Rapides Parish Police Jury

Posted: September 1, 2016

Notice of Regular Committee Meetings to be held on Tuesday, September 6, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….……..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..14 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

SEPTEMBER 6, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Judge Chris Peters, Candidate for 3rd Circuit Court of Appeals

Recognize Ms. Lin Stewart, Registrar of Voters Office

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FINANCE COMMITTEE

SEPTEMBER 6, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to renew/extend contract through March 31, 2017 for Bid #2447 (CRS-2 – Liquid Asphalt) with Ergon Asphalt & Emulsions for the contracted price of $1.25 per Gallon as agreed between vendor and Purchasing Department. (Mr. Fountaine/Mr. Moreau)
3. Motion to renew/extend contract through March 31, 2017 for Bid #2448 (MC-30 – Liquid Asphalt) with Asphalt Products Unlimited, Inc. for the contracted price of $2.65 per gallon as agreed between vendor and Purchasing Department. (Mr. Fountaine/Mr. Moreau)
4. Motion to approve Change Order No. 2 for the construction contract with Diamond B Construction Co., LLC for the Coughlin Industrial ComplexPhase IV Project, for an increased amount of $47,215.00 for additional fill erosion control work along Tioga High School Road, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (Mr. Moreau)
5. Motion to consider and take action with respect to adopting a resolution providing for the incurring of debt and issuance of Limited Tax Certificates, Series 2016, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the Page | 4

payment thereof; awarding such Certificates to the purchaser thereof; and providing for other matters in connection therewith. (LIBUSE BRANCH LIBRARY) (Mr. Smith)

6. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2015, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Mr. Smith)
7. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and authorize the President and Treasurer to sign all necessary documents. (Mr. Smith)
8. Receive update from Ms. Laura Ayres, Rapides Parish Library Director. (Mr. Perry)
9. Motion to authorize the purchase and installation of an Air Handling Unit to be paid from the Courthouse Maintenance Funds as recommended by the Courthouse Building Superintendent. (Mr. Perry)
10. Motion to award the contract of the Rapides Parish Coliseum Scoreboard and Sound System Project (ADG Project #12014) to the lowest responsible bidder, Daktronics for the base bid in the amount of $649,000.00, as recommended by the Parish Treasurer and Alliance Design Group, LLC, Architect. (Mr. Smith) Page | 5

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 6, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Change Order No. 2 with Gilchrist Construction Company, LLC, for Bid No. 2459, Various Road Improvements in Rapides Parish, to add the asphalt overlay of Forest Service Road 208, 10,319 feet in length by 22 feet wide, with a soil cement base (Ward 2, District E & H), for an increased amount of $484,341.50 for materials and $6,500.00 for mobilization and extend the contract time by fifteen (15) days, as recommended by the Public Works Director. (Mr. Vanderlick/Mr. Billings)
4. Motion to rescind the motion of August 8, 2005 to change the name of a 1,250 feet section of the Junior High Road to Indian Way and to retain the name of Junior High Road as shown on the Rapides Area Planning Commission maps. (Mr. Moreau)
5. Motion to ratify authorization for the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 107, State Project No. H.009556, approximately 293 cubic yards. (Mr. Smith)

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6. Motion to accept the construction contract with Gilchrist Construction Company(Contractor), for Bid No. 2409–Various Road Improvements as substantially complete and begin the 45 (forty-five) day lien period, as recommended by the Public Works Director and authorize the President to sign same. (Mr. Moreau)
7. Motion to grant approval to Fendler Parkway Apartments (4-Plex), located at 107 Fendler Parkway, as recommended by the Rapides Area Planning Commission and Public Works Director, pending review from Legal Counsel and authorize signing of the plat. (Mr. Smith)
8. Motion to authorize Mr. David Morrison, 138 Morrison Road, Hineston, LA 71438, Ward 5, District H, as a Hardship Case, pending proper certification. (Mr. Billings)
9. Motion to grant approval to the Revision of Lots 2, 3, 4 and 12 (2nd Duplex on Lot 1) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plate. (Mr. Smith)
10. Motion to grant approval to the Resubdivision of Lots 11 & 12 (4 lots total) of Shea Brooke Ridge Subdivision, (Subdivision approved November 9, 2015), Lofton Cemetery Road and Magnolia Road, Deville, as recommended by Rapides Area Planning Commission and Public Works Director, contingent upon the completion of the gravel road and pending review from Legal Counsel and authorize signing of the plate. (Mr. Smith)

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11. Motion to approve expenses to install guardrail on Adams Road (Ward 10-A) to TAFINN Enterprises (lowest quote) for the amount of $7,950.00 as recommended by Pan American Engineers LLC. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

SEPTEMBER 6, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville, for the Rapides Parish Highway Department to furnish labor and equipment, for approximately twenty (20) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District No. 3A Maintenance Funds, the Town’s portion and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

SEPTEMBER 6, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign Amendment No. 1 to the Agreement with the Louisiana Department of Public Safety and Corrections/Youth Services, Title IV-E Foster Care Reimbursement Program CFMS No. 93.658, (Ninth Judicial District Court) due to local courts were previously required to have an audit if they received $500,000 in funds and has now changed to $750,000. (Mr. Overton)
3. Receive update from the Melissa Becker, Rapides Area Planning Commission. (Mr. Overton)
4. Motion to receive an update from the Rapides Area Planning Commission on the Greenway Park Acquisition Project, the Masonic Drive Drainage Project and the Comprehensive Resiliency Project. (Mr. Overton)
5. Motion to approve an amendment to the contract with Gulf Services Contracting for the demolition of structures in Greenway Park Subdivision being purchased through the Hazard Mitigation Grant Program. The contract amount is being increased from $251,595.00 to 305,083.00. (Mr. Overton)

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6. Motion to ratify authorization for the President to sign the request to GOHSEP and FEMA to amend the existing budget for the Greenway Park Acquisition Project to reflect actual costs rather than estimates, as requested by the Rapides Area Planning Commission. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

SEPTEMBER 6, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to discuss the Exhibition Hall at the Coliseum. (Mr. Bishop)
5. Receive update on the Rapides Parish Coliseum from Jimbo Thiels and/or Richard Karamatic. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

SEPTEMBER 6, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

EXECUTIVE SESSION

2. Motion to go into Executive Session to discuss the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. Civil Suit No. 255,911 (Mr. Smith)

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

3. Motion to come out of executive session.
4. Motion to adopt a resolution to obtain Attorney General’s approval to hire Corkern, Crews, Guillet & Johnson, LLC., as Special Counsel, to advise the Jury concerning the litigation with the Rapides Parish Police Jury, Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury due to conflict of interest of the members of District Attorney’s office. Civil Suit No. 255,911. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

SEPTEMBER 6, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Linda McMahon to the Library Board of Control for a five (5) year term. Term will expire September 12, 2016. (Mr. Overton)
3. Motion to waive the thirty (30) day announcement rule and appoint Mr.

• D. Walton Williams to the Waterworks District No. 3 Board to fill an unexpired term due to the death of Mr. Shelton Pierce. Term will expire May 1, 2020. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 6, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 523 80% 86.04% Pineville - 8 minute 151 80% 86.09% Rapides - 12 minute 197 80% 84.77% Rapides - 20 minute 212 80% 82.08% (Mr. Billings)

3. Motion to grant a 2% pay increase to all full-time Rapides Parish Fire Protection District No. 3 employees, in addition to any mandated raises, effective September 1, 2016, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
4. Motion to authorize Rapides Parish Fire Protection District No. 3 to implement an EMT incentive plan for eligible part-time firefighters of $2.00 an hour increase if nationally and state certified Advanced EMT and $3.00 per hour increase if nationally and state certified Paramedic, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)

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5. Motion to authorize Rapides Parish Fire Protection District No. 3 to add six (6) part time firefighter slots to the current pool of twelve (12) part time firefighters, as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
6. Motion to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish and invite the Police Jurors to the 23rd Annual Rapides Parish Firefighter Appreciation Day on Saturday, September 10, 2016 at the Evacuation Center. (Mr. Billings)
7. Motion to purchase pumper for Rapides Parish Fire District No. 11 off the Lamas State contract, secure financing and authorize President to sign all necessary documents, as recommended by the Fire Department Board members and Fire Chief. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT