a Procurement Policy for the FY 2018-2019 LCDBG Grant Program. (Mr. Smith)
4. Recognize Ms. Melissa Becker for an update on building permits. (Mr. Overton)
5. Recognize Mr. Richard Karamatic, Director, Rapides Parish Coliseum and Mr. Darren Sigur, Chairman, Coliseum Authority, for an update on the Rapides Parish Coliseum. (Mr. Perry)
6. Motion to apply for a grant with the United States Department of Housing and Urban Development for the Emergency Solutions Grant (formerly the Emergency Shelter Grant) for the Year 2018 for $50,000 and authorize the President to sign same. The Cenla Hope House will administer the grant and provide service; the Rapides Parish Police Jury will act as fiscal agent. (Mr. Overton/Mr. Smith)

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7. Motion to approve Change Order No. 3 to the construction contract with Rylee Contracting, Inc., for the Airbase Road Phase I Sewer System Improvements, FY 2014 LCDBG Program No. 733577, for a decreased amount of $45,090.65 (reflects contract quantities actually installed on project, excavation and relocation of cables and waterline modifications), and to extend the contract by 183 days, as approved by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (Mr. Perry)
8. Motion to approve Change Order No. 1 to the construction contract with Rylee Contracting, Inc. for the Airbase Road Phase II Sewer System Improvements, FY 2013 LCDBG Program No. 724753, for an increase amount of $10,437.50 (reflects revised contract quantities actually installed) and to extend the contract by 358 days, as approved by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (Mr. Perry)
9. Motion to accept the Construction Contract with Rylee Contracting, Inc., for Airbase Road Phase I Sewer System Improvements, FY2014 LCDBG Program No. 733577, as substantially complete as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (Mr. Perry)
10. Motion to accept the Construction Contract with Rylee Contracting, Inc., for Airbase Road Phase II Sewer System Improvements, FY2013 LCDBG Program No. 724753, as substantially complete as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE AND TOURISM COMMITTEE

MARCH 6, 2017 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MARCH 6, 2017 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MARCH 6, 2017 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Fire Protection District No. 19 of Rapides Parish, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said fire protection district and providing for the hearing of any and all objections to the creation or boundaries thereof. (Mr. Vanderlick/Mr. Billings/Mr. Overton)
3. Motion to appoint Dr. Charles R. King to the Rapides Finance Authority Board of Commission, for a six (6) year term, to fill the expired term of Mr. Charles Johnson. Term expired November 8, 2016. (Mr. Fountaine)
4. Motion to accept the resignation of Mr. Brent Tyson on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Lance Speer to fill the unexpired term. Term will expire April 12, 2020. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 6, 2017 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 87.43% Pineville - 8 minute 183 80% 81.42% Rapides - 12 minute 186 80% 91.94% Rapides - 20 minute 222 80% 81.08% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL