Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — June 13, 2016
Start: 2016-06-13T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

June 13, 2016 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

June 13, 2016 other

Open official PDF ↗ 17 pages sha256:7cfc4f653b75…

Posted June 9, 2016

REGULAR SESSION

JUNE 13, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 9, 2016 as published in the Official Journal.
Motion that approved bills be paid.
Motion to accept the Treasurer’s Report. (FINANCE 6/6)

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

***Appointment to the Library Board of Control. Mr. Glenn Rechs five (5) year term will expire July 9, 2016, representing District A. ***Appointment to the Waterworks District 11A Board. Mr. David Bates, Jr. five (5) year term will expire July 9, 2016.

Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Five (5) of Square Five (5) of Home Acres Subdivision, bearing the municipal address of 3324 Lillie Grimble Avenue, Alexandria to Mr. Robert Dupas, Jr., for the consideration of $1,534.53 cash. (FINANCE 6/6)

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Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located in section Fifty-two (52), Township Four (4) North, Range One (1) East, bearing the municipal address of 241 Desoto Street, Pineville, to Julius Thomas and Juanita Thomas, for the consideration of $287.34 cash. (FINANCE 6/6)
Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Eight (8) of Riverview Subdivision of the City of Alexandria as recorded in Plat Book Eight (8) Page One hundred and thirtyfive (135), bearing the municipal address of 2119 Main Street, Alexandria, to Elton Gatson, for the consideration of $4,154.57 cash. (FINANCE 6/6)
Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Ruby H. Roberson Lot “C” of a re-subdivision of Lot Twenty-Three (23) of Square Five (5) of Willow Glen Plantation Subdivision Alexandria

Tax Debtor Description Otis Calbert Lot Four (4) of Block Five (5) of the Willow Glenn Plantation Subdivision, Division of Lots Twenty-Five (25) and Twenty-Six (26) and part of Lots Twentythree (23) and Twenty-four (24), Section No. One (1), situated in Section FortyOne (41) Municipal address of 5015 Burnaman Street, Alexandria

Tax Debtor Description Williams Financial Group A certain piece, parcel or lot of ground, being, lying and situated in the Woodside Addition to the City of Alexandria, Rapides Parish, Louisiana, being lot fourteen (14) of Square two (2) of said Woodside addition Bearing the municipal address of 3611 Napoleon Street, Alexandria

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Tax Debtor Description Michelle Kasson Lots Twenty-three (23) and Twenty-four

(24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records of Rapides Parish, Louisiana. Bearing the municipal address of 120 Emma Street, Pineville (FINANCE 6/6)

Motion to delete from the Rapides Parish Courthouse Maintenance Asset/Inventory Program the equipment listed below as it is no longer suitable for public use. Asset Description Disposal 9824 DeWalt Drill Scrap – Place in Auction (FINANCE 6/6)
Motion to delete from the JABGI Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 9646 Laptop Computer no longer need to track 9647 Desktop Computer no longer need to track 9822 Printer no longer need to track (FINANCE 6/6)
Motion to delete from the TASP Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 9296 Computer & Monitor no longer need to track 9388 Printer no longer need to track 9390 Gray Metal Desk no longer need to track (FINANCE 6/6)
Motion to delete from the TASC Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not REGULAR MEETING JUNE 13, 2016

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make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 9391 Dell Computer no longer need to track 9392 Dell Computer no longer need to track 9393 Laser Printer no longer need to track 9394 Laser Printer no longer need to track 9395 Desk no longer need to track 9396 Desk no longer need to track 9397 Desk no longer need to track 9448 Dell Computer no longer need to track & Monitor (FINANCE 6/6)

Motion to delete from the Teen Court Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 8483 4 Shelf Cabinet no longer need to track 8484 Computer no longer need to track 8487 Computer Cabinet no longer need to track 8488 Lateral File Cabinet no longer need to track 8489 File Cabinet no longer need to track 8491 Printer no longer need to track 8576 Notebook Computer no longer need to track 8577 Notebook Computer no longer need to track 8578 15” Monitor no longer need to track 8580 Notebook Computer no longer need to track 8581 17” Monitor no longer need to track 8582 Printer no longer need to track 9112 Think pad no longer need to track 9266 Computer/Monitor no longer need to track & Printer (FINANCE 6/6)
Motion to approve purchase of six (6) Self-Contained Breathing Apparatus (SCBA) for Rapides Parish Fire District #6, secure financing and authorize the President to sign all necessary documents. (FINANCE 6/6)
Motion to authorize to advertise for the purchase of a Tanker Truck for Rapides Parish Fire District #8, secure financing and authorize the President to sign all necessary documents as recommended by the Board of Directors and Chief. (FINANCE 6/6) REGULAR MEETING JUNE 13, 2016

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Motion to delete from the Rapides Parish District Attorney’s Office the following equipment as it is scrapped and will be placed in the next auction: Asset Number Description Disposal 10140 Scanner – Canon DR-5010C scrap - to be auctioned 10165 Laptop Computer – Mettech, LLC scrap - to be auctioned 10166 Laptop Computer – Mettech, LLC scrap - to be auctioned 10221 Laptop Computer – HP scrap - to be auctioned 5237 Typewriter – IBM Wheelwriter scrap - to be auctioned 7394 Printer – Optra RT scrap - to be auctioned 7445 Desk w/Pennisula Work Center scrap - to be auctioned 9988 Printer – Lexmark T632 scrap – to be auctioned (FINANCE 6/6)
Motion to award Bid #2478 – purchase used Hydraulic Excavator (Track hoe) to the lowest bidder, Scott Machinery, for the amount of $93,750.00, to be paid from Road & Bridge funds as recommended by the Parish Engineer. (FINANCE 6/6)
Motion to award Bid #2471 – purchase used Dump Truck to the sole bidder, BlueLine Rental for the amount of $51,500.00 to be paid from Road & Bridge funds as recommended by the Parish Engineer. (FINANCE 6/6)
Motion to authorize the Rapides Parish Highway Department to purchase a new sixteen (16) foot dual axle, heavy duty dump trailer, with four (4) foot sides, including tarp and ramps from Cypress Big Tex Trailers, in an amount of $8,025.00, as recommended by the Public Works Director and approved by Purchasing Agent, to be reimbursed through the Participating Agreement Between the Rapides Parish Police Jury and the USDA, Forest Service, Calcasieu Ranger District, Kisatchie National Forest, FS Agreement No. 12-PA-11080602-026. (FINANCE 6/6)
Motion to authorize expenses of interested Police Jurors, designated Police Jury Employees and Legal Counsel to attend the Organization of Parish Administrative Officials Annual Conference in Lake Charles, LA, on July 27, 2016 through July 29, 2016. (FINANCE 6/6)

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Motion to delete the following from FD2’s Asset/Inventory list: Asset No. Description Explanation 10026 Portable Radio Scrap - Incompatible with new radio system 10027 Portable Radio Scrap - Incompatible with new radio system 10028 Portable Radio Scrap - Incompatible with new radio system 10029 Portable Radio Scrap - Incompatible with new radio system 10030 Portable Radio Scrap - Incompatible with new radio system 10182 Mobile Radio Scrap - Incompatible with new radio system 10184 Portable Radio Scrap - Incompatible with new radio system 10440 Portable Radio Scrap - Incompatible with new radio system 5733 Portable Radio Scrap - Incompatible with new radio system 5734 Converta Com Radio Scrap - Incompatible with new radio system 6550 Portable Radio Scrap - Incompatible with new radio system 6593 Portable Radio Scrap - Incompatible with new radio system 6852 Mobile Maxtrac Radio Scrap - Incompatible with new radio system 6854 Portable Radio Scrap - Incompatible with new radio system 6855 Mobile Maxtrac Radio Scrap - Incompatible with new radio system 7325 Maxtrac II Mobile Radio Scrap - Incompatible with new radio system 7937 GTX Radio Scrap - Incompatible with new radio system 9577 Television 32 inch Scrap - Broken 9579 Television 32 inch Scrap - Broken 9581 Television 32 inch Scrap - Broken 9978 Portable Radio Scrap - Incompatible with new radio system 9979 Portable Radio Scrap - Incompatible with new radio system 9980 Portable Radio Scrap - Incompatible with new radio system 9981 Portable Radio Scrap - Incompatible with new radio system 10092 Laptop Computer Scrap - Broken - Not fixable 5689 Portable Radio Scrap - Incompatible with new radio system 9578 Television 32 inch Scrap - Broken 6851 Mobile Radio Scrap - Incompatible with new radio system Vacuum Water -Salvage Master Scrap 6853 Mobile Radio Scrap - Incompatible with new radio system 9580 Television 32 inch Scrap -Broken 10181 Mobile Radio Scrap - Incompatible with new radio system 10183 Portable Radio Scrap - Incompatible with new radio system 9547 HP Computer - PC Scrap - Does not function - Not fixable 11118 MC Kelly EMT Dummy This item was returned and replaced with item 11161 (FINANCE 6/6)

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Motion to delete from the Rapides Parish Civil Service Office Asset/Inventory program the following equipment as scrapped and no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10292 Computer – Optiplex 320 to be auctioned 10630 Computer – Optiplex 380 to be auctioned (FINANCE 6/6)
Motion to delete from the Rapides Parish Fire District #14 Asset/Inventory program the following equipment as scrapped and no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10275 Radio – Johnson 51SL to be auctioned 10276 Radio – Johnson 53SL to be auctioned (FINANCE 6/6)
Motion to authorize the President to sign Change Order No. 2 for the Esler Regional Airport, State Project No. H.011380, Airport Signs and NAVAIDs, to provide for a time extension of 360 days and an increase in the contract amount not to exceed $20,000, for additional work to install a new airfield electrical circuit for the Runway 14 PAPI System and adjustment of quantities to reflect actual installed quantities, as approved by Pan American Engineers, LLC, and Petron, LLC, pending approval of the FAA and LDOTD. (FINANCE 6/6)
Motion to authorize the President to sign Change Order No. 3 for the Esler Regional Airport, State Project Nos. H.010144 and H.011126, Main Terminal Ramp Overlay, to provide for a decrease in contract cost not to exceed $5,300, for adjustment of quantities to reflect actual installed quantities, as approved by Pan American Engineers, LLC, and Diamond B Construction Company, LLC, pending approval of the LDOTD. (FINANCE 6/6)
Motion to accept the Public Works Director's Report. (PUBLIC WORKS 6/6)
Recognize Mr. Larry Matthews concerning drainage in the Penny Acres Subdivision. (PUBLIC WORKS 6/6) REGULAR MEETING JUNE 13, 2016

pg. 8

Motion to accept the report of the Parish Inspector and Curator for the Condemnation Hearing on the proposed condemnation of 6009 Dublin Road, Alexandria, property owner, Mr. Gary L. Bernard and to grant Mr. Bernard a ninety (90) day extension. Notice given to Mr. Bernard to report to the September 12, 2016 Police Jury meeting on progress. (PUBLIC WORKS 6/6)
Motion to authorize Mrs. Betty Sanders Joseph, 26 Sandersville Road, Forest Hill, LA 71430 as a Hardship Case, proper certification has been received. (PUBLIC WORKS 6/6)
Motion to authorize the Rapides Parish Highway Department to remove the speed bumps on Davenport Road (Ward 10, District A). (PUBLIC WORKS 6/6)
(OMIT)
Motion to authorize the President to write a letter of request to the Louisiana Department of Transportation and Development requesting that they study the traffic on LA Hwy 1205 to determine if the speed limit should be lowered . (PUBLIC WORKS 6/6)
Motion to adopt an ordinance to reduce the speed limit on Vit Road, Ward Department to erect new speed limit signs. (PUBLIC WORKS 6/6)
Motion to approve the renewal of the Cooperative Forest Road Agreement FS Agreement No. 16-RO-11080600-004 between the Rapides Parish Police Jury and the US Forest Service, Kisatchie National Forest and authorize the President to sign same. (PUBLIC WORKS 6/6)

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Motion to ratify approval of Amendment #1 to the FY16 STEP Contract, with the Louisiana Workforce Commission, for a reduction in SFY 2016 funding, in the amount of $9,692.00, reducing the contract total to $35,000.00 for the year ending 6/30/16, and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. (WORKFORCE 6/6)
Motion to renew the Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2016 and ending July 31, 2017 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. (WORKFORCE 6/6)
Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to patch various roads within the Town of Glenmora, to repair damage done by recent rains, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 6/6)
Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, to authorize the Rapides Parish Highway Department, to haul four (4) loads of #57 gravel, two (2) loads for maintenance stockpile and two (2) loads to be spread on the C. Willis Road in Forest Hill, with all cost to be paid out of Road District 1A Maintenance Funds, the town's portion and authorize the President to sign same. (WORKFORCE 6/6)
Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to reseal portions of 9th Street, 10th Street, and 11th Street within the Town of Glenmora approximately three tenths (0.3) of a mile total to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 6/6)

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Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, to install drainage pipe in ditch, on Ward 10 Recreation District property, with the Ward 10 Recreation District to provide all materials and the Rapides Parish Police Jury to provide labor and equipment. (WORKFORCE 6/6)
Motion to authorize the President to submit a letter to the State of Louisiana, Division of Administration, Facility Planning and Control, to encourage them to expedite the funding of the Bathroom Finish Out for the Rapides Parish Coliseum, as this is much needed funding in order to finished construction in a timely manner for re-opening the Rapides Parish Coliseum. (GRANTS 6/6)
Motion to adopt a resolution that the Rapides Parish Police Jury certifies that the activities for which CDBG funds are being requested for the Levee-Spanish Bayou/Huffman Creek Project, are designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the community; are of recent origin or which recently became urgent and that the Rapides Parish Police Jury is able to commit local funding (from the Red River, Atchafalaya, Bayou Boeuf Levee District) in the amount of $400,000.00 for the activity on its own, and there are no other funds available, as recommended by Frye Magee, LLC and the Treasurer. (GRANTS 6/6)
Motion to amend a certain motion of May 9, 2016 which read, motion to adopt a resolution that the Rapides Parish Police Jury does hereby adopt the attached written financial management plan that documents the financial operation of the Rapides Parish Police Jury office with all Parish, State and Federal Funds administered, as recommended by the Treasurer and Frye Magee, LLC. Financial management plan was not attached to the motion when the minutes were transcribed. (GRANTS 6/6)
Motion to approve an updated line item allocation to the budget for the Comprehensive Resiliency Plan project as recommended by the Rapides Area Planning Commission and allow the President to sign the same. The total budget for this project remains at $300,000.00 as approved by the Office of Community Development. This project is fully funded by the Office of Community Development with no match required. (GRANTS 6/6) REGULAR MEETING JUNE 13, 2016

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Motion to approve Change Order No. 1 (FINAL) for the construction contract with Rylee Contracting, Inc. for the Gustav/Ike Disaster Recovery Program Project, Location No. 5-City of Pineville, Lakeview Street Water Utility Relocation, for a decreased amount of $3,239.61 (quantity recap of current bid items) for a total construction amount of $70,098.04 and to provide a contract time extension of 32 days, as recommended by Pan American Engineers, Project Engineer and authorize the President to sign same. (GRANTS 6/6)
Motion to approve Change Order No. 1 (FINAL) for the construction contract with Rylee Contracting, Inc. for the Gustav/Ike Disaster Recovery Program Project, Location No. 8-City of Pineville, Lakeview Street to Sanders Street Sewer Relocation, for an increased amount of $7,457.00 for additional work items not included in the original scope but were performed (8” gravity sewer bore to proximity of existing homes and trees) and to provide a contract time extension of 32 days as recommended by Pan American Engineers, Project Engineer and authorize the President to sign same. (GRANTS 6/6)
Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2016 and ending June 30, 2017. (PAROCHIAL 6/6)
Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one (1) year period ending June 30, 2017. (PAROCHIAL 6/6)
Motion to discuss the L.A.C.E. Agreement the Louisiana State Police and other parties. Agreement will expire July 31, 2016. (PAROCHIAL 6/6)
Motion to adopt a resolution that the Rapides Parish Police Jury does hereby go on record opposing the federal directive which will require school districts, colleges, and universities in this country, to allow transgender students to use bathrooms and locker rooms that match the student's chosen REGULAR MEETING JUNE 13, 2016

pg. 12

gender identity and threatening federal civil rights litigation and education funding withholding. A copy of this resolution sent to the Louisiana Governor, Attorney General, Congressional and Legislative Delegation, Rapides Parish School Board Members and RPSB Superintendent. (PAROCHIAL 6/6)

There is a need to widen and expand Laura Avenue, Ball, LA serves a public purpose and all tracts of land necessary to complete that project have been acquired except that right of way being the 0.103 acre of land as set forth in the attached survey. That the Rapides Parish Police Jury has already caused the value of the right of way to be appraised in 2014, has authorized the purchase of the right of way at the appraised price, and that purchase was unsuccessful and has authorized the expropriation of that right of way. Due to the age of the appraisal a current appraisal was performed and the current value of the right of way is now valued at $5,902.00. It is now moved to direct legal counsel to offer to the heirs of Chester Howell through the court appointed Administratrix Tina Howell the sum of $5,902.00 for the purchase of the aforementioned right of way. If the offer is not accepted within thirty days (30) from the date of the offer it is ordered that the right of way be expropriated. (PAROCHIAL 6/6)
Motion to accept the resignation of Mr. Calvin Malone from the Waterworks District No. 3 Board, waive the thirty (30) day announcement rule and appoint Mr. Oscar Coody to fill the unexpired term. Term will expire July 10, 2017. (PERSONNEL 6/6)
Motion to waive the thirty (30) day announcement rule and appoint Ms. Lana J. Havens to the Rapides Parish Library Board of Control, to fill the expiring term of Mary Heath, representing District H. Term will expire July 10, 2016. (PERSONNEL 6/6)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. James Rachal to the Rapides Parish Coliseum Authority, representing District B, for a five (5) year term. Term will expire July 16, 2016. (PERSONNEL 6/6)

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pg. 13

(NEEDS TO BE READ IN ITS ENTIRETY)

Motion to place an item on the June 13, 2016 agenda to adopt the following:

(NEEDS TO BE READ IN ITS ENTIRETY)

Motion to place an item on the June 13, 2016 agenda to adopt the following:
Motion to authorize the Public Works Director to upgrade the position of Clerical Assistant II to Clerical Assistant III and the position of Departmental Secretary to Administrative Assistant at the Rapides Parish Highway Department with the concurrence of the Rapides Parish Civil Service Board and any additional cost to be paid from the Road & Bridge Salary line item. (PERSONNEL 6/6)
Motion to authorize the change of the Salary Range for the positions of Asphalt Supervisor from 18 to 20, Area Coordinator from 18 to 20 and Shop Manager from 19 to 20 at the Rapides Parish Highway Department with the concurrence of the Rapides Parish Civil Service Board and any additional cost to be paid from the Road & Bridge Salary line item. (PERSONNEL 6/6)

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Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Shakeela Porter, as approved by the Public Works Director and Health Department. (PERSONNEL 6/6)
Motion to receive the required report from Acadian Ambulance under the Contract for April 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 532 80% 89.47% Pineville - 8 minute 159 80% 82.39% Rapides - 12 minute 245 80% 87.35% Rapides - 20 minute 190 80% 82.11% (INSURANCE 6/6)

Motion to adopt a resolution for the Rapides Parish Hazard Mitigation Plan-2016 update in accordance with the Disaster Mitigation Act of 2000 and authorize the President to sign same. (INSURANCE 6/6)
Motion to update the Automatic Aid Agreement between Rapides Parish Fire District No. 2 and the England Industrial Airpark and Community Fire Department as recommended by Chief McCain. (INSURANCE 6/6)
Motion to exercise the ten (10) year option to renew the Fire Service Agreement with Flatwoods Volunteer Association, Inc. and authorize the President to sign any necessary documents. (INSURANCE 6/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

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pg. 15

Motion to grant approval to H & S Estates, located at 468 Elmer Road, Elmer as recommended by the Rapides Area Planning Commission and approved by the Public Works Director and authorize signing of the plat. (Mr. Billings)
Motion to authorize all Civil Service employees of Rapides Parish Police Jury a 5% pay increase, effective July 1, 2016 and once Civil Service has finished the re-classification of the employees, to adjust from that point. (Mr. Billings)
Motion to approve the revocation of 0.246 acre tract adjoining Highway 107 (Melrose Street), located in Section 18, T4N-R1E, owned by the Rapides Parish Police Jury, subject to and in favor of any existing or future utility servitudes. (Mr. Bishop)
Motion to authorize a contract with Pan American Engineers, Inc. to study the S-curve on Adams Road, Ward 10, District A to determine the feasibility of guardrails and develop a plan to improve the safety of Adams Road in this location and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Moreau)
Motion to authorize the President to write a letter to the Rapides Parish Sheriff’s Department requesting their assistance in putting out the buoys in Kincaid Lake. (Buoys are located at Tunk’s Landing.) (Mr. McGlothlin)
Motion to accept a Healthy Behaviors Mini Grant from The Rapides Foundation in the amount of $24,125.00 over 12 months, beginning July 1, 2016 and authorize the President to sign all necessary documents. This grant will be used to construct the Deville Walking Trail. (Mr. Smith)
Motion to accept a permanent drainage servitude on a natural drain at the end of the Russell Miller Road to make drainage improvements (Ward 5, District E) and authorize the President to sign. (Mr. Vanderlick/Mr. Billings) REGULAR MEETING JUNE 13, 2016

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Motion to adopt a resolution to amend the contract with the Rapides Disaster Recovery Alliance, based upon the USACE letter and contingent upon OCD approval of the Application Amendment, Amendment No. 4 to Work Order No. 2.1, authorizing the planning, engineering, geotechnical investigations and permitting for the Under-seepage Control Berm in the 19th Louisiana Levee District and Recertification of the Bayou Rigolette and Bayou Darrow Flow Control Structures, components of the Red River Levee Recertification project as required by the USACE and FEMA, increasing the contract amount by $478,983.00 from the unobligated program funds, contingent upon approval by the State of Louisiana and as recommended by Grant Consultant, Frye/Magee, LLC and authorize the President to sign same. (Mr. Bishop)
Motion to adopt a resolution to amend the Levee-North Bank-Grant, Project No. 40PARA3301 to cancel previous work included on Berm II, based on geotechnical analysis and due to performance of flood waters at Berm III (Nantachie Lake) to require that Berm III be built contingent upon written instruction from USACE. This will also include inspection of Bayou Darrow and Bayou Rigolette Outfall Structures and authorize the President to sign. (Mr. Bishop)
Motion to adopt a resolution to amend the Professional Services contract with Frye/Mage LLC, due to the scope of work to discontinue work on Berm II and implement work on Berm III, include inspection of Bayou Darrow and Bayou Rigolette Outfall Structure as required by USACE and all remaining administrative fees from Berm II (estimated to be $60,000) be moved to Berm III (Nantachie Lake) with an additional fee of $23,500.00 for administrative consulting services, technical assistance and grant management services for the revised scope of work. (Mr. Bishop)

73 Motion to amend a certain motion of May 9, 2016, for the funds to purchase the used tractor, Bid #2463, to be taken from Road and Bridge Funds in lieu of Ward 8, District E and I Maintenance Funds. (Mr. Moreau)

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pg. 17

Motion to authorize President to sign sub-grantee agreement for Tangent Project #154) with the Governor’s Office of Homeland Security and Emergency Preparedness. (Mr. Overton)
Motion to approve Change Order No. 2 for the construction contract with Rylee Contracting, Inc. for the Airbase Road Phase 1 Sewer System Improvements, FY 2014 LCDBG Project No. 724753, to repair approximately 1,100 LF of roadway along 1st Street for installation of new sewer main. Contract changes will be for an increase amount of $52,000.00, to be paid from Road District 36A Maintenance Funds and to provide an extension of 30 days on the contract, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer and Treasurer and authorize the President to sign. (Mr. Perry)
Motion to purchase two (2) Tiger Side Mount Mowers, Model SMR-EDBT4 off State Contract, total amount of $57,214.70, and to rescind motion adopted May 9, 2016 to purchase two (2) Model SMR-SDB mowers, they were not compatible with existing tractors, to be paid from Highway Department funds as recommended by the Public Works Director. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

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June 13, 2016 other

Open official PDF ↗ 35 pages sha256:6bc393565d54…

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, June 13, 2016, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith, President, Scott Perry, Jr., Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Richard Billings.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Sonya Wiley-Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel; Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Dennis Woodwoard.

The Pledge of Allegiance was led by Mr. Sean McGlothlin.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 9, 2016 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to accept the Treasurer’s Report. On vote the motion carried.

The following appointments were announced for the next meeting:

(5) year term will expire July 9, 2016.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, the following ordinance was presented and on vote unanimously adopted:

REGULAR MEETING

JUNE 13, 2016

ORDINANCE

Sale of Adjudicated Property

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

FOR THE

CONSIDERATION OF $1,534.53 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

A certain piece, parcel, or tract of land together with all buildings and improvements thereon and all rights, ways and privileges thereto appertaining, being all of Lot 5 of Square 5 of Home Acres Subdivision (Revised) as per plat thereof recorded at Plat Book 8, Page 125, records of Rapides Parish, Louisiana, all as is shown, marked in red on “Exhibit A” which is attached to and made part of the Sale and Mortgage filed at COB 1721, page 324-326.

Municipal Address of the Property: 3324 Lillie Grimble Ave., Alexandria, LA

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from ROBERT DUPAS, JR., to purchase said property for the consideration of $1,534.53 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to ROBERT DUPAS, JR., for the offered consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel, or tract of land together with all buildings and improvements thereon and all rights, ways and privileges thereto appertaining, being all of Lot 5 of Square 5 of Home Acres Subdivision (Revised) as per plat thereof recorded at Plat Book 8, Page 125, records of Rapides Parish, Louisiana, all as is shown, marked in red on “Exhibit A” which is attached to and made part of the Sale and Mortgage filed at COB 1721, page 324-326.

Municipal Address of the Property: 3324 Lillie Grimble Ave., Alexandria, LA

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice REGULAR MEETING JUNE 13, 2016

as indicated in those records and has so examined:

• the mortgage and conveyance records of Rapides Parish,
• the current telephone book,
• any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in R.S. 47:2206 A.(2).

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

(a) Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47:2206 B.(2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person. REGULAR MEETING JUNE 13, 2016

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.
(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 13th day of June, 2016.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

Sale of Adjudicated Property

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

REGULAR MEETING

JUNE 13, 2016

Married to and living in community with Juanita Thomas

FOR THE

CONSIDERATION OF $287.34 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

A certain piece, parcel, or tract of land together with all improvements thereon and all rights, ways and privileges thereunto appertaining, being, lying and situated in Rapides Parish, as is more closely described below:

In Section 52, Township 4 North, Range 1 East, further described as follows: Begin at the point where the division line between land now formerly belonging to Sutton and land now or formerly belonging to W. E. Ward intersects the North right-of-way of Bayou Marias Road, thence going North 39 degrees 15 minutes East along the said division line between Sutton and Ward 22.12 chains for a point of beginning; thence from this said point of beginning continue North 39 degrees 15 minutes East 1.58 chains; thence South 71 degrees 50 minutes West 3.16 chains; thence South 39 degrees 15 minutes East 1.58 chains; thence North 71 degrees 50 minutes West 3.16 chains to the point of beginning, containing one-half acre, more or less; being the same property acquired by Shelton D. Lachney from Benjamin James White by deed of date March 15, 1944, of record in Conveyance Book 283, page 608 of the records of Rapides Parish, Louisiana, and being the sane property acquired by Clifford Woodham from Myrtle Bolton Comeaux by deed dated March 23, 1973, filed and recorded in Conveyance Book 813, page 623, and in Mortgage Book 709, page 563 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: 241 DeSoto Street, Pineville, LA 71360

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from JULIUS THOMAS, married to and living in community with Juanita Thomas, to purchase said property for the consideration of $287.34 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or twothirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to JULIUS THOMAS, married to and living in community with Juanita Thomas, for the offered consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel, or tract of land together with all improvements thereon and all rights, ways and privileges thereunto appertaining, being, lying and situated in Rapides Parish, as is more closely described below:

In Section 52, Township 4 North, Range 1 East, further described as follows: Begin at the point where the division line between land now formerly belonging to REGULAR MEETING JUNE 13, 2016

Sutton and land now or formerly belonging to W. E. Ward intersects the North right-of-way of Bayou Marias Road, thence going North 39 degrees 15 minutes East along the said division line between Sutton and Ward 22.12 chains for a point of beginning; thence from this said point of beginning continue North 39 degrees 15 minutes East 1.58 chains; thence South 71 degrees 50 minutes West 3.16 chains; thence South 39 degrees 15 minutes East 1.58 chains; thence North 71 degrees 50 minutes West 3.16 chains to the point of beginning, containing one-half acre, more or less; being the same property acquired by Shelton D. Lachney from Benjamin James White by deed of date March 15, 1944, of record in Conveyance Book 283, page 608 of the records of Rapides Parish, Louisiana, and being the sane property acquired by Clifford Woodham from Myrtle Bolton Comeaux by deed dated March 23, 1973, filed and recorded in Conveyance Book 813, page 623, and in Mortgage Book 709, page 563 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: 241 DeSoto Street, Pineville, LA 71360

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

• the mortgage and conveyance records of Rapides Parish,
• the current telephone book,
• any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in REGULAR MEETING JUNE 13, 2016

R.S. 47:2206 A.(2).

(a) Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47:2206 B.(2).

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without REGULAR MEETING JUNE 13, 2016

limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.

(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or REGULAR MEETING JUNE 13, 2016

erased under subsections (c) or (d) of this Section, only insofar as they affect the property.

(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

Sale of Adjudicated Property

AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SELL

FOR THE

CONSIDERATION OF $4,154.57 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

A certain piece, parcel, or tract of land, together with all buildings and improvements thereon and together with all rights, ways, privileges servitudes and advantages thereunto belonging, or in any manner appertaining, lying and being situated in Alexandria, Rapides Parish, Louisiana, which said property is more particularly described as follows:

Lot Eight (8) of Riverview Subdivision of the City of Alexandria, Louisiana, as shown on the official plat of said subdivision recorded in Plat Book 8, page 135 of the public records of Rapides Parish, Louisiana.

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from ELTON GATSON, to purchase said property for the consideration of $4,154.57 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to ELTON GATSON, for the offered REGULAR MEETING JUNE 13, 2016

consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel, or tract of land, together with all buildings and improvements thereon and together with all rights, ways, privileges servitudes and advantages thereunto belonging, or in any manner appertaining, lying and being situated in Alexandria, Rapides Parish, Louisiana, which said property is more particularly described as follows:

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

• the mortgage and conveyance records of Rapides Parish,
• the current telephone book,
• any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in R.S. 47:2206 A.(2). REGULAR MEETING JUNE 13, 2016

(a) Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47:2206 B.(2).

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that REGULAR MEETING JUNE 13, 2016

the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.

(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47:2207 B. and the writing constituting the donation shall be that which is included in R.S. 47:2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47:2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the REGULAR MEETING JUNE 13, 2016

property.

(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 13th day of June, 2016.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Ruby H. Roberson Lot “C” of a re-subdivision of Lot Twenty-Three (23) of Square Five (5) of Willow Glen Plantation Subdivision Alexandria

Tax Debtor Description Michelle Kasson Lots Twenty-three (23) and Twenty-four

(24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records of Rapides Parish, REGULAR MEETING JUNE 13, 2016

Louisiana. Bearing the municipal address of 120 Emma Street, Pineville On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Courthouse Maintenance Asset/Inventory Program the equipment listed below as it is no longer suitable for public use. Asset Description Disposal 9824 DeWalt Drill Scrap – Place in Auction On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to delete from the JABGI Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 9646 Laptop Computer no longer need to track 9647 Desktop Computer no longer need to track 9822 Printer no longer need to track On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to delete from the TASP Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 9296 Computer & Monitor no longer need to track 9388 Printer no longer need to track 9390 Gray Metal Desk no longer need to track On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to delete from the TASC Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. On vote the motion carried. Asset Description Disposal 9391 Dell Computer no longer need to track 9392 Dell Computer no longer need to track 9393 Laser Printer no longer need to track 9394 Laser Printer no longer need to track 9395 Desk no longer need to track 9396 Desk no longer need to track 9397 Desk no longer need to track 9448 Dell Computer no longer need to track & Monitor On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to REGULAR MEETING JUNE 13, 2016

delete from the Teen Court Grant Asset/Inventory Program the following equipment. It is no longer necessary to track these items for Grant purposes as the Grant has expired. The cost of these items does not make it necessary for the Police Jury to maintain them on our records. Asset Description Disposal 8483 4 Shelf Cabinet no longer need to track 8484 Computer no longer need to track 8487 Computer Cabinet no longer need to track 8488 Lateral File Cabinet no longer need to track 8489 File Cabinet no longer need to track 8491 Printer no longer need to track 8576 Notebook Computer no longer need to track 8577 Notebook Computer no longer need to track 8578 15” Monitor no longer need to track 8580 Notebook Computer no longer need to track 8581 17” Monitor no longer need to track 8582 Printer no longer need to track 9112 Think pad no longer need to track 9266 Computer/Monitor no longer need to track & Printer On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to approve purchase of six (6) Self-Contained Breathing Apparatus (SCBA) for Rapides Parish Fire District #6, secure financing and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to authorize to advertise for the purchase of a Tanker Truck for Rapides Parish Fire District #8, secure financing and authorize the President to sign all necessary documents as recommended by the Board of Directors and Chief. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry to delete from the Rapides Parish District Attorney’s Office the following equipment as it is scrapped and will be placed in the next auction: Asset Number Description Disposal 10140 Scanner – Canon DR-5010C scrap - to be auctioned 10165 Laptop Computer – Mettech, LLC scrap - to be auctioned 10166 Laptop Computer – Mettech, LLC scrap - to be auctioned 10221 Laptop Computer – HP scrap - to be auctioned 5237 Typewriter – IBM Wheelwriter scrap - to be auctioned 7394 Printer – Optra RT scrap - to be auctioned 7445 Desk w/Pennisula Work Center scrap - to be auctioned 9988 Printer – Lexmark T632 scrap – to be auctioned On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to award Bid #2478 – purchase used Hydraulic Excavator (Track hoe) to the lowest bidder, Scott Machinery, for the amount of $93,750.00, to be paid from Road & Bridge funds as recommended by the Parish Engineer. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to REGULAR MEETING JUNE 13, 2016

award Bid #2471 – purchase used Dump Truck to the sole bidder, BlueLine Rental recommended by the Parish Engineer. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to authorize the Rapides Parish Highway Department to purchase a new sixteen (16) foot dual axle, heavy duty dump trailer, with four (4) foot sides, including tarp and ramps from Cypress Big Tex Trailers, in an amount of $8,025.00, as recommended by the Public Works Director and approved by Purchasing Agent, to be reimbursed through the Participating Agreement Between the Rapides Parish Police Jury and the USDA, Forest Service, Calcasieu Ranger District, Kisatchie National Forest, FS Agreement No. 12-PA-11080602-026. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize expenses of interested Police Jurors, designated Police Jury Employees and Legal Counsel to attend the Organization of Parish Administrative Officials Annual Conference in Lake Charles, LA, on July 27, 2016 through July 29, 2016. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Sean McGlothlin, to delete the following from FD2’s Asset/Inventory list: Asset No. Description Explanation 10026 Portable Radio Scrap - Incompatible with new radio system 10027 Portable Radio Scrap - Incompatible with new radio system 10028 Portable Radio Scrap - Incompatible with new radio system 10029 Portable Radio Scrap - Incompatible with new radio system 10030 Portable Radio Scrap - Incompatible with new radio system 10182 Mobile Radio Scrap - Incompatible with new radio system 10184 Portable Radio Scrap - Incompatible with new radio system 10440 Portable Radio Scrap - Incompatible with new radio system 5733 Portable Radio Scrap - Incompatible with new radio system 5734 Converta Com Radio Scrap - Incompatible with new radio system 6550 Portable Radio Scrap - Incompatible with new radio system 6593 Portable Radio Scrap - Incompatible with new radio system 6852 Mobile Maxtrac Radio Scrap - Incompatible with new radio system 6854 Portable Radio Scrap - Incompatible with new radio system 6855 Mobile Maxtrac Radio Scrap - Incompatible with new radio system 7325 Maxtrac II Mobile Radio Scrap - Incompatible with new radio system 7937 GTX Radio Scrap - Incompatible with new radio system 9577 Television 32 inch Scrap - Broken 9579 Television 32 inch Scrap - Broken 9581 Television 32 inch Scrap - Broken 9978 Portable Radio Scrap - Incompatible with new radio system 9979 Portable Radio Scrap - Incompatible with new radio system 9980 Portable Radio Scrap - Incompatible with new radio system 9981 Portable Radio Scrap - Incompatible with new radio system 10092 Laptop Computer Scrap - Broken - Not fixable 5689 Portable Radio Scrap - Incompatible with new radio system REGULAR MEETING JUNE 13, 2016

9578 Television 32 inch Scrap - Broken 6851 Mobile Radio Scrap - Incompatible with new radio system Vacuum Water -Salvage Master Scrap 6853 Mobile Radio Scrap - Incompatible with new radio system 9580 Television 32 inch Scrap -Broken 10181 Mobile Radio Scrap - Incompatible with new radio system 10183 Portable Radio Scrap - Incompatible with new radio system 9547 HP Computer - PC Scrap - Does not function - Not fixable 11118 MC Kelly EMT Dummy This item was returned and replaced with item 11161 On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Richard Billings, to delete from the Rapides Parish Civil Service Office Asset/Inventory program the following equipment as scrapped and no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10292 Computer – Optiplex 320 to be auctioned 10630 Computer – Optiplex 380 to be auctioned On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to delete from the Rapides Parish Fire District #14 Asset/Inventory program the following equipment as scrapped and no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 10275 Radio – Johnson 51SL to be auctioned 10276 Radio – Johnson 53SL to be auctioned On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to authorize the President to sign Change Order No. 2 for the Esler Regional Airport, State Project No. H.011380, Airport Signs and NAVAIDs, to provide for a time extension of 360 days and an increase in the contract amount not to exceed $20,000, for additional work to install a new airfield electrical circuit for the Runway 14 PAPI System and adjustment of quantities to reflect actual installed quantities, as approved by Pan American Engineers, LLC, and Petron, LLC, pending approval of the FAA and LDOTD. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to authorize the President to sign Change Order No. 3 for the Esler Regional Airport, State Project Nos. H.010144 and H.011126, Main Terminal Ramp Overlay, to provide for a decrease in contract cost not to exceed $5,300, for adjustment of quantities to reflect actual installed quantities, as approved by Pan American Engineers, LLC, and Diamond B Construction Company, LLC, pending approval of the LDOTD. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Sean McGlothlin, to accept the Public Works Director's Report. On vote the motion carried.

The next item on the agenda was to recognize Mr. Larry Matthews concerning drainage in the Penny Acres Subdivision.

REGULAR MEETING

JUNE 13, 2016

Mr. Larry Matthews, retired City Engineer, City of Alexandria, spoke about Penny Acres Subdivision and the drainage problems in that area. He spoke about some of the projects the City of Alexandria did around that area to alleviate flooding such as in Tenneyson Oaks, Landmark Subdivision, Bayou Roberts and West Pointe on the Bayou. Mr. Matthews spoke about some solutions that would help the Police Jury to alleviate some of the flooding in the Penny Acres area. He stated that some sluice gates and pumps would need to be put into the existing pumps. The cost benefit ratio required shared funds from the state and the Police Jury did not meet that criteria back then, so the state would not participate in the application. Now, the cost is down substantially and if you made another application for statewide flood control it would probably be approved. The right-of-way has been purchased, part of the infrastructure is there and the only last thing would be the gates, pump and the design of the improvements. Mr. Matthews explained how the pump would work and further explained some of his suggestions on how to go about getting this project done.

Mr. Craig Smith stated he would like for Dennis Woodward, Public Works Director, to sit down with Mr. Larry Matthews.

Mr. Joe Bishop questioned if this was in the Gravity Drainage District, to which Mr. Matthews stated he did not think it was.

Mr. Joe Bishop questioned if the Police Jury could ask the Rapides Area Planning Commission for some grants to get these gates and pumps put in, to which Mr. Craig Smith stated yes.

Discussion ensued.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to accept the report of the Parish Inspector and Curator for the Condemnation Hearing on the proposed condemnation of 6009 Dublin Road, Alexandria, property owner, Mr. Gary L. Bernard and to grant Mr. Bernard a ninety (90) day extension. Notice given to Mr. Bernard to report to the September 12, 2016 Police Jury meeting on progress. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to authorize Mrs. Betty Sanders Joseph, 26 Sandersville Road, Forest Hill, LA 71430 as a Hardship Case, proper certification has been received. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize the Rapides Parish Highway Department to remove the speed bumps on Davenport Road (Ward 10, District A). On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the President to write a letter of request to the Louisiana Department of Transportation and Development requesting that they study the traffic on LA Hwy 1205 to determine if the speed limit should be lowered. On vote the motion carried,

On motion by Mr. Joe Bishop seconded by Mr. Scott Perry, the following ordinance was presented and on vote unanimously adopted: REGULAR MEETING JUNE 13, 2016

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18-4.2 (F) SPEED LIMITS SO AS TO REDUCE THE 35 MPH SPEED LIMIT TO 30 MPH SPEED LIMIT ON VIT ROAD, WARD 11, DISTRICT C.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 13th day of June, 2016, that Section 18-4.2 (f) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC Section 18-4.2. Speed limits designated on certain streets: ...

(f) Thirty miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of thirty (30) miles per hour. ... Vit Road, Ward 11, District C ... (l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both. BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the road.

THUS DONE AND SIGNED on this 13th day of June, 2016.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to approve the renewal of the Cooperative Forest Road Agreement FS Agreement No. 16-RO-11080600-004 between the Rapides Parish Police Jury and the US Forest Service, Kisatchie National Forest and authorize the President to sign same. On vote the motion carried. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to ratify approval of Amendment #1 to the FY16 STEP Contract, with the Louisiana Workforce Commission, for a reduction in SFY 2016 funding, in the amount of $9,692.00, reducing the contract total to $35,000.00 for the year ending 6/30/16, and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to renew the Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B REGULAR MEETING JUNE 13, 2016

Coliseum Blvd., for a period of one (1) year, commencing August 1, 2016 and ending July 31, 2017 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to patch various roads within the Town of Glenmora, to repair damage done by recent rains, approximately forty

(40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Village of Forest Hill, to authorize the Rapides Parish Highway Department, to haul four (4) loads of #57 gravel, two

(2) loads for maintenance stockpile and two (2) loads to be spread on the C. Willis Road in Forest Hill, with all cost to be paid out of Road District 1A Maintenance Funds, the town's portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to reseal portions of 9th Street, 10th Street, and 11th Street within the Town of Glenmora approximately three tenths (0.3) of a mile total to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, to install drainage pipe in ditch, on Ward 10 Recreation District property, with the Ward 10 Recreation District to provide all materials and the Rapides Parish Police Jury to provide labor and equipment. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the President to submit a letter to the State of Louisiana, Division of Administration, Facility Planning and Control, to encourage them to expedite the funding of the Bathroom Finish Out for the Rapides Parish Coliseum, as this is much needed funding in order to finish construction in a timely manner for reopening the Rapides Parish Coliseum. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

URGENT NEED RESOLUTION

(WITH LOCAL FUNDS COMMITTED TO PROJECT)

WHEREAS, the Rapides Parish Police Jury has submitted an application for funding under the Community Development Block Grant Disaster Recovery (CDBG-DR) Infrastructure Program; and

WHEREAS, the Department of Housing & Urban Development regulations REGULAR MEETING JUNE 13, 2016

require that the Rapides Parish Police Jury certify that these activities for which CDBG funds are being requested are designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the community; which are of recent origin or which recently became urgent, and that the Rapides Parish Police Jury is able to commit local funding (from the Red River, Atchafalaya, Bayou Boeuf Levee District) in the amount of $400,000.00 for the activity on its own, and that no other funds are available; and,

NOW, THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury hereby certifies that the activities for which CDBG funds are being requested for the Levee – Spanish Bayou/Huffman Creek project are designed to alleviate existing conditions which pose a serious and immediate threat to the health or welfare of the community; are of recent origin or which recently became urgent and that the Rapides Parish Police Jury is able to commit local funding (from the Red River, Atchafalaya, Bayou Boeuf Levee District) in the amount of $400,000.00 for the activity on its own, and there are no other funds available.

THEREUPON, the above resolution was duly adopted.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to amend a certain motion of May 9, 2016, to adopt a resolution that the Rapides Parish Police Jury does hereby adopt the attached written financial management plan that documents the financial operation of the Rapides Parish Police Jury office with all Parish, State and Federal Funds administered, as recommended by the Treasurer and Frye Magee, LLC.

Financial Management Policies/Procedures

FUNDS: General Fund Road & Bridge Fund Fire Protection Fund Criminal Court Fund Watershed Maintenance Fund Capital Improvement Fund Macarthur Foundation Grant Fund Grant/Rapides Parish Line Fund DMC Macarthur Grant Fund State Juvenile Fins Grant Fund Ninth JDC Nonsupport Grant Fund Courthouse Parking Fund Sales Tax and Bond Fund Juvenile Fines and Bonds Fund Pineville Judicial Expense Fund Ninth JDC Juvenile Expense Fund Drug Court Fines and Bonds Fund Court Reporter Fund 911 Communications Fund Buckeye Recreation District Fund Rapides Fathering Grant Fund 911 Wireless Fund Health Unit Fund Motor Vehicle Fund Macarthur Fins Grant Funds Public Safety Fund Rapides Foundation Recreation Grant Fund Federal Funds Road District 1A, 1B, 2B, 2C, 3A, 5A, 6A, 7A, 9B, 10A, 36A Fire District No 3, 4, 5, 6, 7, 8, 9, 10, 11, 14, 15, 16 Louisiana Job Employment Training Grant Workforce Investment Act Grant Temporary Assistance for Needy Families Grant Delta Area Economic Development Grant REGULAR MEETING JUNE 13, 2016

Local Grant National Forest – Title II Grant Teen Court Grant State Adult Drug Court Grant Title IV Juvenile Grant TASC Grant Community Response Grant J-Big Teen Court Grant Homeless Shelter Grant SAMSA Adult Drug Court Grant Coliseum HMGP Grant Mosquito Grant Louisiana Recovery Grant Adult Drug Court Curfew Grant Domestic Violence Program Grant Energy Efficiency Grants EMC LaGap Grant Fund Debt Service Funds: Sales Tax and Bond Sinking Fund Sales Tax Reserve Fund Coliseum Bond Sinking Fund Capital Projects Funds: Esler Field Drainage Improvements Fund Tioga Road Sewer Grant Fund Henry Street Sewer Grant Fund Sales Tax Construction Fund Greenway Park Grant Fund Coliseum Construction Fund Agency Funds: Sales Tax Hotel Motel Tax Protest Taxes Renaissance Coliseum Office Complex Senior Citizens

MEETINGS:

Regular Meetings are held on the 2nd Monday of each month at 3:00 p.m. Special Meetings are scheduled as needed.

ORGANIZATION: The Rapides Parish Police Jury – The Police Jury is the governing authority for Rapides Parish and is a political subdivision of the State of Louisiana. The Police Jury is governed by 9 Jurors representing the various districts within the parish. The Jurors serve four-year terms. In accordance with Louisiana Revised Statute 33:1233, the Police Jury has elected the monthly payment method of compensation. Under this method, the Jurors receive $1,600 per month and the President receives an additional $400 per month for performing the duties of their office.

Louisiana Revised Statute 33:1236 gives the Police Jury various powers and functions in regulating and directing the affairs of the Parish and its inhabitants. The more notable of those are the power to make regulations for their own government; to regulate the construction and maintenance of roads and bridges, to regulate the construction and maintenance of drainage systems, to regulate the sale of alcoholic beverages, and to provide for the health and welfare of the poor, disadvantaged, and unemployed in the parish. Funding to accomplish these tasks is provided by ad valorem taxes, sales taxes, beer and alcoholic beverage permits, state revenue sharing, and various other state and federal grants.

FINANCIAL MANAGEMENT PRACTICES: The Police Jury is the financial reporting entity. It consists of (a) primary government, (b) organizations for which the primary government is financially accountable, and (c) other organizations for which the primary government is not accountable, but for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity’s financial statements to be misleading or incomplete. Component units are legally separate organizations for which the elected officials of the primary government REGULAR MEETING JUNE 13, 2016

are financially accountable. In addition, component units can be other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity’s financial statement to be misleading or incomplete.

The Police Jury has not evaluated all potential entities within Rapides Parish that should possibly be considered to part of the Rapides Parish Police Jury for financial reporting purposes. Only those component unit entities for which the Police Jury maintains the accounting records for are included in the audit. In addition, numerous other authorities and governmental entities established within Rapides Parish have been excluded because control and/or financial responsibility by the Police Jury are considered remote or due to the fact that such entities are governed by separately elected governmental officials.

Budget and Budgetary Accounting – The Police Jury adopts annual budgets on the General Fund and special revenue funds. The proposed budgets are prepared by the treasurer and the finance committee of the Police Jury during October/November of each year. During November/December, the availability of the proposed budgets for public inspection and the date of the public hearing on the budgets are advertised in the official journal. At its meeting in December, the Police Jury holds a public hearing on the proposed budgets in order to receive comments from residents. Changes are made to the proposed budgets based on the results of the public hearing and the desires of the Police Jury as a whole. The budgets are then adopted, and notice is published in the official journal. The budgets are prepared on the cash basis of accounting and all appropriations lapse at year end. Encumbrances are not formally recognized within the accounting system for budgetary control purposes; however, outstanding purchase orders are taken into consideration before expenditures are incurred to assure that applicable appropriations are not exceeded. Formal budgetary integration (within the accounting records) is employed as a management control devise.

The Treasurer is authorized to transfer amounts between line items within a fund; however, when requested by the Police Jury, budgetary comparisons are prepared and presented to the Police Jury during a regular meeting. The Police Jury reviews these comparisons and proposed amendments, makes changes as it deems necessary, and formally adopts the amendments. The adoption of the amendments is included in the police jury minutes published in the official journal.

Cash and Cash Equivalents – Cash includes amounts in demand deposit, interest bearing demand deposits, and money market accounts. Cash equivalents include amounts in time deposits and those income-producing items with original maturities of usually 90 days or less. Under state law, the Police Jury may deposit funds in demand deposits, interest bearing demand deposits, money market accounts, or time deposits with state banks organized under Louisiana law and national banks having their principal banks in Louisiana. Under state law, the Police Jury may invest in United States bonds, treasury notes, or certificates. These are classified as investments if their original maturities exceed 90 days; however, if the original maturities are 90 days or less, they are classified as cash equivalents.

Investments - In accordance with Louisiana Revised Statute (LSA-R.S.) 32:2955, the Police Jury, upon determination of the availability of funds in excess of REGULAR MEETING JUNE 13, 2016

immediate cash requirements by its treasurer or chief financial officer and in the exercise or prudent judgment, may invest indirect United States Treasury obligations; bonds, debentures, notes, or other evidence of indebtedness guaranteed by federal agencies or United States government instrumentalities, provides that such obligations are backed by the full faith and credit of the United States government; and savings accounts and certificates of deposit of state banks organized under the laws of Louisiana or national banks having their principal offices in the state of Louisiana. Additionally, the police jury may invest in mutual or trust fund institutions (limited to 25 per cent of the funds considered available for investment under this section) provided that they are registered with the Securities and Exchange Commission under the Securities Act of 1933 and the Investment Act of 1940 and have underlying investments consisting solely of securities of the United States government or its agencies. Investments are stated at fair value.

Interfund receivables and payables – During the course of operations, numerous transactions occur between individual funds for goods and services provided or rendered. These receivables and payables are classified as interfund receivables and payables on the fund financial statements but are eliminated for reporting purposes on the government-wide financial statements.

Bank Deposits - All funds received are deposited in banks in a timely manner. Under state law, these deposits must be secured by Federal Deposit Insurance or the Pledge of Securities owned by the fiscal agent bank. The Rapides Parish Police Jury is to require the fiscal agent bank to pledge securities for all funds that is not secured by FDIC Insurance.

Monthly Financial Statements - Financial statements are prepared for the Rapides Parish Police Jury members at the end of each month and reviewed and approved at the Police Jury meetings.

Accounts Payable - As invoices are received they are reviewed by the Treasurer. The Treasurer prepares a listing of all invoices received for the month and they are presented at each monthly Police Jury meeting for review and approval by the appropriate committee chairman. The Chairman then presents all invoices to the Jury for approval of payment of the invoices. After approval, invoices are entered into the computer system; checks are written, and signed. All checks require two

(2) signatures. Distribution journal is printed, reviewed, and balanced. An end of month check register is printed to account for all invoices paid for with Police Jury funds.

Accounts Receivable - The Treasurer receives cash, checks, and money orders daily for various services, as well as, state and federal programs. The Treasurer prepares a deposit slip for the appropriate fund for which revenues are received, and daily deposits these funds into the bank. Revenues are recorded on the Police Jury’s computer system and the Police Jury is presented a listing of all revenues received for the month. End of month accounts receivable report is printed to account for all revenues received.

Capital Assets – Capital assets are capitalized at historical cost or estimated cost. Donated assets are recorded as capital assets at their estimated fair market value at the date of donation. The Police Jury capitalizes all assets with an estimated useful REGULAR MEETING JUNE 13, 2016

life or more than one year. Capital assets are recorded in the government-wide financial statements, but are not reported in the fund financial statements. All capital assets, other than land and construction in progress, are depreciated using the straight-line method of depreciation. Interest costs on debt used to finance the acquisition and/or construction of capital assets are not capitalized.

Compensated Absences – All employees earn from 80 to 200 hours of vacation leave each year, depending on their length of service with the Police Jury. Because 160 hours is the maximum amount of vacation leave that can be accumulated, the amount of vacation leave an employee accumulates over this amount is rolled over into their sick leave.

Employees who are required by their department head to perform overtime work in excess of their normal work schedule shall be credited with compensatory leave for an hour and one-half for each hour worked basis with a maximum accumulation of 240 hours. Within this maximum, it may be carried forward from year to year. Upon termination or death, an employee or their estate shall be paid at their regular monthly rate for all accumulated compensatory leave. Accumulated sick leave is not paid to an employee upon termination.

GRANT COMPLIANCE: The Rapides Parish Police Jury receives state and federal assistance through various grant programs. Compliance is monitored through annual audits, as well as, routinely by grantor agencies to ensure that all significant grant conditions have been met. If non-compliance is revealed, grantor agencies could request reimbursement if a dispute occurs regarding compliance with grant conditions.

PENSION PLAN

Substantially, all employees of the Rapides Parish Police Jury, excluding employees of the Rapides Parish Fire Protection Districts, are members of the Parochial Employees Retirement System of Louisiana, a multiple-employer, public employee retirement system (PERS), controlled and administered by a separate Board of Trustees. The system is composed of two distinct plans, Plan A and Plan B, with separate assets and benefit provisions. All employees of the Police Jury are members of Plan A.

All permanent employees working at least 28 hours per week who are paid wholly or in part from funds and all elected Parish Officials, enrolled as of January 1, 1997, are eligible to participate in the system. Under Plan A, members are required by state statute to contribute 9.50 percent of their annual covered salary and the employer is required to contribute at an actuarially determined rate. The current rate is 16.75 percent of annual covered payroll.

Louisiana Firefighters Retirement System – substantially all employees of the Rapides Parish Fire Protection Districts are members of the Louisiana Firefighters Retirement System of Louisiana, a multiple-employer, public employee retirement system controlled and administered by a separate board of trustees. Membership in the system is mandatory for all full-time firefighters employed by a municipality, parish, or fire protection district that did not enact an ordinance prior to January 1, 1980, exempting itself from participation in the system. Members are required to contribute 10.00 percent of their annual covered salary to the plan, while the employer’s current contribution rate is 28.25 per cent. REGULAR MEETING JUNE 13, 2016

RISK MANAGEMENT

The Police Jury is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. With the exception of general liability and errors and omissions insurance, which have not been obtained, the Police Jury carries commercial insurance for all the aforementioned risks of loss. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three years.

Thus done and signed this 13th day of June, 2016.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to approve an updated line item allocation to the budget for the Comprehensive Resiliency Plan project as recommended by the Rapides Area Planning Commission and allow the President to sign the same. The total budget for this project remains at $300,000.00 as approved by the Office of Community Development. This project is fully funded by the Office of Community Development with no match required. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve Change Order No. 1 (FINAL) for the construction contract with Rylee Contracting, Inc. for the Gustav/Ike Disaster Recovery Program Project, Location No. 5-City of Pineville, Lakeview Street Water Utility Relocation, for a decreased amount of $3,239.61 (quantity recap of current bid items) for a total construction amount of $70,098.04 and to provide a contract time extension of 32 days, as recommended by Pan American Engineers, Project Engineer and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to approve Change Order No. 1 (FINAL) for the construction contract with Rylee Contracting, Inc. for the Gustav/Ike Disaster Recovery Program Project, Location No. 8-City of Pineville, Lakeview Street to Sanders Street Sewer Relocation, for an increased amount of $7,457.00 for additional work items not included in the original scope but were performed (8” gravity sewer bore to proximity of existing homes and trees) and to provide a contract time extension of 32 days as recommended by Pan American Engineers, Project Engineer and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2016 and ending June 30, 2017. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to name the "Alexandria Daily Town Talk" as the Official Journal for one (1) year period ending June 30, 2017. On vote the motion carried.

The next item on the agenda was a motion to discuss the L.A.C.E. Agreement the Louisiana State Police and other parties. Agreement will expire July 31, 2016.

REGULAR MEETING

JUNE 13, 2016

Mr. Craig Smith, President, stated that he had a meeting scheduled with Mr. Phillip Terrell, District Attorney, for Tuesday and this would be brought back up at a later date. No vote taken.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to adopt a resolution that the Rapides Parish Police Jury does hereby go on record opposing the federal directive which will require school districts, colleges, and universities in this country, to allow transgender students to use bathrooms and locker rooms that match the student's chosen gender identity and threatening federal civil rights litigation and education funding withholding. A copy of this resolution sent to the Louisiana Governor, Attorney General, Congressional and Legislative Delegation, Rapides Parish School Board Members and RPSB Superintendent. Copy also to be sent to the Louisiana Police Jury Association encouraging all Parishes to send a letter of opposition also. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, the following was presented and unanimously adopted:

There is a need to widen and expand Laura Avenue, Ball, LA serves a public purpose and all tracts of land necessary to complete that project have been acquired except that right of way being the 0.103 acre of land as set forth in the attached survey. That the Rapides Parish Police Jury has already caused the value of the right of way to be appraised in 2014, has authorized the purchase of the right of way at the appraised price, and that purchase was unsuccessful and has authorized the expropriation of that right of way. Due to the age of the appraisal a current appraisal was performed and the current value of the right of way is now valued at $5,902.00. It is now moved to direct legal counsel to offer to the heirs of Chester Howell through the court appointed Administratrix Tina Howell the sum of $5,902.00 for the purchase of the aforementioned right of way. If the offer is not accepted within thirty days (30) from the date of the offer it is ordered that the right of way be expropriated.

On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to accept the resignation of Mr. Calvin Malone from the Waterworks District No. 3 Board, waive the thirty (30) day announcement rule and appoint Mr. Oscar Coody to fill the unexpired term. Term will expire July 10, 2017. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to waive the thirty (30) day announcement rule and appoint Ms. Lana J. Havens to the Rapides Parish Library Board of Control, to fill the expiring term of Mary Heath, representing District H, for a five (5) year term. Term will expire July 10, 2021.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. James Rachal to the Rapides Parish Coliseum Authority, representing District B, for a five (5) year term. Term will expire July 16, 2021.

3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of an ad valorem tax. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize the Public Works Director to upgrade the position of Clerical Assistant II to Clerical Assistant III and the position of Departmental Secretary to Administrative Assistant at the Rapides Parish Highway Department with the concurrence of the Rapides Parish Civil Service Board and any additional cost to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize the change of the Salary Range for the positions of Asphalt Supervisor from 18 to 20, Area Coordinator from 18 to 20 and Shop Manager from 19 to 20 at the Rapides Parish Highway Department with the concurrence of the Rapides Parish Civil Service Board and any additional cost to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to waive the insurance requirements for a Sewage Effluent Discharge Permit at 2610 Horseshoe Dr., Alexandria and approval to discharge sewage effluent to the road side ditch in the public right-of-way for Shakeela Porter, as approved by the Public Works Director and Health Department. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to receive the required report from Acadian Ambulance under the Contract for April 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 532 80% 89.47% Pineville - 8 minute 159 80% 82.39% Rapides - 12 minute 245 80% 87.35% Rapides - 20 minute 190 80% 82.11% On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

RESOLUTION

RAPIDES PARISH HAZARD MITIGATION PLAN 2016

WHEREAS, the Parish of Rapides has prepared a multi-hazard mitigation plan REGULAR MEETING JUNE 13, 2016

hereby known as the RAPIDES PARISH HAZARD MITIGATION PLAN-2016 update in accordance with the Disaster Mitigation Act of 2000; and

WHEREAS, RAPIDES PARISH has participated in the process to prepare a DMA compliant Hazard Mitigation Plan based in the FEMA guidance available in the How to Guides;

WHEREAS, RAPIDES PARISH is participating in the Hazard Mitigation Plan prepared by the Rapides Parish Police Jury under the oversight of a Steering Committee comprised of Parish-Wide representatives;

WHEREAS, Rapides Parish and local city representatives and governments have participated in the mitigation planning process;

WHEREAS, appropriate opportunity for input by public and community officials has been provided through meeting notices, open meetings and availability of draft documents;

WHEREAS, the Plan has been recommended for adoption by the steering committee;

WHEREAS, adoption of the Plan is required prior to further consideration for FEMA funding under the following programs:

• Pre-Disaster Mitigation
• Hazard Mitigation Grant Program
• Flood Mitigation Assistance Program

Therefore, the RAPIDES PARISH POLICE JURY does hereby adopt the Rapides Parish Hazard Mitigation Plan Update 2016.

ADOPTED by a vote of 9 in favor and 0 against, and 0 abstaining, on this the 13th day June of 2016.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to update the Automatic Aid Agreement between Rapides Parish Fire District No. 2 and the England Industrial Airpark and Community Fire Department as recommended by Chief McCain. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to exercise the ten (10) year option to renew the Fire Service Agreement with Flatwoods Volunteer Association, Inc. and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote. Mr. Theodore Fountaine requested item number 64 be voted on separate. Roll call was as follows for all other items to be added:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., REGULAR MEETING JUNE 13, 2016

Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to add item number sixty-four, 5% raises, to the agenda. Roll call vote was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: Theodore Fountaine, Jr. ABSTAINED: none ABSENT: none On roll call vote the motion carried 8-1.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to recommended by the Rapides Area Planning Commission and approved by the Public Works Director and authorize signing of the plat. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize all Civil Service employees of Rapides Parish Police Jury a 5% pay increase, effective July 1, 2016 and once Civil Service has finished the reclassification of the employees, to adjust from that point.

Mr. Theodore Fountaine questioned what was meant by, “once Civil Service has finished the re-classification of the employees, to adjust from that point.”

Ms. Linda Sanders, Civil Service Director, last week when it was discussed that the employees in the re-classified positions and the employee is already above the minimum, they would get a 5% increase anyway. What this does, if they’re not at the minimum, it will bring them to the minimum. Last week, it was discussed about the omitted employees, everybody is considered for a raise on this one.

Mr. Richard Billings stated that every time we discuss giving raises lately, the one behind the eight ball was the General Funds, that they did not have enough money to do this. He stated he did call Mr. Bruce Kelly and asked the question of how much it would cost to do raises with the Civil Service Employees. Mr. Kelly stated it would cost $15,600. He further stated that he asked Mr. Kelly could we handle that if we give them raises, to which Mr. Kelly stated yes.

Mr. Bruce Kelly stated that Mr. Billings was asking whether we should give raises and he stated that was their purgative. General Fund is having some financial troubles right now.

Mr. Richard Billings stated that was not what Mr. Kelly told him.

Mr. Kelly stated that Mr. Billings did not ask his opinion about it. REGULAR MEETING JUNE 13, 2016

Mr. Theodore Fountaine stated that it seemed that Mr. Kelly agreed with you at the time, but we are constantly talking about the General Fund and losing money. Taking money from the reserve in order to make the budget. We continually do the same thing. There is no more money, but yet we insist on taking more money that we don’t have to do these things. The first thing we should do is make certain that we are within the budget.

YEAS: Davron “Bubba” Moreau, Oliver “Ollie” Overton, Richard Billings NAYS: Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Sean McGlothlin, and Scott Perry, Jr. ABSTAINED: none ABSENT: none Mr. Craig Smith did not vote. On roll call vote the motion failed 5-3.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to approve the revocation of 0.246 acre tract adjoining Highway 107 (Melrose Street), located in Section 18, T4N-R1E, owned by the Rapides Parish Police Jury, subject to and in favor of any existing or future utility servitudes.

Amended motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to approve the revocation of 0.246 acre tract adjoining Highway 107 (Melrose Street), located in Section 18, T4N-R1E, owned by the Rapides Parish Police Jury, subject to and in favor of any existing or future utility servitudes, as approved by the Public Works Director, Rapides Area Planning Commission and their Legal Counsel. On vote the amended motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to authorize a contract with Pan American Engineers, Inc. to study the S-curve on Adams Road, Ward 10, District A to determine the feasibility of guardrails and develop a plan to improve the safety of Adams Road in this location and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to authorize the President to write a letter to the Rapides Parish Sheriff’s Department requesting their assistance in putting out the buoys in Kincaid Lake. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to accept a Healthy Behaviors Mini Grant from The Rapides Foundation in the amount of $24,125.00 over 12 months, beginning July 1, 2016 and authorize the President to sign all necessary documents. This grant will be used to construct the Deville Walking Trail. On vote the motion carried.

On motion Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to accept a permanent drainage servitude on a natural drain at the end of the Russell Miller Road to make drainage improvements (Ward 5, District E) and authorize the President to sign. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following REGULAR MEETING JUNE 13, 2016

resolution was presented and unanimously adopted: RESOLUTION

WHEREAS, the USACE has issued the Process for the NFIP Levee System Certification for the East Bank Red River Levee in Grant and Rapides Parishes, LA which stipulates all work to be completed for Recertification of the North Bank Levee;

AND WHEREAS, the Rapides Parish Police Jury has previously entered into a Cooperative Endeavour and Development Agreement with the City of Pineville, the 19th Louisiana Levee District and the Red River Atchafalaya Bayou Boeuf Levee District to pursue the work necessary for Levee Recertification by the USACE;

AND WHEREAS, based upon the USACE letter and contingent upon OCD approval of the Application Amendment, the Grants Consultant has determined that program funds are available for the surveying, geotechnical investigations and engineering planning and design through final plans for the 19th Louisiana Levee District, Phase III, Reach 1 Under-seepage Control Berm and the Recertification of the Bayou Rigolette and Bayou Darrow Flow Control Structures, as required for Recertification of the Levee System;

AND WHEREAS, the Rapides Parish Police Jury has previously entered into a contract with the Rapides Disaster Recovery Alliance to provide engineering and related services for the Rapides Parish LCDBG Disaster Recovery Program Related to Hurricanes Gustav and Ike for Red River Levee Repairs;

THEREFORE, BE IT RESOLVED, by the Rapides Parish Police Jury, to amend Work Order No. 2.1 to the referenced contract for the engineering and related services for the referenced project, increasing the contract amount by $478,983.00 from the unobligated program funds, contingent upon the approval by the State of Louisiana, and as recommended by the Grants Consultant;

AND, that the President is hereby authorized to sign Amendment No.4 to Work Order No. 2.1 to the contract with the Rapides Disaster Recovery Alliance.

This Resolution being submitted to a vote, the vote thereon was as follows:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith NAYS: none ABSTAINED: none ABSENT: none

And the Resolution is declared adopted on this the 13th day of June, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

RESOLUTION

REGULAR MEETING

JUNE 13, 2016

WHEREAS, the Levee -North Bank - Grant, Project No. 40PARA3301scope of work is being amended to cancel the previously approved work included on Berm II, based upon the geotechnical analysis documented that there was no evidence of performance of flood waters to require the continuation of Berm II.

WHEREAS, geotechnical analysis provided evidence that there was performance of flood waters at Berm III (Nantachie Lake) to require that Berm III be built.

WHEREAS, based upon the geotechnical analysis, and conti ngent upon written instruction from USACE, Berm II work will be permanently stopped, and remaining Gustav/Ike funds initially allocated for Berm II, would be transferred to implement Berm III work.

WHEREAS, USACE is requiring inspection of Bayou Darrow an d Bayou Rigolette Outfall Structures that at present will require dewatering and the funds to conduct the inspection will be included in the cost estimate for Berm III.

THEREFORE, The Rapides Parish Police Jury does HEREBY resolve to authorize to amend the Levee – North Bank – Grant, Project No. 40PARA3301 Application for the cancellation of Berm II work, and implementation of Berm III work, including the inspection of Bayou Darrow and Bayou Rigolette Outfall Structures.

This Resolution being submitted to a vote, the vote thereon was as follows:

And the Resolution is declared adopted on this the 13th day of June, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following resolution was presented and unanimously adopted:

RESOLUTION

WHEREAS, Levee – North Bank - Grant, Project No. 40PARA3301 scope of work is being amended to discontinue work on Berm II and implement work on Berm III based on geotechnical analysis provided following the recent flood waters; and

WHEREAS, the scope change includes inspection of Bayou Darrow and Bayou Rigolette Outfall Structures as required by the USACE; and

WHEREAS, all remaining administrative fees from Berm II (estimated to be $60,000) will be moved to Berm III with an additional administrative fee of $23,500.00 being proposed and is included in the total project budget for administrative consulting services, technical assistance, and grant management services for the revised scope of work. The additional funds will be acquired from Parish’s unallocated funds. REGULAR MEETING JUNE 13, 2016

THEREFORE, The Rapides Parish Police Jury does HEREBY resolve to authorize to amend (Amendment No. 4) the Professional Services Agreement with Frye/Magee LLC in the amount of $23,500.00 for additional administrative consulting services, technical assistance, and grant management services for the Levee - North Bank - Grant, Project No. 40PARA3301 amended scope of work.

This done this the 13th day of June, 2016;

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to amend a certain motion of May 9, 20 16, for the funds to purchase the used tractor, Bid #2463, to be taken from Road and Bridge Funds in lieu of Ward 8, District E and I Maintenance Funds. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize President to sign sub-grantee agreement for Tangent Rail Drainage Governor’s Office of Homeland Security and Emergency Preparedness. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to approve Change Order No. 2 for the construction contract with Rylee Contracting, Inc. for the Airbase Road Phase 1 Sewer System Improvements, FY 2014 LCDBG Project No. 724753, to repair approximately 1,100 LF of roadway along 1st Street for installation of new sewer main. Contract changes will be for an increase amount of $52,000.00, to be paid from Road District 36A Maintenance Funds and to provide an extension of 30 days on the contract, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer and Treasurer and authorize the President to sign. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to purchase two (2) Tiger Side Mount Mowers, Model SMR-EDBT4 off State Contract, total amount of $57,214.70, and to rescind motion adopted May 9, 2016 to purchase two (2) Model SMR-SDB mowers, they were not compatible with existing tractors, to be paid from Highway Department funds as recommended by the Public Works Director. On vote the motion carried.

There being no further business, the meeting was adjourned at 4:01 p.m.

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.