Rapides Parish Police Jury

Posted April 7, 2016

REGULAR SESSION

APRIL 11, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on March 14, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 4/4)
4. Motion to adopt an “In Memoriam” for the late Mr. Laverne Perry, former Police Juror of the Rapides Parish Police Jury. (Mr. Billings)
5. Recognize and present plaques to the University Academy Girls Basketball Team for winning the 2015-2016 Class 4A Division II, Girls’ Basketball State Championship. (Mr. Overton)

REGULAR MEETING

APRIL 11, 2016

pg. 2

6. Recognize and present plaques to the Tioga Lady Indians Powerlifting Team for winning the 2016 Division II, Class 4A State Championship. (Mr. Moreau)
7. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Willie Jones Lot Five (5) of Square Five (5) of Home Acres Subdivision Bearing the municipal address of: Alexandria (FINANCE 4/4)
8. Motion to request the Police Jury to authorize the purchase of a 1.49 acre tract of land, bearing the address of 6375 Highway 28 East, to be utilized for the construction of a new library branch to replace the existing Gunter Branch Library with the purchase price of $130,000 to be paid to Walter Gerald Tuma et. al., with Library Funds, conditioned upon the property being appraised and clear title; and authorize the Police Jury President to sign all necessary documents. (FINANCE 4/4)
9. Motion to request the Police Jury enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the new branch library to be built to replace the Gunter Branch Library; contingent upon Legal Counsel's approval, to be paid with Library Funds; and authorize the Police Jury President to sign all necessary documents. (FINANCE 4/4)
10. Motion to request the Police Jury to authorize the Rapides Parish Library Director to move forward in getting the Huie-Dellmon House put on the National Historic Register, with any attendant costs. (FINANCE 4/4)

REGULAR MEETING

APRIL 11, 2016

pg. 3

11. Motion to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2016, (Bid # 2459) to be paid from Various Road Maintenance Funds as budgeted.

DISTRICT A

Ward 10 Wanda Trail (Ball)

DISTRICT C

Ward 10 Neal Drive

DISTRICT D

Ward 9 Crepe Myrtle Road

DISTRICT E

Ward 7 Londonderry Ave (Boyce) Londonderry Ave (Boyce) Sycamore St (Boyce) Galway Street (Boyce)

Ward 8 Pin Oak Drive Rapides Station Road Little Bayou Road Kincaid Lane Messina Road Wilmore Road Cedar Grove Road

DISTRICT F

Ward 2 Farmland Lane Aymond Road

DISTRICT H

Ward 5 Harper Road

Ward 6 Mamie Odom Road REGULAR MEETING APRIL 11, 2016

pg. 4

Arnold Strother Road James Johnson Road Allen Maricle Road Dolie Road Donnie Willis Road Milton West Road Mr Maricle Road Milburn Johnson Road Jason Thompson Road Doyle Loop Road Singletary Road Russel Maricle Road Brown Doyle Road Dennis Mancil Road Buddy Maricle Road Harold Strother Road Evert Johnson Theo Thompson Road

DISTRICT I

Ward 8 Polk Street (FINANCE 4/4)

12. Motion to approve Project #2434 - Bayou Clear Bridge Replacement as substantially complete and start the forty-five (45) day lien period as recommended by Engineer and Public Works Director and authorize the President to sign same. (FINANCE 4/4)
13. Motion to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #8-Lakeview Street to Sanders Street-Sewer Relocation, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents. (FINANCE 4/4)
14. Motion to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #5-Lakeview Street-Water Utility Relocations, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents. (FINANCE 4/4) REGULAR MEETING APRIL 11, 2016

pg. 5

15. Motion to authorize to advertise for bids for a 2009 or newer water truck with a minimum of a 4,000 gallon tank, maximum of 40,000 miles, closed cab with AC, eight speed transmission, and spray bars on the front, rear, and side that can be operated independently to be paid from the Road and Bridge Fund as recommended by the Public Works Director. (FINANCE 4/4)
16. Motion to approve and accept the Public Works Director’s Report. (PUBLIC WORKS 4/4)
17. Motion to authorize an agreement with the Pelican Club, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 19th - May 22nd and authorize the President to sign same. (PUBLIC WORKS 4/4)
18. Motion to authorize Bobbie J. Meylian, 8872 Highway 112, Glenmora, Louisiana, as a Hardship Case. (Proper certification received). (PUBLIC WORKS 4/4)
19. Motion to express our concerns for all of the victims of the recent flood events and to thank FEMA, the State of Louisiana, Rapides Parish Communication District (911), Rapides Parish Office of Homeland Security-Emergency Preparedness, Red River, Atchafalaya & Bayou Bouef Levee District, the Louisiana Army National Guard, Fire District No. 3 (Alpine VFD), Rapides Parish Sheriff Office and their employees, Acadian Ambulance, the Rapides Parish Police Jury Highway Department, Parish Employees and all other governmental and non-governmental entities that provided relief services. (PUBLIC WORKS 4/4)
20. Motion to ratify President signing grant application for U.S. Department of Labor’s Summer Jobs and Beyond: Career Pathways for Youth (CPY) Grant, funding number FOA-ETA-16-08 CFDA 17.280. The funds from this grant will be used to provide summer work experiences, part-time school year employment to in-school youth and full-time employment for out-of-school youth. This will be a partnership with employers in the parish, other agencies that provide employment opportunities (i.e., Goodwill), and the Rapides Parish School Board. The grant would run for two (2) years and does not require any matching funds. (WORKFORCE 4/4) REGULAR MEETING APRIL 11, 2016

pg. 6

21. Motion to enter into an Intergovernmental Agreement with the Town of Ball to overlay Wanda Trail within the Ball town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Ball to be paid out of Ward 10, District A, Road Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 4/4)
22. Motion to enter into an Intergovernmental Agreement with the Village of McNary to authorize the Rapides Parish Highway Department to build a 35 foot gravel cul-de-sac at the end of Baillio Loop within the Village of McNary, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 4/4)
23. Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Galway Street, Londonderry Avenue, and Sycamore Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 4/4)
24. Motion to adopt a resolution to authorize to amend (Amendment No. 3), the Professional Services Agreement with Frye/Magee, LLC in the amount of $50,000 for administrative consulting services, technical assistance and grant management services for the Levee-Spanish Bayou/Huffman Creek, Project No. 40PARA3305, amended scope of work. (GRANTS 4/4)
25. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby authorize an amendment to the Cooperative Endeavor Agreement dated October 1, 2012 between the Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, and the Red River, Atchafalaya & Bayou Boeuf Levee District to include Project #40PARA3305 Spanish Bayou/Huffman Creek – Phase II, as described and does hereby authorize the President to submit an Amendment to the Application to the State of Louisiana, Office of Community Development-Disaster Recovery Unit for the implementation of Phase II, as described above, of the Spanish Bayou Huffman Creek Project #40PARA3305 and authorize the President to execute any and all documents necessary to carry out the activities as outlined. (GRANTS 4/4) REGULAR MEETING APRIL 11, 2016

pg. 7

26. Motion to approve the sale of property described as: A CERTAIN PARCEL OF LAND, TOGETHER WITH ALL BUILDINGS AND IMPROVEMENTS THEREON, AND ALL RIGHTS, WAYS AND PRIVILEGES THERETO APPERTAINING, SITUATED IN RAPIDES PARISH, LOUISIANA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO-WIT: LOT TWENTY-THREE (23) OF GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 114, OF THE RECORDS OF RAPIDES PARISH, LOUISIANA. PROPERTY DESCRIPTION TAKEN FROM CONVEYANCE BOOK 1893, PAGE 511.

from Mr. Arnold and Mrs. Diane Deville for a sales price of $100,000.00 per appraisal. The property owners have agreed to pay the required 25% cost match associated with this project. (GRANTS 4/4)

27. Motion to expropriate land needed for the extension of Laura Lane and to direct Legal Counsel to file expropriation proceedings against the legal owners of a 0.013 tract of land set forth in the survey prepared by Matthew Phillips (Exhibit A) and more particularly described as:

A certain 0.103 Acre tract of land together with all rights, ways, improvements and appurtenances thereon, said tract located in Section 20, Township 5 North Range 1 East, Rapides Parish, Louisiana, being more particularly described as follows:

Commencing at the northeast corner of the northwest quarter of the southwest quarter of Section 20, said point being a found concrete post; thence S 00°17'37" E a distance of 646.57 feet to the POINT OF BEGINNING; thence S 05°50'39" W a distance of 209.41 feet; thence N 75°03'58" W a distance of 22.64 feet; thence with a curve turning to the left with an arc length of 43.57 feet, with a radius of 1130.18 feet, with a chord bearing of N 06°54'18" E, with a chord length of 43.57 feet; thence N 05°48'02" E a distance of 160.07 feet; thence S 89°57'56" E a distance of 21.78 feet back to the POINT OF BEGINNING said tract having an area 0.103 Acres. (PAROCHIAL 4/4)

28. Motion to adopt a resolution proclaiming the month of April as Fair Housing Month in Rapides Parish. (PAROCHIAL 4/4) REGULAR MEETING APRIL 11, 2016

pg. 8

29. Motion to accept the resignation of Mr. Robert Beck on the Civil Service Board and appoint Mr. Zebulon Winstead, nomination of the Alexandria Bar Association, to fill the unexpired term. Term will expire April 14, 2017. (PERSONNEL 4/4)
30. Motion to reappointment Mr. Paul Fuselier to the Communications District for a four (4) year term representing Emergency Medical Services. Term will expire April 9, 2020. (PERSONNEL 4/4)
31. Motion to reappoint Mr. Glenn Peterson to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire April 10, 2016. (PERSONNEL 4/4)
32. Motion to reappoint Ms. Anne Fitzgerald to the Hospital Service District No. 5 for a six (6) year term. Term expired March 15, 2016. (PERSONNEL 4/4)
33. Motion to authorize to accept proposals for t he drug testing services as recommended by the Treasurer. (PERSONNEL 4/4)
34. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 454 80% 86.34% Pineville - 8 minute 136 80% 92.65% Rapides - 12 minute 209 80% 84.21% Rapides - 20 minute 198 80% 81.31% (INSURANCE 4/4)

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APRIL 11, 2016

pg. 9

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

35. Recognize Mr. Jackie Thacker concerning the public boat launch at Cotile Lake located on Highway 1200, to discuss striping and security. (Mr. Vanderlick/Mr. Billings)
36. Motion to adopt a resolution to extend the State of Emergency declaration in Rapides Parish, adopted on March 14, 2016, as a result of localized rainfall, saturated grounds, as well as continue rise of the Red River, for 30 days and authorize the President to sign same. (Mr. Moreau)
37. Motion to provide all funds needed above and beyond the funding provided by the State to award the Base Bid for the "Bathroom Finish Out For Rapides Parish Coliseum" project to Ratcliff Construction Company including any additional funding needed for change orders, and to authorize the President to submit to the State of Louisiana documentation of this resolution along with all other documentation required by the State for their concurrence. (Mr. Overton)
38. Motion to adopt an ordinance to lower the speed limit on the entire Bennett Bay Road from Bucks Landing Road to the Bay from 45 mph to 25 mph and authorize the Parish Highway Department to erect new speed limit signs. (Mr. Billings)
39. Motion to allow the President to sign a Cooperative Endeavor Agreement with Louisiana Rehabilitation Services (LRS) to provide work-based learning experiences for up to twenty-five (25) participants. This agreement will run from May, 2016 through August, 2016. LRS will pay RPPJ to arrange these work experiences and to coordinate this project through completion. (Mr. Bishop) REGULAR MEETING APRIL 11, 2016

pg. 10

40. Motion to adopt an ordinance to amend Sec. 19½-2(a)(3) Lodge rental fees per day, to increase the rental fee of the #3 pavilion (Ross Shenk) from $150.00 to $250.00. Increase includes gate fees and also renter must furnish a list of guest prior to the event. (Mr. Vanderlick)
41. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right of way for Trudy Young, as approved by the Public Works Director and Health Department. (Mr. Perry)
42. Motion to award the Ball Lane Drainage Improvement Project to Lowe’s Construction, LLC for the amount of $29,928.00 as recommended by the Engineer and Public Works Director. (Mr. Perry)
43. Motion to award the Grundy/Cooper Street Repair Project to Lowe’s Construction, LLC for the amount of $47,340.00 as recommended by the Engineer and Public Works Director. (Mr. Perry)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, April 11, 2016 , at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith , President, Scott Perry, Jr. , Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Richard Billings.

Also present were Mr. Bruce Kelly , Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel ; Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Theodore Fountaine.

The Pledge of Allegiance was led by Mr. Richard Vanderlick.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on March 14, 2016, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, that approved bills be paid. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to accept the Treasurer’s Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to adopt an “In Memoriam” for the late Mr. Laverne Perry, former Police Juror of the Rapides Parish Police Jury. A plaque was present by Mr. Richard Billings and Mr. Craig Smith to Mr. Perry’s daughters. On vote the motion carried.

IN MEMORIAM

WHERAS, Mr. Leverne Perry was called by his Creator on Sunday, March 27, 2016; and

WHEREAS, Mr. Leverne Perry was born in Sieper, LA and a resident of REGULAR MEETING APRIL 11, 2016

Alexandria, LA; and

WHEREAS, Mr. Perry was an accomplished cowboy who had traveled the south and even competed at Madison Square Garden in New York; and

WHEREAS, Mr. Perry became Executive Director of the Louisiana Quarter Horse Association in 1987 and the mastermind of the LQHBA Youth Scholarship Program; and

WHEREAS, Mr. Perry has been honored with many awards: LA Rodeo Hall of Fame, AQHBA Gordon Crone Special Achievement Award, LQHBA Lifetime Achievement Award, and on April 9, 2016 he was inducted into the inaugural LQHBA Hall of Fame; and

WHEREAS, Mr. Perry was most remembered as the host of the children’s show “Leverne Perry and the Little Wranglers” that showed from 1960 through 1966 and the owner of Leverne Perry Shoes; and

WHEREAS, Mr. Perry organized the “Horses and Handicap Program”, was involved in fund raising for St. Mary’s and President of the Amicus Club Rodeo Association; and

WHEREAS, the Rapides Parish Police Jury does hereby recognizes Mr. Leverne Perry for having served as past President of the Rapides Parish Police Jury in the 1970’s and for his dedication in serving the citizens of Rapides Parish;

NOW, THEREFORE, BE IT RESOLVED that the Rapides Parish Police Jury does hereby order that this formal expression of honor for the late Leverne Perry, and sympathy for his family be spread upon the minutes of this meeting;

PRESENTED to the family of Leverne Perry on this 11th day of April, 2016.

The next item on the agenda was to recognize and present plaques to the University Academy Girls Basketball Team for winning the 2015-2016 Class 4A Division II, Girls’ Basketball State Championship.

Mr. Ollie Overton and Mr. Craig Smith presented plaques to the Girls Basketball Team and the Coaches.

The next item on the agenda was to recognize and present plaques to the Tioga Lady Indians Powerlifting Team for winning the 2016 Division II, Class 4A State Championship.

Mr. Bubba Moreau and Mr. Craig Smith presented plaques to the Girls Powerlifting Team and to the Coaches.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Willie Jones Lot Five (5) of Square Five (5) of REGULAR MEETING APRIL 11, 2016

Home Acres Subdivision Bearing the municipal address of: Alexandria On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to request the Police Jury to authorize the purchase of a 1.49 acre tract of land, bearing the address of 6375 Highway 28 East, to be utilized for the construction of a new library branch to replace the existing Gunter Branch Library with the purchase price of $130,000 to be paid to Walter Gerald Tuma et. al., with Library Funds, conditioned upon the property being appraised and clear title; and authorize the Police Jury President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to request the Police Jury enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the new branch library to be built to replace the Gunter Branch Library; contingent upon Legal Counsel's approval, to be paid with Library Funds; and authorize the Police Jury President to sign all necessary documents.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to request the Police Jury to authorize the Rapides Parish Library Director to move forward in getting the Huie-Dellmon House put on the National Historic Register, with any attendant costs. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2016, (Bid # 2459) to be paid from Various Road Maintenance Funds as budgeted.

DISTRICT A

Ward 10 Wanda Trail (Ball)

DISTRICT C

Ward 10 Neal Drive

DISTRICT D

Ward 9 Crepe Myrtle Road

DISTRICT E

Ward 7 Londonderry Ave (Boyce) Londonderry Ave (Boyce) Sycamore St (Boyce) Galway Street (Boyce)

Ward 8 REGULAR MEETING APRIL 11, 2016

Pin Oak Drive Rapides Station Road Little Bayou Road Kincaid Lane Messina Road Wilmore Road Cedar Grove Road

DISTRICT F

Ward 2 Farmland Lane Aymond Road

DISTRICT H

Ward 5 Harper Road

Ward 6 Mamie Odom Road Arnold Strother Road James Johnson Road Allen Maricle Road Dolie Road Donnie Willis Road Milton West Road MR Maricle Road Milburn Johnson Road Jason Thompson Road Doyle Loop Road Singletary Road Russel Maricle Road Brown Doyle Road Dennis Mancil Road Buddy Maricle Road Harold Strother Road Evert Johnson Theo Thompson Road

DISTRICT I

Ward 8 Polk Street On vote the motion carried

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to approve Project #2434 - Bayou Clear Bridge Replacement as substantially complete and start the forty-five (45) day lien period as recommended by Engineer and Public Works Director and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #8-Lakeview Street to Sanders Street-Sewer REGULAR MEETING APRIL 11, 2016

Relocation, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents was presented and unanimously adopted:

RESOLUTION

BY

WHEREAS, Rylee Contracting, Inc., the Contractor for the project entitled RAPIDES PARISH GUSTAV/IKE CDBG, LOCATION 8 – LAKEVIEW STREET TO SANDERS STREET SEWER RELOCATION, has “Substantially Completed” the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED that the Contract of Rylee Contracting, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 11th day of April, 2016.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following resolution to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #5-Lakeview Street-Water Utility Relocations, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents, was presented and unanimously adopted: . RESOLUTION

BY

WHEREAS, Rylee Contracting, Inc., the Contractor for the project entitled RAPIDES PARISH GUSTAV/IKE CDBG, LOCATION 5 – WATER UTILITY RELOCATIONS, has “Substantially Completed” the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED that the Contract of Rylee Contracting, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be make upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

REGULAR MEETING

APRIL 11, 2016

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 11th day of April, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize to advertise for bids for a 2009 or newer water truck with a minimum of a 4,000 gallon tank, maximum of 40,000 miles, closed cab with AC, eight speed transmission, and spray bars on the front, rear, and side that can be operated independently to be paid from the Road and Bridge Fund as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to approve and accept the Public Works Director’s Report. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to authorize an agreement with the Pelican Club, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 19th - May 22nd and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize Bobbie J. Meylian, 8872 Highway 112, Glenmora, Louisiana, as a Hardship Case. (Proper certification received). On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to express our concerns for all of the victims of the recent flood events and to thank FEMA, the State of Louisiana, Rapides Parish Communication District (911), Rapides Parish Office of Homeland Security-Emergency Preparedness, Red River, Atchafalaya & Bayou Bouef Levee District, the Louisiana Army National Guard, Fire District No. 3 (Alpine VFD), Rapides Parish Sheriff Office and their employees, Acadian Ambulance, the Rapides Parish Police Jury Highway Department, Parish Employees and all other governmental and non-governmental entities that provided relief services. On vote the motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to ratify President signing grant application for U.S. Department of Labor’s Summer Jobs and Beyond: Career Pathways for Youth (CPY) Grant, funding number FOA-ETA16-08 CFDA 17.280. The funds from this grant will be used to provide summer work experiences, part-time school year employment to in-school youth and fulltime employment for out-of-school youth. This will be a partnership with employers in the parish, other agencies that provide employment opportunities (i.e., Goodwill), and the Rapides Parish School Board. The grant would run for two (2) years and does not require any matching funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to enter into an Intergovernmental Agreement with the Town of Ball to overlay Wanda Trail within the Ball town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Ball to be paid out of Ward 10, District A, Road REGULAR MEETING APRIL 11, 2016

Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Village of McNary to authorize the Rapides Parish Highway Department to build a 35 foot gravel cul-desac at the end of Baillio Loop within the Village of McNary, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Galway Street, Londonderry Avenue, and Sycamore Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented to authorize to amend (Amendment No. 3), the Professional Services Agreement with Frye/Magee, LLC in the amount of $50,000 for administrative consulting services, technical assistance and grant management services for the Levee-Spanish Bayou/Huffman Creek, Project No. 40PARA3305, amended scope of work: RESOLUTION

WHEREAS, the Levee-Spanish Bayou/Huffman Creek, Project No. 40PARA3305 scope of work is being amended to add the replacement of obsolete and failing drainage pumps (2 each), motors (2 each), controls, oil lubrication systems, and rehabilitation of duplex 24” diameter steel discharge lines with siphon breaker, and general repairs and code compliance modifications, as well as, TV inspection of 5 drainage pipes that cross through the levee section.

WHEREAS, the additional work is estimated to cost $966,600; of which Red River, Atchafalaya, Bayou Boeuf Levee District has agreed to provide up to $400,000 towards the construction activity of the project.

WHEREAS, additional administrative fees of $50,0030 has been proposed and is included in the $966,600 project budget for administrative consulting services, technical assistance, and grant management services for the revised scope of work. The additional funds will be acquired from Parish’s unallocated funds.

THEREFORE, The Rapides Parish Police Jury does HEREBY resolve to authorize to amend (Amendment No. 3) the Professional Services Agreement with Frye/Magee LLC in the amount of $50,000 for administrative consulting services, technical assistance, and grant management services for the Levee-Spanish Bayou/Huffman Creek, Project No. 40PARA3305 amended scope of work.

Thus presented and adopted this 11th day of April, 2016.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to adopt a resolution that the Rapides Parish Police Jury does hereby authorize an amendment to the Cooperative Endeavor Agreement dated October 1, 2012 between the REGULAR MEETING APRIL 11, 2016

Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, and the Red River, Atchafalaya & Bayou Boeuf Levee District to include Project #40PARA3305 Spanish Bayou/Huffman Creek – Phase II, as described and does hereby authorize the President to submit an Amendment to the Application to the State of Louisiana, Office of Community Development-Disaster Recovery Unit for the implementation of Phase II, as described above, of the Spanish Bayou Huffman Creek Project #40PARA3305 and authorize the President to execute any and all documents necessary to carry out the activities as outlined and on vote unanimously adopted:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury Project No. 40PARA3305 – Spanish Bayou/Huffman Creek will include Phase I and Phase II; and

WHEREAS, construction of the Spanish Bayou/Huffman Creek project Phase I is complete; and

WHEREAS, the U.S. Army Corps of Engineers in its October 20, 2015 letter, informed the Red River, Atchafalaya, Bayou Boeuf Levee District (RRABB) that in order to complete the levee certification to North Bank, Pineville, and the South Bank (Alexandria), the existing pumps and associated improvements at the Spanish Bayou Pumping Station Pumps and ancillary improvements must be replaced or rehabilitated; and

WHEREAS, the U. S. Army Corps of Engineers, Vicksburg District, as part of the certification process, is requiring the TV inspection and Dewatering of two drainage pipes at Huffman Creek, one drainage pipe at Spanish Bayou, and two drainage pipes located between Sanders and Rembert Street, and

WHEREAS, to ensure resiliency of the levee system against future storm events, the Red River Atchafalaya and Bayou Boeuf Levee District recommends the replacement of the pumps and ancillary improvements at the Spanish Bayou Pump Station as described more fully as: replacement of drainage pumps (2 each), motors (2 each), controls, oil lubrication systems, and rehabilitation of duplex 24” diameter steel discharge lines with siphon breaker, and general repairs and code compliance modifications, as well as, TV inspection of 5 drainage pipes that cross through the levee section at various locations, and

WHEREAS, the estimated cost of $966,600.00 for the replacement of the pumps at the Spanish Bayou Pumping Station and ancillary improvements described above, the Red River Atchafalaya, Bayou Boeuf Levee District has committed to providing up to $400,000.00 from its operational reserves to supplement the Gustav/Ike CDBG-DRU funds of $566,600.00.

NOW THEREFORE BE IT RESOLVED the Rapides Parish Police Jury does hereby authorize an amendment to the Cooperative Endeavor Agreement dated October 1, 2012 between the Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, and the Red River, Atchafalaya, Bayou Boeuf Levee District to include Project #40PARA3305 Spanish Bayou/Huffman Creek – Phase II, as described.

REGULAR MEETING

APRIL 11, 2016

FURTHER RESOLVED, the Rapides Parish Police Jury does hereby authorize the President to submit an Amendment to the Application to the State of Louisiana, Office of Community Development-Disaster Recovery Unit for the implementation of Phase II, as described above, of the Spanish Bayou Huffman Creek Project #40PARA3305 and authorize the president to execute any and all documents necessary to carry out the activities as outlined.

Thus done and adopted this 11th day of April 2016.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to approve the sale of property described as:

A CERTAIN PARCEL OF LAND, TOGETHER WITH ALL

BUILDINGS AND IMPROVEMENTS THEREON, AND ALL

RIGHTS, WAYS AND PRIVILEGES THERETO APPERTAINING,

SITUATED IN RAPIDES PARISH, LOUISIANA, AND BEING

MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO-WIT: LOT TWENTY-THREE (23) OF GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 114, OF THE RECORDS OF RAPIDES PARISH, LOUISIANA. PROPERTY DESCRIPTION TAKEN FROM CONVEYANCE BOOK 1893, PAGE 511.

Acquisition Project (1786-079-0001). Property is being purchased from Mr. Arnold and Mrs. Diane Deville for a sales price of $100,000.00 per appraisal. The property owners have agreed to pay the required 25% cost match associated with this project. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to expropriate land needed for the extension of Laura Lane and to direct Legal Counsel to file expropriation proceedings against the legal owners of a 0.013 tract of land set forth in the survey prepared by Matthew Phillips (Exhibit A) and more particularly described as:

A certain 0.103 Acre tract of land together with all rights, ways, improvements and appurtenances thereon, said tract located in Section 20, Township 5 North Range 1 East, Rapides Parish, Louisiana, being more particularly described as follows:

Commencing at the northeast corner of the northwest quarter of the southwest quarter of Section 20, said point being a found concrete post; thence S 00°17'37" E a distance of 646.57 feet to the POINT OF BEGINNING; thence S 05°50'39" W a distance of 209.41 feet; thence N 75°03'58" W a distance of 22.64 feet; thence with a curve turning to the left with an arc length of 43.57 feet, with a radius of 1130.18 feet, with a chord bearing of N 06°54'18" E, with a chord length of 43.57 feet; thence N 05°48'02" E a distance of 160.07 feet; thence S 89°57'56" E a distance of 21.78 feet back to the POINT OF BEGINNING said tract having an area 0.103 Acres. REGULAR MEETING APRIL 11, 2016

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, the following resolution was presented and unanimously adopted, proclaiming the month of April as Fair Housing Month in Rapides Parish:

PROCLAMATION

WHEREAS, the 48th Anniversary of the National Fair Housing Law, Title VIII of the Civil Rights Act of 1968, during the month of April, is an occasion for all Americans - individually and collectively – to rededicate themselves to the principle of freedom from housing discrimination whenever it exists; and

WHEREAS, this law guarantees for each citizen the critical, personal element of freely choosing a home; and

WHEREAS, a fair housing law has been passed by the State of Louisiana, and implementation of the law requires the positive commitment, involvement, and support of each of our citizens; and

WHEREAS, the department and agencies of the State of Louisiana are to provide leadership in the effort to make fair housing not just an idea, but an ideal for all our citizens; and

WHEREAS, barriers that diminish the rights and limit the options of any citizen to freely choose a home will ultimately diminish the rights and limit the options of all.

NOW, THEREFORE, the Rapides Parish Police Jury does hereby proclaim the month of April, 2016, as FAIR HOUSING MONTH in the Parish of Rapides.

Thus done and presented this 11th day of April, 2016.

On motion Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to appoint Mr. Zebulon Winstead to the Rapides Parish Civil Service Board, nomination of the Alexandria Bar Association, to fill an unexpired term of Mr. Robert Beck. Term will expire April 14, 2017. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to reappointment Mr. Paul Fuselier to the Communications District for a four (4) year term representing Emergency Medical Services. Term will expire April 9, 2020. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to reappoint Mr. Glenn Peterson to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire April 10, 2021. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to reappoint Ms. Anne Fitzgerald to the Hospital Service District No. 5 for a six (6) year term. Term will expire March 15, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to REGULAR MEETING APRIL 11, 2016

authorize to accept proposals for the drug testing services as recommended by the Treasurer.

Mr. Richard Billings questioned if everybody could be drug tested legally.

Mr. Tom Wells, Legal Counsel, stated Mr. Ollie Overton had asked him to look into and according to the statute that was passed after our drug testing policy was adopted in 1998. It does limit the random sampling more than what the Police Jury has. The Jury now has a policy that you can drug test elected officials, appointed officials, all employees and it’s too broad. Mr. Wells further stated that he was going to issue a memo to the President concerning how that statute impacts the old policy.

Mr. Ollie Overton stated he wanted to make sure that we are not violating any state laws.

Mr. Tom Wells stated in 1998 when the Jury adopted their policy, they had not had all the litigations and evaluations of drug testing. Since then, they have had lawsuits and statutes passed that basically means that new hires, people which have been in accidents, people who are in safety conscious and security special areas. People outside those areas and circumstances, it is considered to be an unreasonable search and seizure of a person’s body. He further stated he had not looked at this policy since 1998 when the policy was adopted.

Discussion ensued.

Mr. Craig Smith questioned Mr. Tom Wells being this was to accept proposals, would it be alright to go ahead with the motion, to which Mr. Wells sta ted yes. The policy does need to be revised and adapted to the most modern statute.

On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for February, 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 454 80% 86.34% Pineville - 8 minute 136 80% 92.65% Rapides - 12 minute 209 80% 84.21% Rapides - 20 minute 198 80% 81.31% On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

YEAS: Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Sean McGlothlin, Richard Billings, Scott Perry, Jr. and Craig Smith REGULAR MEETING APRIL 11, 2016

NAYS: ABSTAINED: none ABSENT: none On roll call vote the motion carried 9-0.

The next item on the agenda was to recognize Mr. Jackie Thacker concerning the public boat launch at Cotile Lake located on Highway 1200, to discuss striping and security.

Mr. Jackie Thacker was not present, but Mr. Richard Billings stated he could tell the Jury what Mr. Thacker’s concerns were. Mr. Thacker lives on Highway 1200, over the Cotile Bridge on the left. He owns a home there. In front of his house is a big parking lot. They are having problems with people parking and partying there at night and its getting so he can’t get to his home. Mr. Thacker felt that if the parking lot was striped it would be better. They are also starting fires in the parking lot.

Mr. Craig Smith asked Mr. Dennis Woodward to check for signs and report back to the Jury, to which Mr. Woodward stated there were some signs.

Mr. Richard Vanderlick stated there are two signs that say no blocking the gates but it could use some striping.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt a resolution to extend the State of Emergency declaration in Rapides Parish, adopted on March 14, 2016, as a result of localized rainfall, saturated grounds, as well as continue rise of the Red River, for 30 days and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to provide all funds needed above and beyond the funding provided by the State to award the Base Bid for the "Bathroom Finish Out For Rapides Parish Coliseum" project to Ratcliff Construction Company including any additional funding needed for change orders, and to authorize the President to submit to the State of Louisiana documentation of this resolution along with all other documentation required by the State for their concurrence. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, the following ordinance was presented, to lower the speed limit on the entire Bennett Bay Road from Bucks Landing Road to the Bay from 45 mph to 25 mph and authorize the Parish Highway Department to erect new speed limit signs

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 18 -4.2

• (G) SPEED LIMITS SO AS TO RE DUCE THE 45 MPH SPEED DISTRICT H.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 11th day of April, 2016, that Section 18-4.2

• (g) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to REGULAR MEETING APRIL 11, 2016

include the following road, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets: ...

• (g) Twenty-five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of twenty-five (25) miles per hour. ... Bennett Bay Road, Ward 4, District H, entire road from Bucks Landing Road to the Bay ... (l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18-4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAINED that the Parish Highway Department is hereby authorized to erect speed limit signs on the Road.

THUS DONE AND SIGNED on this 11th day of April, 2016.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to allow the President to sign a Cooperative Endeavor Agreement with Louisiana Rehabilitation Services (LRS) to provide work-based learning experiences for up to twenty-five (25) participants. This agreement will run from May 2016 through August 2016. LRS will pay RPPJ to arrange these work experiences and to coordinate this project through completion. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to adopt the following ordinance to amend Sec. 19½-2(a)(3) Lodge rental fees per day, to increase the rental fee of the #3 pavilion at the Cotile Lake Recreation (Ross Shenk) from $150.00 to $250.00. Increase includes gate fees and also renter must furnish a list of guests prior to the event.

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 19 1/2 -

2. (a)(3)– COTILE LAKE AND RECREATION AREA-FEES SO AS TO INCREASE LODGE RENTAL FEES.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 11th day of April, 2016, that Section 19 ½-2 of the Rapides Parish Code of Ordinances is hereby amended and reenacted as follows:

REGULAR MEETING

APRIL 11, 2016

Chapter 19 1/2 – PARKS AND RECREATION

Section 19 1/2-2. - Cotile Lake and Recreation Area—Fees.

• (a) The following fees for the admission to and use of the recreation facilities of the Cotile Lake and Recreation Area are hereby adopted: ...
• (3) Lodge rental fees per day: #3 pavilion (Ross Shenk)..... $250.00 (includes gate fee, renter must furnish guest list prior to event) … BE IT FURTHER ORDAINED in all other respects Section 19 1/2 -2 of the Rapides Parish Code of Ordinances shall remain unchanged.

BE IT FURTHER ORDAI NED that this ordinance is to be effective immediately.

THUS DONE AND SIGNED on this 11th day of April, 2016.

On motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to waive the insurance requirements for a Sewage Effluent Discharge Permit at 4707 Old Boyce Rd, Alexandria, LA and approval to discharge sewage effluent to the road side ditch in the public right of way for Trudy Young, as approved by the Public Works Director and Health Department. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, to award the Ball Lane Drainage Improvement Project to Lowe’s Construction, LLC for the amount of $29,928.00 as recommended by the Engineer and Public Works Director. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, to award the Grundy/Cooper Street Repair Project to Lowe’s Construction, LLC for the amount of $47,340.00 as recommended by the Engineer and Public Works Director. On vote the motion carried.

There being no further business, motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, the meeting was adjourned at 3:47 p.m.