Rapides Parish Police Jury

Posted: September 29, 2016

Notice of Regular Committee Meetings to be held on Monday, October 3, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....9 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..12 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..13 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…14 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..15 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..17 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…21 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

OCTOBER 3, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Ms. Mary Werner, Candidate for Public Service Commission, District 4 (Mr. Overton)

Recognize Mr. Tony Maderazzo with Monster X Truck Tour (Mr. Smith/Mr. Perry)

Recognize Mr. Darrell Glasscock of The Glasscock Group. (Mr. McGlothlin)

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FINANCE COMMITTEE

OCTOBER 3, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Burks J. Wilson 0.73 Acres, in SE4/SW4. Section 27. T6N-R4W Bearing No municipal address fronting Old Highway One, Lena Ward 7 – District I (Scott Perry)

Sam Green Jr. Lot Six Square D of Hardy Subdivision fronting 41.7’ on Elm Street Bearing the municipal address of 1506 Elm Street, Lecompte Ward 3 – District F (Ollie Overton) (Mr. Fountaine)

3. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Lillian Williams Lot Four (4) of Square Thirty-Seven (37) of the South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front on Harris Street of Fifty (50) feet, by a depth of One Hundred and Fifty (150) feet. Bearing the municipal address of: Page | 4

Ollie Overton-District F

Henry Farrar, Est Lot Three (3) of Block Thirty-Seven (37) and Josephine of the South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front of fifty (50) feet on Harris Street and running back between parallel lines the distance of One Hundred and fifty (150) feet to Lot Fourteen (14) in the rear, bounded on one side by Lot Two (2) and on the other side by lot four of same square, together with all the building and improvements thereon. Bearing the municipal address of: Ollie Overton-District F

Pleis Nash Est. et al Lot Twenty-Six (26) and Twenty-seven

• (27) of Square Four (4) of Lincoln Place Subdivision, being more particularly described by Plat of said subdivision, Plat Book Eight (8), Pages 120-121, of the Plat records of Rapides Parish. Bearing the municipal address of: Theodore Fountaine-District D

Susan F. Salard Section Fifty-Two (52), Township Four

• (4) North, Range One (1) East, being part of Lots 25 & 26 of the A. F. McMain Subdivision, and more particularly described as follows: Begin at the point where the east line of the McMain Subdivision intercepts the North line of the Right of Way on the Bayou Maria Road, being the southeast corner of a four acre tract acquired by Charles M. Saucier from Williams Eugene Ward by deed dated Nov. 5, 1937, recorded in Page | 5

Conveyance Book Two-Hundred and Eighteen (318), page One-Hundred and twenty-five (125); then North SeventyOne (71) degrees Fifty (50) minutes west for a distance of Fifty-two (52) feet to a point, the distance between which point and the point of beginning constitutes the frontage of the tract herein described on the said Bayou Maria Road; from said frontage of the said road run back between lines parallel, North Thirty-Nine

• (39) degrees Fifteen (15) minutes East to the northern line of said tract acquired by Saucier from Ward as aforesaid for a distance of 6.34 chains thus establishing the two side boundaries, and thus giving a parcel of land Fifty-two (52) feet wide and 6.34 chains deep and being the west half of that one certain tract acquired by Armie Fountain from Charles M. Saucier as per deed dated August 11, 1939, and recorded in Conveyance Book TwoHundred twenty-nine (229), page SixHundred and thirty Four (634), records of Rapides Parish, Special reference is made to plat showing said Four (4) acre tract and said Bayou Maria Road, recorded in Plat Book Five (5), page Forty-One (41) records of Rapides Parish Bearing no municipal address Theodore Fountaine-District D

Milton Payne, Est. Lots Eight (8) and Nine (9) of the Resubdivision of Lot Forty-Six (46) of the Leland College Subdivision, as per plat thereof recorded in Plat Book Seven (7), Page Forty-Eight (48) of the records of Rapides Parish Bearing the municipal address of: 3648 Milton Alley, Alexandria Ollie Overton-District F

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Robeline B. King Lots Numbers Eight (8) and Nine (9) of the Creosote Road Subdivision of Lot Forty-Five (45) of the Leland College Subdivision located in Section Three (3), Township Four (4) North, Range One (1) West, Rapides Parish Bearing the municipal address of: Ollie Overton-District F

Robert Fulton, et al Lot Four (4) of Square Eighteen (18) of the Alexandria Land and Improvement Company, Ltd’s West Alexandria Addition, as per plat thereof recorded in Conveyance Book Y, Pages Four Hundred and Thirty One (431) and Four Hundred Thirty-Two (432) of the records of Rapides Parish. Bearing the municipal address of: Theodore Fountaine-District D (Mr. Fountaine)

4. Motion to recommend an endorsement of CDG Energy, LLC as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax, as recommended by Louisiana Economic Development, Quality Jobs. (Mr. Smith)
5. Motion to accept the construction contract with Gilchrist Construction Company (Contractor) for Bid # 2459 – Various Road Improvements as substantially complete and begin the 45 (forty-five) day lien period, as recommended by the Public Works Director and authorize the President to sign same. (Mr. Moreau)

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6. Motion to award Bid #2493 - Purchase Three (3) Tanker Trucks for Rapides Parish Fire District No. 5, to the lowest bidder – Timmons Truck Center for the amount of $134,892.00 each for a total of $404,676.00. (Mr. Moreau)
7. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)
8. Motion to authorize to advertise and bid a Camera and Video Management System for the Rapides Parish Coliseum to be paid from Coliseum Funds as requested by the Director. (Mr. Fountaine)
9. Motion to authorize Cotile Volunteer Fire Department to hire Mr. Steve Fontenot, Engineer to plan and design the expansion of the Training Parish Fire District No. 8 Board of Directors, to be paid out of Fire District No. 8 Funds. (Mr. Vanderlick)
10. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding Two Million Seven Hundred Fifty Thousand Dollars ($2,750,000) of Limited Tax Certificate of Indebtedness (the "Certificate"), of Fire Protection District Number 3 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, Page | 8

and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; and providing for other matters in connection therewith. (Mr. Moreau)

11. Motion to authorize to remove and replace metal roofing/awning at the One Stop building and award to the lowest bidder, CJR Metal Works for labor and materials at a cost of $28,933.78. (Mr. Bishop)
12. Motion to authorize to advertise for the purchase of a Walk-In Cooler and Freezer for the Rapides Parish Coliseum as recommended by the Project Architect and Director. (Mr. Fountaine)
13. Motion to declare the lowest bidder on Bid #2500 (Basketball Flooring) for the Coliseum, Action Floor Systems for the amount of $96,866.00, as unresponsive, as the bid did not meet the bid specifications, of the bid and is therefore rejected as recommended by the Director and Project Architect. (Mr. Overton)
14. Motion to award Bid #2500 (Basketball Flooring) for the Coliseum to Robbins Floor (Second Lowest Bidder) for the amount of $99,490.00 as recommended by the Director and Project Architect. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 3, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Moreau)
4. Motion to approve settlement made with insurance as per figures below: Theft of Trackhoe (07/23/16) and recovery Insurance offer to pay on damages $ 20,000.00 Deductible (minus) - 2,500.00 We retain equipment (minus) - 3,120.00 Insurance will pay the Jury $ 14,380.00 As requested by the Department Head and Committee Chairman (Mr. Moreau)
5. Motion to adopt an Ordinance to establish the speed limit on P W Smith Department to erect speed limit signs. (Mr. Smith)
6. Motion to request a design exception from the Louisiana Department of Transportation and Development for a broken back curve on State Project No. H.011531, Setliff Road Bridge, Over Bayou Pierre Tributary, Page | 10

Structure No. P40-31230-92546-1, Recall No. 600314 as recommended by the Public Works Director and authorize the President to sign any required documents. (Mr. Vanderlick)

7. Motion to authorize the Public Works Director to submit a Permit Request Form For Street Name Signs, to the Louisiana Department of Transportation and Development, to install a name sign on US Hwy 71 South for the Old Baton Rouge Hwy and authorize the President to sign all necessary documents as recommended by the Public Works Director. (Mr. Overton)
8. Motion to adopt an ordinance to reduce the speed limit on Old Highway 1 Road, Ward 7, District E, from 45 mph to 35 mph and authorize the Parish Highway Department to erect speed limit signs. (Mr. Vanderlick)
9. Motion to adopt an ordinance to amend Section 18-2 to add section (b)(1) to provide:

• (b) The restriction set forth in 18-2 (a) does not apply to any privately owned and operated passenger automobile which is owned or which is within the custody and control of the owner or occupant of the premises located on lots 23, 24, 25, 26 or 27 of the Woodlands Phase II subdivision when the vehicle is parked upon the circle located on Woodforest Drive nor to any such vehicle which is so parked by a guest or visitor of the owner or occupant of such premises or which is so parked with the latter's knowledge and consent. (Mr. Vanderlick)

10. Motion to accept a fifty (50) foot right-of-way as per attached plat on Marina Road and accept for Parish Maintenance. (Mr. Bishop)

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11. Motion to grant approval to High Cotton Subdivision, located off Highway 107, Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director and reviewed by Legal Counsel and authorize signing of the plat. (Mr. Smith)
12. Motion to grant approval of Flagon Creek RV Park and to grant approval of a variance to the collector grade road access requirement of Section 22-404(c) and allow ingress/egress via Donahue Ferry Road, which is a local grade road, instead of Esler Field Road as recommended by the Rapides Area Planning Commission and reviewed by Legal Counsel. (Mr. Smith)
13. Discuss proper procedures, methods and responsibilities of filing right-ofways with the Clerk of Courts Office. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 3, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 3, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve an amendment to the contract with Gulf Services Contracting for the demolition of structures in Greenway Park Subdivision being purchased through the Hazard Mitigation Grant Program. The contract amount is being increased from $251,595.00 to $305,083.00. (Mr. Overton)(JURY 9/12)
3. Motion to ratify authorization to accept the new contract for an extension on the FY 2013, LCDBG Public Facilities Program, Contract #724753, Airbase Road, Phase II Sewer System Improvements, with the Office of Community Development for three years, contract ending June 27, 2019 (no additional funds) and authorize the President to sign same, as recommended by the Project Administrator, Frye Magee, LLC.. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 3, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Recognize Mr. Richard Karamatic, Director, Rapides Parish Coliseum and Mr. Bill Tudor, Architect, Alliance Design, LLC. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 3, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt the following resolution authorizing the Police Jury to hire outside Legal Counsel:

WHEREAS, on or about August 24, 2016, the Rapides Parish Police Jury was advised that funds may be owed by the Rapides Parish District Attorney’s Office, which funds were allegedly misappropriated by personnel in the District Attorney’s Office; and,

WHEREAS, the Police Jury’s standard legal counsel, Mr. Tom Wells, is presently an Assistant District Attorney for Rapides Parish, presenting a direct conflict of interest; and,

WHEREAS, the Police Jury therefore desired to seek outside counsel to handle the matter on behalf of the Police Jury and a real necessity exists; and,

WHEREAS, the Police Jury had formerly been represented by Steven D. Crews and J. Chris Guillet of the Natchitoches, Louisiana law firm of Corkern, Crews, Guillet & Johnson, L.L.C., which firm charges $200.00 per hour;

WHEREAS, the Police Jury seeks to hire Steven D. Crews and J. Chris Guillet of the Natchitoches, Louisiana law firm of Corkern, Crews, Guillet & Johnson, L.L.C. as Special Counsel to represent the Police Jury and pursue any and all claims or causes of action against any person or entity which in any way involves the mishandling/misappropriation/mismanagement of funds by the Rapides Parish District Attorney and/or Margaruette Beard, said representation being necessary due to a conflict of interest between the Rapides Parish Police Jury and the Rapides District Attorney’s Office.

IT IS HEREBY RESOLVED THAT: Page | 16

The Rapides Parish Police Jury is hereby authorized to retain Steven D. Crews and J. Chris Guillet of the law firm of Corkern, Crews, Guillet & Johnson, L.L.C. at the rate of $200.00 per hour to bring any and all claims, rights or causes of action against any entity or person and which directly or indirectly arises out of the mishandling/misappropriation/mismanagement of funds by the Rapides Parish District Attorney’s Office and/or Margaruette Beard. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 3, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to reappoint Mr. Elvin McCann to the Fire Protection District No. 12 Board, for a two (2) year term. Term expired August 14, 2016. (Mr. Billings)
3. Motion to reappoint Mr. Henry Blake to the Industrial Development Board for a six (6) year term. Term will expire October 9, 2016. (Mr. Fountaine)
4. Motion to reappoint Ms. Patsy Barber to the Library Board for a five (5) year term. Term will expire October 12, 2016. (Mr. Vanderlick)
5. Motion to reappoint Mr. Jack Daughtry to the Zachary Taylor Parkway for a two (2) year term. Term expired August 31, 2016. (Alternate Member) (Mr. Fountaine)
6. Motion to reappoint Mr. Buck Vandersteen to Zachary Taylor Parkway for a two (2) year term. Term expired August 31, 2016. (Mr. Billings)
7. Motion to reappoint Mr. Amos Wesley, Rapides Finance Authority for a six (6) year term. Term expired September 30, 2016. (Mr. Fountaine) Page | 18
8. Motion to reappoint Mr. Joe Page, Rapides Finance Authority for a six (6) year term. Term expired September 30, 2016. (Mr. Fountaine)
9. Motion to reappoint Mr. Granvel Metoyer, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. (Mr. Fountaine)
10. Motion to reappoint Mr. Sam DeBona, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. (Mr. Bishop)
11. Motion to appoint one of the nominees of Louisiana College to the Fire District #3 Civil Service Board for a three (3) year term to fill the expiring term of Dr. Brandon Bannon. Term will expire October 10, 2016.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Dr. Scott Pickard

Byron McGee 7915 Highway 3128 (Mr. Moreau)

12. Motion to exercise the option to renew the polling place lease with the Holiday Village Volunteer Fire Association, for Voting Precinct N17, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Moreau)

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13 Motion to exercise the option to renew the polling place lease with the Philadelphia Baptist Church, for Voting Precinct N22, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Smith)

14. Motion to exercise the option to renew the polling place lease with the Philadelphia Baptist Church, for Voting Precinct N26, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Smith)
15. Motion to exercise the option to renew the polling place lease with the Miller’s Stop & Shop, for Voting Precinct S21, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Billings)
16. Motion to exercise the option to renew the polling place lease with the Clifton Community Center, for Voting Precinct S9, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Vanderlick)
17. Motion to exercise the option to renew the polling place lease with the Horseshoe Drive Baptist Church, for Voting Precinct C23, at the same terms and prices, for an additional one (1) year period and authorize the President to sign any necessary documents. (Mr. Vanderlick)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 3, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 553 80% 88.07% Pineville - 8 minute 149 80% 84.56% Rapides - 12 minute 210 80% 89.52% Rapides - 20 minute 198 80% 80.30% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT