Rapides Parish Police Jury

Posted: July 28, 2016

Notice of Regular Committee Meetings to be held on Monday, August 1, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....4 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..5 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..7 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..….8 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………...9 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..10 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…11 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

AUGUST 1, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

AUGUST 1, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Discuss quarterly Department Head reports. (Mr. Fountaine)
3. Motion to award Bid #2479–Fire District No. Three–Station No. 4–Dirt Work, to the lowest bidder, Progressive Construction, for the amount of $216,899.50, as recommended by Steve Fontenot, Engineer and the Purchasing Department. (Mr. Fountaine)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Burks J. Wilson 0.73 Acres, in SE4/SW4. Section 27. T6N-R4W Bearing No municipal address fronting Old Highway One, Lena

Sam Green Jr. Lot Six Square D of Hardy Subdivision fronting 41.7’ on Elm Street Bearing the municipal address of 1506 Elm Street, Lecompte (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 4

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 1, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Mr. Rick McGuffee, Wildlife & Fisheries, to discuss a draw down on Indian Creek. (Mr. Vanderlick/Mr. Billings)

District C and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)

5. Motion to set a 30 mph speed limit on R Sasser Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 5

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

AUGUST 1, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to clean out the Johnson’s Bottom Canal between 10th Street and 12th Street within the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
3. Motion to enter into an Intergovernmental Agreement with the Town of Ball, to authorize the Rapides Parish Highway Department, to replace a culvert on Burma Road within the Town of Ball, the size of the culvert is to be determined by the Town of Ball, to be paid out of Road District 10A Maintenance Funds, the town’s portion and authorize the President to sign same. (Mr. Moreau)
4. Motion to ratify approval of the revised Memorandum of Understanding (MOU) and Cost Allocation Plan (CAP) between the Chief Elected Official of Rapides Parish, Rapides Workforce Development Board, and Local Workforce Area One-Stop Partners and to authorize the President to sign the Memorandum of Understanding.

The purpose of the MOU is to identify and to deliver a variety of workforce development resources through a coordinated system that addresses the needs of employers and job seekers. The One-Stop system will offer a variety of job placement, education, job training, human services, and other workforce development services to residents of the Parish. This Memorandum of Understanding establishes commitments, joint processes, and procedures that enable partners to integrate core, intensive, and training services. Page | 6

The revisions include:

• • Updated document to reflect the WIOA wording and section requirements in the MOU as stated in the law;
• • Added an organizational chart;
• • Revised the list of partners to reflect only those that utilize the Center to provide service and will share in the Cost Allocation Plan
• • Updated the Cost Allocation Plan to bring it current. (Mr. Bishop)

5. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, for the Rapides Parish Highway Department to provide labor and equipment to assist in the girls baseball field parking area expansion, to be paid out of District A reseal funds and authorize the President to sign same. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 7

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

AUGUST 1, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Rapides Parish Police Jury to submit a Federal Lands Access Program Project Application for funding for the Valentine Lake Road project, to be prepared by Frye Magee, LLC and Meyer, Meyer, LaCroix and Hixson and authorize the President to sign any necessary documents. (Mr. Vanderlick)
3. Motion to authorize the Rapides Area Planning Commission to pursue available grant funding for a flood reduction/mitigation project, to reduce potential flooding in the Rigolette Road area of Pineville, Louisiana. Potential grant opportunities include the Hazard Mitigation Grant Program and the Community Development Block Grant Program. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 8

COURTHOUSE AND TOURISM COMMITTEE

AUGUST 1, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 9

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

AUGUST 1, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to seek approval from the Attorney General’s Office to retain Mr. Bryce Denny, Attorney at Law, to review and update the Rapides Parish Police Jury’s Drug Policy and prepare a draft Request for Proposal for Substance Abuse Testing Services and if approved, authorize the President to sign any necessary documents. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 10

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 1, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Smith)
3. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 11

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 1, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 515 80% 90.29% Pineville - 8 minute 157 80% 84.71% Rapides - 12 minute 195 80% 88.72% Rapides - 20 minute 190 80% 81.05% (Mr. Billings)

3. Receive an update from Chief McCain regarding Rapides Parish Fire District No. 2 EMS response. (Mr. Billings)
4. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 4 Funds. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT