Rapides Parish Police Jury

Posted: December 1, 2016

Notice of Regular Committee Meetings to be held on Monday, December 5, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

DECEMBER 5, 2016

WELCOME

ROLL CALL

Motion to adopt an “In Memoriam” for the late Mr. Charlie Stewart, former Police Juror, of the Rapides Parish Police Jury. (Mr. Billings)

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

DECEMBER 5, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open a Public Hearing for the proposed 2017 budget as requested by the Treasurer. (11/14 Jury)

(CLOSE PUBLIC HEARING)

3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Lillian Williams Lot Four (4) of Square Thirty-Seven (37) of the South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front on Harris Street of Fifty (50) feet, by a depth of One Hundred and Fifty (150) feet. Bearing the municipal address of: Ollie Overton-District F

Henry Farrar, Est Lot Three (3) of Block Thirty-Seven (37) of the and Josephine South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front of Fifty (50) feet on Harris Street and running back between parallel lines the distance of One Hundred and Fifty (150) feet to Lot Fourteen

• (14) in the rear, bounded on one side by Lot Two (2) and on the other side by Lot Four of same square, together with all the building and improvements thereon. Page | 4

Bearing the municipal address of: Ollie Overton-District F

Pleis Nash Est. et al Lot Twenty-Six (26) and Twenty-Seven (27) of Square Four (4) of Lincoln Place Subdivision, being more particularly described by Plat of said subdivision, Plat Book Eight (8), Pages 120121, of the Plat records of Rapides Parish. Bearing the municipal address of: Theodore Fountaine-District D

Susan F. Salard Section Fifty-Two (52), Township Four (4) North, Range One (1) East, being part of Lots 25 & 26 of the A. F. McMain Subdivision, and more particularly described as follows: Begin at the point where the East line of the McMain Subdivision intercepts the North line of the Right-of-Way on the Bayou Maria Road, being the Southeast corner of a Four acre tract acquired by Charles M. Saucier from Williams Eugene Ward by deed dated Nov. 5, 1937, recorded in Conveyance Book Two-Hundred and Eighteen (218), page One-Hundred and Twenty-Five (125); then North Seventy-One

• (71) degrees Fifty (50) minutes West for a distance of Fifty-Two (52) feet to a point, the distance between which point and the point of beginning constitutes the frontage of the tract herein described on the said Bayou Maria Road; from said frontage of the said road run back between lines parallel, North Thirty-Nine (39) degrees Fifteen (15) minutes East to the northern line of said tract acquired by Saucier from Ward as aforesaid for a distance of 6.34 chains thus establishing the two side boundaries, and thus giving a parcel of land Fifty-Two (52) feet wide and 6.34 chains deep and being the West half of that one certain tract acquired by Armie Fountain from Charles M. Saucier as per deed dated August 11, 1939, and recorded in Page | 5

Conveyance Book Two-Hundred Twenty-Nine (229), page Six-Hundred and Thirty Four (634), records of Rapides Parish, special reference is made to plat showing said Four (4) acre tract and said Bayou Maria Road, recorded in Plate Book Five (5), page Forty-One (41) records of Rapides Parish. Bearing no municipal Address Theodore Fountaine-District D

Milton Payne, Est. Lots Eight (8) and Nine (9) of the Resubdivision of Lot Forty-Six (46) of the Leland College Subdivision, as per plat thereof recorded in Plat Book Seven (7), Page FortyEight (48) of the records of Rapides Parish Bearing the municipal address of: 3648 Milton Alley, Alexandria Ollie Overton-District F

Robeline B. King Lots Numbers Eight (8) and Nine (9) of the Creosote Road Subdivision of Lot Forty-Five

• (45) of the Leland College Subdivision located in Section Three (3), Township Four (4) North, Range One (1) West, Rapides Parish Bearing the municipal address of: Ollie Overton-District F

Robert Fulton, et al Lot Four (4) of Square Eighteen (18) of the Alexandria Land and Improvement Company, Ltd’s West Alexandria Addition, as per plat thereof recorded in Conveyance Book Y, Pages Four Hundred and Thirty One (431) and Four Hundred Thirty-Two (432) of the records of Rapides Parish. Bearing the municipal address of: Theodore Fountaine-District D (Mr. Fountaine)

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4. Receive update from Ms. Laura-Ellen Ayres on the Rapides Parish Library. (Mr. Perry)
5. Motion to purchase a 2017 Ford F350 extended cab 4X4 w/flatbed under the current City of Alexandria Contract No. 2075, for $45,759.00, to be paid from Fire District No. 8 funds, as recommended by Fire Chief Ramos and approved by the Cotile VFD Board of Directors. This vehicle will replace a 1996 Dodge 1500 truck. (Mr. Vanderlick)
6. Motion to approve Change Order No. 3 for the Construction Contract with Diamond B Construction Co., LLC, for the Coughlin Industrial Complex - Phase IV Project, for a decreased amount of $35,659.71, for installed final quantities, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 5, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to enter into an agreement with the Alexandria Lions Club to conduct Cotile Trade Days on March 25 and March 26, 2017 and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to enter into an Intergovernmental Agreement with the Buckeye Recreation District, Ward 11, District C, for the Rapides Parish Highway Department to provide labor and equipment, to assist in the trimming of limbs around the Recreation Fields, as requested by the Buckeye Recreation District, to be paid out of Buckeye Recreation Funds and authorize the President to sign same. (Mr. Smith)
5. Motion to approve the revocation of a portion of Flaggon St, in Libuse Townsite, Louisiana Investment and Securities Subdivision, Section 49, T4N-R1E, Rapides Parish, approximately 250’ in length and 84’ in width, subject to and in favor of any existing or future utility servitudes, as recommended by the Rapides Area Planning Commission and the Public Works Director. (Mr. Smith)
6. Motion to approve the revocation of the alleyway between lots 3,4,5,6, and lots 7, 8, 9, 10, in Libuse Townsite, Louisiana Investment and Securities Subdivision, Section 49, T4N-R1E, Rapides Parish, Page | 8

approximately 200’ in length and 20’ in width, subject to and in favor of any existing or future utility servitudes, as recommended by the Rapides Area Planning Commission and the Public Works Director. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

DECEMBER 5, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify approval of Amendment No.1 to both WIOA PY15/FY16 and PY16/FY17 contracts to remove contractual obligations and certifications that do not apply to local grant recipients, to update discrimination clause language, and to correct an error in the explanation of paying for infrastructure cost when the State’s infrastructure funding mechanism applies and to authorize the President to sign both contract amendments. There is no change in funding. (Mr. Bishop)
3. Motion to authorize the Rapides Workforce Development Board, to issue a Request for Proposal (RFP), for the One-Stop Operator, as required by WIOA, upon completion of the RFP, authorize the President to sign a contract with the selected Contractor for the One-Stop Operator beginning July 1, 2017 and ending on June 30, 2018, with option to renew for three

• (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

In order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than July 1, 2017. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

DECEMBER 5, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Ms. Melissa Becker on the building code permits in Rapides Parish. (Mr. Perry)
3. Receive update from Mr. Bill Tudor, Alliance Design, LLC, on the construction at the Coliseum. (Mr. Perry)
4. Motion to accept the Construction Contract with Cecil D. Gassiott, LLC, Rapides Parish Gustav/Ike CDBG Location No. 1-City of Pineville, Wastewater Treatment Plant Outfall/New Treated Effluent Pump Station and Primary Outfall, Project No. 40PARA3304, as substantially complete as recommended by the Project Engineer, Pan American Engineers and authorize the President to sign all necessary documents. (Mr. Bishop)
5. Motion to adopt the following resolution as requested by Pan American Engineers, LLC, Project Engineers:

WHEREAS, the Drawing and Specifications for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Rapides Parish Police Jury for the Red River, Atchafalaya and Bayou Boeuf Levee District, Location 9B – Spanish Bayou – Drainage Pump Station Rehabilitation, have been completed and submittals to applicable reviewing agencies are being made. The Engineer reports that the project is now ready for advertisement of bids; pending final approval of applicable reviewing agencies. Page | 11

NOW THEREFORE BE IT RESOLVED, that the President is hereby authorized to advertise for bids and sign any necessary documents for the project; pending final approval of applicable reviewing agencies. (Mr. Bishop)

6. Motion to authorize the President to sign the HUD 50075 Annual/5 Year Plan Certification, as Requested by the Rapides Housing Authority, for Public Housing Assistances. This certification is required by the Local Official for Public Housing Assistance Plans. (Mr. Smith)
7. Motion to accept the Construction Contract with Ratcliff Construction Company, LLC., Rapides Parish Coliseum Bathroom Finish Out Project, ADG Job No. 12014, as substantially complete as recommended by the Project Architect and authorize the President to sign necessary documents. (Mr. Smith)
8. Motion to pass a resolution thanking the Greater Alexandria Economic Development Association (GAEDA) for their donation/contribution to the Rapides Parish Police Jury for the Coliseum. (Mr. Overton)
9. Motion to ratify authorization for the Rapides Senior Citizens Center to hold a Public Hearing for a grant to operate and assist to provide Rural Public Transportation of a non-emergency, ambulatory nature for the FY 2017-2018 program year and authorize the President to sign any necessary documents. (Mr. Smith)

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10. Motion to authorize the Rapides Parish Police Jury to pursue flood mitigation measures for either infrastructure improvements or individual mitigation measures as eligible using Hazard Mitigation Grant Program funds to be allocated by GOHSEP and FEMA. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

DECEMBER 5, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Receive update from Mr. Richard Karamatic and Mr. Jimbo Thiels on the Rapides Parish Coliseum. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

DECEMBER 5, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt an ordinance to prohibit the carrying of concealed and open carry weapons on or in any building and the surrounding grounds owned by the Rapides Parish Police Jury. (Mr. Smith)
3. Motion to adopt an ordinance creating the Tioga Heritage Museum District of the Parish of Rapides, State of Louisiana, fixing the boundaries thereof, appointing one (1) commissioner therefor, designating the domicile and providing for the organization thereof and other matters in connection therewith. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

DECEMBER 5, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint one of the nominees submitted by Louisiana College, Higher Education, to the Rapides Parish Civil Service Board to fill the unexpired term of Mr. Wade Warren. Term will expire April 14, 2017.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Joey Bollinger

Byron McGee 7915 Hwy. 3128

Kathy H. Overturf (Mr. Smith)

3. Motion to appoint Mr. Ian Anthony to the Rapides Parish Fire Protection District #4 Civil Service Board, employee elected representative, to serve a three (3) year term. Term expired November 13, 2016. (Mr. Bishop)
4. Motion to place an item on the December 12, 2016 Jury agenda, to present Service Awards to employees of the Rapides Parish Police Jury for their years of service. (Mr. Smith)

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5. Motion to appoint Ms. June Arrington to the Library Board of Control for a five (5) year term, to fill the vacancy representing District A. Term will expire July 9, 2021. (Mr. Moreau)
6. Motion to appoint Mr. Russell Wilson to the Rapides Parish Coliseum to fill an unexpired term representing District G. Term will expire December 13, 2018. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 5, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 514 80% 88.13% Pineville - 8 minute 176 80% 81.69% Rapides - 12 minute 224 80% 90.18% Rapides - 20 minute 178 80% 84.27% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT