Rapides Parish Police Jury

Posted: October 1, 2015

Notice of Regular Committee Meetings to be held on Monday, October 5, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..10 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..11 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

OCTOBER 5, 2015

ROLL CALL

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FINANCE COMMITTEE

OCTOBER 5, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Jeanette Rachal Part of Lot Thirty-Three (33) of McMain Subdivision Bearing the Municipal address of:

Annette Parker 50’ on W. Side of Church being 1.377 Acres on Bayou Marie, 50’ x 120’ on West side of Church, Wardville Subdivision Bearing no municipal address: Pineville

Albert Lemons, et al Lot Eleven (11) of Square Seven

• (7) of the Alexandria Land & Improvement Company, Ltd’s West Alexandria Addition Bearing the Municipal address of: (Mr. Moreau)

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4. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Gertrude Mable Parts of Lots Number Seven (7) and Eight (8) of Square Thirty-Two

• (32) of South Alexandria Land Company Addition Bearing the Municipal address of:

Angela Johnson Lot Twenty-Two (22) of Rose Marie Subdivision Bearing the municipal address of: Alexandria

Josephine Field Portion of Lots Three (3) and Four

• (4) of Square Twenty Four (24) to the City of Alexandria Bearing the municipal address of:

Josephine Field Portions of Lots Two (2) and Three

• (3) of Square Twenty Four (24) to the City of Alexandria Bearing the municipal address of: (Mr. Moreau)

5. Motion to enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the Gunter Branch Library as requested by the Rapides Parish Library Board of Control; contingent upon Legal Counsel’s approval, to be paid with Library Funds; and authorize the President to sign all necessary documents. (Mr. Bishop)

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6. Motion to delete from the Rapides Parish Police Jury Finance Department the following equipment as it is broken and no longer suitable for public use: Asset Description Disposal 10771 Scanner – Fujitsu 6010-N Scrap (Mr. Moreau)
7. Motion to ratify authorization for the President to sign certificates to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2014 thru December 31, 2014 pursuant to LSA-R.S. 48-751-760 have been expended in accordance with the provisions of those statues and other standards established by law. (Mr. Overton)
8. Motion to authorize the President to sign a “Proposal with Scope of Work” from Petron, LLC for the new Morgue on John Allison Drive, PAE No. 10183, for a 30 kw generator, extension of gas service, City of Alexandria gas tap and meter and a through wall HVAC unit at a total cost of $27,219.00, as recommended by Pan American Engineers, and approved by the Treasurer. (Mr. Billings)
9. Motion to delete from the Fire District No. 2 Asset/Inventory Program the following equipment as recommended by the Fire Chief:

Asset Number Description Disposal Asset # 6917 Kenmore Refrigerator scrap Asset # 7934 Kenmore Dryer scrap Asset # 5383 Kenmore Washer scrap Asset # 8800 Stove scrap (Mr. McGlothlin)

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10. Motion to enter into a contract with Huddleston Smith Wealth Management to provide investment services and authorize the President to sign same. (Mr. McGlothlin)
11. Motion to authorize Fire District 2 to purchase four (4) Lifepak 12 cardiac monitor/defibrillators and accessories from Fire District #5 (Oak Hill Fire Department) in the amount of $8,000.00, as recommended by Fire District 2 Fire Chief. (Mr. McGlothlin)
12. Motion to enter into a contract agreement with Humana Insurance Company to provide Medicare coverage for retirees over 65, as recommended by the Insurance Committee and authorize the President to sign same. (Insurance Committee 9/28)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 5, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.

Louisiana as a Hardship Case, pending proper certification. (Mr. Vanderlick)

4. Motion to enter into an Intergovernmental Agreement with the Village of McNary, to authorize the Rapides Parish Highway Department to provide eight (8) hours of ditch work and eight (8) hours of work on the side of the roads with the extended boom tractor throughout the village, as requested by the Mayor with cost to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign. (Mr. Billings)
5. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to provide an inmate labor crew for approximately forty (40) hours with supervision and the necessary equipment to cut and clean ditches/drainage in the Town of Glenmora, as requested by the Mayor with cost to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign. (Mr. Billings)

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Louisiana as a Hardship Case, pending proper certification. (Mr. Vanderlick)

Louisiana, as a Hardship Case, pending proper certification. (Mr. Billings)

8. Motion to acknowledge and accept right-of-way donation for Mimosa Lane filed in Rapides Parish Conveyance Record 473, pages 160-162, dated February 22, 1955 and accept additional right-of-way dedications from adjacent property owners (Ward 10, District A) as recommended by Public Works Director and authorize the President to sign all necessary documents. (Mr. Moreau)
9. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte, for the Rapides Parish Highway Department to furnish labor and equipment for approximately 10 to 12 hours, to mow the levee around the Sewer Pond at the dead-end of Sugar Street, to be paid out of Road District 3A Maintenance funds, town portion and authorize the President to sign same. (Mr. Overton)
10. Motion to authorize the Rapides Parish Highway Department to accept quotes and purchase a new heavy duty dual axle trailer with air brakes from the lowest bidder in an amount not to exceed $25,000, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (Mr. Smith)

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11. Motion to appoint Attorney at Law, Ms. Bridgett Brown, to represent the absentee landowner of a certain property located at 7011 Isabella Drive, Alexandria, LA, to be condemned in order to perfect service, as recommended by Legal Counsel. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

OCTOBER 5, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 5, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize a representative from Ballard, CLC for a presentation on the Masonic Drive Drainage Improvement Project. (Mr. Overton)
3. Motion to approve the design and engineering documents for the Masonic Drive Drainage Improvement Project as developed by Ballard, CLC and approve the Rapides Area Planning Commission to submit the same to the Governor’s Office of Homeland Security and Emergency Preparedness for review and approval of Phase II (Construction). (Mr. Overton)
4. Motion to adopt a resolution to grant authority to proceed with the Spanish Bayou/Huffman Creek (40PARA3305) Phase II Project, subject to approval by the State of Louisiana Office of Community Development Disaster Recovery Unit and Red River, Atchafalaya and Bayou Boeuf Levee District providing $500,000 towards the implementation of the project. (Mr. Bishop)
5. Motion to adopt a resolution to approve Amendment No. 4, to Work Order No. 2.5, to the Engineering Services Agreement with Rapides Disaster Recovery Alliance, for extended services, including the preparation and development of the required Levee Operation Plan and Maintenance Plan, increasing the contract amount by $108,392.00, from unobligated project contingency funds, as requested by the Consultant Engineers and authorize the President to sign same. (Mr. Overton)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 5, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 5, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to adopt a resolution authorizing the Rapides Parish District Attorney’s Office to file a petition for declaratory judgement on whether the RV ordinances pertain to the Hidden Treasurer RV Park and authorize the President to sign any necessary documents. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

OCTOBER 5, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Public Works Director to hire a temporary mechanic at a rate of pay of $10.00 per hour and to hire a temporary employee to operate the ditch cleaning tractor through the winter at a rate of pay of $9.75 per hour and to hire a temporary trapper at the rate of $9.75 per hour, to be paid from the Road & Bridge Salary line item. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 5, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 489 80% 85.69% Pineville - 8 minute 153 80% 83.01% Rapides - 12 minute 212 80% 84.91% Rapides - 20 minute 173 80% 84.97% (Mr. McGlothlin)

3. Motion to name Steve Fontenot of Smith, Fontenot & Philips, as the Project Engineer for the construction of a new Rapides Parish Fire District recommended by the Fire Chief Randy McCain, to be paid from Fire District No. 2 funds and authorize the President to sign any and all necessary documents. (Mr. Vanderlick/Mr. McGlothlin)
4. Motion to authorize the Parish OHSEP Director to sign the Act of Transfers and Property Control forms for Equipment purchased and acquired under State Homeland Security Grant Program – 2011-SS00124-S01 with the following Agencies: Rapides Parish Sheriff’s Office City of Pineville, Fire Department City of Pineville, Police Department Town of Forest Hill, Police Department (Mr. Billings)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

NOTICE OF SPECIAL POLICE JURY MEETING

1. Motion to rescind a certain motion from the June 8, 2015 Police Jury meeting to execute and submit LCDBG grant applications for the FY 2016/2017 LCDBG Program for American Specialty Alloy (ASA) for Water Improvements.
2. Motion to rescind a certain motion from the June 8, 2015 Police Jury meeting to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for American Specialty Alloys (ASA) Economic Development Project for Water Improvement Project as approved by the Treasurer.
3. Motion to execute and submit a LCDBG grant application for the FY 2016/2017 LCDBG Program for American Specialty Alloy Revolution Aluminum for Water, Sewer, Transportation and other related services and improvements.
4. Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for American Specialty Alloys Revolution Aluminum Economic Development Project for Water, Sewer, Transportation and other related services and improvements as approved by the Treasurer.
5. Any other business that may properly come before the Police Jury.

BY ORDER OF THE PRESIDENT

Laurel Smith, Secretary

Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Donna Andries, Sales & Use Tax Administrator; Mr. Thomas

• O. Wells, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Sean McGlothlin.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louis iana, was duly convened as the governing authority of said Parish by Hon. Richard Billings, President who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to rescind a certain motion from the June 8, 2015 Police Jury meeting to execute and submit a LCDBG grant application for the FY 2016/2017 LCDBG Program for American Specialty Alloy (ASA) for Water Improvements. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to rescind a certain motion from the June 8, 2015 Police Jury meeting to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop an application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for American Specialty Alloys (ASA) Economic Development Project for Water Improvement Project as approved by the Treasurer. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to rescind a certain motion from the April 13, 2015 Police Jury meeting to authorize the President to work with grant consultants, engineers, bond attorneys and special legal counsel in the preparation of various grant applications and other legislatively created financing opportunities to assist ASA in meeting its public infrastructure needs for the overall industrial development including but not limited to roads, water, sewer, rail, and port access which may require the creation of special districts for the above purposes. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to execute and submit a LCDBG grant application for the FY2016/2017 LCDBG Program for Revolution Aluminum , LLC for Water, Sewer, Transportation and other related services and improvements. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and adopted:

RESOLUTION AUTHORIZING FISCAL YEAR 2016/2017 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION

WHEREAS, the Pa rish desires to submit a fiscal year (“FY”) 2016/2017 Louisiana Community Development Block Grant (“LCDBG”) Economic Development application for Revolution Aluminum, LLC Water, Sewer, Transportation and other related services and improvements (the “Applica tion”); and,

WHEREAS, the Parish intends to use local funds (in order to gain additional points in connection with the Application) to pay for administrative costs up to and including pre -agreement costs, administrative consultant fees, and any other administrative costs incurred by the local governing body associated with the Application; and,

WHEREAS, the Parish desires to enter into an agreement with Frye -Magee, LLC (“Frye Magee”), to perform all administrative consulting services associated with the Application, which includes developing the Application, and thereafter performing all administrative consulting duties following a grant award; and,

NOW THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF THE PARISH OF RAPIDES, LOUISIANA:

1. The Parish enters into an agreement with Frye Magee, LLC to develop the Application and to perform administrative consulting services.
2. The President, Richard Billings, is authorized to execute respective agreements with Frye Magee, LLC, and to execute the Applicat ion, as well as all related documents, to be on such other terms and conditions as he shall deem advisable, and to do any and all things necessary and proper to carry out this Resolution and to fulfill its objects and purposes.
3. This Resolution shall b ecome effective upon final adoption and signature of the President.

WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 5th day of October, 2015.

On m otion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to authorize the President to work with grant consultants, engineers, bond attorneys and special legal counsel in the preparation of various grant applications and other legislatively created financing opportunities to assist Revolution Aluminum, LLC in m eeting its public infrastructure needs for the overall industrial development including but not limited to roads, water, sewer, rail, and port access which may require the creation of special districts for the above purposes. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, there being no further business, the meeting was adjourned at 2:34 p.m.