Rapides Parish Police Jury

Posted: December 30, 2015

Notice of Regular Committee Meetings to be held on Monday, January 4, 2016, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....8 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

JANUARY 4, 2016

ROLL CALL

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FINANCE COMMITTEE

JANUARY 4, 2016 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Marilyn D. Long Lot Eighteen (18) of Square Two (2) of K.D.P.R. Subdivision Bearing the municipal address of:

Boaz Tax Sale Properties Lot Two (2) of Square One (1) of Silver City Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2016 and authorize President to sign same. (The renewal premium is $232,428 compared to 2015 premium of $257,466). (Mr. Moreau)
5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Darrell V. Willet, Jr. .258 Acres, fronting One Hundred and Thirty (130’) on Highway Twenty-Eight Page | 4

• (28) East. Bearing no municipal address Pineville, LA

Edward Kimble Part of Lots One (1), Two (2), and Three

• (3) of Square One (1), Wardville, fronting on Bayou Marie Road Bearing the municipal address of: (Mr. Moreau)

6. Motion to authorize approval and for the President to sign Change Order No. 1 for the Esler Regional Airport, State Project No. H.011380, Airport Signs and NAVAIDs, for additional work, repairs of existing electrical infrastructure, conduit duct bank, enlarge PAPI foundations, removal and replacement of REIL foundations, troubleshooting electrical circuits, additional labor, materials and equipment to repair existing regulators in electrical vault and adjustment of quantities to reflect actual installed quantities, as approved by the Pan American Engineers and Petron, LLC, pending approval of State Department. (NO COST CHANGE) (Mr. Moreau)
7. Motion to authorize to advertise for bids for the following annual contract: miscellaneous office supplies for the inventory room as recommended by the Purchasing Agent, to be paid out to various funds. (Mr. Moreau)
8. Motion to authorize to advertise for bids for the following annual contracts: various road materials (gravel, lightweight aggregate and pit run) and bituminous material (hot and cold mix) to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Moreau)

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9. Motion to authorize to advertise for bids for the following semi-annual contracts: liquid asphalt (CRS-2 and MC-30) to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Moreau)
10. Motion to ratify the sale to Grant Parish Fire District #5 two trucks - Asset # 5193 (1987 GMC Pumper) and Asset # 6361 (1984 Ford Pumper) for $5,000.00 each and remove from the Rapides Parish Fire District #7 Asset/Inventory Program. These two trucks were offered for sealed bid in November but no bids were received. (Mr. Moreau)
11. Motion to renew Project # 2399 – Contract Hauling (Annual) awarded in March of 2015 to Tommy Russell Enterprises extending the contract from February 29, 2016 to February 28, 2017 at the following rates: 0 to 10 mile Haul $ 0.40 per yard mile 11 to 20 mile Haul $ 0.35 per yard mile 21 and over mile Haul $ 0.30 per yard mile (Mr. Moreau)
12. Motion to approve Change Order No. 2 for the Robertson Library Addition, ADG Job No. 14022, for an increase amount of $15,378.00, to replace all carpet and associated base within the existing building with products to match the new additions, as recommended by Alliance Design Group Project Architect. (Mr. Moreau)
13. Motion to authorize the President to sign certifications to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2015 to December 31, 2015, pursuant to LSA-R.S. 48:751-760 have been expended in accordance with the provisions of those statutes and other standards established by law. (Mr. Moreau) Page | 6
14. Motion to authorize the registration and mileage, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2016 Justices of the Peace and Annual Training course to be held on February 23 thru February 26, 2016, in Marksville, to be paid out of the General Fund. (Mr. Billings)
15. Motion to authorize a contract with Associated Waterproofing Corporation, lowest proposal received, for the repairs and waterproofing of two (2) side walls and windows of the sky bridge at the Rapides Parish Courthouse, in the amount of $23,900.00, as requested by the Courthouse and Building Superintendent. (Mr. Perry)
16. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise the Coughlin Industrial Park Transportation Improvements, Phase 4 project for bids, contingent upon approval by the funding agency as recommended by the Treasurer. (Mr. Moreau)
17. Motion to adopt a Cafeteria Plan as authorized under Section 125 of the Internal Revenue Code of 1986 and authorize the President to sign the Plan Document and the Summary Plan Description for the Rapides Parish Police Jury’s Flexible Benefits Plan as presented. (Mr. Billings)
18. Motion to approve and authorize the President to sign Change Order No. 2 for the New Fire Station for Rapides Parish Fire District No. 15, Taylor Hill, to extend the contract by 27 days, as recommended and approved by Meyer, Meyer, LaCroix and Hixson, Project Engineer. (Mr. Vanderlick)

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19. Motion to authorize the purchase of three (3) Dump Trucks, secure financing and authorize the president to sign all necessary documents as recommend by Parish Engineer and Purchasing Agent. (Mr. Craig)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JANUARY 4, 2016 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Mr. Billings)
4. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Jane Varholdt, as approved by the Public Works Director and Health Department. (Mr. Moreau/Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JANUARY 4, 2016 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Workforce Operations Department to create a position for Workforce Professional Program Coordinator to be funded out of WIOA and other contract funds as appropriate, to be filled immediately. This position is needed due to new Workforce Innovation and Opportunity Act (WIOA) law that went into effect July 1, 2015. (Mr. Bishop)
3. Motion to authorize the Workforce Operations Department to create 3 Workforce Professional I to be funded out of WIOA funds and other contract funds as appropriate, to be filled immediately. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JANUARY 4, 2016 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

JANUARY 4, 2016 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JANUARY 4, 2016 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to approve a proposed 15’ wide underground electrical servitude for electrical service to the Rapides Parish Coliseum, ADG Job No. 12014, as recommended by Alliance Design Group, Project Architect, as shown in the Certificate of Survey, dated November 18, 2015 by Smith, Fontenot & Phillips, LLC., as recommended by Alliance Design Group, LLC. (Mr. Perry)
2. Receive update from Mr. Jimbo Thiels, Coliseum Authority Board. (Mr. Fountaine)
3. Motion that due to the opinion of the District Attorney’s Office, on the contract with Huddleston Smith Wealth Management, that their contract be suspended until an Attorney General’s opinion is received. (Mr. Billings)
4. Motion to ask our Louisiana Legislative Delegation to put in the appropriation act in the next Legislative Session provisions for Rapides Parish Fire District #15 to receive State Revenue Sharing based on their current millage. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JANUARY 4, 2016 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to relocate the polling place for Voting Precinct S27 from the Oak Hill Volunteer Fire District No. 5, Station No. 4, to the Beechwood United Pentecostal Church, effective January 4, 2015 and authorize the submission to the US Department of Justice for preclearance, copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (Mr. Billings)
3. Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection District Number 9 of the Parish of Rapides, State of Louisiana, to authorize the rededication and levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)
4. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 2C of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)
5. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings) Page | 14
6. Motion to hire a temporary part-time employee for the parking lot for six months at a rate of $8.84/hour to be paid from the courthouse parking fund. (Mr. Perry)
7. Motion to waive the thirty day announcement rule and reappoint Mr. Robert Sibley to the Waterworks District #3 Board for a five (5) year term. (Mr. Moreau)
8. Motion to waive the thirty day announcement rule and reappoint Mr. Shelton Pierce to the Waterworks District #3 Board for a five year term. Term expired May 1, 2015. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JANUARY 4, 2016 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for November, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 465 80% 87.10% Pineville - 8 minute 143 80% 81.82% Rapides - 12 minute 280 80% 88.89% Rapides - 20 minute 163 80% 80.37% (Mr. McGlothlin)

3. Motion to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT