Rapides Parish Police Jury

Posted: June 30, 2016

Notice of Regular Committee Meetings to be held on Tuesday, July 5, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

JULY 5, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

JULY 5, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Shirley Maughan

Description Lot Three (3) of Square Twenty-Two (22) of the West Alexandria addition to the City of Alexandria, Fronting Fifty-Five (55) feet on Levin Street and extending back therefrom between parallel lines One Hundred Eleven and Sixteen/One-Hundredth’s (111.16) feet to Lot Five (5)

Tax Debtor Ruby H. Roberson

Description Lot “C” of a re-subdivision of Lot Twenty-Three (23) of Square Five (5)

Tax Debtor Otis Calbert

Description Lot Four (4) of Block Five (5) of the Willow Glenn Plantation Subdivision, Division of Lots Twenty-Five (25) and Twenty-Six (26) and part of Lots Twenty-three (23) and Twenty-four (24), Section No. One (1), situated in Section Forty-One (41) T3NR1W as recorded in Plate Book Seven (7), Page Thirty-three (33)

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Tax Debtor Williams Financial Group

Description A certain piece, parcel or lot of ground, being, lying and situated in the Woodside Addition to the City of Alexandria, Rapides Parish, Louisiana, being lot fourteen (14) of Square two (2) of said Woodside addition, as per (Plat duly of record in Plat Book Five (5), page two hundred-eight (208) of the record of Rapides Parish Louisiana, together with all building and improvements thereon, rights of way and privileges thereunto appurtenant

Tax Debtor Michelle Kasson

Description Lots Twenty-three (23) and Twenty-four (24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records of Rapides Parish, Louisiana, and being more particularly described as being Lots Twenty-three (23) and Twentyfour (24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records or Rapides Parish, Louisiana

(Mr. Fountaine)

3. Motion to approve Project #2457 – Bayou Road Drainage Improvements as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer. (Mr. Moreau)

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4. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 131,935 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 843 Town of Glenmora 1,354 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,617

City of Alexandria 47,967 City of Pineville 14,555 (Mr. Smith)

5. Motion to ratify authorization for the President to sign any and all necessary documents to finalize the purchase of property for Rapides Parish Fire District #10 as approved in the Rapides Parish Police Jury Meeting held on May 17, 2016. (Mr. Billings)
6. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $250,000 of Limited Tax Certificate of Indebtedness (the "Certificate"), of Fire Protection District Number 7 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Chapter 14A of Title 39 and Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond Page | 6

counsel; and providing for other matters in connection therewith. (Mr. Smith)

7. Motion to authorize to advertise to purchase Three (3) Tanker Trucks for Rapides Parish Fire District # 5, secure financing and authorize the President to sign all necessary documents. (Mr. Billings)
8. Motion to announce that the Rapides Parish Police Jury Office intends to levy the 2016 millage rates at a public meeting to be held on August 8, 2016, at the Rapides Parish Courthouse, Police Jury Meeting Room, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, 71301. (Mr. Smith)
9. Receive an update on the Huddleston Smith Investment Contract. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 5, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.

71360 as a Hardship Case, pending proper certification. (Mr. Moreau)

4. Motion to ratify authorization for the President to sign an amendment to the Participating Agreement between the Rapides Parish Police Jury and the USDA, Forest Service, Calcasieu Ranger District, Kisatchie National Forest, FS Agreement No. 12-PA-11080602-026, to extend the date to August 8, 2017, as recommended by the Public Works Director. (Mr. Smith)
5. Motion to establish the Catahoula Lake Game and Fish Preserve Commission as authorized by Act 173 (SB 261) 2016 Regular Session of the Louisiana Legislature. (Mr. Smith)
6. Motion to grant approval to Libuse Cutoff-Phase II, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)

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7. Motion to grant approval to Upper Boy Scout Estates, located on Upper Boy Scout Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Billings)
8. Motion to appoint Tim Ware, Don Clair and Dewayne Loften to the Catahoula Lake Game and Fish Preserve Commission. (Mr. Smith)
9. Motion to approve Change Order No. 1 for the construction contract with Diamond B Construction Co., LLC for the Coughlin Industrial ComplexPhase IV Project, for an increase amount of $12,250.00, for additional fill material to address slope erosion, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (Mr. Moreau)
10. Motion to approve Change Order No. 1 to the construction contract with Cecil D. Gassiott, LLC., for the City of Pineville, Location No. 1Wastewater Treatment Plant Outflow, Project No. 40PARA3304, for an increased amount of $111,306.57 for additional work items, additional work required to ensure proper pump station operation, work to include screening to ensure debris capture to elimination pump, clogging issues and to extend the contract by 812 days, as approved by Pan American Engineers, Project Engineer and authorize the President to sign same. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT

& MUNICIPAL LIAISON COMMITTEE

JULY 5, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide forty

• (40) hours of cleaning of various public drainage ditches as requested by the Town of Woodworth, with all costs to be paid out of town’s portion of Road District 2C funds and authorize the President to sign same. (Mr. Billings)

3. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide thirty-two (32) hours of hand cleaning of various public drainage ditches as requested by the Town of Woodworth, with all costs to be paid out of town’s portion of Road District 2C funds and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 5, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize submitting a grant application to the Volunteer Fire Assistance Program administered through The Department of Agriculture & Forestry, Office of Forestry, requesting matching funds of $2,362.50, for three (3) sets of turnout gear, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Mr. Smith)
3. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2016), Grant #EMT-2016-EP-00003-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director to sign related documents. (Mr. Billings/Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

JULY 5, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 5, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AgCenter, to provide the necessary equipment and labor for set up, disassemble, clean up and otherwise provide maintenance not available to the LSU AgCenter for the public purpose of maintaining and improving properties owned by LSU AgCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (Mr. Overton)
3. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure located at (Mr. Perry)

4. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Ms. Susan King Unsafe, unsanitary and dilapidated structure located at (Mr. Perry)

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5. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Alexandria LA 71301 Section 4, T3N-R1W, Ward 1, Rapides Parish (Mr. McGlothlin)

6. Motion to notify District Attorney Phillip Terrell under the provisions of Section 13 of the LACE agreement executed on July 6, 2015 that due to budgetary concerns the Rapides Parish Police Jury hereby exercises its right to withdraw from the LACE agreement effective June 30, 2016. (Mr. Smith)
7. Motion to accept the donation from Deville Volunteer Fire Department to the Rapides Parish Police Jury the property described below and authorize the President to sign all necessary documents:

Commencing at the south quarter corner of Section Thirty-Seven (37); thence proceed S89° – Thirty-Six (36) feet Zero (0) inches East at a distance of Eight Hundred and Seventy (870) feet; thence proceed N00°- Eight (8) feet zero (0) inches East a distance of Three Hundred seventeen and one half (317.5) feet to a one-half (1/2) iron rod; then proceed N33° - Forty-Nine (49) feet and Zero (0) inches East a distance of Three Hundred and Thirty Two and ninety-eight one-hundredths (332.98) feet to a one-half (1/2) inch iron rod, said point being the POINT OF BEGINNING thence proceed N01° - Sixteen (16) feet Nine (9) inches East a distance of NinetyFour and ninety-five one hundredths (94.95) feet to a one-half (½) inch iron rod; then proceed S89° - Eighteen (18) feet Fifty-Nine (59) inches East a distance of Sixty-One (61) feet to a one-half (1/2) inch iron rod; Thence proceed S33° - Forty-nine (49) feet and Zero (0) inches West a distance of One hundred and thirteen and thirty-eight one-hundredths (113.38) feet back to the POINT OF BEGINNING and being that certain 0.066 acre tract of land shown on survey by Mathew E. Phillips, dated April 7, 2016. (Mr. Smith) Page | 14

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JULY 5, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to reappoint Mr. David Bates to the Waterworks District 11A Board for a five (5) year term. Term will expire July 8, 2016. (June 13th appoints to be announced)
3. Motion to appoint Ms. Gwen Cope to the Library Board of Control for a five (5) year term to fill the expiring term of Mr. Glen Rechs, representing District A. Term will expire July 9, 2016. (Mr. Moreau)
4. Motion to appoint one of the nominees of Louisiana State University, representing Higher Education, to the Fire District #2 Service Board for a three (3) year term to fill the expiring term of Dr. Jerry Sanson. Term will expire July 29, 2016.

NAMES SUBMITTED BY LSUA

Mr. Kent Lachney

Mr. Jeffrey Fletcher

Dr. Jerry Sanson (Mr. Smith)

5. Motion to create the position of Assistant Building Superintendent for the Courthouse, Jail and Maintenance Department. (Mr. Perry) Page | 16
6. Recognize Dr. David Holcombe, Regional Administrator/Medical Director, for an update on the Zika virus. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 5, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 519 80% 86.51% Pineville - 8 minute 137 80% 82.48% Rapides - 12 minute 228 80% 87.72% Rapides - 20 minute 195 80% 83.59% (Mr. Billings)

3. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 7 Funds. (Mr. Smith)
4. Recognize Ms. Sonya Wiley-Gremillion, OHSEP Director, for an update on Hurricane Season Preparedness and Homeland Security. (Mr. Billings)
5. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2016, as recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. Billings)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT