Rapides Parish Police Jury

Posted February 4, 2016

REGULAR SESSION

FEBRUARY 8, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2015 and on January 11, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 2/1)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to the Communications District to fill the expiring term of Ms. Debra McBeth, representing the Sheriff’s Office. Term will expire March 17, 2016.

4. Motion to authorize that a travel expense policy be adopted by the Jury to provide that the annual travel budget for the Jury be adopted by the entire Jury at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (FINANCE 2/1) REGULAR MEETING FEBRUARY 8, 2016

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5. Motion to delete from the Rapides Parish Fire District #14 Asset/Inventory the following radios as they were used as a trade in to purchase new: Asset Description Purchase Date Disposal 10276 Radio 07/2007 Trade-In 10250 Radio 04/2007 Trade-in 10275 Radio 07/2007 Trade-in 10249 Radio 04/2007 Trade-in 10248 Radio 04/2007 Trade-in (FINANCE 2/1)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Jack R. Roy Lot Sixteen (16) of Square Forty-eight

• (48) of the Clarence Park Addition Bearing the municipal address of:

Elray J. Chaudoir, et al Lot 1 of LED Subdivision Bearing the municipal address of: (FINANCE 2/1)

7. Motion to authorize Treasurer to amend 2016 budgets to reflect actual carry in balances. (FINANCE 2/1)
8. Motion to delete from the Rapides Parish Police Jury Administration Asset/Inventory the following equipment: Asset Description Disposal (FINANCE 2/1)
9. Motion to approve Change Order No. 3 for the construction contract with Durand Builders, LLC, for the New Fire Station for Taylor Hill, Fire District No. 15, to provide a contract time extension of 11 (eleven) days, due to delays in equipment and building component shipments and to accept the contract as substantially complete as recommended by the Treasurer and Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (FINANCE 2/1) REGULAR MEETING FEBRUARY 8, 2016

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10. Motion to allow all departments to participate in an upcoming auction on February 27, 2016 as requested by the Purchasing Department and Public Works Director.

HIGHWAY DEPARTMENT

Asset Number Description Disposal 8695 2001 Ford Crown Vic To be auctioned VIN#2FAFP71W41X192274 9992 1995 Ford Truck To be auctioned VIN#1FDNF80C3SVA33900 10474 Chipper Model 1250-BC Chipper To be auctioned SN#47464688 No Asset Number Lead and Hammers (2) for Crane To be auctioned (Crane sold previously)

FIRE DISTRICT #2 Asset Number Description Disposal 9434 2003 Ford F450 VIN To be auctioned 1FDXF46F13EB00420)

AIRPORT AUTHORITY

Asset Number Description Disposal Unknown Firetruck To be auctioned Unknown Firetruck To be auctioned (Esler Airport Authority/abolished by Jury) (FINANCE 2/1)

11. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 2/1)
12. Motion to approve Change Order No. 1 reference Project # 2436 – Cooper Road Drainage to increase amount of project by $9,900.000 making a new total of $101,600.00 as recommended by the Engineer and Public Works Director. (PUBLIC WORKS 2/1)
13. Motion to approve Project # 2436 – Cooper Road Drainage as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer and Public Works Director. (PUBLIC WORKS 2/1)
14. Motion to abandon the Buckhorn Cutoff Road from its intersection with the Tommy Glass Road to its intersection with the Tommy Melder Road in Ward 5, District E and to rename the remaining portion of the Buckhorn REGULAR MEETING FEBRUARY 8, 2016

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Cutoff Road to its intersection with the Buckhorn Road to the Tommy Glass Road, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (PUBLIC WORKS 2/1)

15. Motion to accept a right-of-way donation at the intersection of Old Beaubouef and Morris Sasser Road to make intersection improvements (Ward 11, District C) and authorize the President to sign, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (PUBLIC WORKS 2/1)
16. Motion to approve Change Order No. 3 for the Robertson Library Addition, ADG Job No. 14022, for an increased amount of $1,933.00, as recommended by Alliance Design Group, Project Architect and authorize the President to sign. (PUBLIC WORKS 2/1)

Louisiana, (District H) as a Hardship Case. (Proper certification received). (PUBLIC WORKS 2/1)

18. Motion to authorize the Public Works Director to hire a Temporary Assistant Welder, at a rate of pay of $10.00 per hour, until the full time Welder position can be filled, to be paid from the Road & Bridge Salary line item. (PUBLIC WORKS 2/1)
19. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to clean out the ditches on Maple Street and 8th Avenue within the Town of Glenmora, to alleviate flooding, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 2/1)

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FEBRUARY 8, 2016

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20. Motion to enter into an Intergovernmental Agreement with the City of Pineville for the Rapides Parish Highway Department to remove debris and repair an erosion problem, in the ditch adjacent to 122 Wildwood Drive, within the Pineville City limits, with all cost to be reimbursed by the City of Pineville. (WORKFORCE 2/1)
21. Motion to adopt a resolution that the Rapides Parish Police Jury is in support of the bid, for the Rapides Parish Coliseum, to have the 2017 Cheerleading Competitions event brought to the Coliseum. (COURTHOUSE 2/1)
22. Motion to allow the Baden family to place a Memorial Plaque in the stairwell of the Parking Garage. (COURTHOUSE 2/1)
23. Motion to acknowledge and accept the right-of-way donation for the expansion of the North Craig Road, in Rapides Parish, from Jason C. Ross and Angela S. Ross, (Ward 11, District C), as recommended by Legal Counsel and authorize the President to sign all necessary documents. (PAROCHIAL 2/1)
24. Motion to direct the District Attorney’s Office to cease any and all legal action on the Cashier’s Check issued by Regions Bank on October 2, 2009 in the amount of $36,000.00-Purchaser Sunquest Properties, Inc., due to issue being resolved, as recommended by the Treasurer. (PAROCHIAL 2/1)
25. Motion to adopt a resolution that the Rapides Parish Police Jury goes on record opposing the request of Clean Harbors Colfax’s new permit request to burn hazardous waste at their plant in Grant Parish. A copy of this resolution be sent our Louisiana Legislative Delegates, Department of Environmental Quality and Grant Parish. (PERSONNEL 2/1)

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FEBRUARY 8, 2016

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26. Motion to reappoint Mr. Gerber Porter to the Gravity Drainage District No. 1 Board for a four (4) year term. Term expired January 15, 2016. (PERSONNEL 2/1)
27. Motion to reappoint Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board for a two (2) year term. Term expired on January 1, 2016. (PERSONNEL 2/1)
28. Motion to relocate the polling place for Voting Precinct S11 from the Fire District #5, Station #5, to the Calvary Baptist Church, 3724 Highway 121, Boyce, effective February 8, 2016 and authorize the submission to the US Department of Justice for preclearance. Copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (PERSONNEL 2/1)
29. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Keith Winget (Nominated by Police Jury) to the Fire District #7 Civil Service Board. Term expired February 7, 2016. (PERSONNEL 2/1)
30. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brian Cespiva to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (PERSONNEL 2/1)
31. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Rick Ducote to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (PERSONNEL 2/1)
32. Motion to amend a certain motion from the December 14, 2015 Police Jury meeting to read: Motion to create a Daily Supervisor position, with proper job description and salary of said position to be created as a competitive position, effective January 1, 2016, for Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District REGULAR MEETING FEBRUARY 8, 2016

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No. 4 Funds as requested by the Holiday Village Volunteer Fire Department Board. (PERSONNEL 2/1)

33. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2016. (PERSONNEL 2/1)
34. Motion to appoint one of the nominees of Louisiana State University of Alexandria to the Fire District #7 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Linward McCan, nominee of LSUA Term expired February 7, 2016.

Dr. Jim Rodgers, Professor of History

Mr. Dwayne Rogers, LSUA Police Chief

Lisa Smith, Assistant Director of Accounting Services (PERSONNEL 2/1)

35. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Melba Camp to the Poland Recreation District for a five (5) year term. Term will expire February 8, 2016. (PERSONNEL 2/1)
36. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tony Maricle to the Ward 6 Recreation District for a five (5) year term. Term will expire March 12, 2016. (PERSONNEL 2/1)
37. Motion to waive the thirty (30) day announcement rule and appoint Mr. David Crutchfield to fill the unexpired term of Mr. Jerome Hopewell on the Rapides Parish Coliseum Authority Board, representing District G. Term REGULAR MEETING FEBRUARY 8, 2016

pg. 8

will expire December 13, 2018. (PERSONNEL 2/1)

38. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 511 80% 89.24% Pineville - 8 minute 162 80% 82.72% Rapides - 12 minute 234 80% 88.46% Rapides - 20 minute 161 80% 86.34% (INSURANCE 2/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

39. Motion to authorize Alliance Design Group to advertise to receive bids for the Rapides Parish Coliseum Bathroom Finish work funded by GOHSEP and authorize the President to sign any necessary documents. (Mr. Perry)
40. Motion to repair one large bathhouse at Cotile Lake Recreation Area, to be accessible year round and to close all other bathhouses, except for seasonal use. (Cotile Lake Study Committee 2/1)
41. Motion to adopt an ordinance to amend Sec. 19½-2-(Cotile Lake and Recreation-Fees), to be effective March 1, 2016, as follows:

• (1) Increase camping fees with electricity, per day, from $20.00 to $25.00
• (2) Increase camping fees with electricity and sewer, per day, from $25.00 to $30.00 per day
• (3) Increase boat launch fee from $3.00 per day to $5.00 per day (Cotile Lake Study Committee 2/1)

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pg. 9

42. Motion to enter into an Intergovernmental Agreement with the Renaissance Home for Youth for the Rapides Parish Highway Department to provide labor and equipment to perform pothole patching on the roadway to the campus and to clean out four drainage culverts, with all cost to be reimbursed by the Renaissance Home for Youth and authorize the President to sign same. (Mr. Vanderlick)
43. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to haul and spread 2 loads of 610 base, repair ditches, and place culverts for drainage on the Butler Cemetery Road within the Village of Forest Hill , approximately twenty (20) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
44. Motion to accept the Construction Contract with Regional Construction, LLC, for the Bayou Boeuf Diversion Canal Improvements, Phase 2, LA OCD DRU NO. 40 DRLG7001, as substantially complete, as recommended by the Project Engineer, Meyer, Meyer, LaCroix & Hixson and authorize the President to sign same. (Mr. Overton/Mr. Perry)
45. Motion to waive the thirty (30) day announcement rule and appoint Mr. Joe Sepulvado to the Cocodrie Game and Fish Commission, Cleco representative, for a four (4) year. Term will expire January 13, 2020. (Mr. Billings)
46. Motion to adopt a resolution that the Rapides Parish Police Jury supports the City of Pineville’s intent to request special expedited expropriation legislation from the State of Louisiana Legislature in order to complete the Pineville Utility Levee Certification Project No. 40PARA3304-LOCATION MAIN STREET TO SANDERS STREET. Copy to be sent to Louisiana Legislative Delegates, City of Pineville, 19th Levee District, Red River, Atchafalaya, Bayou Boeuf Levee District and U.S. Army Corps of Engineers. (Mr. Bishop)

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pg. 10

47. Motion for the President to sign the supplemental contract amendment for Ballard, CLC for additional design and engineering services for the Masonic Drive Drainage Improvement Project pending legal counsel approval. (Mr. Overton)
48. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff Office for the Rapides Parish Highway Department to provide improvements and maintenance on certain properties owned and maintained by the Rapides Parish Law Enforcement District No. 1. Contract will expire the last day of Sheriff William Earl Hilton’s current term as Sheriff and Chief Law Enforcement Officer of the Parish of Rapides, State of Louisiana. (Mr. Bishop)
49. Motion to adopt a resolution in support of Rapides Parish being included within the Service Area of Foreign-Trade Zone No. 261 and authorize the President to sign a letter of support for the England Economic & Industrial Development District to apply to the Foreign Trade Zone Board to serve sites located within the Parish, based on businesses’ trade-related needs. (Recognize Mr. Jon Grafton, England Economic & Industrial Development District) (Mr. Bishop)
50. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Doug Malone to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS

CONSENT WITH ROLL CALL

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, February 8, 2016, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Craig Smith , President, Scott Perry, Jr. , Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Richard Vanderlick, Oliver “Ollie” Overton, Jr. and Richard Billings.

Members absent were: Theodore Fountaine, Jr. and Sean McGlothlin

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Chief Randy McCain, Fire District No. 2; Ms. Elaine Morace, WIA Operations Director; Mr. Shane Trapp, Courthouse Building Superintendent; Mr. Thomas O. Wells, Legal Counsel, Mr. Phillip Terrell, District Attorney and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Joe Bishop.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Craig Smith, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2015 and on January 11, 2016 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to accept the Treasurer’s Report. On vote the motion carried.

The following appointments were announced to be made at the next Jury Meeting:

***Appointment to the Communications District to fill the expiring term of Ms. Debra McBeth, representing the Sheriff’s Office. Term will expire March 17, 2016.

REGULAR MEETING

FEBRUARY 8, 2016

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize that a travel expense policy be adopted by the Jury to provide that the annual travel budget for the Jury be adopted by the entire Jury at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to delete from the Rapides Parish Fire District #14 Asset/Inventory the following radios as they were used as a trade in to purchase new: Asset Description Purchase Date Disposal 10276 Radio 07/2007 Trade-In 10250 Radio 04/2007 Trade-in 10275 Radio 07/2007 Trade-in 10249 Radio 04/2007 Trade-in 10248 Radio 04/2007 Trade-in On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Jack R. Roy Lot Sixteen (16) of Square Forty-eight

• (48) of the Clarence Park Addition Bearing the municipal address of:

Elray J. Chaudoir, et al Lot 1 of LED Subdivision Bearing the municipal address of: On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize Treasurer to amend 2016 budgets to reflect actual carry in balances. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to delete from the Rapides Parish Police Jury Administration Asset/Inventory the following equipment: Asset Description Disposal On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings the following resolution was presented and unanimously adopted:

RESOLUTION

WHEREAS, Durand Builders, LLC, has the contract for the construction of the New Fire Station (Taylor Hill) Rapides Parish Fire District No. 15, with the Rapides Parish Police Jury;

REGULAR MEETING

FEBRUARY 8, 2016

AND WHEREAS, Change Order No. 3 is introduced to add additional contract time due to delays beyond the contractor’s control;

THEREFORE, BE IT RESOLVED, by the Rapides Parish Police Jury, that the contract time incorporating Change Order No. 3 will be increased by 11 calendar days.

AND, that the President is hereby authorized to sign Change Order No. 3.

And the Resolution is declared adopted on this the 8th day of February, 2016.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to allow all departments to participate in an upcoming auction on February 27, 2016 as requested by the Purchasing Department and Public Works Director and delete from Asset/Inventory list for the various departments.

HIGHWAY DEPARTMENT

Asset Number Description Disposal 8695 2001 Ford Crown Vic To be auctioned VIN#2FAFP71W41X192274 9992 1995 Ford Truck To be auctioned VIN#1FDNF80C3SVA33900 10474 Chipper Model 1250-BC Chipper To be auctioned SN#47464688 No Asset Number Lead and Hammers (2) for Crane To be auctioned (Crane sold previously)

FIRE DISTRICT #2 Asset Number Description Disposal 9434 2003 Ford F450 VIN To be auctioned 1FDXF46F13EB00420)

AIRPORT AUTHORITY

Asset Number Description Disposal Unknown Firetruck To be auctioned Unknown Firetruck To be auctioned (Esler Airport Authority/abolished by Jury) On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to approve Change Order No. 1 reference Project # 2436 – Cooper Road Drainage to increase amount of project by $9,900.000 making a new total of $101,600.00 as recommended by the Engineer and Public Works Director. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to approve Project # 2436 – Cooper Road Drainage as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer and Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to abandon the Buckhorn Cutoff Road from its intersection with the Tommy Glass REGULAR MEETING FEBRUARY 8, 2016

Road to its intersection with the Tommy Melder Road in Ward 5, District E and to rename the remaining portion of the Buckhorn Cutoff Road to its intersection with the Buckhorn Road to the Tommy Glass Road, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to accept a right-of-way donation at the intersection of Old Beaubouef and Morris Sasser Road to make intersection improvements (Ward 11, District C) and authorize the President to sign, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to approve Change Order No. 3 for the Robertson Library Addition, ADG Job No. 14022, for an increased amount of $1,933.00, as recommended by Alliance Design Group, Project Architect and authorize the President to sign. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to authorize Ms. Delois Howard, 433 Joe Ray Road, Glenmora, Louisiana, (District

• H) as a Hardship Case. (Proper certification received). On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to authorize the Public Works Director to hire a Temporary Assistant Welder, at a rate of pay of $10.00 per hour, until the full time Welder position can be filled, to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to clean out the ditches on Maple Street and 8th Avenue within the Town of Glenmora, to alleviate flooding, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the City of Pineville for the Rapides Parish Highway Department to remove debris and repair an erosion problem, in the ditch adjacent to 122 Wildwood Drive, within the Pineville City limits, with all cost to be reimbursed by the City of Pineville. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to adopt a resolution that the Rapides Parish Police Jury is in support of the bid, for the Rapides Parish Coliseum, to have the 2017 Cheerleading Competitions event brought to the Coliseum. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to allow the Baden family to place a Memorial Plaque in the stairwell of the Parking Garage. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to acknowledge and accept the right-of-way donation for the expansion of the North REGULAR MEETING FEBRUARY 8, 2016

Craig Road, in Rapides Parish, from Jason C. Ross and Angela S. Ross, (Ward 11, District C), as recommended by Legal Counsel and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to direct the District Attorney’s Office to cease any and all legal action on the Cashier’s Check issued by Regions Bank on October 2, 2009 in the amount of $36,000.00Purchaser Sunquest Properties, Inc., due to issue being resolved, as recommended by the Treasurer. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to adopt a resolution that the Rapides Parish Police Jury goes on record opposing the request of Clean Harbors Colfax’s new permit request to burn hazardous waste at their plant in Grant Parish. A copy of this resolution be sent our Louisiana Legislative Delegates, Department of Environmental Quality and Grant Parish. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to reappoint Mr. Gerber Porter to the Gravity Drainage District No. 1 Board for a four

• (4) year term. Term will expire January 15, 2020. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to reappoint Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board for a two (2) year term. Term will expire January 1, 2018. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to relocate the polling place for Voting Precinct S11 from the Fire District #5, Station #5, to the Calvary Baptist Church, 3815 Highway 121, Boyce, effective February 8, 2016 and authorize the submission to the US Department of Justice for preclearance. Copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Keith Winget (Nominated by Police Jury) to the Fire District #7 Civil Service Board for a three

• (3) year term. Term will expire February 7, 2019. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. Brian Cespiva to the Ward 9 Recreational District for a five (5) year term. Term will expire February 12, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. Rick Ducote to the Ward 9 Recreational District for a five (5) year term. Term will expire February 12, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to amend a certain motion from the December 14, 2015 Police Jury meeting to read: Motion to create a Daily Supervisor position, with proper job description and salary of said position to be created as a competitive position, effective January 1, 2016, for REGULAR MEETING FEBRUARY 8, 2016

Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 4 Funds as requested by the Holiday Village Volunteer Fire Department Board. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to appoint Mr. Dwayne Rogers, nominee of Louisiana State University of Alexandria to the Fire District #7 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Linward McCain, nominee of LSUA. Term will expire February 7, 2019. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Ms. Melba Camp to the Poland Recreation District for a five (5) year term. Term will expire February 8, 2021. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Tony Maricle to the Ward 6 Recreation District for a five (5) year term. Term will expire March 12, 2021. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to waive the thirty (30) day announcement rule and appoint Mr. David Crutchfield to fill the unexpired term of Mr. Jerome Hopewell on the Rapides Parish Coliseum Authority Board, representing District G. Term will expire December 13, 2018. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to receive the required report from Acadian Ambulance under the Contract for December, 2015: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 511 80% 89.24% Pineville - 8 minute 162 80% 82.72% Rapides - 12 minute 234 80% 88.46% Rapides - 20 minute 161 80% 86.34% On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

Roll call vote was as follows: YEAS: Craig Smith, Scott Perry, Jr., Davron “Bubba” Moreau, Joe Bishop, Richard Vanderlick, Oliver “Ollie” Overton, Jr., REGULAR MEETING FEBRUARY 8, 2016

and Richard Billings NAYS: none ABSTAINED: none ABSENT: Theodore Fountaine, Jr. and Sean McGlothlin On roll call vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to authorize Alliance Design Group to advertise to receive bids for the Rapides Parish Coliseum Bathroom Finish work funded by GOHSEP and authorize the President to sign any necessary documents. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to repair one large bathhouse at Cotile Lake Recreation Area, to be accessible year round, pending funds being available and to close all other bathhouses, except for season from April 1 through Labor Day. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, the following ordinance was presented to increase fees at Cotile Lake and Recreation Area and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTION 19 1/2-

2. – COTILE LAKE AND RECREATION AREA-FEES SO AS TO INCREASE FEES.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 8th day of February, 2016, that Section 19 ½2 of the Rapides Parish Code of Ordinances is hereby amended and reenacted as follows:

Chapter 19 1/2 – PARKS AND RECREATION

Section 19 1/2-2. - Cotile Lake and Recreation Area—Fees.

• (a) The following fees for the admission to and use of the recreation facilities of the Cotile Lake and Recreation Area are hereby adopted: …
• (2) Boat launching: Per day.....$5.00 …
• (4) Camping fees: … With electricity, per day.....$25.00 With electricity and sewer, per day.....$30.00 …
• (b) The above fees shall be effective on March 1, 2016.

BE IT FURTHER ORDAINED that this ordinance is to be effective March 1, 2016.

BE IT FURTHER ORDAINED in all other respects Section 19 1/2 -2 of the Rapides Parish Code of Ordinances shall remain unchanged. REGULAR MEETING FEBRUARY 8, 2016

THUS DONE AND SIGNED on this 8th day of February, 2016.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Renaissance Home for Youth for the Rapides Parish Highway Department to provide labor and equipment to perform pothole patching on the roadway to the campus and to clean out four drainage culverts, to be paid out of District E reseal funds and authorize the President to sign same. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to haul and spread 2 loads of 610 base, repair ditches, and place culverts for drainage on the But ter Cemetery Road within the Village of Forest Hill, approximately twenty (20) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to accept the Construction Contract with Regional Construction, LLC, for the Bayou Boeuf Diversion Canal Improvements, Phase 2, LA OCD DRU NO. 40 DRLG7001, as substantially complete, as recommended by the Project Engineer, Meyer, Meyer, LaCroix & Hixson and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and appoint Mr. Joe Sepulvado to the Cocodrie Game and Fish Commission, Cleco representative, for a four (4) year term. Term will expire January 13, 2020. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to adopt a resolution that the Rapides Parish Police Jury supports the City of Pineville’s intent to request special expedited expropriation legislation from the State of Louisiana Legislature in order to complete the Pineville Utility Levee Certification Project SEWER RELOCATION MAIN STREET TO SANDERS STREET. Copy to be sent to Louisiana Legislative Delegates, City of Pineville, 19 th Levee District, Red River, Atchafalaya, Bayou Boeuf Levee District and U.S. Army Corps of Engineers.

Mr. Thomas Wells questioned whether a letter was received from the levee board rejecting the Police Jury’s request for use of the quick taking expropriation authority.

Mr. Craig Smith stated that he attended the meeting where the levee board rejected the Police Jury’s request but a letter has not been received.

On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, for the President to sign the supplemental contract amendment for Ballard, CLC for additional design and engineering services for the Masonic Drive Drainage REGULAR MEETING FEBRUARY 8, 2016

Improvement Project pending legal counsel approval. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff Office for the Rapides Parish Highway Department to provide improvements and maintenance on certain properties owned and maintained by the Rapides Parish Law Enforcement District No. 1. Contract will expire the last day of Sheriff William Earl Hilton’s current term as Sheriff and Chief Law Enforcement Officer of the Parish of Rapides, State of Louisiana. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to adopt a resolution in support of Rapides Parish being included within the Service Area of Foreign-Trade Zone No. 261 and authorize the President to sign a letter of support for the England Economic & Industrial Development District to apply to the Foreign Trade Zone Board to serve sites located within the Parish, based on businesses’ trade-related needs. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. Doug Malone to the Ward 9 Recreational District for a five (5) year term. Term will expire February 12, 2021. On vote the motion carried.

On motion by Mr. Richard Billings , seconded by Mr. Joe Bishop , to add the following motions to the agenda, these were not considered by the Committee of the Jury and are now added by unanimous consent:

Roll call vote was as follows: YEAS: Craig Smith, Scott Perry, Jr., Davron “Bubba” Moreau, Joe Bishop, Richard Vanderlick, Oliver “Ollie” Overton, Jr., and Richard Billings NAYS: none ABSTAINED: none ABSENT: Theodore Fountaine, Jr. and Sean McGlothlin On roll call vote the motion carried unanimously.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, to accept contract with Charlie Carlisle, LLC, for Project #2451 removal and dispose of concrete slab, footing and debris of Pole Barn at the Rapides Parish Coliseum, as substantially complete as recommended by the Project Engineer, Alliance Design, LLC, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 3:29 p.m.