Rapides Parish Police Jury

Posted November 10, 2016

REGULAR SESSION

NOVEMBER 14, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 19, 2016, in Regular Session on October 10, 2016 and in Special Session on October 18, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 11/7)
4. Motion to adopt an “In Memoriam” for the late Mr. Charlie Stewart, former Police Juror, of the Rapides Parish Police Jury. (Mr. Billings)
5. Motion to adopt a Proclamation that the Rapides Parish Police Jury hereby recognizes and supports the GREAT AMERICAN SMOKEOUT, on November 17, 2016 in Rapides Parish. (PERSONNEL 11/7)

REGULAR MEETING

NOVEMBER 14, 2016

pg. 2

6. Motion to authorize the President to receive a donation of $10,000 from the Woodmen of the World, Lodge 1180, to be used in conjunction with the Mini Healthy Behaviors Grant, from The Rapides Foundation for the Deville Walking Trail. (FINANCE 11/7)
7. Motion to authorize Rapides Parish Fire District No. 10, to hire Bill Tudor, Engineer, Alliance Design to design the construction of Station No. 3 Department Board and authorize expenses to be paid from Fire District No. 10 Funds. (FINANCE 11/7)
8. Motion to approve participation and authorize OHSEP Director to Administer, Designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2016-SS-00018-S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,602.00. 100% Federal & State - NO LOCAL MATCH. (FINANCE 11/7)
9. Motion to grant Central Louisiana Electric Company, Inc., its Subsidiaries, Successors and Assigns, a 90 day extension to the current franchise contract, beginning November 11, 2016, in order to allow Cleco to send requested information and for Legal Counsel to review the proposed contract and give a recommendation to the Jury. (FINANCE 11/7)
10. Motion to adopt the following resolution:

WHEREAS, it is necessary for the Rapides Parish Police Jury to review and or revise its policy regarding Alcohol and Drug Testing in order to comply with Federal and State Law.

WHEREAS, the Police Jury’s standard legal counsel, Assistant District Attorney, Mr. Tom Wells, does not have expertise concerning compliance with Federal regulations concerning this matter.

WHEREAS, the Police Jury therefore desires to seek outside counsel to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. REGULAR MEETING NOVEMBER 14, 2016

pg. 3

WHEREAS, the Police Jury had formerly used the services of the Law Offices of Bryce J. Denny for advice concerning employment matters; and as Bryce J. Denny and Andrew B. Freyer have specialized knowledge concerning this area of the law, the Rapides Parish Police Jury would like to retain them for purposes of reviewing and revising its policy.

WHEREAS, the Police Jury seeks to retain Bryce J. Denny, at the hourly rate of $225.00 per hour and Andrew B. Freyer, at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

IT IS HEREBY RESOLVED THAT:

The Rapides Parish Police Jury is hereby authorized to retain Bryce J. Denny at the hourly rate of $225.00 per hour and Andrew B. Freyer at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. (FINANCE 11/7)

11. Motion to purchase a 2017 Ford Expedition under the current City of Alexandria Contract No. 2075, for $35,113.00, to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford F250 truck. (FINANCE 11/7)
12. Motion to purchase a 2017 Ford Explorer (Interceptor Utility/AWD) under the current City of Alexandria Contract No. 2075, for $30,415.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford Crown Vic. (FINANCE 11/7)
13. Motion to purchase a 2017 Ford F250 Crew Cab 4x4 under the current City of Alexandria Contract No. 2075, for $39,244.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 F250 4x4 truck. (FINANCE 11/7)

REGULAR MEETING

NOVEMBER 14, 2016

pg. 4

14. Motion to award Bid #2507 – Purchase Used Dump Truck to the sole bidder, JPS Equipment Rental for the amount of $35,000.00, as recommended by the Parish Engineer. (FINANCE 11/7)
15. Motion to authorize Alliance Design Group, LLC, Project Architect, to advertise to receive bids for the Rapides Parish Libuse Branch Library and authorize the President to sign all necessary documents. (FINANCE 11/7)
16. Motion to authorize the Treasurer to amend 2016 budgets as necessary. (FINANCE 11/7)
17. Motion to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $23,884 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator.

AMEND: Motion to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $27,880 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator. (FINANCE 11/7)

18. Motion to award Bid #2508 – Purchase of Kitchen Equipment for the Rapides Parish Coliseum to the lowest bidder, Lafayette Restaurant Supply Inc. for the amount of $37,450.00 as recommended by the Director. (FINANCE 11/7)
19. Motion to call for a Public Hearing on December 5th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2017 Budget. (FINANCE 11/7)
20. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 11/7)

REGULAR MEETING

NOVEMBER 14, 2016

pg. 5

21. Motion to extend parish maintenance of Valley Drive (Ward 10, District B) an additional two hundred (200) feet within the existing right-of-way as recommended by the Public Works Director. (PUBLIC WORKS 11/7)
22. Motion to amend a motion of October 10, 2016 to read that the Rapides Parish Police Jury grants the design exception to the Louisiana Department of Transportation and Development for a broken back curve on State Project No. H.011531, Setliff Road Bridge, Over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 11/7)
23. Motion to authorize Mrs. Ruby R. Clark, Forest Hill, LA 71430, District H, as a Hardship Case, pending proper certification. (PUBLIC WORKS 11/7)
24. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to authorize the Rapides Parish Highway Department, to repair and reseal the existing parking area and to construct an additional parking area at the Oak Hill School (Ward 5, District H). Cost of material to be reimbursed by the Rapides Parish School Board and authorize the President to sign same. (PUBLIC WORKS 11/7)
25. Motion to grant approval to LaShelle Place Subdivision, at the intersection of Marina Road and Palmer Chapel Road, as recommended by the Rapides Area Planning Commission, allowing two mobile homes on each lot, pending review by Legal Counsel. (PUBLIC WORKS 11/7)
26. Motion to approve a contract between Rapides Parish Police Jury (RPPJ) and the Louisiana Workforce Commission (LWC) to provide job readiness activities for Supplemental Nutrition Assistance Program (SNAP) recipients in their transition to self-sufficiency under the Louisiana Job Employment Training (LAJET) program for a total contract amount of $227,682.00 for the period 10/1/16 through 9/30/17, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (WORKFORCE 11/7) REGULAR MEETING NOVEMBER 14, 2016

pg. 6

27. Motion to adopt a Proclamation to declare Wednesday, November 16, 2016 as Rotary Club of Alexandria Day and encourage all Citizens to join in recognizing the Rotary Club of Alexandria’s 100 years of service to improving the human condition in the central Louisiana area. (GRANTS 11/7)
28. Motion to adopt a resolution to authorize Meyer, Meyer, LaCroix & Hixson to submit the Operations Plan and Maintenance Plan Manual to USACE and request Recertification of the Lower Red River South Bank Levee and authorize the President to sign any necessary documents. (GRANTS 11/7)
29. Motion for the President to sign a Letter of Interest indicating the Police Jury's intent to apply for funds allocated by FEMA and GOHSEP for the Hazard Mitigation Grant Program (HMGP) Funding Allocation DR-LA 4263 (March 2016 Severe Storms and Flooding). (GRANTS 11/7)
30. Motion to request Legal Counsel to research the open/concealed carrying of firearms in the Rapides Parish Coliseum and any other public buildings owned by the Rapides Parish Police Jury and bring a recommendation to the Jury. (PARACHIAL 11/7)
31. Motion to accept the resignation of Mr. Jimmy Whittle from the Rapides Parish Coliseum Authority Board. Resignation letter was received on October 13, 2016. (PERSONNEL 11/7)
32. Motion to reappoint Mr. Alton Beaver to the Cheneyville Recreation District Board for a five (5) year term. Term will expire December 10, 2021. (PERSONNEL 11/7)
33. Motion to reappoint Mr. Max Johnston to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)

REGULAR MEETING

NOVEMBER 14, 2016

pg. 7

34. Motion to reappoint Mr. John Bradas to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
35. Motion to reappoint Mr. Don Holloway to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
36. Motion to reappoint Mr. Marion Chaney to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
37. Motion to create the position of Network & Computer Systems Administrator at a Range 19 in the Sales Tax Department as recommended by the Tax Administrator. (PERSONNEL 11/7)
38. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 88.00% Pineville - 8 minute 142 80% 81.69% Rapides - 12 minute 226 80% 87.61% Rapides - 20 minute 172 80% 83.72% (INSURANCE 11/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

39. Motion to authorize Mrs. Leola Thompson, 28 Patterson Road, Lena, La 71447, District E, as a Hardship Case, pending proper certification. (Mr. Vanderlick) REGULAR MEETING NOVEMBER 14, 2016

pg. 8

40. Motion to waive the insurance requirements for the sewer effluent discharge permit at 5104 Moser Drive, Ball, for Mr. Harold Schneider, as approved by the Rapides Area Planning Commission and Public Works Director. (Request received after Committee Meeting) (Mr. Moreau)
41. Motion to approve Change Order #1 for Bid #2479 (Dirt Work for Fire District #3 – Station #4) to install culverts and apply hay to station site in the amount of $21,026.00 as recommended by the Chief and the Engineer. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, November 14 , 2016, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Scott Perry, Jr., Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Ri chard Vanderlick, Oliver “Ollie” Overton, Jr., and Sean McGlothlin

Absent were: Richard Billings.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Sonya Wiley -Gremillion, OHSEP Director ; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Dennis Woodward.

The Pledge of Allegiance was led by Mr. Bruce Kelly.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 19, 2016, in Regular Session on October 10, 2016 and in Special Session on October 18, 2016 as published in the Official Journal. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, that approved bills be paid. On vote the motion carried.

On m otion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to adopt an “In Memoriam” for the la te Mr. Charlie Stewart, former Police Juror, of the Rapides Parish Police Jury. This item was laid over to the December meeting.

REGULAR MEETING

NOVEMBER 14, 2016

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, the following proclamation was presented and on vote unanimously adopted:

PROCLAMATION

IN RECOGNITION AND SUPPORT OF THE GREAT AMERICAN

SMOKEOUT

NOVEMBER 17, 2016

Whereas, The Louisiana Campaign for Tobacco-Free Living joins the American Cancer Society, encouraging all to join the Great American Smokeout supporting tobacco users to quit for at least one day or quit for good, and

Whereas, tobacco use is the single most preventable cause of death in Louisiana and the United States; and

Whereas, secondhand smoke contains more than 7,000 chemicals with at least 250 known to be harmful and at least 69 cause cancer, and

Whereas, in Louisiana, the percentage of adults who currently smoke cigarettes is 21.9% according to 2015 BRFSS data, with Louisiana ranking 46th in smoking prevalence, and

Whereas, many smokers want to quit tobacco and reduction in disease rates among current smokers is best achieved through cessation; and

Whereas, evidence based best practices show that smoke-free policies help smokers quit, and fewer youth start smoking in communities with smoke-free policies; and

Whereas, quitting smoking or using tobacco is known to reduce the risk of lung cancer, other cancers, cardiovascular disease and chronic lung disease and there are several free resources available to assist you, and

Whereas, the Louisiana Quitline provides FREE support to help you quit, visit

Whereas, the Smoking Cessation Trust offers the following FREE services to help smokers who are Louisiana residents who began smoking prior to September 1, 1988 quit: telephone coaching and support, physician visits to arrange for cessation services, group and individual counseling and smoking cessation medications provided by your physician. To sign up visit www.smokingcessationtrust.org or

NOW, THEREFORE, BE IT PROCLAIMED that the Rapides Parish Police Jury in the state of Louisiana hereby recognizes and supports the GREAT AMERICAN SMOKEOUT, on November 17, 2016 in the Parish of Rapides and encourages all citizens who smoke, or use smokeless tobacco, to demonstrate to themselves and their children that they can quit using tobacco by joining the Great American Smokeout.

Thus done and presented this 14th day of November, 2016. REGULAR MEETING NOVEMBER 14, 2016

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to authorize the President to receive a donation of $10,000 from the Woodmen of the World, Lodge 1180, to be used in conjunction with the Mini Healthy Behaviors Grant, from The Rapides Foundation for the Deville Walking Trail. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to authorize Rapides Parish Fire District No. 10, to hire Bill Tudor, Engineer, Alliance Design to design the construction of Station No. 3 located at 123 Occupy Road, Pitkin as requested by Chief and the Fire Department Board and authorize expenses to be paid from Fire District No. 10 Funds. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to approve participation and authorize OHSEP Director to Administer, Designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2016-SS-00018-S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,602.00. 100% Federal & State - NO LOCAL MATCH. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to grant Central Louisiana Electric Company, Inc., its Subsidiaries, Successors and Assigns, a 90 day extension to the current franchise contract, beginning November 11, 2016, in order to allow Cleco to send requested information and for Legal Counsel to review the proposed contract and give a recommendation to the Jury. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, the following resolution authorizing the Police Jury to hire outside Legal Counsel, Law Offices of Bryce J. Denny, was presented and unanimously adopted:

WHEREAS, it is necessary for the Rapides Parish Police Jury to review and or revise its policy regarding Alcohol and Drug Testing in order to comply with Federal and State Law.

WHEREAS, the Police Jury’s standard legal counsel, Assistant District Attorney, Mr. Tom Wells, does not have expertise concerning compliance with Federal regulations concerning this matter.

WHEREAS, the Police Jury therefore desires to seek outside counsel to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

WHEREAS, the Police Jury had formerly used the services of the Law Offices of Bryce J. Denny for advice concerning employment matters; and as Bryce J. Denny and Andrew B. Freyer have specialized knowledge concerning this area of the law, the Rapides Parish Police Jury would like to retain them for purposes of reviewing and revising its policy.

WHEREAS, the Police Jury seeks to retain Bryce J. Denny, at the hourly rate of $225.00 per hour and Andrew B. Freyer, at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current REGULAR MEETING NOVEMBER 14, 2016

Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

IT IS HEREBY RESOLVED THAT:

The Rapides Parish Police Jury is hereby authorized to retain Bryce J. Denny at the hourly rate of $225.00 per hour and Andrew B. Freyer at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to purchase a 2017 Ford Expedition under the current City of Alexandria Contract No. 2075, for $35,113.00, to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford F250 truck. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to purchase a 2017 Ford Explorer (Interceptor Utility/AWD) under the current City of Alexandria Contract No. 2075, for $30,415.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford Crown Vic. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to purchase a 2017 Ford F250 Crew Cab 4x4 under the current City of Alexandria Contract No. 2075, for $39,244.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 F250 4x4 truck. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to award Bid #2507 – Purchase Used Dump Truck to the sole bidder, JPS Equipment Rental for the amount of $35,000.00, as recommended by the Parish Engineer. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to authorize Alliance Design Group, LLC, Project Architect, to advertise to receive bids for the Rapides Parish Libuse Branch Library and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the Treasurer to amend 2016 budgets as necessary. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $23,884 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator.

Amended motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $27,880 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator. On vote the REGULAR MEETING NOVEMBER 14, 2016

amended motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to award Bid #2508 – Purchase of Kitchen Equipment for the Rapides Parish Coliseum to the lowest bidder, Lafayette Restaurant Supply Inc. for the amount of $37,450.00 as recommended by the Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to call for a Public Hearing on December 5th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2017 Budget. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to extend parish maintenance of Valley Drive (Ward 10, District B) an additional two hundred (200) feet within the existing right-of-way as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to amend a motion of October 10, 2016 to read that the Rapides Parish Police Jury grants the design exception to the Louisiana Department of Transportation and Development for a broken back curve on State Project No. H.011531, Setliff Road Bridge, Over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 as recommended by the Public Works Director and authorize the President to sign any required documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize Mrs. Ruby R. Clark, Forest Hill, LA 71430, District H, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to authorize the Rapides Parish Highway Department, to repair and reseal the existing parking area and to construct an additional parking area at the Oak Hill School (Ward 5, District H). Cost of material to be reimbursed by the Rapides Parish School Board and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to grant approval to LaShelle Place Subdivision, at the intersection of Marina Road and Palmer Chapel Road, as recommended by the Rapides Area Planning Commission, allowing two mobile homes on each lot, pending review by Legal Counsel. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve a contract between Rapides Parish Police Jury (RPPJ) and the Louisiana Workforce Commission (LWC) to provide job readiness activities for Supplemental Nutrition Assistance Program (SNAP) recipients in their transition to self-sufficiency under the Louisiana Job Employment Training (LAJET) program for a total contract amount of $227,682.00 for the period 10/1/16 through 9/30/17, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. REGULAR MEETING NOVEMBER 14, 2016

On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, the following proclamation was presented and on vote unanimously adopted:

PROCLAMATION

WHEREAS, Rotary International was founded in 1905 in Chicago and is the world’s first and one of the largest non-profit service organizations; and

WHEREAS, there are over 1.2 million Rotary club members comprised of professional and business leaders in over 35,000 clubs in over 196 countries and geographic areas; and

WHEREAS, the Rotary motto of “Service Above Self” inspires members to provide humanitarian service, to encourage high ethical standards, and to promote good will and peace in the world; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA duly formed in December of 1916, with the principle of “Service Above Self”, with God’s grace has richly served the Alexandria community for 100 years; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA celebrates this long history of service in our community serving many individuals and many groups who, with this declaration of Rotary has made their lives, and our lives richer; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA began its distinguished history in Alexandria in 1916, being the 259th Club to receive a Rotary charter out of over 35,000 Clubs today; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA was the City’s first service club, and has made community leadership and Rotary membership synonymous; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA, affectionately referred to as the “Downtown Rotary Club”, carries on today, and magnificently continues to render distinguished service to our community as a grand tradition with sound purposes; and

WHEREAS, the ROTARY CLUB OF ALEXANDRIA supports local as well as international programs; fulfilling the object of Rotary, which is to encourage and foster the ideal of service as a basis of worthy enterprise by: First. The development of acquaintances as an opportunity for service; Second. Maintaining high ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying by each member of their occupation as an opportunity to serve society. Third. The application of the ideal of service by every member to their personal, business, and community life; and, Fourth. The advancement of international understanding, good will, and peace through a world of fellowship of business and professional men and women united in the ideal of service.

WHEREAS, the ROTARY CLUB OF ALEXANDRIA will celebrate 100 years REGULAR MEETING NOVEMBER 14, 2016

from its distinguished and visionary beginnings on the 16th day of November 2016 in grand tradition at the Alexandria Convention Hall; and

WHEREAS, the Rotary International President John Germ honors the Club by attending the Opening Celebration of the ROTARY CLUB OF ALEXANDRIA’s 100th Anniversary and giving the keynote address; so

BE IT KNOWN I, Craig Smith, President of the Rapides Parish Police Jury, do hereby proclaim Wednesday, November 16, 2016 as Rotary Club of Alexandria Day, and encourage all citizens to join me in recognizing the Rotary Club of Alexandria’s 100 years of service to improving the human condition in the central Louisiana area.

This Proclamation is issued in CELEBRATION OF 100 YEARS OF SERVCE OF THE ROTARY CLUB OF ALEXANDRIA TO THE CENTRAL LOUISIANA AREA; and extending my deepest appreciation for all their efforts in our community. I wish them each the best and all our support in moving forward with this grand tradition and applaud their purpose.

Signed this 16th day of November in the year of 2016.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

RESOLUTION

BY THE

REQUEST FOR RECERTIFICATION

LOWER RED RIVER SOUTH BANK LEVEE

WHEREAS, the USACE Vicksburg District issued the USACE Process for the NFIP Levee System Certification for the Lower Red River South Bank Levee in Rapides and Avoyelles Parishes, Louisiana dated October 2, 2009, Revised January 14, 2011 which stipulated required improvements to the South Bank Levee necessary for the Recertification of the levee by the USACE; and,

WHEREAS, the Code of Federal Regulations 44 CFR Section 65.10 includes the requirement for the official adoption of Operations and Maintenance Plans for the levee system, by the Red River Atchafalaya Bayou Boeuf Levee District for Reaccreditation of the Levee System by FEMA; and,

WHEREAS, the construction of the improvements to the South Bank Levee has been completed and the USACE has conducted field inspections of the South Bank Levee in preparation for Recertification of the South Bank Levee; and,

WHEREAS, the Red River Atchafalaya and Bayou Boeuf Levee District officially adopted the Operations Plan and Maintenance Plan Manual on November 1, 2016 in accordance with the federal regulations.

THEREFORE BE IT RESOLVED, by the Rapides Parish Police Jury on this 14th November, 2016, that the President is hereby authorized to submit the Operations Plan and Maintenance Plan Manual to USACE, and request Recertification of the REGULAR MEETING NOVEMBER 14, 2016

Lower Red River South Bank Levee by the USACE.

Passed, approved and adopted by the Rapides Parish Police Jury, Parish of Rapides, State of Louisiana, on the 14th day of November, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, for the President to sign a Letter of Interest indicating the Police Jury's intent to apply for funds allocated by FEMA and GOHSEP for the Hazard Mitigation Grant Program (HMGP) Funding Allocation DR-LA 4263 (March 2016 Severe Storms and Flooding). On vote the motion carried.

On motion by Mr. Joe Bishop seconded by Mr. Ollie Overton, request Legal Counsel to research the open/concealed carrying of firearms in the Rapides Parish Coliseum and any other public buildings owned by the Rapides Parish Police Jury and bring a recommendation to the Jury. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Bubba Moreau, to accept the resignation of Mr. Jimmy Whittle from the Rapides Parish Coliseum Authority Board. Resignation letter was received on October 13, 2016. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to reappoint Mr. Alton Beaver to the Cheneyville Recreation District Board for a five (5) year term. Term will expire December 10, 2021. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to reappoint Mr. Max Johnston to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Sean McGlothlin, to reappoint Mr. John Bradas to the Gravity Drainage District No. 1 Board for a four

• (4) year term. Term will expire December 12, 2020. On vote the motion carried.

On motion Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to reappoint Mr. Don Holloway to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to reappoint Mr. Marion Chaney to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to create the position of Network & Computer Systems Administrator at a Range 19 in the Sales Tax Department as recommended by the Tax Administrator. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for September, 2016: Response Number of Required Compliance REGULAR MEETING NOVEMBER 14, 2016

Zone Responses % % Alexandria - 8 minute 525 80% 88.00% Pineville - 8 minute 142 80% 81.69% Rapides - 12 minute 226 80% 87.61% Rapides - 20 minute 172 80% 83.72% On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Scott Perry, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: Richard Billings On roll call vote the motion carried 8-0.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to authorize Mrs. Leola Thompson, 28 Patterson Road, Lena, La 71447, District E, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to waive the insurance requirements for the sewer effluent discharge permit at 5104 Moser Drive, Ball, for Mr. Harold Schneider, as approved by the Rapides Area Planning Commission and Public Works Director. (Request received after Committee Meeting). On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve Change Order #1 for Bid #2479 (Dirt Work for Fire District #3 – Station #4) to install culverts and apply hay to station site in the amount of $21,026.00 as recommended by the Chief and the Engineer. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, there being no further business, the meeting was adjourned at 3:17 p.m.