Rapides Parish Police Jury

Posted: November 3, 2016

Notice of Regular Committee Meetings to be held on Monday, November 7, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..….10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

NOVEMBER 7, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Ms. Lin Stewart, Registrar of Voters, for an update on early voting. (Mr. Smith)

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FINANCE COMMITTEE

NOVEMBER 7, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to authorize the President to receive a donation of $10,000 from the Woodmen of the World, Lodge 1180, to be used in conjunction with the Mini Healthy Behaviors Grant, from The Rapides Foundation for the Deville Walking Trail. (Mr. Smith)
3. Motion to authorize Rapides Parish Fire District No. 10, to hire Bill Tudor, Engineer, Alliance Design to design the construction of Station Fire Department Board and authorize expenses to be paid from Fire District No. 10 Funds. (Mr. Billings)
4. Motion to approve participation and authorize OHSEP Director to Administer, Designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2016-SS-00018S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,602.00. 100% Federal & State - NO LOCAL MATCH. (Mr. Smith)
5. Motion to adopt an ordinance granting to Central Louisiana Electric Company, Inc., its Subsidiaries, Successors and Assigns, a non-exclusive franchise, right and privilege for a 5 (five) year period, beginning November 11, 2016, to erect, construct, maintain and operate lines, poles, wires, structures and other equipment and appurtenances and use the Page | 4

public streets, alleys and ways and other public servitudes within the unincorporated areas of Rapides Parish, Louisiana, for the purpose of the generation, transmission, distribution and sale of electric energy. (Mr. Smith)

6. Motion to adopt the following resolution:

WHEREAS, it is necessary for the Rapides Parish Police Jury to review and or revise its policy regarding Alcohol and Drug Testing in order to comply with Federal and State Law.

WHEREAS, the Police Jury’s standard legal counsel, Assistant District Attorney Mr. Tom Wells, does not have expertise concerning compliance with Federal regulations concerning this matter.

WHEREAS, the Police Jury therefore desires to seek outside counsel to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

WHEREAS, the Police Jury had formerly used the services of the Law Offices of Bryce J. Denny for advice concerning employment matters; and as Bryce J. Denny and Andrew B. Freyer have specialized knowledge concerning this area of the law, the Rapides Parish Police Jury would like to retain them for purposes of reviewing and revising its policy.

WHEREAS, the Police Jury seeks to retain Bryce J. Denny, at the hourly rate of $225.00 per hours and Andrew B. Freyer, at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

IT IS HEREBY RESOLVED THAT:

The Rapides Parish Police Jury is hereby authorized to retain Bryce J. Denny at the hourly rate of $225.00 per hours and Andrew B. Freyer at the hourly rate of $175.00 per hour of the as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. (Mr. Smith) Page | 5

7. Motion to purchase a 2017 Ford Expedition under the current City of Alexandria Contract No. 2075, for $35,113.00, to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford F250 truck. (Mr. Billings)
8. Motion to purchase a 2017 Ford Explorer (Interceptor Utility/AWD) under the current City of Alexandria Contract No. 2075, for $30,415.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford Crown Vic. (Mr. Billings)
9. Motion to purchase a 2017 Ford F250 Crew Cab 4x4 under the current City of Alexandria Contract No. 2075, for $39,244.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 F250 4x4 truck. (Mr. Billings)
10. Motion to award Bid #2507 – Purchase Used Dump Truck to the sole bidder, JPS Equipment Rental for the amount of $35,000.00, as recommended by the Parish Engineer. (Mr. Moreau)
11. Motion to authorize Alliance Design Group, LLC, Project Architect, to advertise to receive bids for the Rapides Parish Libuse Branch Library and authorize the President to sign all necessary documents. (Mr. Smith)
12. Motion to authorize the Treasurer to amend 2016 budgets as necessary. (Mr. Fountaine)

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13. Motion to purchase a 2017 Ford Explorer on City of Alexandria contract in the amount of $23,884 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator. (Mr. Fountaine)
14. Motion to award Bid #2508 – Purchase of Kitchen Equipment for the Rapides Parish Coliseum to the lowest bidder, Lafayette Restaurant Supply Inc. for the amount of $37,450.00 as recommended by the Director. (Mr. Fountaine)
15. Motion to call for a Public Hearing on December 5th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2017 Budget. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

NOVEMBER 7, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to extend parish maintenance of Valley Drive (Ward 10, District

• B) an additional two hundred (200) feet within the existing right-of-way as recommended by the Public Works Director. (Mr. Bishop)

4. Motion to amend a motion of October 10, 2016 to read that the Rapides Parish Police Jury grants the design exception to the Louisiana Department of Transportation and Development for a broken back curve on State Project No. H.011531, Setliff Road Bridge, Over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Vanderlick)
5. Motion to authorize Mrs. Ruby R. Clark, Forest Hill, LA 71430, District H, as a Hardship Case, pending proper certification. (Mr. Billings)
6. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to authorize the Rapides Parish Highway Department, to repair and reseal the existing parking area and to construct an additional parking area at the Oak Hill School (Ward 5, District H). Page | 8

Cost of material to be reimbursed by the Rapides Parish School Board and authorize the President to sign same. (Mr. Billings)

7. Motion to grant approval to LaShelle Place Subdivision, at the intersection of Marina Road and Palmer Chapel Road, as recommended by the Rapides Area Planning Commission, allowing two mobile homes on each lot, pending review by Legal Counsel. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

NOVEMBER 7, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve a contract between Rapides Parish Police Jury (RPPJ) and the Louisiana Workforce Commission (LWC) to provide job readiness activities for Supplemental Nutrition Assistance Program (SNAP) recipients in their transition to self-sufficiency under the Louisiana Job Employment Training (LAJET) program for a total contract amount of $227,682.00 for the period 10/1/16 through 9/30/17, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

NOVEMBER 7, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a Proclamation to declare Wednesday, November 16, 2016 as Rotary Club of Alexandria Day and encourage all Citizens to join in recognizing the Rotary Club of Alexandria’s 100 years of service to improving the human condition in the central Louisiana area. (Mr. Smith)
3. Motion to adopt a resolution to authorize Meyer, Meyer and LaCroix & Hixson to submit the Operations Plan and Maintenance Plan Manual to USACE and request Recertification of the Lower Red River South Bank Levee and authorize the President to sign any necessary documents. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

NOVEMBER 7, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Recognize Mr. Phillip Terrell, Rapides Parish District Attorney, to discuss jail space, overcrowding in the jail and public safety. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

NOVEMBER 7, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to discuss and to adopt an ordinance to take action of open/concealed carrying of firearms in the Rapides Parish Coliseum and any other public buildings owned by the Rapides Parish Police Jury. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

NOVEMBER 7, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the resignation of Mr. Jimmy Whittle from the Rapides Parish Coliseum Authority Board. Resignation letter was received on October 13, 2016. (Mr. McGlothlin)
3. Motion to reappoint Mr. Alton Beaver to the Cheneyville Recreation District Board for a five (5) year term. Term will expire December 10, 2016. (Mr. Overton)
4. Motion to reappoint Mr. Max Johnston to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2016. (Mr. Overton)
5. Motion to reappoint Mr. John Bradas to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2016. (Mr. McGlothlin)
6. Motion to reappoint Mr. Don Holloway to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2016. (Mr. McGlothlin)

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7. Motion to reappoint Mr. Marion Chaney to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2016. (Mr. Perry)
8. Motion to adopt a Proclamation that the Rapides Parish Police Jury hereby recognizes and supports the GREAT AMERICAN SMOKEOUT, on November 17, 2016 in Rapides Parish. (Mr. Smith)
9. Motion to create the position of Network & Computer Systems Administrator at a Range 19 in the Sales Tax Department as recommended by the Tax Administrator. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

NOVEMBER 7, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 88.00% Pineville - 8 minute 142 80% 81.69% Rapides - 12 minute 226 80% 87.61% Rapides - 20 minute 172 80% 83.72% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT