Rapides Parish Police Jury

Posted: September 3, 2015

Notice of Regular Committee Meetings to be held on Tuesday, September 8, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…...…13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

SEPTEMBER 8, 2015

ROLL CALL

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FINANCE COMMITTEE

SEPTEMBER 8, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Benjamin L. Bayone, III Lot Twenty-Six (26) of Square A of Crawford Addition to the City of Alexandria Bearing the municipal address of:

Henry A. McCoy and or Part of Lot Twenty-Three (23) of Robert Bonnette Square Thirty-Three (33), Town of Boyce Bearing no municipal address: Belfast Avenue, Boyce (Mr. Moreau)

4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Gertrude Mable Parts of Lots Number Seven (7) and Eight (8) of Square Thirty-Two

• (32) of South Alexandria Land Company Addition Bearing the Municipal address of:

Angela Johnson Lot Twenty-Two (22) of Rose Page | 4

Marie Subdivision Bearing the municipal address of: Alexandria

Josephine Field Portion of Lots Three (3) and Four

• (4) of Square Twenty-Four (24) to the City of Alexandria Bearing the municipal address of:

Josephine Field Portion of Lots Two (2) and Three

• (3) of Square Twenty-Four (24) to the City of Alexandria Bearing the municipal address of: (Mr. Moreau)

5. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program Asset No. 11150 (2014 Dodge Ram). This vehicle was involved in an accident and totaled by the insurance company. (Mr. Moreau and Mr. Smith)
6. Receive update from Ms. Laura-Ellen Ayres, Rapides Parish Library Director. (Mr. Perry)
7. Motion to delete from the Sales Tax Asset/Inventory Program the following items listed as broken, moved or to be auctioned:

Asset No. Description 10638 Computer – Custom Build Auction 10163 Computer & Monitor Auction 10191 Computer Auction 10192 Computer Auction 10342 Computer Auction 10345 Computer Auction 10375 Computer Auction 9372 Shredder Auction Page | 5

9550 Printer Broken 10032 Computer Auction 10033 Computer Auction 10127 Computer – Laptop Auction 10160 Computer – Laptop Auction 10293 Computer Auction 10314 Fingerprint Scanner Auction 10340 Computer Auction 10341 Computer Auction 10375 Computer Auction 10476 Computer Auction 10477 Computer Auction 9895 Computer – Laptop Auction 8419 Epson Printer Auction (Mr. Moreau)

8. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2014, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Mr. Billings)
9. Motion to authorize the purchase of a new Brush Truck for Oak Hill Fire Department, as recommended by Rapides Parish Fire District #5 Board. (Mr. Billings)
10. Recognize Mr. Mark McMurray and Mr. Jerry Milner of Treasury Solutions, LLC, to discuss cash management for the Rapides Parish Police Jury. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 8, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Mr. Brian See with Roadside Inc. to address the Police Jury on vegetation management in Rapides Parish. (Mr. Vanderlick)
4. Motion to authorize Mr. Percy Rougeou, 240 Mudge Road, Boyce, LA, as a Hardship Case, pending proper certification. (Mr. Vanderlick)

Glenmora, LA, as a Hardship Case, pending proper certification. (Mr. Billings)

6. Motion to authorize Ms. Ronald Padgett, Sr., 332 Padgett Road, Hineston, LA, as a Hardship Case, pending proper certification. (Mr. Billings)
7. Motion to authorize Mr. Jerri Butler, 9171 Highway 112, Hineston, LA, as a Hardship Case, pending proper certification. (Mr. Billings)
8. Motion to authorize Ms. Nancy Clifton, 1229 Clifton Road, Clifton, LA, as a Hardship Case, pending proper certification. (Mr. Vanderlick)

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9. Motion to approve Change Order No. 1-Final, for the construction contract with Cecil D. Gassiott, LLC for the Red River Levee Recertification South Bank project (40PARA3303) for a decreased amount of $153,730.85 (adjust quantities to those as actually installed on project); adjust Contract Sum to $3,194,277.65; increase the contract completion due to weather conditions and river stage related delays and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Mr. Overton)
10. Motion to approve Change Order No. 1, for the construction contract with Regional Construction, LLC for the 19th Levee District Phase 1 Height Deficiencies North Bank – Grant project (40PARA3301) for an increase in the completion date of the contract by 128 days due to site conditions and Red River stage effects and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Mr. Overton)
11. Motion to refer the revocation request to close Harold Ivey Road at the intersection of Harold Ivey Road and Irving Long Road, the residents and landowners will be responsible for up keep and maintenance of Harold Ivey Road, as requested by signed petition, to the Rapides Area Planning Commission, waive the $100 fee, set a 30 day review period and authorize President to sign same. (Mr. Vanderlick)
12. Motion to accept for parish maintenance the Union Chapel Church Cemetery Road approximately one tenth (0.1) of a mile in length located (Mr. Billings)
13. Motion to adopt an ordinance to establish a 25 mph speed limit on Campbell Creek Road, Ward 7, District E, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Vanderlick)

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14. Motion to adopt an ordinance to reduce the speed limit from 35 mph to Highway Department to erect speed limit signs. (Mr. Overton)
15. Motion to hold a public hearing September 14, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated structure located at (March Jury)

16. Motion to hold a public hearing September 14, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure located at Section 76, T4N-R1W, Ward 8, Rapides Parish (March Jury)

17. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Public Works Director to apply for a Department of the Army Corps of Engineers Permit to install a tank car or culverts in the stream running by the Forest Hills Community Center at Rapides Parish Highway employees and equipment as necessary to obtain permit and install the tank car or culverts with all cost to be paid out of Ward 4, District H, Road Maintenance Funds the Village’s portion as recommended by the Public Works Director. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

SEPTEMBER 8, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

SEPTEMBER 8, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Rapides Area Planning Commission on building permits. (Mr. Perry)
3. Motion to amend a certain motion of July 20, 2015, pertaining to the adoption for the criteria to hire a Project Manager for administrative and engineering services for the Tangent Rail Drainage Improvement Project (FEMA-1786-DR-LA, Project Number 154) (CFDA #97.039) to read Phase I and Phase II. (Mr. Overton)
4. Motion to amend a certain motion of July 20, 2015, pertaining to advertising for Statements of Qualifications for hiring a Project Manager for administrative and engineering services for the Tangent Rail Drainage Improvement Project (FEMA-1786-DR-LA, Project Number 154) (CFDA #97.039) to read Phase I and Phase II. (Mr. Overton)
5. Motion to adopt a resolution strongly opposing the “Waters of the U.S. Under the Clean Water Act” proposed by the Environmental Protection Agency (EPA) and the Army Corps of Engineers (CORP), as to this will put too much control over the management of State and Parish land and create a burden and slow permitting process for farming, economic development and private citizens abilities to keep waterways flowing. Copy of this resolution to be sent to U.S. Environmental Protection Agency, U.S. Army Corps of Engineers, Police Jury Association of Louisiana, National Association of Counties and our Louisiana Legislative Delegates. (Mr. Billings)

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6. Motion to oppose the proposed plan of the Obama Administration and the US Department of Interior to divert "fair share" funds from the Gulf States to various nationwide natural resource projects and that a copy of this resolution be forwarded to the members of the Louisiana Congressional Delegation and Police Jury Association of Louisiana for their support in this matter. (Mr. Billings)
7. Motion to grant approval to Pioneer RV Park (rental property only) as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel. (Mr. Smith)
8. Motion to award the Request for Proposals (RFP#2426) for the Tangent Rail Drainage Improvement Project to Frye Magee, LLC and authorize to enter into an agreement to perform Managerial Services, as recommended by the Tangent Rail Drainage Improvement Project Selection Committee and authorize the President to sign all necessary documents. (Tangent Rail Drainage Improvements Project Selection Committee-9/1)
9. Motion to award the Request for Qualifications (RFQ#2425) for the Tangent Rail Drainage Improvement Project to Meyer, Meyer, LaCroix and Hixson and authorize to enter into an agreement to perform Engineering/Surveying Services, as recommended by the Tangent Rail Drainage Improvement Project Selection Committee and authorize the President to sign all necessary documents. (Tangent Rail Drainage Improvements Project Selection Committee-9/1)
10. Motion to approve participation and authorize OHSEP Director to administer, designate Project Director, and sign related documents for the 2015 State Homeland Security Grant Program (EMW-2015-SS-00043S01, CFDA# 97.067). Administration will be in accordance with grant guidelines. (Mr. Overton)

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11. Motion to adopt a resolution to award the FY 2014 LCDBG Airbase Road Sewer System Improvements Phase I to Riley Contracting, Inc. for the base bid plus deductive alternate No. 1 and deductive Alternate No. 2 in the amount of $437, 314.00 contingent upon execution of a concurrent deductive change order No. 1 in the amount of $12,065.00 as recommended by Meyer, Meyer, LaCroix and Hixon, Project Engineer and authorize President to sign. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

SEPTEMBER 8, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

SEPTEMBER 8, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to request Randolph A. Monsur and Jennifer Jude Monsur to renew the lease to the Police Jury of a lot on Dublin road in the Kellyland Subdivision for recreation and authorize the President to sign same. (Mr. Perry)
2. Motion to enter into a Cooperative Endeavor Agreement with the Gardner Water System for the Rapides Parish Highway Department to haul approximately ten (10) loads of rock with all cost including labor and equipment to be reimbursed by the Gardner Water System. (Mr. Vanderlick)
3. Motion to amend a certain motion of May 11, 2015, to authorize Legal Counsel to compose the necessary documents for the exchange of the barn that is to be torn down behind the Coliseum, to LSUA, at no cost to the Police Jury, to state not to include transfer of the animal pens. (Mr. Billings)
4. Motion to terminate the Lease Agreement with the LSU Board of Supervisors to provide a morgue in Pineville, Louisiana, effective August 28, 2015 and authorize the President to sign all necessary documents. (Mr. Billings)
5. Motion to adopt a resolution that the members hereby consent to grant to Richard Billings, President, the authority to act on behalf of the Rapides Parish Police Jury in the execution of any and all documents, including but not limited to signatures on the Agreement to Purchase and Sell and Act of Cash Sale in connection with the purchase of the Munsterman (Lawyers) Building property, under the terms described in those two documents. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

SEPTEMBER 8, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to thank Dr. Francis Brian, Jr. for his service as the Coroner of Rapides Parish. (Mr. Billings)
3. Motion to appoint Mr. Morris Taft Thomas to the Library Board of Control for a five (5) year term to fill the expiring term of Ms. Susie Smith, representing District D. Term will expire October 10, 2015. (Mr. Fountaine)
4. Motion to recognize and present plaque to Ms. Linda Green for 30 years of dedicated service with the Rapides Parish Library. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 8, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 563 80% 88.28% Pineville - 8 minute 128 80% 82.81% Rapides - 12 minute 206 80% 88.35% Rapides - 20 minute 190 80% 81.58% (Mr. McGlothlin)

3. Motion to proclaim September 19, 2015 as Firefighter Appreciation Day in Rapides Parish and announce Firefighter Appreciation Celebration to be held at the Old Lecompte High School in Lecompte, Louisiana, at 10:30 a.m. (Mr. Billings)
4. Motion to approve the hiring of seven (7) part time employees at an hourly rate of $9.00 per hour, as recommended by Fire District #5 Board, pending Treasurer’s approval. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT