Rapides Parish Police Jury

Posted JULY 16, 2015

REGULAR SESSION

JULY 20, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 8, 2015, as published in the Official Journal.
2. Motion that approved bills be paid. (FINANCE 7/6)
3. Motion to accept Treasurer’s Report. (FINANCE 7/6)
4. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on Lots Ten (10) and Eleven (11) of Square One (1) of Alexandria, to Mr. Malcolm Larvadain, for the consideration of $6,000.00 cash. (FINANCE 7/6)

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5. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on Lots One-A (1A) & One- B (1B) of Square Three (3) of Ryan Subdivision, bearing the municipal address of 608 Bayou Maria Road, Pineville, to Ms. Deana Hovnatanian, for the consideration of $3,364.96 cash. (FINANCE 7/6)
6. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on .688 Acres in SW4 of Section 41, T5N-R2E, S. of Holloway Road, bearing no municipal address in Harmony Hills, to Cynthia

• C. Taylor, for the consideration of $720.38 cash. (FINANCE 7/6)

7. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on Lot Three (3) of Shady Lane Subdivision, bearing the municipal address of 4308 Shady Lane, Alexandria, to Erotica Reed, for the consideration of $1,000.00 cash. (FINANCE 7/6)
8. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on Lot situated being the rear 62.3 feet of the South onehalf (1/2) of Lot Eleven (11) of Block Three (3) of South Alexandria Land Company Addition less and except the North Four (4) Feet thereof sold in 1954 bearing the municipal address of 1740 A Overton St., Alexandria, to Chadwick Godfrey, authorized agent of Greater Magnolia Baptist Church, for the consideration of $466.67 cash. (FINANCE 7/6)
9. Motion to adopt an ordinance authorize the sale of abandoned/adjudicated property located on Lot Ten (10) of Block Three (3) of South Alexandria Land Company Addition, Alexandria, bearing the municipal address of 1742 & 1748 Overton Street, Alexandria, to Chadwick Godfrey, authorized agent of Greater Magnolia Baptist Church, for the consideration of $2,466.67 cash. (FINANCE 7/6)
10. Three (3) Acres being part of Vendor’s Land, and to measure Three Hundred and Fifteen (315) feet on four (4) sides and to be bounded as follows: on three (3) sides, East, South and West by Lands of Vendor and on North by Lands of Mathis. In making survey of this land, it is understood REGULAR JURY MEETING JULY 20, 2015

pg. 3

and agreed, that in establishing lines, it will start Two-Hundred Ten (210) feet from where Lands of Vendor & Mathis adjoin, West of Section TwentySeven (27), to Red Dog Properties, LLC, through its authorized agent, Judy Reichardt, for the consideration of $1,111.36 cash. (FINANCE 7/6)

11. Motion to grant the 2% annual longevity pay increase mandated by the State for Rapides Parish Fire District No. 7 employees, effective August 1, 2015, as recommended by Fire Chief Mike Paulk, to be paid out of Fire Protection District No. 7 funds. (FINANCE 7/6)
12. Motion to renew the contract with MGT of America, Inc. to provide an OMB A-78 Cost Allocation Plan for the Rapides Parish Police Jury and authorize the President to sign. (FINANCE 7/6)
13. Motion to allow Ms. Jeanne Badeaux-Carnline, Retirement Plan Advisors, to discuss with the Rapides Parish employees, what Retirement Plan Advisors has to offer concerning deferred compensation plans. (FINANCE 7/6)
14. Motion to award the construction contract to the low bidder, Bayou Rapides Corp., for the Robertson Branch Library, with the qualifications and recommendations of the Rapides Parish Library Board of Control and authorize the President to sign same. (FINANCE 7/6)
15. Motion to enter into an Intergovernmental Agreement between the Rapides Parish Health Unit, Rapides Parish Sheriff’s Office and the Rapides Parish Police Jury, regarding utilizing Health Unit employees and/or funds for non-essential primary health care, pharmaceutical and dental care for Rapides Parish inmates. (FINANCE 7/6)

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16. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Henry A. McCoy and or Part of Lot Twenty-Three (23) of Square Robert Bonnette Thirty-Three (33), Town of Boyce Bearing no municipal address: Belfast Avenue, Boyce (FINANCE 7/6)
17. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2015, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (FINANCE 7/6)
18. Motion to grant a 2% (making an overall 4% pay increase for employees who will receive the longevity pay increase) pay increase to all employees of Rapides Parish Fire Protection District No. 2, effective August 1, 2015, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (FINANCE 7/6)
19. Motion to authorize the settlement of the claim/lawsuit against the RPPJ by Lemoine Industrial Group, LLC. The Suit is captioned Civil Suit No. 252,298 Lemoine Industrial Group, LLC v. Rapides Parish Police Jury, 9th Judicial District Court for the sum of $20,000.00, plus the payment of all court costs in exchange for a full release of all claims that Lemoine Industrial Group and affiliated persons and entities may have arising out of the contract entered into between Lemoine Industrial Group, LLC and the Rapides Parish Police Jury effective July 16, 2012, contract referred to as the Red River Levee Recertification RRABB Aloha-Rigolette North Bank River Mile 91.5 and 101 to 104, MMLH Project No. 6326 against the Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, the Red River Atchafalaya Bayou Boeuf Levee District and Meyer, Meyer, LaCroix and Hixson and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC. The settlement will require the dismissal with prejudice of the aforementioned lawsuit and the cancellation of any liens filed by Lemoine.

Further to authorize the settlement of all claims that the Rapides Parish Police Jury, the City of Pineville, the Nineteenth Louisiana Levee District, and the Red River Atchafalaya Bayou Boeuf Levee District may REGULAR JURY MEETING JULY 20, 2015

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have against Meyer, Meyer, LaCroix and Hixson and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC., arising out of the design and/or management/supervision of the contract entered into between Lemoine Industrial Group, LLC and the Rapides Parish Police Jury effective July 16, 2012, contract referred to as the Red River Levee Recertification RRABB Aloha-Rigolette North Bank River Mile 91.5 and 101 to 104, MML&H Project No. 6326 whereby Meyer, Meyer, LaCroix and Hixon and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC pays the sum of $20,000.00 to the Rapides Parish Police Jury. (FINANCE 7/6)

20. Motion to recommend an endorsement of Crest Operations, LLC as a participant in the benefits of the Louisiana Enterprise Zone Program, Advance Notification #20140830, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax. (FINANCE 7/6)
21. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 7/6)
22. Motion to approve Change Order No. 2 with Gilchrist Construction, LLC 5,860 feet in length by 22 feet wide of Forest Service Road 208 (Ward 2, District H) for an increased amount of $284,462.40, to add a 50 foot diameter cul-de-sac on Ridgedale Lane (Ward 1, District E) for an increased amount of $2,992.00, and delete Neal Drive (Ward 10, District C) for a decreased amount of $50,424.00 as recommended by the Public Works Director. (PUBLIC WORKS 7/6)
23. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville to authorize the Parish Highway Department to perform the necessary work for the repair and/or replacement of culverts within the Town of Cheneyville and pothole patching, approximately forty (40) hours of work, to be paid out of Road District 3A Maintenance Funds, town’s portion and authorize the President to sign same. (PUBLIC WORKS 7/6)

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24. Motion to accept for parish maintenance the Bill Paul Road approximately one tenth (0.1) of a mile in length (Ward 6, District H) as recommended by Public Works Director. (PUBLIC WORKS 7/6)
25. Motion to accept for parish maintenance the R L Miller Road approximately one tenth (0.1) of a mile in length (Ward 4, District H) as recommended by Public Works Director. (PUBLIC WORKS 7/6)
26. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to haul 2 loads of gravel, patch potholes and trim limbs on various roads within the Village of Forest Hill, approximately sixty (60) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (PUBLIC WORKS 7/6)
27. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation & Development for the donation of reclaimed asphalt from LA 181, State Project No. H.011580, approximately 173 cubic yards. (PUBLIC WORKS 7/6)
28. Motion to purchase a zero turn sixty-one (61) inch Scag mower from the Rental Company of Cenla, LLC in an amount not to exceed $10,500, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (PUBLIC WORKS 7/6)
29. Motion to authorize a contract with Smith, Fontenot & Phillips, LLC to convert the plans for the Off-System Bridge Projects 713-40-0109 Cutts Road over Hemphill Creek (Ward 5, District E) and 713-40-0110 Clifton Road over Bayou Pine Coupee (Ward 7, District E) from metric to english units as required by LA DOTD and to authorize the separation of the two projects if either project is delayed and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (PUBLIC WORKS 7/6) REGULAR JURY MEETING JULY 20, 2015

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30. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AgCenter, to provide the necessary equipment and labor for set up, disassemble, clean up and otherwise provide maintenance not available to the LSU AgCenter for the public purpose of maintaining and improving properties owned by LSU AgCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (WORKFORCE 7/6)
31. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise for bids for Airbase Road Sewer System Improvements Phase I (FY 2014 LCDBG Project) contingent upon receipt of authorization from funding agency as recommended by engineer. (GRANTS 7/6)
32. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2015), Grant # EMW-2015-EP-00009-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director to sign related documents. (GRANTS 7/6)
33. Motion to ratify authorization to enter into a contract with the Rapides Parish Sheriff’s office for inmate labor and authorize the President to sign effective July 1, 2015. (PAROCHIAL 7/6)
34. Motion to authorize the Rapides Parish Library to start the process to have National Registry, as requested by the Rapides Parish Library Director and authorize the President to sign any necessary documents. (PAROCHIAL 7/6)
35. Motion to consider and take action with respect to adopting a resolution approving the holding of an election in Buckeye Recreation District of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (PERSONNEL 7/6)

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36. Motion to reappoint Captain Michael W. Jones to the Rapides Housing Authority for a five (5) year term. Term will expire July 14, 2020. (PERSONNEL 7/6)
37. Motion to waive the thirty (30) day announcement rule and appoint Mr. David Harvey to the Central Louisiana Regional Port Authority, representing Rapides Parish for a four (4) year term. (Term dates to be determined by Board Creation.) (PERSONNEL 7/6)
38. Motion to waive the thirty (30) day announcement rule and appoint Mr. Basil Smith to the Central Louisiana Regional Port Authority, representing Rapides Parish for a two (2) year term. (Term dates to be determined by Board Creation.) (PERSONNEL 7/6)
39. Motion to amend the Rapides Parish Police Jury substance abuse policy to require post-accident alcohol testing in addition to current testing. (PERSONNEL 7/6)
40. Motion to authorize the Public Works Director to provide an additional compensation of $1.00 per hour hazard duty pay, to any employee that operates the tack/distributor truck, on the days that he/she operates that vehicle for at least two hours, subject to approval by the Rapides Parish Civil Service Board, to be paid from the Road & Bridge Salary line item. (PERSONNEL 7/6)
41. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 529 80% 86.01% Pineville - 8 minute 155 80% 89.03% Rapides - 12 minute 206 80% 85.44% Rapides - 20 minute 191 80% 82.72% (INSURANCE 7/6)

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42. Motion to award Bid # 2515 (Purchase 2000 Gallon Tanker Truck – Rapides Fire Protection District No. 14) to Timmons Truck Center for the amount of $97,313.21 as recommended by the Flatwoods Volunteer Fire Department Board, Fire Chief and Purchasing Agent. (INSURANCE 7/6)
43. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Senior Citizen) (JUNE 8th JURY)
44. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 3-A Maintenance of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (JUNE 8th JURY)
45. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (JUNE 8th JURY)
46. Motion to reappoint Mr. Peter DeKeyzer to the Fire District #2 Civil Service Board for a three (3) year term. Term will expire July 29, 2015. (Appt. to be announced June/Laid over 7/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

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47. Motion to renew the L.A.C.E. Agreement with all other parties and the Louisiana State Police starting August 1, 2015 and ending July 31, 2016 and authorize the President to sign same, pending approval of other parties. (Mr. Billings)
48. Motion to waive the thirty (30) day announcement rule and appoint Mr . Jesse Doyle to the Central Louisiana Regional Port Authority, representing Rapides Parish, for a three (3) year term. (Mr. Moreau/Mr. Bishop/Mr. Smith)
49. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte and Town of Cheneyville to purchase four (4) Pioneer “S” Series lawnmowers for cutting roadside ditches in the corporate limits of the Town of Cheneyville and the Town of L ecompte, to be paid out of Road District 3A Maintenance Funds, Town’s portion. (Mr. Overton/Mr. Billings)
50. Motion to award engineering services for FY 2016/2017 LCDBG Walnut Grove Sewer Improvements to Meyer, Meyer, LaCroix & Hixson, as recommended by the LCDBG Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (Mr. Overton/RFP Meeting 7/6)
51. Motion to award engineering services for FY 2016/2017 LCDBG Park Drive Water Improvements to Meyer, Meyer, LaCroix & Hixson, as recommended by the LCDBG Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (Mr. Overton/RFP Meeting 7/6)
52. Motion to recognize Mr. Raymond Causey, Justice of the Peace, Ward 4, Second Court, Rapides Parish Association of Justice of the Peace and Constables, to consider an increase in salary for the Justice of the Peace and Constables. (Mr. Billings)

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53. Motion to grant full time Rapides Parish Fire District No. 3 employees a 4% raise effective August 1, 2015, as recomme nded by Fire Chief David Corley and Fire Protection District No. 3 Board. (Mr. Moreau)
54. Motion to authorize Rapides Parish Fire District No. 3 to adopt an EMT incentive plan for full time employees , as recommended by the Fire Chief and Rapides Parish Fire District No. 3 Board as follows:

State certified First Responder (EMR) Minimum required for employment State & Nationally certified EMT-Basic (EMT) Shall receive $100.00/month State & Nationally certified EMT-Intermediate (AEMT) Shall receive $200.00 month State & Nationally certified EMT-Paramedic (PARAMEDIC) Shall receive $300.00 month (Mr. Moreau)

55. Motion to grant a $2.00 per hour increase for Marcia M. Gagnard, Secretary, effective August 1, 2015, as recommended by Fire Chief and Rapides Parish Fire District No. 6 Board. (Mr. Craig)
56. Motion to a dopt the criteria for hiring a Project Manager for administrative services for the Tangent Rail Drainage Improvement Project (FEMA -1786DR-LA, Project Number 154) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $124,478. The 25% match is being provided by the City of Alexandria. (Mr. Overton)
57. Motion to advertise for Statement of Qualifications for hiring a Proj ect Manager for administrative services for the Tangent Rail Drainage Improvement Project (FEMA -1786-DR-LA, Project Number 154) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $124,478. The 25% match is being provided by the City of Alexandria. (Mr. Overton)

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58. Motion to adopt the criteria for hiring a Project Engineer for engineering services for the Tangent Rail Drainage Improvement Project (FEMA -1786DR-LA, Project Number 154) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $124,478. The 25% match is being provided by the City of Alexandria. (Mr. Overton)
59. Motion to advertise for Statement of Qualifications for hiring a Project Engineer for engin eering services for the Tangent Rail Drainage Improvement Project (FEMA -1786-DR-LA, Project Number 154) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $124,478. The 25% match is being provided by the City of Alexandria. (Mr. Overton)
60. Motion to authorize the Parish Highway Department to purchase dump trucks from the Federal Surplus Inventory, authorize travel for Police Jurors and employees and authorize President to sign any necessary documents, to be paid out of Road and Bridge Funds. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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