Rapides Parish Police Jury

Posted: June 25, 2015

Notice of Regular Committee Meetings to be held on Monday, July 6, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

JULY 6, 2015

ROLL CALL

Recognize Grace Christian Boys and Girls Track and Field Team for winning the Class B 2015 State Championship. (Mr. Vanderlick/Mr. McGlothlin)

Recognize and present a plaque to Amel Ashton Lodridge, Boy Scout, Troop 6 for volunteering in his community. (Mr. Vanderlick)

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FINANCE COMMITTEE

JULY 6, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Receive mid-year budget review, for all funds, from the Treasurer. (Mr. Smith)
4. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description David A. Sheffield Lots Ten (10) and Eleven (11) of Square One (1) of Welch Addition Bearing the municipal address of:

John Kennard Lots One-A (1A) & One- B (1B) of Square Three (3) of Ryan Subdivision Bearing the municipal address of:

Charles Barber Est. .688 Acres in SW4 of Section 41, T5N-R2E, S. of Holloway Road Bearing no municipal address in Harmony Hills

James Ruth Lot Three (3) of Shady Lane Subdivision Bearing the municipal address of:

Livingston Realty Lot situated being the read 62.3 feet of the South one-half (1/2) of Lot Page | 4

Eleven (11) of Block Three (3) of South Alexandria Land Company Addition less the North Four (4) Feet thereof sold in 1954. Bearing the Municipal address of:

Ralph V. Aycock Lot Ten (10) of Block Three (3) of South Alexandria Land Company Addition, Alexandria Bearing the Municipal address of: 1742 &

Jerry Bridges Three (3) Acres being part of Vendor’s Land, and to measure Three Hundred and Fifteen feet (315) on four (4) sides and to be bounded as follows: on three (3) sides, East, South and West by Lands of Vendor and on North by Lands of Mathis. In making survey of this land, it is understood and agreed, that in establishing lines, it will start TwoHundred (200) feet from where Lands of Vendor & Mathis adjoin, West of Section Twenty-Seven (27). (Mr. Moreau)

5. Motion to grant the 2% annual longevity pay increase mandated by the State for Rapides Parish Fire District No. 7 employees, effective August 1, 2015, as recommended by Fire Chief Mike Paulk, to be paid out of Fire Protection District No. 7 funds. (Mr. Smith)
6. Motion to renew the contract with MGT of America, Inc. to provide an OMB A-78 Cost Allocation Plan for the Rapides Parish Police Jury and authorize the President to sign. (Mr. Billings)

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7. Recognize Ms. Jeanne Badeaux-Carnline, Retirement Plan Advisors, to discuss deferred compensation plans. (Mr. Billings)
8. Motion to award the construction contract to the low bidder, Bayou Rapides Corp., for the Robertson Branch Library, with the qualifications and recommendations of the Rapides Parish Library Board of Control and authorize the President to sign same. (Mr. Moreau)
9. Motion to enter into an Intergovernmental Agreement between the Rapides Parish Health Unit, Rapides Parish Sheriff’s Office and the Rapides Parish Police Jury, regarding utilizing Health Unit employees and/or funds for non-essential primary health care, pharmaceutical and dental care for Rapides Parish inmates. (Mr. Billings)
10. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Henry A. McCoy and or Part of Lot Twenty-Three (23) of Square Robert Bonnette Thirty-Three (33), Town of Boyce Bearing no municipal address: Belfast Avenue, Boyce (Mr. Moreau)
11. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2015, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. McGlothlin)

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12. Motion to grant a 2% (making an overall 4% pay increase for employees who will receive the longevity pay increase) pay increase to all employees of Rapides Parish Fire Protection District No. 2, effective August 1, 2015, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. McGlothlin)
13. Motion to authorize the settlement of the claim/lawsuit against the RPPJ by Lemoine Industrial Group, LLC. The Suit is captioned Civil Suit No. 252,298 Lemoine Industrial Group, LLC v. Rapides Parish Police Jury, 9th Judicial District Court for the sum of $20,000.00, plus the payment of all court costs in exchange for a full release of all claims that Lemoine Industrial Group and affiliated persons and entities may have arising out of the contract entered into between Lemoine Industrial Group, LLC and the Rapides Parish Police Jury effective July 16, 2012, contract referred to as the Red River Levee Recertification RRABB Aloha-Rigolette North Bank River Mile 91.5 and 101 to 104, MMLH Project No. 6326 against the Rapides Parish Police Jury, The City of Pineville, The Nineteenth Louisiana Levee District, the Red River Atchafalaya Bayou Boeuf Levee District and Meyer, Myer, LaCroix and Hixon and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC. The settlement will require the dismissal with prejudice of the aforementioned lawsuit and the cancellation of any liens filed by Lemoine.

Further to authorize the settlement of all claims that the Rapides Parish Police Jury, The City of Pineville, The Nineteenth Louisiana Levee District, and the Red River Atchafalaya Bayou Boeuf Levee District may have against Meyer, Myer, LaCroix and Hixon and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC., arising out of the design and/or management/supervision of the contract entered into between Lemoine Industrial Group, LLC and the Rapides Parish Police Jury effective July 16, 2012, contract referred to as the Red River Levee Recertification RRABB Aloha-Rigolette North Bank River Mile 91.5 and 101 to 104, MMLH Project No. 6326 whereby Meyer, Myer, LaCroix and Hixon and the Rapides Disaster Recovery Alliance, A Joint Venture, LLC pays the sum of $20,000.00 to the Rapides Parish Police Jury. (Mr. Billings)

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14. Motion to recommend an endorsement of Crest Operations, LLC as a participant in the benefits of the Louisiana Enterprise Zone Program, Advance Notification #20140830, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 6, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Change Order No. 2 with Gilchrist Construction, LLC 5,860 feet in length by 22 feet wide of Forest Service Road 208 (Ward 2, District H) for an increased amount of $284,462.40, to add a 50 foot diameter cul-de-sac on Ridgedale Lane (Ward 1, District E) for an increased amount of $2,992.00, and delete the Neal Drive (Ward 10, District C) for a decreased amount of $50,424.00 as recommended by the Public Works Director. (Mr. Billings)
4. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville to authorize the Parish Highway Department to perform the necessary work for the repair and/or replacement of culverts within the Town of Cheneyville and pothole patching, approximately forty (40) hours of work, to be paid out of Road District 3A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
5. Motion to accept for parish maintenance the Bill Paul Road approximately one tenth (0.1) of a mile in length (Ward 6, District H) as recommended by Public Works Director. (Mr. Billings)

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6. Motion to accept for parish maintenance the R L Miller Road approximately one tenth (0.1) of a mile in length (Ward 4, District H) as recommended by Public Works Director. (Mr. Billings)
7. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to haul 2 loads of gravel, patch potholes and trim limbs on various roads within the Village of Forest Hill, approximately sixty (60) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
8. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation & Development for the donation of reclaimed asphalt from LA 181, State Project No. H.011580, approximately 173 cubic yards. (Mr. Billings)
9. Motion to purchase a zero turn sixty-one inch Scag mower from the The Rental Company of Cenla, LLC in an amount not to exceed $10,500, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (Mr. Smith)
10. Motion to authorize a contract with Smith, Fontenot & Phillips, LLC to convert the plans for the Off-System Bridge Projects 713-40-0109 Cutts Road over Hemphill Creek (Ward 5, District E) and 713-40-0110 Clifton Road over Bayou Pine Coupee (Ward 7, District E) from metric to English units as required by LDOTD and to authorize the separation of the two projects if either project is delayed and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Vanderlick) Page | 10

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JULY 6, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AgCenter, to provide the necessary equipment and labor for set up, disassemble, clean up and otherwise provide maintenance not available to the LSU AgCenter for the public purpose of maintaining and improving properties owned by LSU AgCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 6, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Chantel Ashley concerning inspectors for the Rapides Area Planning Commission. (Mr. Smith)
3. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise for bids for Airbase Road Sewer System Improvements Phase I (FY 2014 LCDBG Project) contingent upon receipt of authorization from funding agency as recommended by engineer. (Mr. Perry)
4. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2015), Grant # EMW-2015-EP-00009-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director to sign related documents. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

JULY 6, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 6, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to ratify authorization to enter into a contract with the Rapides Parish Sheriff’s office for inmate labor and authorize the President to sign effective July 1, 2015. (Mr. Billings)
2. Motion to authorize the Rapides Parish Library to start the process to have National Registry, as requested by the Rapides Parish Library Director and authorize the President to sign any necessary documents. (Mr. Fountaine)
3. Motion to receive an update from the Jurors that were invited to Mr. Roosevelt Johnsons Coliseum Meeting that was held at Tunk’s. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JULY 6, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider and take action with respect to adopting a resolution approving the holding of an election in Buckeye Recreation District of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Mr. Smith)
3. Appointment to Fire District #2 for a three (3) year term to fill the expiring term of Mr. Peter DeKeyzer. Term will expire July 29, 2015. (June Jury)
4. Appointment to the Rapides Housing Authority for a five (5) year term to fill the expiring term of Captain Michael W. Jones. Term will expire July 14, 2015. (June Jury)
5. Motion to waive the thirty (30) day announcement rule and appoint Mr. David Harvey to the Central Louisiana Regional Port Authority, representing Rapides Parish for a four (4) year term. (Term dates to be determined by Board Creation.) (Mr. Billings)
6. Motion to waive the thirty (30) day announcement rule and appoint Mr. Basil Smith to the Central Louisiana Regional Port Authority, representing Rapides Parish for a two (2) year term. (Term dates to be determined by Board Creation.) (Mr. Overton)

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7. Motion to amend the Rapides Parish Police Jury substance abuse policy to require post-accident alcohol testing in addition to current testing. (Mr. Billings)
8. Motion to authorize the Public Works Director to provide an additional compensation of $1.00 per hour hazard duty pay, to any employee that operates the tack/distributor truck, on the days that he/she operates that vehicle for at least two hours, subject to approval by the Rapides Parish Civil Service Board, to be paid from the Road & Bridge Salary line item. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 6, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 529 80% 86.01% Pineville - 8 minute 155 80% 89.03% Rapides - 12 minute 206 80% 85.44% Rapides - 20 minute 191 80% 82.72% (Mr. McGlothlin)

3. Motion to award Bid # 2515 (Purchase 2000 Gallon Tanker Truck) to Timmons Truck Center for the amount of $ 97,313.21 as recommended by the Fire Department Board, Chief and Purchasing Agent. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT