Rapides Parish Police Jury

Posted: December 3, 2015

Notice of Regular Committee Meetings to be held on Monday, December 7, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..14 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

DECEMBER 7, 2015

ROLL CALL

Page | 3

FINANCE COMMITTEE

DECEMBER 7, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open a Public Hearing for the proposed 2016 budget as requested by the Treasurer. (11/9 Jury)

(Close Public Hearing)

4. Motion to approve Change Order No. 2 for the Rapides Parish Coliseum, ADG Job No. 12014, for an increase amount of $89,737.00 and an increase of thirteen (13) days, as recommended by Alliance Design Group Project Architect, pending Treasurer’s approval. (Mr. Perry)
5. Receive update on Rapides Parish Library from Ms. Laura-Ellen Ayers, Director. (Mr. Perry)
6. Motion to renew Workers Compensation Insurance for Fire District’s No. 2, 3, 4, 5, 6, 7, 8 and 11 with Risk Services of Louisiana, Inc. from January 1, 2016 to January 1, 2017 to cover paid Firefighters. (Mr. Billings)

Page | 4

7. Motion to approve the purchase 0.125 acre of property (along Laura widening and expansion of Laura Avenue, Ball, LA. Purchase price of $4,938.00 to be paid to Mrs. Sarah Bonnet-Zito conditioned upon the receipt of a clear title as verified by special counsel. (Mr. Moreau)
8. Motion to approve the purchase of 0.108 acre of property (along Laura Avenue) at 4905 Laura Avenue, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $15,000.00 to be paid to Mr. and Mrs. Bythol Butler conditioned upon the receipt of a clear title as verified by special counsel. (Mr. Moreau)
9. Motion to approve the purchase of 0.038 acre of property (along Laura Avenue) at 4916 Highway 165, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $3,027.00 to be paid to Mr. and Mrs. Winston Miller conditioned upon the receipt of a clear title as verified by special counsel. (Mr. Moreau)
10. Motion to approve the purchase of 0.038 acre of property (along Laura Avenue) at 4916 Highway 165, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $3,027.00 conditioned upon the receipt of a clear title as verified by special counsel. (Mr. Moreau)
11. Motion to approve the purchase of 0.445 acre of property (along Laura Avenue) at 4918 Laura Avenue, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $27,000.00 to be paid to Ms. Mildred Glass conditioned upon the receipt of a clear title as verified by special counsel. (Mr. Moreau) Page | 5
12. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description John D. McGraw Lot Seven (7) of Square Two (2) of Sunset Addition Bearing the municipal address of:

Byron W. Antoine, et al Lot Nine (9) of Square Three (3) of Homewood Place Section “C” Bearing the municipal address of: (Mr. Moreau)

13. Motion to renew audit services contract with Herbie W. Way, CPA and authorize the President to sign. (Mr. Moreau)
14. Motion to enter into a contract with Charlie Carlisle, L.L.C. to remove and dispose of the remaining concrete slab, footings and debris from the Pole Barn behind the Coliseum for the amount of $31,000.00 and authorize the President to sign all necessary documents. (Mr. Perry)
15. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Marilyn D. Long Lot Eighteen (18) of Square Two (2) of K.D.P.R. Subdivision Bearing the municipal address of:

Boaz Tax Sale Properties Lot Two (2) of Square One (1) of Silver City Subdivision Bearing the municipal address of: (Mr. Moreau) Page | 6

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 7

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 7, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to enter into an agreement with the Alexandria Lions Club to conduct Cotile Trade Days on April 2 and April 3, 2016 and authorize the President to sign same. (Mr. Vanderlick)
4. Recognize Mr. Frank Kelly with Roadside Inc. to address the Police Jury on vegetation management in Rapides Parish. (Mr. Billings)
5. Motion to authorize the expenses of the Public Works Director and any interested Jurors to attend the National Association of County Engineers Conference to be held on April 23-28, 2016 in Tacoma, WA. (Mr. Billings)
6. Recognize Mr. Kenny Robertson to discuss Cotile Lake Recreation. (Mr. Vanderlick)
7. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way Page | 8

for Kastle Properties, LLC, as approved by the Public Works Director and Health Department. (Mr. Moreau)

8. Motion to authorize Mr. Clifford Cole, 10936 Highway 28 West, Boyce, LA 71409, as a Hardship Case. (Proper certification received 11/23). (Mr. Vanderlick)
9. Motion to accept the Construction Contract with Turner & Turner Contracting, LLC (Contractor) for Bid No. 2365 – Timberlake Subdivision Street Repair as substantially complete, as recommended by the Engineer and authorize the President to sign same. (Mr. Vanderlick)
10. Motion to authorize Ms. Cathy Pearson, 10936 Highway 28 West, 11/10). (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 9

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

DECEMBER 7, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $239,685.00 for the fiscal year October 1, 2015 through September 30, 2016, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 10

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

DECEMBER 7, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update on building permits in Rapides Parish. (Mr. Perry)
3. Recognize Ms. Sabrina Sonnier, Director, Rapides Senior Citizens Centers, Inc. (Mr. Billings)
4. Motion to enter into a Cooperative Endeavor Agreement with the Rapides Senior Citizen Centers, Inc., to be the Administrator of a Rural Transportation Grant with the Louisiana Department of Transportation and Development and authorize the President to sign same. This grant is to provide transportation to Senior Citizens in the non-urbanized areas where existing services are either insufficient, unavailable or inappropriate or not able to drive. The Rapides Senior Citizens Centers, Inc. will be the provider of all services and is responsible to ensure all requirements are fulfilled. (Mr. Billings)
5. Motion to hire the firm of Meyer, Meyer, LaCroix & Hixson as the Project Engineer for the development of the Rapides Parish Resiliency Plan as recommended by the Comprehensive Resiliency Plan Engineering Selection Committee. (Mr. Overton)

Page | 11

6. Motion for the President to sign and submit a request to extend the period of performance for the CDBG-DR grant provided by the Office of Community Development that is for the development of the Rapides Parish Comprehensive Resiliency Plan as recommended by the Rapides Area Planning Commission. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 12

COURTHOUSE AND TOURISM COMMITTEE

DECEMBER 7, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to place an item on the December 14, 2015 agenda to recognize Ms. Cindy Leggett, Business Manager of the Alexandria/Pineville Area Convention and Visitors Bureau for a presentation. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 13

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

DECEMBER 7, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to authorize to renew the lease for the Boyce Library with Mr. Clarence Dabney, Jr. for a ten (10) year period, January 1, 2016 to December 31, 2025, at the rate of $750 for the first year, and with a 1.5% increase annually afterwards, to be paid out of Library funds, as recommended by the Library Board of Control, and authorize the President to sign same. (Mr. Vanderlick)
2. Motion to approve Change Order No. 1 for the Robertson Library Addition, ADG Job No. 14022, for an increase amount of $7,085.00, as recommended by Alliance Design Group Project Architect. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 14

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

DECEMBER 7, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to place an item on the December 14, 2015 Police Jury agenda for years of service awards for Rapides Parish Police Jury employees. (Mr. Vanderlick)
3. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Senior Citizen Tax) (Mr. Billings)
4. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Mr. Billings)
5. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Road District No. 3-A Maintenance of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Mr. Overton)

Page | 15

6. Motion to have the Department Heads and Director of each Department to give a written report to the Rapides Parish Police Jurors on a quarterly basis. (Beginning 2016/March, June, September and December) (Mr. Fountaine)
7. Motion to waive the thirty day announcement rule and reappoint Mr. Chesten Felsher for a two (2) year term on the Fire Protection District No. 12 Board. Term will expire December 31, 2015. (Mr. Billings)
8. Motion to create a Daily Supervisor position, with proper job description and salary, effective January 1, 2016, for Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 4 Funds. (Mr. Bishop)
9. Motion to waive the thirty day announcement rule and reappoint Mr. Grady Blackwell to the Coliseum Authority for a five (5) year term representing District I. Term expired July 16, 2015. (Mr. Perry)
10. Motion to waive the thirty day announcement rule and reappoint Mr. Jimbo Thiels to the Coliseum Authority for a five (5) year term representing District E. Term will expire December 13, 2015. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 16

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 7, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 527 80% 86.91% Pineville - 8 minute 149 80% 81.88% Rapides - 12 minute 203 80% 90.15% Rapides - 20 minute 214 80% 85.05% (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT