Rapides Parish Police Jury

Posted September 8, 2016

REGULAR SESSION

SEPTEMBER 12, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 8, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 9/6)
4. Recognize and present a plaque to PFC Kyle McCain for Narcotic Officer of the Year 2016. (Mr. Billings)
5. Recognize Mr. Van Kyzar, Candidate for 3rd Circuit Court of Appeal. (Mr. Overton)

REGULAR MEETING

SEPTEMBER 12, 2016

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APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Elvin McCann, Fire Protection District No. 12 for a two (2) year term. Term expired August 14, 2016. ***Henry Blake, Industrial Development Board for a six (6) year term. Term will expire October 9, 2016 ***Patsy Barber, Library Board for a five (5) year term. Term will expire October 12, 2016. ***Vonda Clark, Mosquito Abatement District No. 1 for a three (3) year term. Term will expire October 14, 2016. ***Mark Manuel, Mosquito Abatement District No. 1 for a three (3) year term. Term expired September 9, 2016. ***Amos Wesley, Rapides Finance Authority for a six (6) year term. Term will expire September 30, 2016. ***Joe Page, Rapides Finance Authority for a six (6) year term. Term will expire September 30, 2016. ***Granvel Metoyer, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. ***Sam DeBona, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. ***Jack Daughtry, Zachary Taylor Parkway, two (2) year term. Term expired August 31, 2016. (Alternate Member) ***Buck Vandersteen, Zachary Taylor Parkway, two (2) year term. Term expired August 31, 2016.

6. Motion to open a public hearing on the proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury. (June 6, 2016 given 90 days to clean up property) (Owner served by registered letter-signed green card September 6)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated structure Rapides Parish (PUBLIC HEARING HELD JUNE 6, 2016)

MOTION TO CLOSE PUBLIC HEARING

7. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Registered letter returned, no such number-ad placed in newspaper asking whereabouts of Jimmie Price and no response received) REGULAR MEETING SEPTEMBER 12, 2016

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OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure (JULY 11 JURY MTG)

MOTION TO CLOSE PUBLIC HEARING

8. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served by registered letter, Susan King, returned unsignedTheresa Rachal signed green card on July 27, 2016)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Ms. Susan King Unsafe, unsanitary and dilapidated structure (JULY 11 JURY MTG)

MOTION TO CLOSE PUBLIC HEARING

9. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served by registered letter-returned unsigned-ad in newspaper no response)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure Alexandria LA 71301 Section 4, T3N-R1W, Ward 1, Sean McGlothlin (JULY 11 JURY MTG)

MOTION TO CLOSE PUBLIC HEARING

10. Motion to authorize the Rapides Parish Police Jury, to partner with the Registrar of Voters Office, the Louisiana Secretary of State, and the City of Pineville to establish an Early Voting Satellite at Kees Park in the City of Pineville, according to specifications presented by the Registrar of Voters’ Office to the Rapides Parish Police Jury and authorize the President to sign all necessary documents to move forward. (September 6, 2016 Committee Meeting) REGULAR MEETING SEPTEMBER 12, 2016

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11. Motion to renew/extend contract through March 31, 2017 for Bid #2447 (CRS-2 – Liquid Asphalt) with Ergon Asphalt & Emulsions for the contracted price of $1.25 per gallon as agreed between vendor and Purchasing Department. (FINANCE 9/6)
12. Motion to renew/extend contract through March 31, 2017 for Bid #2448 (MC-30 – Liquid Asphalt) with Asphalt Products Unlimited, Inc. for the contracted price of $2.65 per gallon as agreed between vendor and Purchasing Department. (FINANCE 9/6)
13. Motion to approve Change Order No. 2 for the construction contract with Diamond B Construction Co., LLC for the Coughlin Industrial ComplexPhase IV Project, for an increased amount of $47,215.00 for additional fill erosion control work along Tioga High School Road, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (FINANCE 9/6)
14. Motion to consider and take action with respect to adopting a resolution providing for the incurring of debt and issuance of Limited Tax Certificates, Series 2016, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchaser thereof; and providing for other matters in connection therewith. (LIBUSE BRANCH LIBRARY) (FINANCE 9/6)
15. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2015, and authorize Bruce Kelly, Treasurer, to issue said quietus. (FINANCE 9/6)
16. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and authorize the President and Treasurer to sign all necessary documents. (FINANCE 9/6) REGULAR MEETING SEPTEMBER 12, 2016

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17. Motion to authorize the purchase and installation of an Air Handling Unit, to be paid from Courthouse Maintenance Funds, as recommended by the Courthouse Building Superintendent. (FINANCE 9/6)
18. Motion to award the contract of the Rapides Parish Coliseum Scoreboard and Sound System Project (ADG Project #12014) to the lowest responsible bidder, Daktronics for the base bid in the amount of $649,000.00, as recommended by the Parish Treasurer and Alliance Design Group, LLC, Architect, contingent upon showing affidavit of publication and in compliance of the public bid laws, showing items were properly advertised and pending Legal Counsel review. (FINANCE 9/6)
19. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 9/6)
20. Motion to approve Change Order No. 2 with Gilchrist Construction Company, LLC, for Bid No. 2459, Various Road Improvements in Rapides Parish, to add the asphalt overlay of Forest Service Road 208, 10,319 feet in length by 22 feet wide, with a soil cement base (Ward 2, District E & H), for an increased amount of $484,341.50 for materials and $6,500.00 for mobilization and extend the contract time by fifteen (15) days, as recommended by the Public Works Director. (PUBLIC WORKS 9/6)
21. Motion to rescind the motion of August 8, 2005 to change the name of a 1,250 feet section of the Junior High Road to Indian Way and to retain the name of Junior High Road as shown on the Rapides Area Planning Commission maps. (PUBLIC WORKS 9/6)
22. Motion to ratify authorization for the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 107, State Project No. H.009556, approximately 293 cubic yards. (PUBLIC WORKS 9/6)

REGULAR MEETING

SEPTEMBER 12, 2016

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23. Motion to accept the construction contract with Gilchrist Construction Company(Contractor), for Bid No. 2409–Various Road Improvements as substantially complete and begin the 45 (forty-five) day lien period, as recommended by the Public Works Director and authorize the President to sign same. (PUBLIC WORKS 9/6)
24. Motion to grant approval to Fendler Parkway Apartments (4-Plex), located at 107 Fendler Parkway, as recommended by the Rapides Area Planning Commission and Public Works Director, pending review from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 9/6)
25. Motion to authorize Mr. David Morrison, 138 Morrison Road, Hineston, LA 71438, Ward 5, District H, as a Hardship Case, pending proper certification. (PUBLIC WORKS 9/6)
26. Motion to grant approval to the Revision of Lots 2, 3, 4 and 12 (2nd Duplex on Lot 1) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 9/6)
27. Motion to grant approval to the Resubdivision of Lots 11 & 12 (4 lots total) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road and Magnolia Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 9/6)
28. Motion to approve expenses to install guardrail on Adams Road (Ward 10-A) to TAFINN Enterprises (lowest quote) for the amount of $7,950.00 as recommended by Pan American Engineers LLC. (PUBLIC WORKS 9/6)

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29. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville, for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. (WORKFORCE 9/6)
30. Motion to authorize the President to sign Amendment No. 1 to the Agreement with the Louisiana Department of Public Safety and Corrections/Youth Services, Title IV-E Foster Care Reimbursement Program CFMS No. 93.658, (Ninth Judicial District Court) due to local courts were previously required to have an audit if they received $500,000 in funds and has now changed to $750,000. (GRANTS 9/6)
31. Motion to approve an amendment to the contract with Gulf Services Contracting for the demolition of structures in Greenway Park Subdivision being purchased through the Hazard Mitigation Grant Program. The contract amount is being increased from $251,595.00 to $305,083.00. (GRANTS 9/6)
32. Motion to ratify authorization for the President to sign the request to GOHSEP and FEMA to amend the existing budget for the Greenway Park Acquisition Project to reflect actual costs rather than estimates, as requested by the Rapides Area Planning Commission. (GRANTS 9/6)
33. Motion to adopt a resolution to obtain Attorney General’s approval to hire Corkern, Crews, Guillet & Johnson, LLC., as Special Counsel, to advise the Jury concerning the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury due to conflict of interest of the members of District Attorney’s office. Civil Suit No. 255,911. (PAROCHIAL 9/6)

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SEPTEMBER 12, 2016

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34. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Linda McMahon to the Library Board of Control for a five (5) year term, representing District F. Term will expire September 12, 2021. (PERSONNEL 9/6)
35. Motion to waive the thirty (30) day announcement rule and appoint Mr.

• D. Walton Williams to the Waterworks District No. 3 Board to fill an unexpired term due to the death of Mr. Shelton Pierce. Term will expire May 1, 2020. (PERSONNEL 9/6)

36. Motion to receive the required report from Acadian Ambulance under the Contract for July 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 523 80% 86.04% Pineville - 8 minute 151 80% 86.09% Rapides - 12 minute 197 80% 84.77% Rapides - 20 minute 212 80% 82.08% (INSURANCE 9/6)

37. Motion to grant a 2% pay increase to all full-time Rapides Parish Fire Protection District No. 3 employees, in addition to any mandated raises, effective September 1, 2016, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (INSURANCE 9/6)
38. Motion to authorize Rapides Parish Fire Protection District No. 3 to implement an EMT incentive plan for eligible part-time firefighters of $2.00 an hour increase if nationally and state certified Advanced EMT and $3.00 per hour increase if nationally and state certified Paramedic, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (INSURANCE 9/6)

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39. Motion to authorize Rapides Parish Fire Protection District No. 3 to add six (6) part -time firefighter slots to the current pool of twelve (12) part - time firefighters, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (INSURANCE 9/6)
40. Motion to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish and invite the Police Jurors to the 23rd Annual Rapides Parish Firefighter Appreciation Day on Saturday, September 10, 2016 at the Evacuation Center. (INSURANCE 9/6)
41. Motion to purchase pumper for Rapides Parish Fire District No. 11 off the Lamas State contract, secure financing and authorize President to sign all necessary documents, as recommended by the Fire Department Board members and Fire Chief. (INSURANCE 9/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

42. Motion to ratify authorization to advertise to purchase Wood Athletic Flooring for the Rapides Parish Coliseum as recommended by the Architect and Director. (Mr. Fountaine)
43. Motion to enter into an agreement with the Cajun Nationals Car, Truck, & Bike Show to conduct their 2016 event at the Cotile Lake Recreation Area on September 16-18, 2016 and authorize the President to sign same, as recommended by the Public Works Director. (Mr. Vanderlick)

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44. Motion to approve the opening of a Workforce Professional I and a Workforce Professional II position in anticipation of future WIOA activities that will require additional staffing. (Mr. Bishop)
45. Discuss the possibility in the change of the pay periods and the impact it will have on the employees and the possibility of other agencies pulling out of the payroll system. (Mr. Billings)
46. Motion to adopt an ordinance to amend Sec. 19½-2. (a)(3) Lodge rental fees per day, to increase the rental fee of the Screened in pavilions from $75.00 to $150.00 and the Unscreened pavilions from $50.00 to $100.00, effective immediately. (Mr. Vanderlick)
47. Motion to authorize to advertise for the purchase of a Scoreboard and Sound System, for use at the Rapides Parish Coliseum, to be paid from Coliseum Funds. (Mr. Smith)

EXECUTIVE SESSION

48. Motion to go into Executive Session to discuss the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. Civil Suit No. 255,911 (Mr. Smith)

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

Motion to come out of executive session.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

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ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, September 12, 201 6, a t three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Scott Perry, Jr., Vice President, and Police Jurors Davron “Bubba” Moreau Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Richard Billings

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Sonya Wiley -Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Richard Vanderlick.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Joe Bishop, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 8, 2016, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to r ecognize and present a plaque to PFC Kyle McCain for Narcotic Officer of the Year 2016.

Mr. Richard Billings requested to lay this item over, PFC Kyle McCain was not in attendance.

The next item on the agenda was to recognize Mr. Van Kyzar, Candidate for 3rd Circuit Court of Appeal.

Mr. Van Kyzar spoke briefly about his candidacy for 3rd Circuit Court of Appeal REGULAR MEETING SEPTEMBER 12, 2016

and requested the Rapides Parish Police Jury’s support.

The following appointments are to be announced at the next meeting:

***Elvin McCann, Fire Protection District No. 12 for a two (2) year term. Term expired August 14, 2016. ***Henry Blake, Industrial Development Board for a six (6) year term. Term will expire October 9, 2016 ***Patsy Barber, Library Board for a five (5) year term. Term will expire October 12, 2016. ***Vonda Clark, Mosquito Abatement District No. 1 for a three (3) year term. Term will expire October 14, 2016. ***Mark Manuel, Mosquito Abatement District No. 1 for a three (3) year term. Term expired September 9, 2016. ***Amos Wesley, Rapides Finance Authority for a six (6) year term. Term will expire September 30, 2016. ***Joe Page, Rapides Finance Authority for a six (6) year term. Term will expire September 30, 2016. ***Granvel Metoyer, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. ***Sam DeBona, Rapides Finance Authority for a six (6) year term. Term will expire October 11, 2016. ***Jack Daughtry, Zachary Taylor Parkway, two (2) year term. Term expired August 31, 2016. (Alternate Member) ***Buck Vandersteen, Zachary Taylor Parkway, two (2) year term. Term expired August 31, 2016.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to open a public hearing on the proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury.

Mr. Gary Bernard was given 90 days to clean -up his property at the June 6, 2016 meeting. (Owner served by registered letter-signed green card September 6, 2016)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated structure Pineville, LA 71360 Section 76, T4N-R1W, Ward 8, District I, Rapides Parish (PUBLIC HEARING HELD JUNE 6, 2016)

Mr. Tom Wells opened the Public Hearing and asked Mr. Gary Bernard to come to the podium.

Mr. Tom Wells stated Mr. Bernard was served by use of the Curator Attorney. The Curator was not able to be here, but furnished the files, the inspection reports and services. Mr. Wells introduced the files for the record.

Mr. Gary Bernard stated he appreciated the extension and apologized for not meeting the expectations. He further stated his Mother passed away and he had to deal with the succession, because of his health, he had to resign his position from the Rapides Parish School Board, kids set fire to his house on Warshauer Street REGULAR MEETING SEPTEMBER 12, 2016

and further stated he has several properties.

Mr. Tom Wells questioned Mr. Bernard when he planned on cleaning up the property, to which Mr. Bernard replied he was trying to put the trailer back together and had already started cleaning the property up.

Mr. Butch Daigre, Parish Inspector, stated this has been going on for years. Mr. Daigre stated that Mr. Bernard had tried to intimidate him and threatened him with a lawsuit. The houses are not livable. He cleans them up, puts a big pile on his property and he has started putting it across the road on somebody else’s property. Mr. Daigre stated he has met with Mr. Scott Perry numerous times and with the neighbor’s.

Mr. Scott Perry stated that the Jury had been very lenient with Mr. Bernard and that this problem has been going on for about eight years. Mr. Perry questioned Mr. Bernard again as to when he would have the property cleaned up to which Mr. Bernard stated in thirty days.

Mr. Tom Wells recommended delaying this till the next Police Jury Meeting.

On motion by Mr. Scott Perry, seconded by Mr. Theodore Fountaine, to layover this condemnation till the next Police Jury Meeting, October 10, 2016 to allow Mr. Bernard to clean up the property and clean up all the trash that has been put on other properties. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, the public hearing was declared closed. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Registered letter returned, no such number-ad placed in newspaper asking whereabouts of Jimmie Price and no response received) OWNER LOCATION, DESCRIPTION & SERVICE REPORT Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure (JULY 11 JURY MTG)

Mr. Tom Wells asked if Mr. Jimmie Price was in the audience to which there was no response.

Mr. Wells stated he would file the documents into the records to show that the advertisements and records of sending notice to Mr. Price’s house and he recommended the property be condemned.

Mr. Richard Vanderlick stated that Mr. Jimmie Price was deceased.

Mr. Tom Wells requested this be deferred and he would get with the curator.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, this REGULAR MEETING SEPTEMBER 12, 2016

condemnation be deferred in order for Legal Counsel to get with the Curator. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, the public hearing was declared closed.

Discussion ensued.

On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. On vote the motion carried. (Owner served by registered letter, Susan King, returned unsigned-Theresa Rachal signed green card on July 27, 2016)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Ms. Susan King Unsafe, unsanitary and dilapidated structure

Mr. Tom Wells questioned if Ms. Susan King was in the audience to which there was no response.

Mr. Tom Wells stated that he would like to file the documents into the record and asked for this condemnation to be deferred because the Curator Attorney should have advertised once the registered letter came back.

Discussion ensued.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to defer this condemnation for proper service. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, the public hearing was declared closed. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. On vote the motion carried.

(Owner served by registered letter-returned unsigned-ad in newspaper no response) OWNER LOCATION, DESCRIPTION & SERVICE REPORT Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure Alexandria LA 71301 Section 4, T3N-R1W, Ward 1, District G (JULY 11 JURY MTG)

Mr. Tom Wells asked if Mr. Faeq Gheith was in the audience to which there was no response.

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SEPTEMBER 12, 2016

Mr. Tom Wells stated he would like to place the documents into the record, advertisement was done and recommended that the property be condemned.

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

WHEREAS, the hearing having been held on the structure being considered for condemnation and it is the opinion of the Rapides Parish Police Jury that the facts justify the condemnation of the property of Mr. Faeq A. Gheith, located at 7011 Isabella Drive, Alexandria, LA, Section 4, T3N-R1W, Ward 1, District G, Rapides Parish;

THEREFORE, BE IT ORDAINED that the Rapides Parish Police Jury does hereby enter an order condemning the following property:

Unsafe, unsanitary and dilapidated structure (house) located at 7011 Isabella Drive, Alexandria, LA, Section 4, T3N-R1W, Ward 1, District G, Rapides Parish;

and order it be demolished or removed in accordance with the Rapides Parish Code of Ordinances Chapter 8-1/4 Condemnation of Buildings.

THUS PASSED AND APPROVED on this 12th day of September 2016.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, the public hearing was declared closed. On vote the motion carried. On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to authorize the Rapides Parish Police Jury, to partner with the Registrar of Voters Office, the Louisiana Secretary of State, and the City of Pineville to establish an Early Voting Satellite at Kees Park in the City of Pineville, according to specifications presented by the Registrar of Voters’ Office to the Rapides Parish Police Jury and authorize the President to sign all necessary documents to move forward. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to renew/extend contract through March 31, 2017 for Bid #2447 (CRS-2 – Liquid Asphalt) with Ergon Asphalt & Emulsions for the contracted price of $1.25 per gallon as agreed between vendor and Purchasing Department. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to renew/extend contract through March 31, 2017 for Bid #2448 (MC-30 – Liquid Asphalt) with Asphalt Products Unlimited, Inc. for the contracted price of $2.65 per gallon as agreed between vendor and Purchasing Department. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to approve Change Order No. 2 for the construction contract with Diamond B Construction Co., LLC for the Coughlin Industrial Complex-Phase IV Project, for an increased amount of $47,215.00 for additional fill erosion control work along REGULAR MEETING SEPTEMBER 12, 2016

Tioga High School Road, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. On vote the motion carried.

The following resolution was offered by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick:

RESOLUTION

A resolution providing for the incurring of debt and issuance of One Million Dollars ($1,000,000) of Limited Tax Certificates, Series 2016, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchaser thereof; and providing for other matters in connection therewith.

WHEREAS, pursuant to a proposition approved by the voters of the Parish of Rapides, State of Louisiana (the "Issuer"), pursuant to an election held on November 6, 2012, a 7.08 mills tax (such rate being subject to adjustment from time to time due to reassessment) has been authorized to be levied each year through the year 2023 within the boundaries of the Issuer, for the purpose of acquiring, constructing and/or improving public libraries (collectively, the "Tax"); and

WHEREAS, Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, authorizes the Issuer to borrow money in anticipation of revenues to be realized from special taxes to be used only for the purposes for which the tax was voted; and

WHEREAS, pursuant to and in accordance with the foregoing statutory authority, the Issuer now desires to incur debt and issue its Limited Tax Certificates, Series 2016, in the principal amount of One Million Dollars ($1,000,000) (the "Certificates"), for the purpose of acquiring, constructing and/or improving public libraries, and paying the costs of issuance of the Certificates; and

WHEREAS, other than the Certificates herein authorized, the Issuer has no outstanding obligations as of the date of delivery of the Certificates of any kind or nature payable from or enjoying a lien on the Tax herein pledged, EXCEPT the Outstanding Parity Certificates as hereinafter defined; and

WHEREAS, the Issuer has heretofore issued its (i) Limited Tax Certificates, Series 2013, dated July 2, 2013 and (i) Limited Tax Certificates, Series 2015, dated May 15, 2015 (collectively, the "Outstanding Parity Certificates"), secured by the revenues of the Tax; and

WHEREAS, the maturities of the Certificates and the Outstanding Parity Certificates have been arranged so that the principal and interest requirements for any calendar year on the Certificates and the Outstanding Parity Certificates does not exceed 75% of the revenues estimated to be received by the Issuer in the year 2016; and

WHEREAS, it is the desire of the Issuer to fix the details necessary with REGULAR MEETING SEPTEMBER 12, 2016

respect to the issuance of the Certificates and to provide for the authorization and issuance thereof; and

WHEREAS, it is the further desire of the Issuer to provide for the sale of the Certificates to the Purchaser (hereinafter defined) at the price and in the manner hereinafter provided;

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana, that:

SECTION 1) Definitions. As used herein, the following terms shall have the following meanings, unless the context otherwise requires:

"Act" means Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority.

"Agreement" means the agreement to be entered into between the Issuer and the Paying Agent pursuant to this Resolution.

"Certificate" means any certificate of indebtedness of the Issuer authorized to be issued by this Resolution, whether initially delivered or issued in exchange for, upon transfer of, or in lieu of any certificate previously issued.

"Certificates" means the Issuer's Limited Tax Certificates, Series 2016, authorized by this Resolution, in the total aggregate principal amount of One Million Dollars ($1,000,000).

"Certificate Register" means the records kept by the Paying Agent at its principal corporate office in which registration of the Certificates and transfers of the Certificates shall be made as provided herein.

"Code" means the Internal Revenue Code of 1986, as amended.

"Executive Officers" means the President and Secretary of the Governing Authority.

"Fiscal Year" means the one-year accounting period beginning January 1 of each year, or such other accounting period as may be designated by the Governing Authority as the fiscal year of the Issuer.

"Governing Authority" means the Police Jury of the Parish of Rapides, State of Louisiana.

"Government Securities" means direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which are non-callable prior to their maturity, may be United States Treasury obligations such as the State and Local Government Series and may be in book-entry form.

"Interest Payment Dates" means March 1 and September 1 of each year, commencing March 1, 2017.

REGULAR MEETING

SEPTEMBER 12, 2016

"Issuer" means the Parish of Rapides, State of Louisiana.

"Outstanding" when used with respect to the Certificates means, as of the date of determination, any Certificate theretofore issued and delivered under this Resolution, except:

1. Any Certificate theretofore canceled by the Paying Agent or delivered to the Paying Agent for cancellation;
2. Certificates for which payment or redemption sufficient funds or government securities, or both, have been theretofore deposited in trust for the owners of such Certificates with the effect specified in this Resolution or by law;
3. Any Certificate in exchange for or in lieu of which another Certificate has been registered and delivered pursuant to this Resolution; and
4. Any Certificate alleged to have been mutilated, destroyed, lost or stolen which may have been paid as provided in this Resolution or by law.

"Outstanding Parity Certificates" means, collectively, the Issuers (i) Limited Tax Certificates, Series 2013, dated July 2, 2013 and (ii) Limited Tax Certificates, Series 2015, dated May 15, 2015.

"Owner" when used with respect to any Certificate means the Person in whose name such Certificate is registered in the Certificate Register.

"Paying Agent" means Sabine State Bank & Trust Company, in the City of Many, Louisiana, until a successor Paying Agent shall have been appointed pursuant to the applicable provisions of this Resolution and thereafter "Paying Agent" shall mean such successor Paying Agent.

"Person" means any individual, corporation, partnership, joint venture, association, joint-stock company, trust, unincorporated organization or government or any agency or political subdivision thereof.

"Purchaser" means Sabine State Bank & Trust Company, of Many, Louisiana, the original purchaser thereof.

"Resolution" means this resolution authorizing the issuance of the Certificates, as it may be supplemented and amended.

"Tax" means a 7.08 mills tax authorized pursuant to an election held on November 6, 2012 (such rate being subject to adjustment from time to time due to reassessment), and authorized to be levied each year through the year 2023 within the boundaries of the Issuer, for the purpose of acquiring, constructing and/or improving public libraries.

SECTION 2) Authorization of Certificates; Maturities. Subject to the approval of the State Bond Commission and in compliance with the terms and provisions of the Act and other constitutional and statutory authority, there is REGULAR MEETING SEPTEMBER 12, 2016

hereby authorized the incurring of an indebtedness of One Million Dollars ($1,000,000) for, on behalf of, and in the name of the Issuer, for the purpose of acquiring, constructing and/or improving public libraries, and paying the costs incurred in connection with the issuance of the Certificates; and to represent said indebtedness this Governing Authority does hereby authorize the issuance of its Limited Tax Certificates, Series 2016, in the principal amount of One Million Dollars ($1,000,000). The Certificates shall be in fully registered form, shall be dated the date of delivery thereof, shall be issued in denominations corresponding to the principal amount of each maturity (one Certificate per maturity), and shall be numbered from R-1 upward. The Certificates shall bear interest from the date thereof or from the most recent Interest Payment Date to which interest has been paid or duly provided for, based on a 30/360-day year, payable on each Interest Payment Date, commencing March 1, 2017, at the following rates of interest per annum and shall become due and payable and mature serially on March 1 of the years and in the amounts, as follows:

Certificate Year Principal Interest Rate Number (March 1) Amount Per Annum

R-1 2017 $115,000 0.100% R-2 2018 115,000 1.000 R-3 2019 120,000 1.350 R-4 2020 125,000 1.500 R-5 2021 125,000 2.000 R-6 2022 130,000 2.250 R-7 2023 135,000 2.500 R-8 2024 135,000 2.750

The principal of the Certificates upon maturity or redemption shall be payable at the principal office of the Paying Agent, upon presentation and surrender thereof, and interest on the Certificates shall be payable by check of the Paying Agent mailed by the Paying Agent to the Owner (determined as of the close of business on the Record Date) at the address shown on the Certificate Register. Each Certificate delivered under this Resolution upon transfer of, in exchange for or in lieu of any other Certificate shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Certificate, and each such Certificate shall bear interest (as herein set forth) so neither gain nor loss in interest shall result from such transfer, exchange or substitution.

No Certificate shall be entitled to any right or benefit under this Resolution, or be valid or obligatory for any purpose, unless there appears on such Certificate a certificate of registration, substantially in the form provided in this Resolution, executed by the Paying Agent by manual signature.

SECTION 3) Redemption Provisions. The Certificates will not be callable for redemption prior to their stated dates of maturity.

SECTION 4) Registration and Transfer. The Issuer shall cause the Certificate Register to be kept by the Paying Agent. The Certificates may be transferred, registered and assigned only on the Certificate Register, and such registration shall be at the expense of the Issuer. A Certificate may be assigned by REGULAR MEETING SEPTEMBER 12, 2016

the execution of an assignment form on the Certificate or by other instruments of transfer and assignment acceptable to the Paying Agent. A new Certificate or Certificates will be delivered by the Paying Agent to the last assignee (the new Owner) in exchange for such transferred and assigned Certificates after receipt of the Certificates to be transferred in proper form. Such new Certificate or Certificates shall be in an authorized denomination of the same maturity and like principal.

SECTION 5) Form of Certificates. The Certificates and the endorsements to appear thereon shall be in substantially the following forms, respectively to-wit:

[FORM OF CERTIFICATE] No. R-____ Principal Amount $________

UNITED STATES OF AMERICA

STATE OF LOUISIANA

PARISH OF RAPIDES

LIMITED TAX CERTIFICATE, SERIES 2016 OF THE PARISH OF RAPIDES, STATE OF LOUISIANA

Certificate Maturity Interest Date Date Rate

_______, 2016 March 1, _____ ______%

The Parish of Rapides, State of Louisiana (the "Issuer"), promises to pay, but solely from the source and as hereinafter provided, to:

SABINE STATE BANK & TRUST COMPANY

or registered assigns, on the Maturity Date set forth above, the Principal Amount set forth above, together with interest thereon from the Certificate Date set forth above or the most recent interest payment date to which interest has been paid or duly provided for, based on a 30/360-day year, payable on March 1 and September 1 of each year, commencing March 1, 2017 (each an "Interest Payment Date"), at the Interest Rate per annum set forth above until said Principal Amount is paid. The principal of this Certificate, upon maturity or redemption, is payable in lawful money of the United States of America at the principal office of Sabine State Bank & Trust Company, in the City of Many, Louisiana, or successor thereto (the "Paying Agent"), upon presentation and surrender hereof. Interest on this Certificate is payable by check mailed by the Paying Agent to the registered owner (determined as of the close of business on the 15th calendar day of the month next preceding each Interest Payment Date) at the address as shown on the registration books of the Paying Agent.

This Certificate is one of an authorized issue aggregating in principal the sum of One Million Dollars ($1,000,000) of Limited Tax Certificates, Series 2016, of the Issuer (the "Certificates") all of like tenor and effect except as to number, denomination, and maturity, said Certificates having been issued by the Issuer pursuant to a resolution adopted by its governing authority on September 12, 2016 REGULAR MEETING SEPTEMBER 12, 2016

(the "Resolution"), for the purpose of acquiring, constructing and/or improving public libraries, and paying the costs incurred in connection with the issuance of the Certificates, under the authority conferred by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority.

The Certificates are not callable for redemption prior to their stated maturity dates.

The Issuer shall cause to be kept at the principal office of the Paying Agent a register (the "Certificate Register") in which registration of the Certificates and of transfers of the Certificates shall be made as provided in the Resolution. This Certificate may be transferred, registered and assigned only on the Certificate Register, and such registration shall be at the expense of the Issuer. This Certificate may be assigned by the execution of the assignment form hereon or by other instrument of transfer and assignment acceptable to the Paying Agent.

This Certificate and the issue of which it forms a part are issued on a complete parity with the Issuers outstanding (i) Limited Tax Certificates, Series 2013, dated July 2, 2013 and (ii) Limited Tax Certificates, Series 2015, dated May 15, 2015 (collectively, the "Outstanding Parity Certificates"). It is certified that the Issuer, in issuing this Certificate and the issue of which it forms a part, has complied with all the terms and conditions set forth in the resolution authorizing the issuance of the Outstanding Parity Certificates.

The Certificates, equally with the Outstanding Parity Certificates, are secured by an irrevocable pledge and dedication of the funds to be derived by the Issuer from the levy and collection of a 7.08 mills tax authorized pursuant to an election held on November 6, 2012 (such rate being subject to adjustment from time to time due to reassessment) authorized to be levied each year through the year 2023 (collectively the "Tax") on all the property subject to taxation within the corporate boundaries of the Issuer. For a more complete statement of the Tax revenues from which and conditions under which this Certificate is issued, reference is hereby made to the Resolution. The Issuer, in the Resolution, has also entered into certain other covenants and agreements with the registered owner of this Certificate, including provisions for the issuance of additional certificates payable from the proceeds of the Tax on a parity with this Certificate, for the terms of which reference is made to the Resolution.

This Certificate shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the certificate of registration hereon shall have been signed by the Paying Agent.

It is certified that this Certificate is authorized by and issued in conformity with the requirements of the Constitution and statutes of this State. It is further certified, recited and declared that all acts, conditions and things required to exist, to happen and to be performed precedent to and in the issuance of this Certificate and the issue of which it forms a part to constitute the same legal, binding and valid obligations of the Issuer have existed, have happened and have been performed in due time, form and manner as required by law, and that the indebtedness of the Issuer, including this Certificate and the issue of which it forms a part, does not exceed the limitations prescribed by the Constitution and statutes REGULAR MEETING SEPTEMBER 12, 2016

of the State of Louisiana.

IN WITNESS WHEREOF, the Police Jury of the Parish of Rapides, State of Louisiana, acting as the governing authority of the Issuer, has caused this Certificate to be executed on behalf of the Issuer by the manual or facsimile signatures of its President and its Secretary, and its corporate seal to be impressed hereon.

PARISH OF RAPIDES, STATE OF LOUISIANA

Secretary, Police Jury President, Police Jury

(SEAL)

• ---

(FORM OF PAYING AGENT'S CERTIFICATE OF REGISTRATION)

This Certificate is one of the Certificates referred to in the within mentioned Resolution.

Sabine State Bank & Trust Company Many, Louisiana

Date of Registration: By: Authorized Officer

• ---

(FORM OF ASSIGNMENT)

FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto

Please Insert Social Security or other Identifying Number of Assignee

the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints

attorney or agent to transfer the within Certificate on the books kept for registration thereof, with full power of substitution in the premises.

Dated: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Certificate in every particular, without alteration or enlargement or any change whatever. REGULAR MEETING SEPTEMBER 12, 2016

• ---

SECTION 6) Execution of Certificates. The Certificates shall be signed by the Executive Officers for, on behalf of, in the name of and under the corporate seal of the Issuer, which signature and corporate seal may be either manual or facsimile.

SECTION 7) Pledge and Dedication of Revenues. Pursuant to the Act, the Certificates and the Outstanding Parity Certificates shall be secured by and payable from an irrevocable pledge and dedication of the avails or proceeds of the Tax. This Governing Authority does hereby obligate itself and its successors in office to impose and collect the Tax annually through the year 2023, so long as the Certificates and the Outstanding Parity Certificates are outstanding, as provided in the proposition authorizing the Tax, and does hereby irrevocably and irrepealably dedicate, appropriate and pledge the annual income to be derived from the assessment, levy and collection of the Tax in each of the years through 2023, inclusive, to the payment of the Certificates and the Outstanding Parity Certificates.

SECTION 8) Sinking Fund. (a) For the payment of the principal of and the interest on the Certificates and any additional parity certificates, there is hereby maintained the special fund known as "Parish of Rapides, State of Louisiana, Limited Tax Certificates, Series 2007, Sinking Fund", said Sinking Fund established and maintained with the regularly designated fiscal agent bank of the Issuer. The Issuer shall deposit in the Sinking Fund at least one (1) day in advance of the date on which each payment of principal and/or interest on the Certificates and the Outstanding Parity Certificates fall due, funds fully sufficient to promptly pay principal of and/or interest so falling due on such date. Said fiscal agent bank shall make available from the Sinking Fund to the Paying Agent funds fully sufficient to pay promptly principal and interest falling due on such date.

• (b) All moneys deposited with the regularly designated fiscal agent bank or banks of the Issuer or the Paying Agent under the terms of this Resolution shall constitute sacred funds for the benefit of the Owners of the Certificates, and shall be secured by said fiduciaries at all times to the full extent thereof in the manner required by law for the securing of deposits of public funds.
• (c) All or any part of the moneys in the Sinking Fund shall, at the written request of the Issuer, be invested in accordance with the provisions of the laws of the State of Louisiana.

SECTION 9) Parity Certificates. The Issuer shall issue no other certificates or obligations of any kind or nature payable from or enjoying a lien on the revenues of the Tax having priority over or parity with the Certificates and the Outstanding Parity Certificates, except that additional certificates may hereafter be issued on a parity with the Certificates and the Outstanding Parity Certificates under the following conditions:

• (1) The Certificates herein authorized or any part thereof, including the interest thereon, may be refunded, and the refunding certificates so issued shall enjoy complete equality of lien with the portion of the Certificates which is not REGULAR MEETING SEPTEMBER 12, 2016

refunded, if there be any, and the refunding certificates shall continue to enjoy whatever priority of lien over subsequent issues may have been enjoyed by the Certificates refunded; provided, however, that if only a portion of the Certificates outstanding is so refunded and the refunding certificates require total principal and interest payments during any year in excess of the principal and interest which would have been required in such year to pay the Certificates refunded thereby, then such Certificates may not be refunded without the consent of the Owner of the unrefunded portion of the Certificates issued hereunder (provided such consent shall not be required if such refunding certificates meet the requirements set forth in clause 2 of this Section).

• (2) Additional certificates of indebtedness may be issued on and enjoy a full and complete parity with the Certificates and the Outstanding Parity Certificates with respect to the Tax, provided that the combined principal and interest requirements for any calendar year on the Certificates, the Outstanding Parity Certificates and any additional parity certificates and said additional certificates of indebtedness may not exceed 75% of the revenues estimated to be realized from the levy of the Tax in the year in which such additional certificates of indebtedness are issued; it being provided, however, that the proceeds of said additional certificates of indebtedness are to be expended only for the purposes for which the Tax is levied.
• (3) Junior and subordinate certificates of indebtedness may be issued without restriction.
• (4) The Issuer must be in full compliance with all covenants and undertakings in connection with the Certificates and the Outstanding Parity Certificates and there must be no delinquencies in payments required to be made in connection therewith.
• (5) The additional certificates must be payable as to principal on March 1st of each year, commencing not more than 2 years from the date thereof, and payable as to interest on March 1 and September 1 of each year.

SECTION 10) Budget and Financial Statements. As long as any of the Certificates and the Outstanding Parity Certificates are outstanding and unpaid in principal or interest, the Issuer shall prepare and adopt a budget prior to the beginning of each Fiscal Year and shall furnish a copy of such budget within ninety (90) days after its adoption to the Purchaser.

SECTION 11) Application of Proceeds. The Executive Officers are hereby empowered, authorized and directed to do any and all things necessary and incidental to carry out all of the provisions of this Resolution, to cause the Certificates to be prepared or printed, to issue, execute and seal the Certificates, and to effect delivery thereof as hereinafter provided. The proceeds derived from the sale of the Certificates shall be deposited by the Issuer with its fiscal agent bank or banks to be used only for the purpose for which the Certificates are issued.

SECTION 12) Certificates Legal Obligations. The Certificates shall constitute a legal, binding and valid obligation of the Issuer, and its successors in office, and shall be the only representation of the indebtedness as herein authorized and created. REGULAR MEETING SEPTEMBER 12, 2016

SECTION 13) Resolution a Contract. The provisions of this Resolution shall constitute a contract between the Issuer, or its successor, and the Owners from time to time of the Certificates and any such Owner may at law or in equity, by suit, action, mandamus or other proceedings, enforce and compel the performance of all duties required to be performed by the Governing Authority or the Issuer as a result of issuing the Certificates.

SECTION 14) Amendment to Resolution. No material modification or amendment of this Resolution, or of any Resolution amendatory hereof or supplemental hereto, may be made without the consent in writing of the Owners of two-thirds (2/3) of the aggregate principal amount of the Certificates then outstanding; provided, however, that no modification or amendment shall permit a change in the maturity or redemption provisions of the Certificates, or a reduction in the rate of interest thereon, or in the amount of the principal obligation thereof, or affecting the obligation of the Issuer to pay the principal of and the interest on the Certificates as the same shall come due from the revenues appropriated, pledged and dedicated to the payment thereof by this Resolution, or reduce the percentage of the Owners required to consent to any material modification or amendment of this Resolution, without the consent of the Owners of the Certificates.

SECTION 15) Recital of Regularity. This Governing Authority having investigated the regularity of the proceedings had in connection with the Certificates herein authorized and having determined the same to be regular, the Certificates shall contain the following recital, to-wit:

"It is certified that this Certificate is authorized by and is issued in conformity with the requirements of the Constitution and statutes of this State."

SECTION 16) Effect of Registration. The Issuer, the Paying Agent, and any agent of either of them may treat the Owner in whose name any Certificate is registered as the Owner of such Certificate for the purpose of receiving payment of the principal (and redemption price) of and interest on such Certificate and for all other purposes whatsoever, and to the extent permitted by law, neither the Issuer, the Paying Agent, nor any agent of either of them shall be affected by notice to the contrary.

SECTION 17) Notices to Owners. Wherever this Resolution provides for notice to the Owners of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and mailed, first-class postage prepaid, to each Owner at the address of such Owner as it appears in the Certificate Register. Where this Resolution provides for notice in any manner, such notice may be waived in writing by the Owner entitled to receive such notice, either before or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by Owners shall be filed with the Paying Agent and the Issuer, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver.

SECTION 18) Cancellation of Certificates. All Certificates surrendered for payment shall be promptly canceled by either the Paying Agent or the Issuer. All REGULAR MEETING SEPTEMBER 12, 2016

canceled Certificates held by the Paying Agent shall be disposed of as directed in writing by the Issuer.

SECTION 19) Mutilated, Destroyed, Lost or Stolen Certificates. If (1) any mutilated Certificate is surrendered to the Paying Agent, or the Issuer and the Paying Agent receive evidence to their satisfaction of the destruction, loss or theft of any Certificate, and (2) there is delivered to the Issuer and the Paying Agent such security or indemnity as may be required by them to save each of them harmless, then, in the absence of notice to the Issuer or the Paying Agent that such Certificate has been acquired by a bona fide purchaser, the Issuer shall execute, and upon its request the Paying Agent shall register and deliver, in exchange for or in lieu of any such mutilated, destroyed, lost, or stolen Certificate, a new Certificate of the same maturity and of like tenor, interest rate and principal amount, bearing a number not contemporaneously outstanding. In case any such mutilated, destroyed, lost or stolen Certificate has become or is about to become due and payable, the Issuer in its discretion may, instead of issuing a new Certificate, pay such Certificate. Upon the issuance of any new Certificate under this Section, the Issuer may require the payment by the Owner of a sum sufficient to cover any tax or other governmental charge that may be imposed in relation thereto and any other expenses (including the fees and expenses of the Paying Agent) connected therewith. Every new Certificate issued pursuant to this Section in lieu of any mutilated, destroyed, lost or stolen certificate shall constitute a replacement of the prior obligation of the Issuer, whether or not the mutilated, destroyed, lost or stolen Certificate shall be at any time enforceable by anyone and shall be entitled to all the benefits of this Resolution equally and ratably with any other Outstanding Certificates. Any additional procedures set forth in the Agreement, authorized in this Resolution, shall also be available with respect to any mutilated, destroyed, lost or stolen Certificate. The provisions of this Section are exclusive and shall preclude (to the extent lawful) all other rights and remedies with respect to the replacement and payment of any mutilated, destroyed, lost or stolen Certificate.

SECTION 20) Discharge of Resolution; Defeasance. If the Issuer shall pay or cause to be paid, or there shall otherwise be paid to the Owner, the principal of and interest on the Certificates, at the times and in the manner stipulated in this Resolution, then the pledge of the money, securities, and funds pledged under this Resolution and all covenants, agreements, and other obligations of the Issuer to the Owner shall thereupon cease, terminate, and become void and be discharged and satisfied, and the Paying Agent shall pay over or deliver all money held by it under this Resolution to the Issuer.

Certificates or interest installments for the payment or redemption of which money shall have been set aside and shall be held in trust (through deposit by the Issuer of funds for such payment or otherwise) at the maturity date thereof shall be deemed to have been paid within the meaning and with the effect expressed above in this Section if they are defeased in the manner provided by Chapter 14 of Title 39 of the Louisiana Revised Statutes of 1950, as amended.

SECTION 21) Successor Paying Agent; Paying Agent Agreement. The Issuer will at all times maintain a Paying Agent meeting the qualifications hereinafter described for the performance of the duties hereunder for the Certificates. The designation of the initial Paying Agent in this Resolution is REGULAR MEETING SEPTEMBER 12, 2016

hereby confirmed and approved. The Issuer reserves the right to appoint a successor Paying Agent by (a) filing with the Person then performing such function a certified copy of a resolution or resolutions giving notice of the termination of the Agreement and appointing a successor and (b) causing notice to be given to the Owner. Every Paying Agent appointed hereunder shall at all times be a bank or trust company organized and doing business under the laws of the United States of America or of any state, authorized under such laws to exercise trust powers, and subject to supervision or examination by Federal or State authority. The Executive Officers are hereby authorized and directed to execute an appropriate Agreement with the Paying Agent for and on behalf of the Issuer in such form as may be satisfactory to said officers, the signatures of said officers on such Agreement to be conclusive evidence of the due exercise of the authority granted hereunder.

SECTION 22) Disclosure Under SEC Rule 15c2-12. It is recognized that the Issuer will not be required to comply with the continuing disclosure requirements described in the Rule 15c-2-12(b) of the Securities and Exchange Commission [17 CFR '240.15c2-12(b)], because:

• (a) the Certificates are not being purchased by a broker, dealer or municipal securities dealer acting as an underwriter in a primary offering of municipal securities; and
• (b) the Certificates are being sold to only one financial institution (i.e., no more than thirty-five persons), which (i) has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and risks of the prospective investment in the Certificate and (ii) is not purchasing the Certificate for more than one account or with a view to distributing the Certificate.

SECTION 23) Arbitrage. The Issuer covenants and agrees that, to the extent permitted by the laws of the State of Louisiana, it will comply with the requirements of the Internal Revenue Code of 1986 and any amendment thereto (the "Code") in order to establish, maintain and preserve the exclusion from "gross income" of interest on the Certificates under the Code. The Issuer further covenants and agrees that it will not take any action, fail to take any action, or permit any action within its control to be taken, or permit at any time or times any of the proceeds of the Certificates or any other funds of the Issuer to be used directly or indirectly in any manner, the effect of which would be to cause the Certificates to be an "arbitrage bond" or would result in the inclusion of the interest on the Certificates in gross income under the Code, including, without limitation,

• (i) the failure to comply with the limitation on investment of Certificate proceeds or (ii) the failure to pay any required rebate of arbitrage earnings to the United States of America or (iii) the use of the proceeds of the Certificates in a manner which would cause the Certificate to be a "private activity bond".

SECTION 24) Designation as "Qualified Tax-Exempt Obligations". The Bonds are designated as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code. In making this designation, the Issuer finds and determines that:

• (a) the Bonds are not "private activity bonds" within the meaning of the REGULAR MEETING SEPTEMBER 12, 2016

Code; and

• (b) the reasonably anticipated amount of qualified tax-exempt obligations which will be issued by the Issuer and all subordinate entities in calendar year 2016 does not exceed $10,000,000.

The Executive Officers are hereby empowered, authorized and directed to take any and all action and to execute and deliver any instrument, document or bond necessary to effectuate the purposes of this Section.

SECTION 25) Publication. A copy of this Resolution shall be published immediately in one (1) issue of the official journal of the Issuer.

SECTION 26) Award of Certificates. The Issuer hereby accepts the offer of the Purchaser to purchase the Certificates, attached as Exhibit "A" hereto. The Certificates shall be delivered to the Purchaser upon the payment of the principal amount thereof.

SECTION 27) Severability; Application of Subsequently Enacted Laws. In case any one or more of the provisions of this Resolution or of the Certificates shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions of this Resolution or of the Certificates, but this Resolution and the Certificates shall be construed and enforced as if such illegal or invalid provisions had not been contained therein. Any constitutional or statutory provisions enacted after the date of this Resolution which validate or make legal any provision of the Resolution and/or the Certificates which would not otherwise be valid or legal, shall be deemed to apply to this Resolution and to the Certificates.

SECTION 28) Section Headings. The headings of the various sections hereof are inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the provisions hereof.

SECTION 29) Effective Date. This Resolution shall become effective immediately.

This resolution having been submitted to a vote, the vote thereon was as follows:

Member Yea Nay Absent Abstaining Joe Bishop _____ _____ _____ Davron "Bubba" Moreau _____ _____ Craig Smith _____ _____ Theodore Fountaine, Jr. _____ _____ _____ Richard Vanderlick _____ _____ Oliver "Ollie" Overton _____ _____ _____ Sean McGlothlin _____ _____ _____ Richard Billings _____ _____ _____ Scott Perry, Jr. _____ _____ _____

And the resolution was declared adopted on this, the 12th day of September, 2016.

REGULAR MEETING

SEPTEMBER 12, 2016

Secretary President

EXHIBIT A

COMMITMENT LETTER

August 22, 2016

Honorable Police Jury Parish of Rapides, State of Louisiana Alexandria, Louisiana

the Parish of Rapides, State of Louisiana

Please accept this letter as a commitment of the undersigned bank to purchase the following certificate of indebtedness upon the terms and conditions outlined below:

1. Issuer and Amount: $1,000,000 of Limited Tax Certificates, Series 2016 of the Parish of Rapides, State of Louisiana.
2. Purpose of Issue: Acquiring, constructing and/or improving libraries and paying the costs of issuance thereof, as set out in propositions approved by the voters on November 6, 2012.
3. Authority of Issue: Section 742.2 of Title 39 of the Louisiana Revised Statues of 1950, as amended.
4. Dated Date of Certificates: Date of Delivery.
5. Form of Certificates: The Certificates will be issued as a single typewritten or printed certificates, in fully registered form, per each maturity.
6. Interest Rates & Maturities: The Certificates will mature according to the following schedule and bear interest at the rate as follows:

YEAR PRINCIPAL INTEREST

(MARCH 1) DUE RATES

2017 $115,000 0.10% 2018 115,000 1.00% 2019 120,000 1.35% 2020 125,000 1.50% 2021 125,000 2.00% 2022 130,000 2.25% 2023 135,000 2.25% 2024 135,000 2.75%

REGULAR MEETING

SEPTEMBER 12, 2016

7. Interest Payments: Semi-annually on March 1 and September 1, commencing March 1, 2017, based on a 30/360-day year.
8. Redemption Provisions: The Certificates will not be callable for redemption prior to their stated dates of maturity.
9. Security: The Certificates, together with the Issuer’s Outstanding Parity Certificates (hereinafter defined), will be secured by the pledge and dedication of the funds to be derived from the levy and collection of a 7.08 mills tax authorized pursuant to election held on November 6, 2012 (such rate being subject to adjustment from time to time due to reassessment) authorized to be levied each year through the year 2023 within the boundaries of the Issuer. The Outstanding Parity Certificates are comprised of (i) $795,000 outstanding Limited Tax Certificates, Series 2013, maturing March 1, 2017 through March 1, 2023 and (i) $900,000 outstanding Limited Tax Certificates, Series 2015, maturing March 1, 2017 through March 1, 2024.
10. Paying Agent: Sabine State Bank, Many, Louisiana. Fees will not be due the Paying Agent for serving in this capacity, (If fees are to be due Paying Agent, schedule of fees is to be attached hereto and form a part of the proposal.)
11. Legal Opinion: Legal opinion of Foley & Judell, L.L.P., as to the due authorization, validity and federal tax-exemption of interest on the Certificates will be required.
12. Bank Eligibility: The Certificates will be designated as a “qualified tax-exempt obligation” under Section 265(b) of the Internal Revenue Code of 1986, as amended.
13. Investment Letter: The undersigned will sign an investment letter indicating that it has made a full investigation of the security for the issue and has not relied upon or requested that any disclosure document be prepared by or on behalf of the Issuer, and further that it is purchasing the Certificates without any intention to sell any portion thereof to any person other than another financial institution and then only on the terms and conditions set forth therein.
14. Continuing Disclosure: It is understood that, with respect to the Certificates, the Issuer will not be required to comply with the continuing disclosure requirements of SEC Rule 15c2-12(b).
15. Parity Certificates: The Issuer may issue additional certificates of indebtedness (or other obligations) payable from the pledge and dedication of the funds to be derived from the levy and collection of the Tax on a complete parity with the Certificates and the Outstanding Parity Certificates, provided that the combined principal and interest requirements for any calendar year on the Certificates, the Outstanding Parity Certificates and the said additional certificates of Indebtedness may not exceed 75% of the revenues estimated to be realized form the levy of the Tax in the year in which such additional REGULAR MEETING SEPTEMBER 12, 2016

certificates of indebtedness are issued; it being provided, however, that the proceeds of said additional certificates of indebtedness are to be expended only for the purposes for which the Tax is levied.

16. Annual Financial Statements: Until principal and interest of the Certificates are paid in full, audited financial statements of the Issuer shall be furnished to the undersigned no later than 270 days after the applicable fiscal year-end of the Issuer.
17. Comprehensive Budget: The Issuer shall prepare and adopt a budget at the beginning of each fiscal year and furnish the undersigned a copy of such budget within 90 days after its adoption.
18. Delivery – On or about October 7, 2016.

If the forgoing meets with your approval, please sign one copy of this letter in the space provided below and return it to the undersigned.

Yours very truly,

SABINE STATE BANK & TRUST CO.

By:___________________________ Title: Senior Vice President

Accepted by the Police Jury on September 12, 2016.

By: Craig Smith

On motion by Mr. Scott Perry, seconded by Mr. Sean McGlothlin, to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2015, and authorize Bruce Kelly, Treasurer, to issue said quietus.

RESOLUTION

WHEREAS, William E. Hilton, Tax Collector, has exhibited to the Rapides Parish Police Jury satisfactory evidence that all taxes due to the Parish governing authority shown on the ad valorem tax rolls of Rapides Parish for the year 2015 have been paid or accounted for, and

WHEREAS, the said Rapides Parish Police Jury has by resolution, a copy of which is annexed hereto, authorized me to issue this quietus on behalf of the Rapides Parish Police Jury in favor of the said William E. Hilton, Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2015.

This resolution having been submitted to a vote, the vote thereon was as follows:

REGULAR MEETING

SEPTEMBER 12, 2016

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSENT: none

And the resolution was declared adopted on this the 12th day of September, 2016.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to renew the annual commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and authorize the President and Treasurer to sign all necessary documents. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to authorize the purchase and installation of an Air Handling Unit, to be paid from Courthouse Maintenance Funds, as recommended by the Courthouse Building Superintendent. On vote the motion carried.

On motion by Mr. Sean McGlothlin, to award the contract of the Rapides Parish Coliseum Scoreboard and Sound System Project (ADG Project #12014) to the lowest responsible bidder, Daktronics for the base bid in the amount of $649,000.00, as recommended by the Parish Treasurer and Alliance Design Group, LLC, Architect, contingent upon showing affidavit of publication and in compliance of the public bid laws, showing items were properly advertised and pending Legal Counsel review.

Mr. Sean McGlothlin stated that the error was the Town Talk advertisement and that it should be re-advertised.

Mr. Craig Smith stated there was a motion made, but no seconded, to which Mr. Ollie Overton seconded the motion to what Mr. McGlothlin stated, that the bid process was defective.

Mr. Craig Smith stated that Mr. Tom Wells, Legal Counsel had written a letter to the Police Jury that the bid was not legal.

Substitute motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to readvertise the scoreboard and sound system.

Mr. Tom Wells advised that for the record, the Jury needed to vote to reject the bids and reject the bid process as being defective, that way the alleged lowest bidder would be properly rejected because the process was defective.

Mr. Ollie Overton stated that was on the agenda under two-thirds.

Mr. Bill Tudor stated it is correct, when they ran down the advertisement, rather affidavit of advertisement, the Town Talk received the ad but never ran the ad and so it cannot be awarded under the public bid laws, so therefore they withdraw their recommendation for awarding this, suggested the Jury deny this motion, readvertise and go back through the bid process again. They have already spoken REGULAR MEETING SEPTEMBER 12, 2016

to the bidders and they are ready and anticipating re-bidding it.

Mr. Richard Billings questioned Mr. Craig Smith, President, if this could be tabled being there is another motion on the agenda to advertise, to which Mr. Smith stated this needs to be voted on.

Mr. Smith stated we have a motion and a second on the floor, we’ve discussed it.

Mr. Sean McGlothlin questioned if this would affect the bids now that they know how much they are, to which Mr. Tom Wells stated no.

Mr. Wells stated there were three defects to the bid. One was the Jury didn’t authorize the bid. Two it was not advertised on BidSync, an electronic bid and three it was not advertised in the Town Talk. The Jury needs to reject all of this and comply with the public bid law because it’s in violation and if you advertise it, you might get more than two bidders.

Mr. Scott Perry questioned if these matters, before they hit the agenda, should they be passed by Legal Counsel first, to which Mr. Wells stated yes, but they aren’t. You would have to ask Mr. Tudor and Mr. Kelly, they are the ones that recommended it. I didn’t review it till it hit the floor last Monday. He stated he made an inquiry because he had never seen a motion by the Jury authorizing the advertisement for it, which led him to get copies to determine there was no compliance with the public bid laws.

On vote the motion carried. Mr. Ollie Overton voted nay and Mr. Sean McGlothlin reject the bid.

Mr. Craig Smith stated if you are voting “I”, you are voting in favor of this motion.

Mr. Sean McGlothlin stated he voted to reject the motion.

Mr. Craig Smith stated this is a motion to award the bid, so if you vote no, we’re not going to award it.

Mr. McGlothlin stated he had made a substitute motion to the agenda.

Mr. Fountaine stated that there wasn’t a substitute motion on the floor.

Mr. Craig stated we have a motion on the floor to award the bids, if we vote against this motion it will kill the motion to award.

Mr. Craig stated all in favor of the motion say “I” to which no one answered. All oppose this motion say “I”. Some answered “I”, some said no.

Mr. Tom Wells stated because of the civil penalties violating the public bid law he would like to ask, if it was his understanding that all of the Jurors, by unanimous consent, are voting to reject the bid process of the bid.

Mr. Craig Smith stated we are all voting to reject this motion for this bid.

On vote the motion failed. REGULAR MEETING SEPTEMBER 12, 2016

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve Change Order No. 2 with Gilchrist Construction Company, LLC, for Bid No. 2459, Various Road Improvements in Rapides Parish, to add the asphalt overlay of Forest Service Road 208, 10,319 feet in length by 22 feet wide, with a soil cement base (Ward 2, District E & H), for an increased amount of $484,341.50 for materials and $6,500.00 for mobilization and extend the contract time by fifteen (15) days, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to rescind the motion of August 8, 2005 to change the name of a 1,250 feet section of the Junior High Road to Indian Way and to retain the name of Junior High Road as shown on the Rapides Area Planning Commission maps. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to ratify authorization for the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 107, State Project No. H.009556, approximately 293 cubic yards. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to accept the construction contract with Gilchrist Construction Company(Contractor), for Bid No. 2409–Various Road Improvements as substantially complete and begin the 45 (forty-five) day lien period, as recommended by the Public Works Director and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Bubba Moreau, to grant approval to Fendler Parkway Apartments (4-Plex), located at 107 Fendler Parkway, as recommended by the Rapides Area Planning Commission and Public Works Director, pending review from Legal Counsel and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize Mr. David Morrison, 138 Morrison Road, Hineston, LA 71438, Ward 5, District H, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to grant approval to the Revision of Lots 2, 3, 4 and 12 (2nd Duplex on Lot 1) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plat.

Substitute motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to grant approval to the Revision of Lots 2, 3, 4 and 12 (2nd Duplex on Lot 1) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road, Deville, as recommended by Rapides Area Planning Commission REGULAR MEETING SEPTEMBER 12, 2016

and Public Works Director. Treasurer received cashier’s check in view of the completion of the gravel road and authorize signing of the plat. On vote the substitute motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to grant approval to the Resubdivision of Lots 11 & 12 (4 lots total) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road and Magnolia Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plat.

Substitute motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to grant approval to the Resubdivision of Lots 11 & 12 (4 lots total) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road and Magnolia Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director. Treasurer received cashier’s check in view of the completion of the gravel road and authorize signing of the plat. On vote the substitute motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to approve expenses to install guardrail on Adams Road (Ward 10-A) to TAFINN Enterprises (lowest quote) for the amount of $7,950.00 as recommended by Pan American Engineers LLC. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Cheneyville, for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize the President to sign Amendment No. 1 to the Agreement with the Louisiana Department of Public Safety and Corrections/Youth Services, Title IV-E Foster Care Reimbursement Program CFMS No. 93.658, (Ninth Judicial District Court) due to local courts were previously required to have an audit if they received $500,000 in funds and has now changed to $750,000. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to approve an amendment to the contract with Gulf Services Contracting for the demolition of structures in Greenway Park Subdivision being purchased through the Hazard Mitigation Grant Program. The contract amount is being increased from $251,595.00 to $305,083.00.

Mr. Richard Vanderlick stated he had talked to Ms. Carrie Robinette, Rapides Area Planning Commission and he would like to table this motion till the October 3rd Jury Meeting because we don’t have any concrete evidence that this increase is justified. This is just an estimate that is turned into us with no justification.

Ms. Carrie Robinette gave a brief explanation of the reason for the increase. REGULAR MEETING SEPTEMBER 12, 2016

Discussion ensued.

Substitute motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to table the motion till October 3rd meeting to allow Ms. Carrie Robinette time to get the justification that this increase in the fees are justified.

Mr. Sean McGlothlin questioned why we are tabling when the people are here, ready to tear it down. We have been waiting to tear these houses down for two years.

On vote the substitute motion carried. Mr. Ollie Overton and Mr. Sean McGlothlin voted nay.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to ratify authorization for the President to sign the request to GOHSEP and FEMA to amend the existing budget for the Greenway Park Acquisition Project to reflect actual costs rather than estimates, as requested by the Rapides Area Planning Commission. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to adopt a resolution to obtain Attorney General’s approval to hire Corkern, Crews, Guillet & Johnson, LLC., as Special Counsel, to advise the Jury concerning the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury due to conflict of interest of the members of District Attorney’s office. Civil Suit No. 255,911. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Ms. Linda McMahon to the Library Board of Control for a five (5) year term, representing District F. Term will expire September 12, 2021. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to waive the thirty (30) day announcement rule and appoint Mr. D. Walton Williams to the Waterworks District No. 3 Board to fill an unexpired term due to the death of Mr. Shelton Pierce. Term will expire May 1, 2020. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for July 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 523 80% 86.04% Pineville - 8 minute 151 80% 86.09% Rapides - 12 minute 197 80% 84.77% Rapides - 20 minute 212 80% 82.08% On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to grant a REGULAR MEETING SEPTEMBER 12, 2016

2% pay increase to all full-time Rapides Parish Fire Protection District No. 3 employees, in addition to any mandated raises, effective September 1, 2016, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize Rapides Parish Fire Protection District No. 3 to implement an EMT incentive plan for eligible part-time firefighters of $2.00 an hour increase if nationally and state certified Advanced EMT and $3.00 per hour increase if nationally and state certified Paramedic, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. On vote the motion carried

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize Rapides Parish Fire Protection District No. 3 to add six (6) part-time firefighter slots to the current pool of twelve (12) part- time firefighters, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish and invite the Police Jurors to the 23rd Annual Rapides Parish Firefighter Appreciation Day on Saturday, September 10, 2016 at the Evacuation Center. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to purchase pumper for Rapides Parish Fire District No. 11 off the Lamas State contract, secure financing and authorize President to sign all necessary documents, as recommended by the Fire Department Board members and Fire Chief. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Bubba Moreau, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

Roll call vote was as follows: YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton Jr., Sean McGlothlin, Richard Billings, Craig Smith, Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Joe Bishop, to ratify authorization to advertise to purchase Wood Athletic Flooring for the Rapides Parish Coliseum as recommended by the Architect and Director.

Amendment to the motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to amend the motion to ratify authorization to advertise to purchase a REGULAR MEETING SEPTEMBER 12, 2016

Wood Basketball floor and goals, for the Rapides Parish Coliseum, not to exceed $175,000. On vote the amended motion carried.

On motion to enter into an agreement with the Cajun Nationals Car, Truck, & Bike Show to conduct their 2016 event at the Cotile Lake Recreation Area on September 16-18, 2016 and authorize the President to sign same, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to approve the opening of a Workforce Professional I and a Workforce Professional II position in anticipation of future WIOA activities that will require additional staffing.

Mr. Thoedore Fountaine stated he was concerned with the anticipation of future WIOA activities. He questioned if these positions were going to be filled prior to WIOA activities increasing.

Ms. Elaine Morace, WIA Director, gave a brief update on the increase activities.

Discussion and answers ensued.

Mr. Joe Bishop requested to amend the motion to state creation and not opening.

Amendment to the motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to approve the creation of a Workforce Professional I and a Workforce Professional II position in anticipation of future WIOA activities that will require additional staffing. On vote the amended motion carried.

The next item on the agenda was to discuss the possibility in the change of the pay periods and the impact it will have on the employees and the possibility of other agencies pulling out of the payroll system.

Mr. Craig Smith, President, opened the floor for discussion.

Mr. Richard Billings stated the reason he put this on the agenda was because of the employee’s talking to him and the Department Heads and how this would affect them immediately.

Mr. Ollie Overton stated he had Mr. Tom Wells, Legal Counsel, see what he could find on the subject. The Jury Personnel, Policy and Procedure Handbooks, state, in Section 2.9, Salary Administration, the employees are paid by check on a semimonthly basis, with the 15th and the last day of the month being designated as a pay date. This is something that was adopted by the Jury, years ago and he felt that if it was brought to the Jury then, then rightfully so, it should come before the Jury again and the Jury should be making that decision. It should be passed before the Jury and then the Director of Civil Service, to the Civil Service Board. There is a full house here today and undoubtedly this is something that is disturbing to our employee’s, so I want to respect those people and make sure that the Jury is doing the right thing by them as well. I would also like to know if there was a feasibility study done and if so, when.

Mr. Bruce Kelly stated he had attended a Statewide Secretary/Treasurer’s organizational meeting and this was one of the things they addressed. The other REGULAR MEETING SEPTEMBER 12, 2016

Parishes have been moving toward it because of audit findings. He referenced a handout and explained paychecks and how an ACH transfer is processed.

Mr. Theodore Fountaine questioned if this process was more efficient, to which Mr. Kelly stated yes, he wouldn’t have to go back and make manual adjustments. You don’t have the worries of over payment and everybody’s time is on their checks correctly.

Mr. Kelly stated he went around to all the departments, because to go to bi-weekly, you’re cutting your pie into 26 pieces instead of 24, so there is not a difference of how much you’re going to be bringing home next year. Now, at the end you’re going to get to eat your whole pie. But that was the reason for doing it right now, going to the different departments, showing them, so we could try to get people to make adjustments.

Mr. Tom Wells stated that the Police Jury adopted the Personnel, Policy and Procedure Manual which outlined the payments. Also there is an issue about whether or not, such a change, would have to go, in addition through the Police Jury, through the Civil Service Board. He further stated he had asked Mr. Mansour to research this issue to determine whether or not this falls under Civil Service. He stated he didn’t know if he’s reached an opinion on that, but this Jury passed a manual that is still in force and effect that requires you to change it and not an administrative rule. It may be an administrative change only after you authorize it.

Mr. Craig Smith stated the Jury would have to adopt an ordinance modifying the Salary Administration, Section 2.9, through the Jury before this could be implemented.

Mr. Steve Mansour stated he had researched it and there is a State Civil Service Policy that it is under review of the Civil Service Board. The State Statute specifically addressed that and says that a change in pay should go before the Civil Service. What Mr. Wells was referring to earlier was the Salary Administration of Section 2.9 that lays out how the current payroll is done. That was implemented probably before Civil Service came into effect. There is not a direct policy, of the Rapides Parish Civil Service, but it is the State Civil Service rule, that the change in pay cycles should go through the Civil Service process.

Mr. Richard Vanderlick questioned if you could pay people in advance, before they work, to which Mr. Mansour stated you can pay people in advance but he didn’t think you could pay them if they didn’t work. Mr. Kelly was saying there is a process, if someone during that period takes off work and doesn’t use their sick or annual time, then they would owe that back money to the Parish.

Mr. Wells stated it was illegal to pay people bonuses for time they do not have. It’s legal to pay people in anticipation like what you are doing, but if they do not work and you do not recapture the money, then it would be a donation of public properties, if they pay and you recapture it, that’s not an illegal payment.

Mr. Mansour stated that was his recommendation to the Rapides Parish Civil Service Board, was to implement a policy in line with the State.

Ms. Linda Sanders, Civil Service Director, stated she had gotten lots of complaints REGULAR MEETING SEPTEMBER 12, 2016

from employees but she hadn’t actually spoken to Bruce Kelly yet. Ms. Sanders explained that when a person is hired on, they align their bills with their paycheck. With this change, a person making $9.00 an hour will be bringing home $50 a paycheck less. That’s groceries, gas, bills, etc. The rule says that any change made should come through Civil Service and then there should be a public hearing.

Mr. Sean McGlothlin asked Mr. Kelly, when he was in his meeting with the Secretary/Treasurers, if the Jury was in line with the other Parishes, to which Mr. Kelly stated no, they all moved to a bi-weekly, the State is bi-weekly, City is biweekly and it’s more efficient.

Mr. Perry questioned if the Jury was breaking the law in our current system, to which Mr. Wells stated no.

Ms. Heather Elias, Accountant for the District Attorney’s Office, stated one of the issues is they were asked, come January, to forfeit forty hours of annual leave in order to get a full paycheck January 13th. This is going to compensate one week and anyone that is just starting now doesn’t have time to accrue forty hours annual leave. So it’s not so much what he is doing is terrible, but it wasn’t proper notification. If you’re told at the beginning of the year, then you have time to accrue enough leave and what you can and cannot take or to save enough money if you’re going to miss half a check on the 13th.

Mr. Overton questioned if on new employees and new hires, would it be sensible for Mr. Kelly to start holding a week out, to which Mr. Kelly stated he is doing that now, he’s starting it

Ms. Elias stated that just solves it for those employees, new hires.

Mr. Phillip Terrell, District Attorney, stated what we are saying though, the DA’s office has 50 employees that are looking at $300 to $350 a month less for the short term. If they have, the cost of $50, $75 or $100 and they are living on a fixed income, fixed debt, it’s going to be a problem. They can’t get groceries, car notes, and house notes.

Mr. Billing stated the Police Jury employees have the same thing.

Mr. McGlothlin questioned Mr. Kelly on whether the Jury has been written up by the State auditors with the way we do it now, to which Mr. Kelly stated currently, no, we’ve gotten a warning about it.

Mr. McGlothlin questioned what the warning said, does it say to change it, to which Mr. Kelly stated that we need to address it.

Ms. Linn Sheffield, employee from the District Attorney’s Office, stated she lived paycheck to paycheck. She state she had just heard about this today and didn’t know how much effect it was going to be, how much of her monthly salary would be deducted or she wouldn’t get, but every penny of her check, each month is accounted for. She further questioned the donating of 40 hours of leave time.

Ms. Anise Butler, employee of the District Attorney’s Office, stated she was a single Mom with two kids and some people don’t get child support or help from REGULAR MEETING SEPTEMBER 12, 2016

anybody. She stated for someone to cut her paycheck, that she can barely make it on, there’s no way, she will lose everything she has worked for. She asked the Jury to please reconsider.

Discussion ensued.

Mr. Smith stated it was obvious that this has got a lot of discussion that needs to be addressed also. The Civil Service issue needs to be look into by Mr. Steve Mansour.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, the following ordinance was presented:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 19 1/2-

2. (a)(3)– COTILE LAKE AND RECREATION AREA-FEES SO AS TO INCREASE LODGE RENTAL FEES.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 12th day of September, 2016, that Section 19 ½-2 of the Rapides Parish Code of Ordinances is hereby amended and reenacted as follows:

Chapter 19 1/2 – PARKS AND RECREATION

Section 19 1/2-2. - Cotile Lake and Recreation Area—Fees.

• (a) The following fees for the admission to and use of the recreation facilities of the Cotile Lake and Recreation Area are hereby adopted:
• (3) Lodge rental fees per day: #3 pavilion (Ross Shenk).....$250.00 (includes gate fee, renter must furnish guest list prior to event) …….. Screened-in pavilions.....$150.00 Unscreened pavilions.....$100.00 …….. Lodge rental user must pay at least half of the full amount of rent in advance, which is nonrefundable reservation fee unless the user gives at least a thirty-day written cancellation notice prior to the activity. The full amount of the nonrefundable rent must be paid at least thirty (30) days prior to the event. All holiday rentals on the Ross Shenk Pavilion are a two-day minimum rental. All rentals are on a first-come, first-served basis. … BE IT FURTHER ORDAINED in all other respects Section 19 1/2 -2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately. REGULAR MEETING SEPTEMBER 12, 2016

THUS DONE AND SIGNED on this 11th day of April, 2016.

On vote the ordinance was adopted. Mr. Sean McGlothlin voted nay.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to authorize to advertise for bids for the purchase of a Scoreboard and Sound System, for use at the Rapides Parish Coliseum, to be paid from Coliseum Funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

Roll call vote was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton Jr., Sean McGlothlin, Richard Billings, Craig Smith, Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried unanimously.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to authorize to advertise for a used dump truck to be paid with Road and Bridge Funds as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to go into Executive Session to discuss the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. Civil Suit No. 255,911.

Roll call vote was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton Jr., Sean McGlothlin, Richard Billings, Craig Smith, Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none

On roll call vote the motion carried unanimously at 4:50 p.m.

EXECUTIVE SESSION

The President called the meeting back in open session at 5:03 p.m.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to REGULAR MEETING SEPTEMBER 12, 2016

authorize Corkern, Crews, Guillet & Johnson, LLC, Special Counsel, to bring any necessary legal proceedings, arising out of the alleged mishandling of funds by Margaruette Beard. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 5:11 p.m.