Rapides Parish Police Jury

Posted: July 30, 2015

Notice of Regular Committee Meetings to be held on Monday, August 3, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...….10 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..….12 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

AUGUST 3, 2015

ROLL CALL

Page | 3

FINANCE COMMITTEE

AUGUST 3, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Receive report from Mr. Bruce Kelly, Treasurer, on the financial impact of a raise of one hundred dollars ($100.00) to the twenty-six (26) Justice of the Peace and Constables of Rapides Parish. (Laid over Jury 7/20)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Benjamin L. Bayone, III Lot Twenty-Six (26) of Square A of Crawford Addition to the City of Alexandria Bearing the municipal address of: (Mr. Moreau)
5. Motion to authorize the purchase of a full sized SUV (Used as Chief’s truck and equipment) under the City of Alexandria’s or State of Louisiana vehicle contract, not to exceed $75,000.00, as recommended by the Alpine Volunteer Fire Department and Fire Chief, to be paid out of Rapides Parish Fire District No. 3 funds. (Mr. Moreau)

Page | 4

6. Receive a complete update on the Paradise Elementary Traffic project. This project involves the purchase of an expanded right-of-way and the widening and extension of Laura Avenue off of Highway 623 in Ball, Louisiana. The cost of this project to the Police Jury is $60,000.00. (Mr. Moreau)
7. Motion to amend a certain motion of June 8, 2015 to authorize Rapides Parish Fire District No. 2 to purchase from G & G Farms of Cenla, LLC, a certain 2.961 Acre tract of land together with all rights, ways, improvements, and appurtenances thereon, said tract located in Section 37, Township 3 North Range 2 West, Rapides Parish, being more particularly described as follows:

Commencing at the northeast corner of Lot E of Bayou Oaks Subdivision Phase II, said point being a found 1/2 inch iron rod N 89°15'19" E a distance of 135.51 feet to a point; thence N 37°42'42" W a distance of 7.73 feet to a found iron rod submerged in a slough; thence N 37°42'42" W a distance of 317.16 feet to a set 1/2 inch iron rod, said point being the POINT OF BEGINNING; thence N 37°42'42" W a distance of 635.79 feet to a set 1/2 inch iron rod; thence N 51°44'00" E a distance of 39.61 feet to an LADOTD right-of-way monument; thence N 41°48'44" E a distance of 83.45 feet to an LADOTD right-of-way monument; thence N 53°16'31" E a distance of 78.34 feet to a set 1/2 inch iron rod; thence S 37°42'42" E a distance of 650.00 feet to a set 1/2 inch iron rod; thence S 52°17'18" W a distance of 200.00 feet back to the POINT OF BEGINNING, said tract containing 2.961 Acres more or less.

as recommended by Fire Chief Randy McCain and authorize the President to sign any and all necessary documents. (Mr. McGlothlin)

Page | 5

8. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and authorize the President or Treasurer to sign all necessary documents. (Mr. Overton)
9. Motion to update Intergovernmental Agreement between Rapides Parish District Attorney and Rapides Parish Sales Tax Department to provide for Assistant District Attorney Scott M. Brame to provide Legal Services and established fees and benefits. (Mr. Moreau)
10. Motion to approve Change Order No. 1 for the Rapides Parish Coliseum, ADG Job No. 12014, for the extension of agency status, various value engineered items, and foundation modifications due to wet soil conditions, for a net credit amount of ($1,083,486), as recommended by Alliance Design Group and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 6

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 3, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to adopt an ordinance to amend and reenact Section 20-7 (b)(1) Hardship Cases, so as to increase the maximum monthly income of home owners who quality from $1,200.00 dollars to $1,300.00 per month, effective immediately. (Mr. Billings)
4. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to repair the headwall on the drainage canal, on Turkey Creek Road, to be paid out of Road District 1A Road Funds, Town’s portion, and authorize the President to sign. (Mr. Billings)
5. Motion to grant approval to Hidden Oaks Subdivision, Phase I, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending final approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)
6. Motion to grant approval to Hidden Pines Subdivision, Phase II, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, Page | 7

pending final approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)

Hill, LA, as a Hardship Case, pending proper certification. (Mr. Billings)

8. Motion to extend parish maintenance of the David Burns Road (Ward 5, District E) an additional 0.10 miles, as recommended by Public Works Director. (Mr. Vanderlick)
9. Motion to waive the insurance requirements for the sewer effluent as approved by the Rapides Area Planning Commission and Public Works Director. (Mr. Perry)
10. Motion to purchase a zero turn sixty-one inch Scag mower from the The Rental Company of Cenla, LLC in an amount not to exceed $10,500, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (Mr. Smith)
11. Motion to exercise option to renew contract Bid # 2284 - Various Bituminous Materials (Hot Mix and Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix - $59.50 per ton) and (Cold Mix - $89.00 per ton) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Mr. Smith) Page | 8
12. Recognize Mr. Tommy Pinion to address the Jury on Bridge Construction in Rapides Parish. (Mr. Overton)
13. Motion to exercise option to renew contract Bid # 2277 - Liquid Asphalt (CRS-2 - $1.83 per gallon delivered) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Mr. Smith)
14. Motion to exercise option to renew contract Bid # 2278 - Emulsified Asphalt (MC-30 - $3.80 per gallon delivered) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Mr. Smith)

Glenmora, LA, as a Hardship Case, pending proper certification. (Mr. Billings)

16. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department, to perform ten (10) hours grading of roads in the corporate limits of Glenmora, to be paid out of Road District 1A Road Funds, Town’s portion, and authorize the President to sign. (Mr. Billings)
17. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to deliver fourteen (14) loads of white rock, to be paid out of Road District 1A Road Funds, Page | 9

Town’s portion, and authorize the President to sign. (Mr. Billings)

18. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to over lay with chip and seal, certain roads, to be paid out of Road District 1A Road Funds, Town’s portion and authorize the President to sign.

Roads are as follows: 7th street from 8th Avenue to 7th Avenue, approximately 0.1 mile Gum Street, approximately 0.1 mile 12th street from 5th Avenue to 6th Avenue, approximately 0.1 miles (Mr. Billings)

19. Motion to waive the insurance requirements for the sewer effluent discharge permit at 4809 Howell Drive, Pineville, for Mr. Scott Sullivan, as approved by the Rapides Area Planning Commission and Public Works Director. (Mr. Moreau)
20. Receive update from Rapides Area Planning Commission on Duck Blinds in Cotile Lake, Kincaid Lake and Cotile Lake. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 10

WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

AUGUST 3, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify approval of Amendment No. 1 to the PY14/FY15 Workforce Investment Act (WIA) contract with the Louisiana Workforce Commission to incorporate appropriate language and program design changes so that the carryover contract and funds comply with the new Workforce Innovation & Opportunity Act (WIOA) implementation effective 7/1/15 and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. (Mr. Bishop)
3. Motion to ratify the President to sign the annual Agreement between the Chief Elected Official and the Rapides Workforce Development Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Innovation and Opportunity Act. The agreement begins July 1, 2015 and will cover the certification period until December 31, 2017. (Mr. Bishop)
4. Motion to hire a certified teacher for a new WIOA Out-of-school program o be paid out of Youth WIOA funds. The new law now requires program to spend 75% of their funds on out-of-school youth. (Mr. Bishop)
5. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission in the amount of $44,692.00 to Page | 11

provide case management services to work eligible cash assistance recipients, as referred by the Louisiana Department of Children and Family Services (DCFS), to move those families from cash assistance to employment for the period 7/1/15-6/30/16, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 12

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

AUGUST 3, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 13

COURTHOUSE AND TOURISM COMMITTEE

AUGUST 3, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 14

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

AUGUST 3, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 15

PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 3, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty (30) day announcement rule and reappointment Mr. Melvin Christy to the Fire District No. 3 Civil Service Board for a three (3) year term. Term will expire October 10, 2015. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 16

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 3, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 519 80% 87.67% Pineville - 8 minute 150 80% 81.33% Rapides - 12 minute 182 80% 86.81% Rapides - 20 minute 210 80% 88.57% (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT