Rapides Parish Police Jury

Posted: March 3, 2016

Notice of Regular Committee Meetings to be held on Monday, March 7, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee…………………………………………………..... 3 Chairman: Theodore Fountaine
2. Public Works, Watershed and Agricultural Affairs Committee….... 8 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...….. 11 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..….. 14 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee……………………………..…..1 5 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………… …….. 16 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee…………………… …… 17 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…1 9 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

COMMITTEE MEETING

MARCH 7, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

MARCH 7, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Darrell V. Willet, Jr. .258 Acres, fronting One Hundred and Thirty feet (130’) on Highway 28 East. Bearing no municipal address: Pineville, LA

Edward Kimble Part of Lots One (1), Two (2), and Three

• (3) of Square One (1), Wardville, fronting on Bayou Marie Road Bearing the municipal address of: (Mr. Moreau)

3. Motion to accept bids for the new Rapides Parish Fire District No. 2 fire by Project Engineer, Steve Fontenot and Fire Chief Randy McCain. (Mr. Billings/Mr. Vanderlick)
4. Motion to accept the Robertson Library Branch as substantially complete as recommended by Alliance Design Group, LLC, Project Architect and authorize the President to sign the Notice of Substantial Completion. (Mr. Moreau)
5. Motion to increase the pay rate of employees of Fire District No. 7 by $0.50 per hour effective March 1, 2016 and to set the Fire Chief rate of Page | 4

pay at $1,000.00 per month effective March 1, 2016, as requested by the Ruby-Kolin Board of Directors, to be paid out of Fire District No. 7 Funds. (Mr. Smith)

6. Motion to approve Amendment No. 2 to the Engineering Contract for the New Fire Station (Taylor Hill), Rapides Parish Fire District No. 15, to increase the contract price by $4,700.00, for additional compensation, due to unanticipated construction oversight for an extended period, as requested by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (Mr. Vanderlick)
7. Motion to award the Bayou Road Drainage Improvement Project to Bayou Rapides Corporation (lowest bidder) in the amount of $95,985.00 as recommended by the Engineer, Public Works Director and Purchasing Agent. (Mr. Billings)
8. Motion to authorize the purchase of two (2) 4 x 4, ½ ton, Crew Cab pickup trucks off Louisiana State Contract, in an amount not to exceed $25,200.00 per vehicle, for the Parish Highway Department, to be paid from Road & Bridge Funds. (Mr. Moreau)
9. Motion to delete from the Rapides Parish Courthouse Asset/Inventory Program the following vehicle as it was sold in previous auction: Asset Description Disposal 9924 1994 Ford Taurus Auctioned (Mr. Moreau)

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10. Receive update from Ms. Laura-Ellen Ayers on the Rapides Parish Library (Mr. Perry)
11. Motion to award Bid #2449 – Hot and Cold Mix, to the sole bidder Diamond B. Construction Co., LLC for the amounts of: Hot Mix $54.35 Ton Cold Mix $87.00 Ton Contract will be in place thru September 30, 2106 with the option to renew as recommended by Purchasing Agent. (Mr. Moreau)
12. Motion to award Bid #2448 – MC-30 Liquid Asphalt, to the sole bidder, Asphalt Products Unlimited, LLC for the amount of: MC-30 Liquid Asphalt $2.65 Gallon Contract will be in place thru September 30, 2106 with the option to renew as recommended by the Public Works Director and Purchasing Agent. (Mr. Moreau)
13. Motion to award Bid #2450 – Various Road Materials (Gravel, Case Course Aggregates and Pit Run) to Various Bidders, based on availability of material, bid price and haul distance: Products Description Pine Bluff Sand & Gravel Luhr Brothers E & E Construction Item 1A Uncrushed Gravel Size 1 No bidders Item 1B Uncrushed Gravel Size 2 No bidders Item 1C Uncrushed Gravel Size 3 No bidders Item 2A Crushed Gravel Size 1 No bidders Item 2B Crushed Gravel Size 2 No bidders Item 2C Crushed Gravel Size 3 No bidders Item 3 Road Gravel No bidders Items 4 Oversize Rock No bidders Page | 6

Item 5 Sandy C-3 Gravel No bidders Item 6 Base Course #610 25.50 22.95 Item 7A Crushed Stone #4 27.00 24.95 Item 7B Crushed Stone #67 27.00 24.95 Item 7C Crushed Stone #8 28.75 26.45 Item 7D Crushed Stone #57 27.00 24.95 Item 8A Bed & Filter 4 x 1 24.95 Item 8B Bed & Filter 3 x 1 27.00 Item 8C Bed & Filters 6 x 0 No bidders Item 8D Bed & Filter 4 x 8 28.00 Item 9A Rip/Rap Class 30.00 27.45 Item 9B Rip/Rap Class 30.00 27.45 Item 10 – Pit Run 4.95 Contract from April 1, 2016 through March 31, 2017 with the option to renew, as recommended by the Public Works Director and Purchasing Agent. (Mr. Moreau)

14. Motion to award Bid #2447 – CRS-2 Liquid Asphalt – to the lowest bidder, Ergon Asphalt and Emulsions, Inc. for the amount of: CRS-2Liquid Asphalt $1.25 Gallon Contract will be in place thru September 30, 2016 with the option to renew, as recommended by the Public Works Director and Purchasing Agent. (Mr. Moreau)
15. Motion to renew the Cooperative Endeavor Agreement with the Louisiana Department of Revenue to perform joint sales and use tax audits as recommended by the Tax Administrator and the District Attorney. (Mr. Fountaine) Page | 7
16. Motion to authorize the purchase of a new stand-alone computer system through NFocus for the Administration Office as requested by the Secretary and approved by the Treasurer. (Mr. Billings)
17. Motion to award Bid # 2446 – Annual Contract for Miscellaneous Office Supplies to Sayes Office Supply for the amount of $ 13,177.38 with the option to renew as recommended by the Purchasing Agent and Treasurer. (Mr. Moreau)
18. Motion to authorize to receive bids for the Demolition and Removal of ordinance passed by Jury in September 2015. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 7, 2016 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize Mrs. Melba Warren, 660 St. Clair Road, Boyce, Louisiana, as a Hardship Case, pending proper certification. (Mr. Vanderlick)

Louisiana, as a Hardship Case, pending proper certification. (Mr. Vanderlick)

5. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about April 4, 2016, and end no later than October 31, 2016, at the rate of $9.00 per hour and foreman at $9.75 per hour to be paid from the Road & Bridge Salary line item. (Mr. Moreau)
6. Motion to adopt an ordinance to increase the speed limit on St. Clair Department to erect speed limit signs. (Mr. Vanderlick)

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7. Motion to authorize Mrs. Marie Stokes, 5542 St. Clair Road, Boyce LA as a Hardship Case, pending proper certification. (Mr. Vanderlick)
8. Motion to grant approval to Donk Subdivision, located at B. Miller Road and Nadrchal Road, Deville, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director and Legal Counsel and authorize signing of the plat. (Mr. Smith)
9. Motion to amend a certain motion of February 8, 2016, to acknowledge and accept the right-of-way donation for the expansion of North Craig Road, in Rapides Parish, from Jason C. Ross and Angela S. Ross, (Ward 11, District C), as recommended by Legal Counsel and ratify authorization for the President to sign all necessary documents, so as to include the right-of-way donations of Michael P. Nash, Sr. and Mary Nash and Charles D. Elliott. (Mr. Smith)
10. Motion to adopt a resolution awarding the Transportation Improvements for Coughlin Industrial Complex Phase IV Project (Facility Planning & Control Project No. 05-252-04B-05) to Diamond B Construction Company, LLC, the low bidder for an amount of $457,761.35, contingent upon approval from the State of Louisiana, Office of Community Development, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer. (Mr. Moreau)
11. Motion to adopt an ordinance to amend Sec. 19½-2(a)(1)(Cotile Lake and Recreation Area-Fees), to increase the regular admission (gate fee), maximum of four (4) persons per day, from $3.00 to $5.00, to be effective March 1, 2016 (Cotile Lake Study Committee 2/1)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MARCH 7, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify deleting from OEWD/WOD Asset Inventory the following furnishings/equipment that was either broken or no longer suitable for public use and authorized disposal at Public Auction held on February 27, 2016. Description RPPJ Tag Number CPU G001348 CPU G001338 CPU G001342 CPU G001359 CPU G001340 CPU G001358 CPU G001367 CPU G001343 CPU G001353 CPU G001346 CPU G001347 CPU (Dell) G001312 CPU G001356 CPU G001360 CPU G001352 CPU G001355 CPU (KEI) G001327 CPU (KEI) G001330 CPU (KEI) G001328 CPU (KEI) G001331 CPU (KEI) G001329 CPU (KEI) G001326 CPU G001345 CPU G001364 CPU G001341 CPU G001351 CPU G001349 CPU G001354 CPU G001339 CPU G001344 CPU G001357 CPU (Dell) G001309 CPU (Dell) G001290 CPU (Dell) G001310 Printer (Xerox) G001313 CPU G001366 Page | 12

CPU G001365 CPU G001350 CPU G001306 Fax Machine (Panafax UF-890) G001139 CPU G001363 CPU (Dell) G001296 Printer (HP Laserjet 4000) 07832 Printer (HP Color Laserjet 5) 07521 Printer (Brother Laser HL-1440) G001212 CPU G001068 CPU G001063 CPU G001071 CPU G001066 CPU G001065 CPU G001069 CPU (IBM) G001181 CPU (IBM) G001182 Monitor G001059 CPU (UCT) G001060 Printer (Epson DFX 8000) 06484 Dictaphone (Lanier) 00005965 Printer (Brother Laser HL-1440) G001210 Printer (HP Laserjet 4 Plus) 06458 Printer (HP Laserjet 4 Plus) 06459 Printer (HP Laserjet 4 Plus) 06457 TV/VCR (Panasonic) 06300 Sure Store (HP DLT8) G001216 Printer Stand/Table 09033

LaJet Property Description RPPJ Tag Number CPU G001323 Typewriter (IBM Wheelwriter 6) 00005444 CPU (Dell) G001292 Printer (Photo Smart P1100) G001058 Monitor (Benq) G001128 Monitor (Benq) G001134 Monitor (Benq) G001137 Printer/Fax (HP Fax 1220xi) G001116 Monitor (Benq) G001133 (Mr. Bishop)

3. Motion to authorize the President to sign an amendment to the Intergovernmental Agreement with the City of Alexandria for the usage of the Casson Street Community Center in Alexandria on the YouthBuild grant. This amendment corrects the beginning and ending date of the agreement, and clarifies the financial donation of the usage of the building in the YouthBuild grant. (Mr. Bishop) Page | 13

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MARCH 7, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve Amendment No. 3 for the Red River Levee Recertification, South Bank and Pineville Utility Conflict Right of Way Consultant Services (OCD Gustav/Ike Disaster Recovery DRU Project No. 40PARA3302, to extend the contract from April 30, 2015 to April 30, 2017 and to increase the cost on the project, not to exceed $50,096.00, as approved by the State of Louisiana, Office of Community Development and authorize the President to sign same. (Mr. Overton)
3. Receive update from Ms. Melissa Becker on the building code permits in Rapides Parish. (Mr. Perry)
4. Receive update from Mr. Bill Tudor of the Coliseum Authority (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

MARCH 7, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MARCH 7, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to grant a new ten (10) foot overhead secondary electric line, a new ten (10) foot underground primary electric service line right-of-way to Cleco Power for electrical services to an airplane hangar near Esler Field Airport and authorize the President to sign any necessary documents. (Mr. Moreau)
3. Motion to amend Section 22-SUBDIVISIONS, Section 22:110 (9)-Plat Requirements, (b) to replace the signature to read President in place of Secretary/Treasurer. (Mr. Overton)
4. Motion to request an Attorney General opinion on whether the revised “Ditch Dirt” policy drafted by legal counsel violates the Constitutional prohibition against donation of public property. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MARCH 7, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Darren Sigur to the Alexandria/Pineville Area Convention & Visitors Bureau for a one (1) year term. Term expired February 8, 2015. (Mr. Overton)
3. Motion to waive the thirty (30) day announcement rule and appoint Mr. Calvin Malone to fill the unexpired term of Mr. Robert Nugent(deceased), on the Sewer District No. 2 Board. Term will expire October 12, 2018. (Mr. Moreau)
4. Motion to adopt an ordinance to amend Chapter 14-Health and Sanitation, Section 14.5 Community Collection System, part (a) to change the minimum lot size for all new subdivisions with less than twenty (20) lots is one (1) acre and twenty (20) lots or greater requires a community collection system to (a) the minimum lot size for all new subdivisions with less than forty (40) lots is one (1) acre with an average width of one hundred (100) feet and no less than thirty five (35) feet minimum frontage. Forty (40) lots or greater requires a community collection system if a state water body (receiving stream) is accessible. If a state water body is not reasonably accessible, a request for additional lots up to the state maximum of one hundred twenty five (125) lots may be made to the Department of Health and Hospitals (DHH) and the STAR Committee for a recommendation to the Planning Commission, as recommended by the Rapides Area Planning Commission. (Mr. Vanderlick)

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5. Motion to remove Mr. David Crutchfield from the Rapides Parish Coliseum Authority Board, waive the thirty (30) day announcement rule and appoint Mr. James Whittle, Jr. to fill the unexpired term. Term will expire December 13, 2018. (Mr. McGlothlin)
6. Recognize Dr. David Holcomb to discuss the Zika Virus. (Mr. Vanderlick)
7. Motion to renew the agreement with Rapides Parish Sewer District No. 1 for the Rapides Parish Coliseum while the Coliseum is in its construction phase and authorize the President to sign letter of request to Sewer District No. 1. (Mr. Vanderlick)
8. Motion to reappoint Ms. Debra McBeth, representing the Sheriff’s Office, to the Communications District Board. Term will expire March 17, 2016. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 7, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 480 80% 86.46% Pineville - 8 minute 143 80% 81.12% Rapides - 12 minute 190 80% 85.79% Rapides - 20 minute 158 80% 81.01% (Mr. Billings)

3. Motion to renew the Fire Service Agreement with the Town of Lecompte for an additional ten years, beginning April 16, 2016 with the option to renew for an additional ten years and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT