Rapides Parish Police Jury

Posted: March 31, 2016

Notice of Regular Committee Meetings to be held on Monday, April 4, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..7 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

APRIL 4, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Page | 3

FINANCE COMMITTEE

APRIL 4, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Willie Jones Lot Five (5) of Square Five (5) of Home Acres Subdivision Bearing the municipal address of: Alexandria (Mr. Fountaine)
3. Motion to request the Police Jury to authorize the purchase of a 1.49 acre tract of land, bearing the address of 6375 Highway 28 East, to be utilized for the construction of a new library branch to replace the existing Gunter Branch Library with the purchase price of $130,000 to be paid to Walter Gerald Tuma et. al. with Library Funds, conditioned upon the property being appraised and clear title; and authorize the Police Jury President to sign all necessary documents. (Mr. Smith)
4. Motion to request the Police Jury enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the new branch library to be built to replace the Gunter Branch Library; contingent upon Legal Counsel's approval, to be paid with Library Funds; and authorize the Police Jury President to sign all necessary documents. (Mr. Smith)

Page | 4

5. Motion to request the Police Jury to authorize the Rapides Parish Library Director to move forward in getting the Huie-Dellmon House put on the National Historic Register, with any attendant costs. (Mr. Smith)
6. Motion to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish, for 2016, (Bid # 2459) to be paid from Various Road Maintenance Funds as budgeted. (Mr. Moreau)
7. Motion to approve Project #2434 - Bayou Clear Bridge Replacement as substantially complete and start the forty-five (45) day lien period as recommended by Engineer and Public Works Director and authorize the President to sign same. (Mr. Moreau)
8. Recognize Kendall Magee and receive update on levee project. (Mr. Smith)
9. Motion to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #8-Lakeview Street to Sanders Street-Sewer Relocation, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents. (Mr. Bishop)
10. Motion to accept the Construction Contract with Rylee Contracting, Inc. on the Gustav/Ike CDBG Project, Location #5-Lakeview Street-Water Utility Relocations, as substantially complete as recommended by the Project Engineer and authorize the President to sign all necessary documents. (Mr. Bishop)

Page | 5

11. Motion to authorize to advertise for bids for a 2009 or newer water truck with a minimum of a 4,000 gallon tank, maximum of 40,000 miles, closed cab with AC, eight speed transmission, and spray bars on the front, rear, and side that can be operated independently to be paid from the Road and Bridge Fund as recommended by the Public Works Director. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 6

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 4, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize an agreement with the Pelican Club, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 19th - May 22nd and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to authorize Bobbie J. Meylian, 8872 Highway 112, Glenmora, Louisiana, as a Hardship Case. (Proper certification received). (Mr. Billings)
5. Motion to express our concerns for all of the victims of the recent flood events and to thank FEMA, the State of Louisiana, Rapides Parish Communication District (911), Rapides Parish Office of Homeland Security-Emergency Preparedness, Red River, Atchafalaya, Bayou Bouef Levee District, the Louisiana Army National Guard, Fire District No. 3 (Alpine VFD), Rapides Parish Sheriff Office and their employees, Acadian Ambulance, the Rapides Parish Police Jury Highway Department, Parish Employees and all other governmental and nongovernmental entities that provided relief services. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 7

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

APRIL 4, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify President signing grant application for U.S. Department of Labor’s Summer Jobs and Beyond: Career Pathways for Youth (CPY) Grant, funding number FOA-ETA-16-08 CFDA 17.280. The funds from this grant will be used to provide summer work experiences, part-time school year employment to in-school youth and full-time employment for out-of-school youth. This will be a partnership with employers in the parish, other agencies that provide employment opportunities (i.e., Goodwill), and the Rapides Parish School Board. The grant would run for two (2) years and does not require any matching funds. (Mr. Bishop)
3. Motion to enter into an Intergovernmental Agreement with the Town of Ball to overlay Wanda Trail within the Ball town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Ball to be paid out of Ward 10, District A, Road Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Moreau)
4. Motion to enter into an Intergovernmental Agreement with the Village of McNary to authorize the Rapides Parish Highway Department to build a 35 foot gravel cul-de-sac at the end of Baillio Loop within the Village of McNary, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)

Page | 8

5. Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Galway Street, Londonderry Avenue, and Sycamore Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2459 as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 9

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 4, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution to authorize to amend (Amendment No. 3), the Professional Services Agreement with Frye/Magee, LLC in the amount of $50,000 for administrative consulting services, technical assistance and grant management services for the Levee-Spanish Bayou/Huffman Creek, Project No. 40PARA3305, amended scope of work. (Mr. Bishop)
3. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby authorize an amendment to the Cooperative Endeavor Agreement dated October 1, 2012 between the Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, and the Red River Atchafalaya Bayou Boeuf Levee District to include Project #40PARA3305 Spanish Bayou/Huffman Creek – Phase II, as described and does hereby authorize the President to submit an Amendment to the Application to the State of Louisiana, Office of Community Development-Disaster Recovery Unit for the implementation of Phase II, as described above, of the Spanish Bayou Huffman Creek Project #40PARA3305 and authorize the President to execute any and all documents necessary to carry out the activities as outlined. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 10

COURTHOUSE AND TOURISM COMMITTEE

APRIL 4, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 11

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 4, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to expropriate land needed for the extension of Laura Lane and to direct Legal Counsel to file expropriation proceedings against the legal owners of a 0.013 tract of land set forth in the survey prepared by Matthew Phillips (Exhibit A) and more particularly described as:

A certain 0.103 Acre tract of land together with all rights, ways, improvements and appurtenances thereon, said tract located in Section 20, Township 5 North Range 1 East, Rapides Parish, Louisiana, being more particularly described as follows:

Commencing at the northeast corner of the northwest quarter of the southwest quarter of Section 20, said point being a found concrete post; thence S 00°17'37" E a distance of 646.57 feet to the POINT OF BEGINNING; thence S 05°50'39" W a distance of 209.41 feet; thence N 75°03'58" W a distance of 22.64 feet; thence with a curve turning to the left with an arc length of 43.57 feet, with a radius of 1130.18 feet, with a chord bearing of N 06°54'18" E, with a chord length of 43.57 feet; thence N 05°48'02" E a distance of 160.07 feet; thence S 89°57'56" E a distance of 21.78 feet back to the POINT OF BEGINNING said tract having an area 0.103 Acres. (Mr. Moreau)

3. Motion to adopt a resolution proclaiming the month of April as Fair Housing Month in Rapides Parish. (Mr. Overton)
4. Motion to place an item on the April 11, 2016 agenda to recognize and present plaques to the University Academy Girls Basketball Team for winning the 2015-2016 Class 4A Division II, Girls’ Basketball State Championship. (Mr. Overton) Page | 12
5. Motion to place an item on the April 11, 2016 agenda to recognize and present plaques to the Tioga Lady Indians Powerlifting Team for winning the 2016 Division II, Class 4A State Championship. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 13

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 4, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. John Martel, Central Louisiana Coalition for Clean & Healthy Environment to discuss the Clean Harbors Colfax, in Grant Parish. (Mr. Smith)
3. Recognize Mr. Phillip Repallick, from Clean Harbors facility in North Carolina. (Mr. Vanderlick)
4. Motion to accept the resignation of Mr. Robert Beck (letter received February 2, 2016) on the Civil Service Board and select from the nominations of the Alexandria Bar Association to fill the unexpired term. Term will expire April 14, 2017. Nominees received from the Bar Association: Zebulon Winstead, Esq. Leisa Lawson, Esq. Joseph Reynolds, Esq. (Mr. Smith)
5. Motion to discuss the Rapides Parish Civil Service and request Ms. Linda Sanders, Civil Service Director, to be present. (Mr. Bishop)
6. Appointment to the Communications District to fill the expiring term of Mr. Paul Fuselier for a four (4) year term. Term will expire April 9, 2016. (March Jury) Page | 14
7. Appointment to the Gas Utility District No. 2 to fill the expiring term of Mr. Glenn Peterson for a five (5) year term. Term will expire April 10, 2016. (March Jury)
8. Appointment to the Hospital Service District No. 5 for a six (6) year term to fill the expiring term of Ms. Anne Fitzgerald. Term expired March 15, 2016. (March Jury)
9. Motion to authorize to accept proposals for the drug testing services as recommended by the Treasurer. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 15

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 4, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 454 80% 86.34% Pineville - 8 minute 136 80% 92.65% Rapides - 12 minute 209 80% 84.21% Rapides - 20 minute 198 80% 81.31% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT