Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — August 8, 2016
Start: 2016-08-08T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

August 8, 2016 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

August 8, 2016 other

Open official PDF ↗ 6 pages sha256:a7756cf9bfde…

Posted August 4, 2016

PUBLIC MEETING

REGULAR SESSION

AUGUST 8, 2016 3:00 P.M. Police Jury Meeting Room 2nd Floor, Parish Courthouse

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 11, 2016 as published in the Official Journal.
Motion that approved bills be paid.
Motion to accept the Treasurer’s Report. (FINANCE 8/1)
Adopt the adjusted millage rate(s).
Set forth the adjusted millage rate(s) and roll forward to millage rate(s) not exceeding the maximum authorized rates(s).
Adopt other authorized millages or taxes.

REGULAR MEETING

AUGUST 8, 2016

pg. 2

Recognize Jay Sharplin of Holiday Inn, Downtown for an update. (Mr. Perry)
Motion to award Bid #2479–Fire District No. 3–Station No. 4–Dirt Work, to the lowest bidder, Progressive Construction, for the amount of $216,899.50, as recommended by Steve Fontenot, Engineer and the Purchasing Department. (FINANCE 8/1)
Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Burks J. Wilson 0.73 Acres, in SE4/SW4. Section 27. T6N-R4W Ward 7 – District I (Scott Perry) Bearing no municipal address, fronting Old Highway One, Lena

Sam Green Jr. Lot Six Square D of Hardy Subdivision fronting 41.7’ on Elm Street Ward 3 – District F (Ollie Overton) Bearing the municipal address of 1506 Elm Street, Lecompte (FINANCE 8/1)

Motion to accept the Public Works Director’s Report. (PUBLIC WORKS 8/1)
Motion to accept the recommendation of Mr. Rick McGuffee with Louisiana Wildlife & Fisheries, to do a drawdown on Indian Creek Lake, beginning September 6, 2016 and close the drawdown gates on or about December 15, 2016. (PUBLIC WORKS 8/1)
Motion to set a 30 mph speed limit on the Mabou Hill Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/1) REGULAR MEETING AUGUST 8, 2016

pg. 3

Motion to set a 30 mph speed limit on R Sasser Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/1)
Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to clean out the Johnson’s Bottom Canal between 10th Street and 12th Street within the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 8/1)
Motion to enter into an Intergovernmental Agreement with the Town of Ball, to authorize the Rapides Parish Highway Department, to replace a culvert on Burma Road within the Town of Ball, the size of the culvert is to be determined by the Town of Ball, to be paid out of Road District 10A Maintenance Funds, the town’s portion and authorize the President to sign same. (WORKFORCE 8/1)
Motion to ratify approval of the revised Memorandum of Understanding (MOU) and Cost Allocation Plan (CAP) between the Chief Elected Official of Rapides Parish, Rapides Workforce Development Board, and Local Workforce Area One-Stop Partners and to authorize the President to sign the Memorandum of Understanding.

The purpose of the MOU is to identify and to deliver a variety of workforce development resources through a coordinated system that addresses the needs of employers and job seekers. The One-Stop system will offer a variety of job placement, education, job training, human services, and other workforce development services to residents of the Parish. This Memorandum of Understanding establishes commitments, joint processes, and procedures that enable partners to integrate core, intensive, and training services.

The revisions include:

• Updated document to reflect the WIOA wording and section requirements in the MOU as stated in the law;
• Added an organizational chart;
• Revised the list of partners to reflect only those that utilize the Center to provide service and will share in the Cost Allocation Plan
• Updated the Cost Allocation Plan to bring it current. (WORKFORCE 8/1)

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AUGUST 8, 2016

pg. 4

Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, for the Rapides Parish Highway Department to provide labor and equipment to assist in the girls baseball field parking area expansion, to be paid out of District A reseal funds and authorize the President to sign same. (WORKFORCE 8/1)
Motion to authorize the Rapides Parish Police Jury to submit a Federal Lands Access Program Project Application for funding for the Valentine Lake Road project, to be prepared by Frye Magee, LLC and Meyer, Meyer, LaCroix and Hixson and authorize the President to sign any necessary documents. (GRANTS 8/1)
Motion to authorize the Rapides Area Planning Commission to pursue available grant funding for a flood reduction/mitigation project, to reduce potential flooding in the Rigolette Road area of Pineville, Louisiana. Potential grant opportunities include the Hazard Mitigation Grant Program and the Community Development Block Grant Program. (GRANTS 8/1)
Motion to seek approval from the Attorney General’s Office to retain Mr. Bryce Denny, Attorney at Law, to review and update the Rapides Parish Police Jury’s Drug Policy and prepare a draft Request for Proposal for Substance Abuse Testing Services and if approved, authorize the President to sign any necessary documents. (PAROCHIAL 8/1)
Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 8/1)

REGULAR MEETING

AUGUST 8, 2016

pg. 5

Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 8/1)
Motion to receive the required report from Acadian Ambulance under the Contract for June, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 515 80% 90.29% Pineville - 8 minute 157 80% 84.71% Rapides - 12 minute 195 80% 88.72% Rapides - 20 minute 190 80% 81.05% (INSURANCE 8/1)

Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 4 Funds. (INSURANCE 8/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

Motion to authorize to purchase and secure financing for One (1) F-350 Crew cab off the City of Alexandria Bid #2075 for Rapides Parish Fire District No. 15 for the amount of $39,281.00 and authorize the President to sign all necessary documents as approved by the Fire Chief and the Board of Directors of Fire District No. 15. (Mr. Billings)

REGULAR MEETING

AUGUST 8, 2016

pg. 6

Motion to authorize to purchase and secure financing for One (1) Fire Truck off the LaMAS Contract No. 408237 for Rapides Parish Fire District No. 15 for the amount of $260,000.00 and authorize the President to sign all necessary documents as approved by the Fire Chief and the Board of Directors of Fire District No. 15. (Mr. Billings)
Motion to grant approval for Lot 3, of the Upper Boy Scout Estates, to split the lot down the middle to create an additional lot, as recommended by the Rapides Area Planning Commission and reviewed by Legal Counsel. (Mr. Billings)

EXECUTIVE SESSION

Motion to go into Executive Session to discuss potential litigation as a coplaintiff with the District Attorney's Office and against Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. (Mr. Smith)

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

Motion to come out of executive session.
Motion to cure the right-of-way of an existing overhead primary electric line, to Cleco, that runs in front of the Rapides Parish Police Jury Highway Department Barn, pending Legal Counsel review and authorize the President to sign any necessary documents. (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

August 8, 2016 other

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The Police Jury of the Parish of Rap ides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, A ugust 8 , 2016, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Scott Perry, Jr., Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Richard Billings.

Also prese nt were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Chief Randy McCain, Fire District No. 2; Ms. Elaine Morace, WIA Operation s Director; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel; Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 11, 2016 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, that approved bills be paid. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to accept the Treasurer’s Report. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

BE IT RESOLVED, by the Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on August 8, 2016, which meeting was conducted in REGULAR MEETING AUGUST 8, 2016

accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisia na Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2016, for the purpose of raising revenue:

MILLAGE

General Alimony 4.03 mills Exempted Municipalities 2.01 mills Fire Protection District No. 2 Area 1 16.28 mills Fire Protection District No. 4 15.21 mills Fire Protection District No. 5 41.29 mills Fire Protection District No. 6 19.28 mills Fire Protection District No. 7 Maint. A 24.91 mills Fire Protection District No. 7 Maint. B 13.64 mills Fire Protection District No. 8 42.93 mills Fire Protection District No. 11 Area 1 53.21 mills Fire Protection District No. 14 21.60 mills Fire Protection District No. 15 24.82 mills Fire Protection District No. 16 14.93 mills Road District No. 1A 24.88 mills Road District No. 1B 14.50 mills Road District No. 5A 47.81 mills Road District No. 9B 10.96 mills Recreation District Buckeye 5.93 mills

BE IT FURTHER RESOLVED that the Assessor of the Parish of Rapides, shall extend upon the assessment roll for the year 2016 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: None ABSTAINED: None ABSENT: None On vote the motion carried unanimously.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, the following resolution was presented and unanimously adopted:

BE IT RESOLVED, by the Police Jury of the Parish of Rapides, Louisiana, in a public meeting held on August 8, 2016, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2016, and when collected, the revenues from said taxes shall be REGULAR MEETING AUGUST 8, 2016

used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:

Adjusted Rate 2016 Levy

General Alimony 4.03 mills 4.04 mills Exempted Municipalities 2.01 mills 2.02 mills Fire Protection District No. 2 Area 1 16.28 mills 16.31 mills Fire Protection District No. 4 15.21 mills 15.34 mills Fire Protection District No. 5 41.29 mills 41.66 mills Fire Protection District No. 6 19.28 mills 20.02 mills Fire Protection District No. 7 Maint. A 24.91 mills 26.04 mills Fire Protection District No. 7 Maint. B 13.64 mills 14.26 mills Fire Protection District No. 8 42.93 mills 44.28 mills Fire Protection District No. 11 Area 1 53.21 mills 53.72 mills Fire Protection District No. 14 21.60 mills 21.93 mills Fire Protection District No. 15 24.82 mills 25.00 mills Fire Protection District No. 16 14.93 mills 15.00 mills Road District No. 1A 24.88 mills 25.03 mills Road District No. 1B 14.50 mills 15.00 mills Road District No. 5A 47.81 mills 48.24 mills Road District No. 9B 10.96 mills 10.98 mills Recreation District Buckeye 5.93 mills 6.09 mills

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, the following resolution was presented and unanimously adopted:

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2016 tax roll on all property subject to taxation by Rapides Parish Police Jury:

REGULAR MEETING

AUGUST 8, 2016

MILLAGE

Fire Protection District No. 2 15.58 mills Fire Protection District No. 3 22.57 mills Fire Protection District No. 9 24.02 mills Fire Protection District No. 10 30.98 mills Fire Protection District No. 10 29.11 mills Fire Protection District No. 11 37.77 mills Fire Protection District No. 11 Area 2 52.76 mills Road District No. 2C 54.49 mills Road District No. 3A 32.10 mills Road District No. 6A 27.92 mills Road District No. 6A Maint. B 63.07 mills Road District No. 7A 5.56 mills Road District No. 10A 10.04 mills Road District No. 36 10.77 mills Coliseum 1.00 mills Coliseum Bond 2.55 mills Health Unit 1.06 mills Library 7.08 mills Renaissance 2.06 mills Senior Citizens Services 1.06 mills

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Rapides, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2016, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

The next item on the agenda was to recognize Mr. Jay Sharplin of Holiday Inn, Downtown.

Mr. Sharplin stated the Holiday Inn opened for business two weeks ago. They hosted the LMA conference and it went well. He further stated they were looking forward to holding other events. The Hotel has large and small meeting rooms to accommodate numerous size events and also offered in-house catering.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to award Bid #2479–Fire District No. 3–Station No. 4–Dirt Work, to the lowest REGULAR MEETING AUGUST 8, 2016

bidder, Progressive Construction, for the amount of $216,899.50, as recommended by Steve Fontenot, Engineer and the Purchasing Department. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Burks J. Wilson 0.73 Acres, in SE4/SW4. Section 27. T6N-R4W Ward 7 – District I (Scott Perry) Bearing no municipal address, fronting Old Highway One, Lena

Sam Green Jr. Lot Six Square D of Hardy Subdivision fronting 41.7’ on Elm Street Ward 3 – District F (Ollie Overton) Bearing the municipal address of 1506 Elm Street, Lecompte On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to accept the Public Works Director’s Report. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to accept the recommendation of Mr. Rick McGuffee with Louisiana Wildlife & Fisheries, to do a drawdown on Indian Creek Lake, beginning September 6, 2016 and close the drawdown gates on or about December 15, 2016.

Mr. Richard Billings stated he would like to see the Jury notified on the stages of the drawdown so the water levels do not get too low, to which Mr. Craig Smith stated Dennis Woodward, Public Works Director, would check periodically and bring a report back to the Jury.

On vote the motion carried.

On motion by Mr. Scott Perry seconded by Mr. Bubba Moreau, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18 -4.2

(F) SPEED LIMITS SO AS TO ESTABLISH A 30 MPH SPEED LIMIT ON MABOU HILL ROAD, WARD 11, DISTRICT C.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 8th day of August, 2016, that Section 18-4.2

(f) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC REGULAR MEETING AUGUST 8, 2016

Section 18-4.2. Speed limits designated on certain streets: ...

(f) Thirty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty (30) miles per hour. ... Mabou Hill Road, Ward 11, District C ...

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately. BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged. BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the road. THUS DONE AND SIGNED on this 8th day of August, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18 -4.2

(F) SPEED LIMITS SO AS TO ESTABLISH A 30 MPH SPEED LIMIT ON R. SASSER ROAD, WARD 11, DISTRICT C.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 8th day of August, 2016, that Section 18-4.2

(f) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC Section 18-4.2. Speed limits designated on certain streets: ...

(f) Thirty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty (30) miles per hour. ...
R. Sasser Road, Ward 11, District C ...

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately. BE IT FURTHER ORDAINED in all other respects Section 18 of the REGULAR MEETING AUGUST 8, 2016

Rapides Parish Code of Ordinances shall remain unchanged. BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the road. THUS DONE AND SIGNED on this 8th day of August, 2016.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to clean out the Johnson’s Bottom Canal between 10th Street and 12th Street within the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to enter into an Intergovernmental Agreement with the Town of Ball, to authorize the Rapides Parish Highway Department, to replace a culvert on Burma Road within the Town of Ball, the size of the culvert is to be determined by the Town of Ball, to be paid out of Road District 10A Maintenance Funds, the town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to ratify approval of the revised Memorandum of Understanding (MOU) and Cost Allocation Plan (CAP) between the Chief Elected Official of Rapides Parish, Rapides Workforce Development Board, and Local Workforce Area One-Stop Partners and to authorize the President to sign the Memorandum of Understanding.

The revisions include:

• Updated document to reflect the WIOA wording and section requirements in the MOU as stated in the law;
• Added an organizational chart;
• Revised the list of partners to reflect only those that utilize the Center to provide service and will share in the Cost Allocation Plan
• Updated the Cost Allocation Plan to bring it current. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, for the Rapides Parish Highway Department to provide labor and equipment to assist in the Girls’ Softball field parking area expansion, to be paid out of District A reseal funds and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the Rapides Parish Police Jury to submit a Federal Lands Access Program Project Application for funding for the Valentine Lake Road project, to be REGULAR MEETING AUGUST 8, 2016

prepared by Frye Magee, LLC and Meyer, Meyer, LaCroix and Hixson and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize the Rapides Area Planning Commission to pursue available grant funding for a flood reduction/mitigation project, to reduce potential flooding in the Rigolette Road area of Pineville, Louisiana. Potential grant opportunities include the Hazard Mitigation Grant Program and the Community Development Block Grant Program. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to seek approval from the Attorney General’s Office to retain Mr. Bryce Denny, Attorney at Law, to review and update the Rapides Parish Police Jury’s Drug Policy and prepare a draft Request for Proposal for Substance Abuse Testing Services and if approved, authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, the following presented and unanimously adopted:

RESOLUTION

A resolution ordering and calling a special election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection there-with.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, DECEMBER 10, 2016, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

ROAD DISTRICT NO. 2B (WARD 11)

(TAX PROPOSITION)

confines of the District, for a period of ten (10) years, beginning with the year 2017 and ending with the year 2026 (an estimated $285,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for the purpose of constructing, maintaining and keeping in repair the public roads, highways, bridges and related drainage within said District?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a newspaper of general circulation within the District, published in Alexandria, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, JANUARY 9, 2017, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Monday, January 9, 2017, as provided in Section 3 hereof. All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law. REGULAR MEETING AUGUST 8, 2016

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

SECTION 9. Additional Notice Requirement. This Governing Authority made the announcement with respect to the adoption of this resolution required by La. R.S. 42:19.1, at its public meeting on Monday, June 13, 2016 and published said announcement in the Official Journal on Wednesday, June 22, 2016.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 8th day of August, 2016.

/s/ Laurel Smith /s/ Craig Smith Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

ROAD DISTRICT NO. 2B (WARD 11)

(TAX PROPOSITION)

Shall Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana (the "District"), levy and collect a special ad valorem tax of ten (10) mills on all the property subject to taxation within the confines of the District, for a period of ten (10) years, beginning with the year 2017 and ending with the year 2026 (an estimated $285,000 reasonably expected at this time to be collected from the levy of the tax for an entire year) for the purpose of constructing, maintaining and REGULAR MEETING AUGUST 8, 2016

keeping in repair the public roads, highways, bridges and related drainage within said District?

The said special election will be held at the following polling places situated within the District, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, towit:

POLLING PLACES

Precinct Location Pineville (IN PART) Pineville (IN PART) (IN PART) (IN PART) (IN PART) Holloway Community N24 AK Buckeye High School, 715 Hwy. 1207, Deville Community N24 LZ Buckeye High School, 715 Hwy. 1207, Deville Community N25 Buckeye High School, 715 Hwy. 1207, Deville Community (IN PART) (IN PART) N27 Ruby Wise Elementary School, 5279 Hwy. 107, Pineville (IN PART) N28 Ruby Wise Elementary School, 5279 Hwy. 107, Pineville (IN PART) N29 Ruby Wise Elementary School, 5279 Hwy. 107, Pineville (IN PART)

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish REGULAR MEETING AUGUST 8, 2016

Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, JANUARY 9, 2017, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8th day of August, 2016.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, the following resolution was presented and unanimously adopted:

RESOLUTION

A resolution ordering and calling a special election to be held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District No. 5A of Rapides Parish, State of Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, DECEMBER 10, 2016, between the hours of seven o'clock (7:00) a.m. and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

PROPOSITION

(TAX CONTINUATION)

Shall Road District No. 5A of Rapides Parish, State of Louisiana, levy and collect a special ad valorem tax of forty-eight and twenty-four hundredths (48.24) mills on each dollar of assessed valuation on all the property subject to taxation in said District (an estimated $479,260 reasonably expected at this time to be collected from the levy of the tax for an entire year), said tax to constitute a renewal and continuation of a similar tax, the tax for which the levy will expire on the 2017 tax rolls, for a period of ten (10) years, beginning with the year 2018 and ending with the year 2027, for the purpose of constructing, maintaining, and keeping in repair the public roads, highway, and bridges within said Road District, said millage to represent a one and ninety-two hundredths mills (1.92) increase over the 46.32 mills tax authorized to be levied through the year 2017 REGULAR MEETING AUGUST 8, 2016

pursuant to an election held on July 15, 2006?

certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

SECTION 9. Approval of Governing Authority of the Parish. Application is hereby made to the Police Jury of the Parish of Rapides, State of Louisiana, for consent and authority to hold the special election as herein provided, and in the event the election carries, for its further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the Police Jury of the Parish of Rapides on behalf of the District, together with a letter requesting the prompt consideration and approval of this application.

SECTION 10. Additional Notice Requirement. This Governing Authority made the announcement with respect to the adoption of this resolution required by La. R.S. 42:19.1, at its public meeting on Monday, June 13, 2016 and published said announcement in the Official Journal on Wednesday, June 22, 2016.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 8th day of August, 2016.

/s/ Laurel Smith /s/ Craig Smith Secretary President

EXHIBIT "A"

NOTICE OF SPECIAL ELECTION

PROPOSITION

(TAX CONTINUATION)

Shall Road District No. 5A of Rapides Parish, State of Louisiana, levy and collect a special ad valorem tax of forty-eight and twenty-four REGULAR MEETING AUGUST 8, 2016

hundredths (48.24) mills on each dollar of assessed valuation on all the property subject to taxation in said District (an estimated $479,260 reasonably expected at this time to be collected from the levy of the tax for an entire year), said tax to constitute a renewal and continuation of a similar tax, the tax for which the levy will expire on the 2017 tax rolls, for a period of ten (10) years, beginning with the year 2018 and ending with the year 2027, for the purpose of constructing, maintaining, and keeping in repair the public roads, highway, and bridges within said Road District, said millage to represent a one and ninety-two hundredths mills (1.92) increase over the 46.32 mills tax authorized to be levied through the year 2017 pursuant to an election held on July 15, 2006?

POLLING PLACES

Precinct Location C23 (IN PART) Horseshoe Drive Baptist Church, 2022 Horseshoe Drive, Alexandria C37 AK (IN PART) Parish Highway Department, 8051 Hwy. 28 West, Alexandria C37 LZ (IN PART) Parish Highway Department, 8051 Hwy. 28 West, Alexandria S07 (IN PART) Oak Hill School, 7362 Hwy. 112, Hineston Boyce S10 AK (IN PART) Oak Hill School, 7362 Hwy. 112, Hineston S10 LZ (IN PART) Oak Hill School, 7362 Hwy. 112, Hineston S11 (IN PART) Calvary Baptist Church, Gardner, 3815 Hwy. 121, Boyce S27 (IN PART) Beechwood United Pentecostal Church, 8126 Hwy. 112, Hineston S28 (IN PART) Fire District #10 Fire Station, 10016 Hwy. 112, Union Hill Community

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing REGULAR MEETING AUGUST 8, 2016

Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, JANUARY 9, 2017, at THREE O'CLOCK (3:00) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 8th day of August, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to receive the required report from Acadian Ambulance under the Contract for June, 2016:

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 4 Funds. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda i n compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to authorize to purchase and secure financing for One (1) F-350 Crew cab off the City of Alexandria Bid #2075 for Rapides Parish Fire District No. 15 for the amount of $39,281.00 and authorize the President to sign all necessary documents as approved by the Fire Chief and the Board of Directors of Fire District No. 15. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to authorize to purchase and secure financing for One (1) Fire Truck off the LaMAS Contract No. 408237 for Rapides Parish Fire District No. 15 for the amount of $260,000.00 and authorize the President to sign all necessary documents as REGULAR MEETING AUGUST 8, 2016

approved by the Fire Chief and the Board of Directors of Fire District No. 15. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to grant approval for Lot 3, of the Upper Boy Scout Estates, to split the lot down the middle to create an additional lot, as recommended by the Rapides Area Planning Commission and reviewed by Legal Counsel. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to cure the right-of-way of an existing overhead primary electric line, to Cleco, that runs in front of the Rapides Parish Police Jury Highway Department Barn, pending Legal Counsel review and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to go into Executive Session to discuss potential litigation as a co -plaintiff with the District Attorney's Off ice and against Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the

Roll call vote was as follows at 3:30 p.m.:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSENT: none On roll call vote the motion carried unanimously.

EXECUTIVE SESSION

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, at 3:50 p.m., to come out of executive session. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize the filing of a suit as a co-plaintiff with the District Attorney’s Office and against Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. On vote the motion carried.

On motion by Mr. Richard Billings , seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 3:51 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.