Rapides Parish Police Jury

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Posted: January 28, 2016

Notice of Regular Committee Meetings to be held on Monday, February 1, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee…....5 Chairman: Davron “Bubba” Moreau
3. Workforce Development and Municipal Liaison Committee…...…..7 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..8 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….………9 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..10 Chairman: Sean McGlothlin
7. Personnel, Elections and Health Committee………………….……...11 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

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CALL TO ORDER

COMMITTEE MEETING

FEBRUARY 1, 2016

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA ITEM

IN THE FOLLOWING COMMITTEE’S, PLEASE STAND TO BE

RECOGNIZED ON THAT ITEM

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FINANCE COMMITTEE

FEBRUARY 1, 2016 THEODORE FOUNTAINE, CHAIRMAN

1. Treasurer’s Report
2. Motion to authorize that a travel expense policy be adopted by the Jury to provide that the annual travel budget for the Jury be adopted by the entire Jury at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (ADOPTED EVERY YEAR IN FEBRUARY) (Mr. Smith)
3. Motion to delete from the Rapides Parish Fire District #14 Asset/Inventory the following radios as they were used as a trade in to purchase new: Asset Description Purchase Date Disposal 10276 Radio 07/2007 Trade-In 10250 Radio 04/2007 Trade-in 10275 Radio 07/2007 Trade-in 10249 Radio 04/2007 Trade-in 10248 Radio 04/2007 Trade-in (Mr. Fountaine)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Jack R. Roy Lot Sixteen (16) of Square Forty-eight

• (48) of the Clarence Park Addition Bearing the municipal address of:

Elray J. Chaudoir, et al Lot 1 of LED Subdivision Bearing the municipal address of: (Mr. Fountaine) pg. 4

5. Motion to authorize treasurer to amend 2016 budgets to reflect actual carry in balances. (Mr. Perry)
6. Motion to delete from the Rapides Parish Police Jury Administration Asset/Inventory the following equipment: Asset Description Disposal (Mr. Fountaine)
7. Motion to accept the New Fire Station for Taylor Hill Fire District No. 15 as substantially complete as recommended by Meyer, Meyer, LaCroix &Hixson, Project Engineers and authorize the President to sign same. (Mr. Vanderlick)
8. Please place on the Finance Committee Agenda for February 8th Motion to allow all departments to participate in an upcoming auction on February 27, as requested by the Purchasing Department and Public Works Director. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 1, 2016 BUBBA MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Change Order #1 reference Project # 2436 – Cooper Road Drainage to increase amount of project by $ 9,900.000 making a new total of $ 101,600.00 as recommended by the Engineer and Public Works Director. (Mr. Vanderlick)
4. Motion to approve Project # 2436 – Cooper Road Drainage as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer and Public Works Director. (Mr. Vanderlick)
5. Motion to abandon the Buckhorn Cutoff Road from its intersection with the Tommy Glass Road to its intersection with the Tommy Melder Road in Ward 5, District H and to rename the remaining portion of the Buckhorn Cutoff Road to its intersection with the Buckhorn Road to the Tommy Glass Road, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Billings)
6. Motion to accept a right-of-way donation at the intersection of Old Beaubouef and Morris Sasser Road to make intersection improvements pg. 6

(Ward 11, District C) and authorize the President to sign, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Smith)

7. Motion to approve Change Order No. 3 for the Robertson Library Addition, ADG Job No. 14022, for an increased amount of $1,933.00, as recommended by Alliance Design Group, Project Architect and authorize the President to sign. (Mr. Moreau)

Louisiana, (District H) as a Hardship Case. (Proper certification received). (Mr. Billings)

9. Receive a report from Mr. Dennis Woodward, Public Works Director and Mr. Bruce Kelly, Treasurer on the new computer system for the Highway Department. (Mr. Billings)
10. Motion to authorize the Public Works Director to hire a Temporary Assistant Welder at a rate of pay of $10.00 per hour until the full time Welder position can be filled to be paid from the Road & Bridge Salary line item. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT pg. 7

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

FEBRUARY 1, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to clean out the ditches on Maple Street and 8th Avenue within the Town of Glenmora, to alleviate flooding, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
3. Motion to enter into an Intergovernmental Agreement with the City of Pineville for the Rapides Parish Highway Department to remove debris and repair an erosion problem, in the ditch adjacent to 122 Wildwood Drive, within the Pineville City limits, with all cost to be reimbursed by the City of Pineville. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

FEBRUARY 1, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

FEBRUARY 1, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to allow the Baden family to place a Memorial Plaque in the stairwell of the Parking Garage. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

FEBRUARY 1, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to acknowledge and accept the right-of-way donation for the expansion of the North Craig Road, in Rapides Parish, from Jason C. Ross and Angela S. Ross, (Ward 11, District C), as recommended by Legal Counsel and authorize the President to sign all necessary documents. (Mr. Smith)
3. Receive an update from the Rapides Parish Coliseum Director Search Committee on the status of filling the position of Director and also a list of who is on the Committee. (Mr. McGlothlin)
4. Motion to direct the District Attorney’s Office to cease any and all legal action on the Cashier’s Check issued by Regions Bank on October 2, 2009 in the amount of $36,000.00-Purchaser Sunquest Properties, Inc., due to issue being resolved, as recommended by the Treasurer. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

FEBRUARY 1, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. John Mertel, Central Louisiana Coalition for Clean & Healthy Environment to discuss the Clean Harvest Company in Grant Parish. (Mr. Smith)
3. Motion to reappoint Mr. Gerber Porter to the Gravity Drainage District No. 1 Board for a four (4) year term. Term expired January 15, 2016. (December Jury/Mr. Overton)
4. Motion to reappoint Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board for a two (2) year term. Term expired on January 1, 2016. (December Jury/Mr. Billings)
5. Motion to relocate the polling place for Voting Precinct S11 from the Fire District #5, Station #5, to the Calvary Baptist Church, 3724 Highway 121, Boyce, effective February 8, 2016 and authorize the submission to the US Department of Justice for preclearance. Copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (Mr. Vanderlick)
6. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Keith Winget (Nominated by Police Jury) to the Fire District #7 Civil Service Board. Term will expire February 7, 2016. (Mr. Bishop) pg. 12
7. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brian Cespiva to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (Mr. Bishop)
8. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Rick Ducote to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (Mr. Bishop)
9. Motion to amend a certain motion from the December 14, 2015 Police Jury meeting to read: Motion to create a Daily Supervisor position, with proper job description and salary of said position to be created as a competitive position, effective January 1, 2016, for Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 4 Funds as requested by the Holiday Village Volunteer Fire Department Board. (Mr. Bishop)
10. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2016. (Mr. Smith)
11. Motion to appoint one of the nominees of Louisiana State Univeristy of Alexandria to the Fire District #7 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Linward McCan. Term will expire February 7, 2016.

NAMES SUBMITTED BY LOUISIANA STATE UNIVERSITY OF

LOUISIANA: pg. 13

1. Nathan Ponder, Department Chair for Math and Physical Science
2. Jeff Massey, Director of Financial Aid
3. Dr. Jim Rodgers, Professor of History Waive the thirty (30) day announcement rule and appoint Dr. Jim Rodgers to the Fire District #7 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Linward McCan. Term will expire February 7, 2016) (Mr. Smith)

12. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Melba Camp to the Poland Recreation District for a five (5) year term. Term will expire February 8, 2016. (Mr. Billings)
13. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tony Maricle to the Ward 6 Recreation District for a five (5) year term. Term will expire March 12, 2016. (Mr. Billings)
14. Motion to waive the thirty (30) day announcement rule and appoint Mr. David Crutchfield to fill the unexpired term of Mr. Jerome Hopewell on the Rapides Parish Coliseum Authority Board, representing District G. Term will expire December 13, 2018. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 1, 2016 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken
2. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 511 80% 89.24% Pineville - 8 minute 162 80% 82.72% Rapides - 12 minute 234 80% 88.46% Rapides - 20 minute 161 80% 86.34% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT