Rapides Parish Police Jury

Posted: October 29, 2015

Notice of Regular Committee Meetings to be held on Tuesday, November 3, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..14 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

NOVEMBER 3, 2015

ROLL CALL

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FINANCE COMMITTEE

NOVEMBER 3, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Jeanette Rachal Part of Lot Thirty-Three (33) of McMain Subdivision Bearing the Municipal address of:

Annette Parker 50’ on W. Side of Church being 1.377 Acres on Bayou Marie, 50’ x 120’ on West side of Church, Wardville Subdivision Bearing no municipal address: Pineville

Albert Lemons, et al Lot Eleven (11) of Square Seven

• (7) of the Alexandria Land & Improvement Company, Ltd’s West Alexandria Addition Bearing the Municipal address of: (Mr. Moreau)

4. Motion to delete from the Rapides Parish Highway Department the two graders as they were traded in on the purchase of three new ones in July but in error were not deleted: Asset Number Description Disposal 5930 CAT Motor Grader Trade-In 5931 CAT Motor Grader Trade-In (Mr. Moreau) Page | 4
5. Motion to authorize the Treasurer to amend all 2015 budgets as necessary. (Mr. Moreau)
6. Motion to delete from the Rapides Parish Fire District #7 the following equipment as it is too costly to repair but will be used for parts: Asset number Description Disposal 7708 Honda Generator Scrap – used for parts (Mr. Moreau)
7. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description John D. McGraw Lot Seven (7) of Square Two (2) of Sunset Addition Bearing the municipal address of:

Byron W. Antoine, et al Lot Nine (9) of Square Three (3) of Homewood Place Section “C” Bearing the municipal address of: (Mr. Moreau)

8. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the following building. This building was sold through a public auction to be demolished and debris removed. Asset Number Description Disposal 7183 Livestock Barn Sold at Auction (Mr. Moreau)

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9. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the Agricultural Barn/Arena as per motion passed in September 2015. Asset Number Description Disposal 7179 Barn exchanged (Mr. Moreau)
10. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the following equipment as it was sold at public auction in May: Asset Number Description Disposal 7148 Copier Auctioned 7159 Pitney Bowes Ticket Counter Auctioned 7208 Vacuum Cleaner Auctioned 7175 Gold Metal Popcorn Machine Auctioned 7177 Sears Refrigerator Auctioned 7178 Vulcan Stove Auctioned 7190 Basketball Clock Auctioned 7191 Basketball Floor Auctioned 7193 2 Sections Bleachers Auctioned 7195 Bush Hog Auctioned 7199 4 Poles with Light Fixtures Auctioned 7201 Show Ring Auctioned 7203 Sico Stage Auctioned 7204 Staging and Sound Wings Auctioned 7206 Trailors for Tables and Chairs Auctioned 7207 Trailor/Table and Chair Auctioned 7211 Torch Auctioned (Mr. Moreau)
11. Motion to rescind a certain motion of October 12, 2015, to enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the Gunter Branch Library, due to Rapides Parish Library property and/or expansion paperwork is incomplete and not ready at this time. (Mr. Bishop)

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12. Motion to approve Change Order No. 1 for the New Fire Station (Taylor Hill), Rapides Parish Fire District No. 15, for a decreased amount of $8,714.00, revised project amount $288,732.00 and an increase of six (6) days, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers. (Mr. Vanderlick)
13. Motion to purchase a Van for the Highway Department in an amount up to $32,000 to replace 2006 Ford Van, Asset # 10098 with excessive mileage, to be paid from Road & Bridge funds as recommended by Shop Manager and Public Works Director. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

NOVEMBER 3, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Duffle Enterprises, as approved by the Public Works Director and Health Department. (Mr. Moreau)
4. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Smith)
5. Motion to award the Cooper Road Drainage Improvements Project to Lowe’s Construction, LLC for the amount of $91,700.00 as recommended by the Engineer, Public Works Director and Purchasing Department. (Mr. Vanderlick)
6. Motion to grant approval to Shea Brooke Ridge Subdivision, located at Lofton Cemetery Road and Magnolia Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Page | 8

Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)

7. Motion to grant approval to West River Acres, located at West River Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plate. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

NOVEMBER 3, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify the President signing the Memorandum of Understanding with Central Louisiana Technical Community College (CLTCC) in collaboration on the WIOA Youth Program. CLTCC will be contributing $10,000.00 to the WIOA Youth Program as we progress toward our mutual performance goals. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

NOVEMBER 3, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution accepting the construction contract with Regional Construction, LLC, for the Red River Recertification - 19th Louisiana Levee District, Phase I, Height Deficiencies project (40PARA3301) as Substantially Complete, as recommended by the Engineer and Grants Consultant and authorize the President to sign the Certificate of Substantial Completion. (Mr. Overton)
3. Motion to amend the Cooperative Endeavor Agreement between the City of Alexandria, Gravity Drainage District No. 1 and Rapides Parish Police Jury to provide payment by the City of Alexandria for the additional services that are required and may be required in the future, by FEMA and GOSHEP and that are approved by the City of Alexandria, Rapides Parish Police Jury and Gravity Drainage District No. 1, as requested by the Gravity Drainage District No. 1 Board and Legal Counsel. (Mr. Overton)
4. Motion to request the Rapides Parish Police Jury to issue a Change Order directing Meyer, Meyer, LaCroix & Hixson to proceed with the additional services that are required by FEMA and GOSHEP, payment conditioned upon a final amended Cooperative Endeavor Agreement being executed by the City of Alexandria, Gravity Drainage District No. 1 and Rapides Parish Police Jury, as requested by the Gravity Drainage District No. 1 Board. (Mr. Overton)

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5. Motion to adopt a resolution to amend the contract with the Rapides Disaster Recovery Alliance, Amendment No. 3 to Work Order No. 2.1, authorizing the planning, engineering, geotechnical investigations and permitting through final plan development for Phase II, Under-seepage Control Berm in the 19th Louisiana Levee District, increasing the contract amount to $249,610.00 from the unobligated program funds, as approved by the State of Louisiana and as recommended by the Consultant Engineer, Meyer, Meyer, LaCroix & Hixson and grant consultant, as a component of the on-going Red River Levee Recertification project as required by the USACE and FEMA and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

NOVEMBER 3, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

NOVEMBER 3, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to authorize Legal Counsel to take the necessary legal action against Bobcat Logging Company for the damage of Evangeline Road (Ward 4, District H) and authorize the President to sign any and all necessary paperwork. (Mr. Billings)
2. Motion to go into Executive Session to discuss the possible litigation involving the YouthBuild Program, Rapides Parish Police Jury and Turner & Turner Contracting, LLC, as per written notice dated October 23, 2015. (Mr. Billings) ROLL CALL TO GO INTO EXECUTIVE SESSION

• • • EXECUTIVE SESSION * *

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

NOVEMBER 3, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Charlie Stewart to the Sewerage District No. 1 Board for a four (4) year term. Term will expire December 14, 2015. (Mr. Vanderlick)
3. Motion to acknowledge the nomination of the Chamber of Commerce for the reappointment of Mr. Charles S. Weems, III to the England Economic and Industrial Development District for a four (4) year term. Term expired October 11, 2015. (letter received from Chamber Of Commerce October 9th) (Mr. Billings)
4. Motion to appoint one of the nominees of Louisiana College to the Fire District #4 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Terry Martin. Term will expire November 13, 2015.

NAMES SUBMITTED BY LOUISIANA COLLEGE: David Culp

Gayle Murrell 415 East Ridge Trail (Mr. Bishop)

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5. Motion to appoint one of the replacement nominees of Louisiana College to the Rapides Parish Civil Service Board to fill the unexpired term of Mr. Michael Shamblin (moved to Lake Charles). Term will expire April 14, 2017.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Dennis Dunn Athletic Director and Head Football Coach 150 Ron Mar

Byron McGee Vice President of Institutional Advancement 7915 Hwy 3128

Wade Warren Coordinator for the Department of Biology (Mr. Billings)

6. Motion to appoint one of the nominees of LSU-A to the Rapides Parish Civil Service Board to fill the expiring term of Dr. Haywood B. Joiner for a three (3) year term. Term will expire November 10, 2015.

NAMES SUBMITTED BY LSU-A

Dr. Haywood B. Joiner, Jr. P.O. Box 447

Dr. Louis Mancuso P.O. Box 8863

Dr. Robert Wright (Mr. Billings) Page | 16

7. Motion to change the status of the Secretary and Firefighter/EMT, for Fire District No. 8, from part time to full time and enroll them in the appropriate retirement plan, as requested by the Cotile Volunteer Fire Department Board of Directors, pending Treasurers approval. (Mr. Vanderlick)
8. Motion to increase the pay rate of Mr. Scott Emery, Secretary and Mr. James Schaefer, Firefighter/EMT, for Fire District No. 8, by $2.00 per hour, effective December 31, 2015, as requested by the Cotile Volunteer Fire Department Board of Directors, pending Treasurers approval. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

NOVEMBER 3, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 512 80% 89.26% Pineville - 8 minute 165 80% 82.42% Rapides - 12 minute 228 80% 91.23% Rapides - 20 minute 195 80% 82.45% (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT