Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — June 8, 2015
Start: 2015-06-08T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

June 8, 2015 · 3:00 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

June 8, 2015 other

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted JUNE 4, 2015

REGULAR SESSION

JUNE 8, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 11, 2015, as published in the Official Journal.
Motion that approved bills be paid. (FINANCE 6/1)
Presentation of a plaque to Ms. Joanell Wilson, Registrar of Voters, for over 45 years of service to Rapides Parish. (Mr. Billings)
Recognize Ms. Ashley Mitchell, Powerlifter at Alexandria Senior High School for being picked to represent the USA in Prague, Czech Republic on the Sub Junior World Powerlifting Team. (Mr. Perry)
Adopt millage rates for 2015 as follows: General Alimony 4.04 Exempted Municipalities 2.02 Fire Protection District No. 2 15.52 REGULAR JURY MEETING JUNE 8, 2015

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Fire Protection District No. 2 Service Area 1 16.31 Fire Protection District No. 3 21.21 Fire Protection District No. 4 15.34 Fire Protection District No. 5 41.66 Fire Protection District No. 6 20.02 Fire Protection District No. 7A Maintenance 26.04 Fire Protection District No. 7B Maintenance 14.26 Fire Protection District No. 8 44.28 Fire Protection District No. 9 24.02 Fire Protection District No. 10 22.59 Fire Protection District No. 10 21.23 Fire Protection District No. 11 33.16 Fire Protection District No. 11Service Area 1 53.72 Fire Protection District No. 11 Service Area 2 45.85 Fire Protection District No. 14 21.93 Fire Protection District No. 15 25.00 Fire Protection District No. 16 15.00 Road District No. 1A 25.03 Road District No. 1B 15.00 Road District No. 2C 54.49 Road District No. 3A 32.00 Road District No. 5A 48.24 Road District No. 6A 20.36 Road District No. 6A Maintenance B 53.07 Road District No. 7A 5.56 Road District No. 9B 10.98 Road District No. 10A 10.04 Road District No. 36 10.77 Renaissance 2.06 Coliseum Maintenance 1.00 Coliseum – Bond 2.55 Health Unit 1.06 Libraries – Parish wide 7.08 Recreation District – Buckeye 6.09 Senior Citizens Services 1.06 (May Jury)

APPOINTMENTS TO ANNOUNCED AT NEXT MEETING

***Fire District #2 for a three (3) year term to fill the expiring term of Mr. Peter DeKeyzer. Term will expire July 29, 2015. ***Rapides Housing Authority for a five (5) year term to fill the expiring term of Captain Michael W. Jones. Term will expire July 14, 2015.

Motion to accept the Treasurer’s Report (FINANCE 6/1) REGULAR JURY MEETING JUNE 8, 2015

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Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Three (3) of Square Four (4) of Woodside Alexandria, to Mr. Toney King for the consideration of $3,666.67 cash. (FINANCE 6/1)
Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Livingston Realty Lot situated being the read 62.3 feet of the South one-half of Lot Eleven (11) of Block Three (3) of South Alexandria Land Company Addition less the North Four (4) Feet thereof sold in 1954. Bearing the Municipal address of:

Ralph V. Aycock Lot Ten (10) of Block Three (3) of South Alexandria Land Company Addition, Alexandria Bearing the Municipal address of:

Jerry Bridges Three (3) Acres being part of Vendor’s land, and to measure Three Hundred and Fifteen feet (315) on four (4) sides and to be bounded as follows: on three (3) sides, East, South and West by Lands of Vendor and on North by lands of Mathis. In making survey of this land it is understood and agreed, that in establishing lines, it will start TwoHundred (200) feet from where lands of Vendor & Mathis adjoin, West of Section Twenty-Seven (27). (FINANCE 6/1)

Motion to authorize the expenses of interested Police Jurors, Legal Counsel and designated employees to attend the Organization of Parish Administrative Officials Annual Conference in Baton Rouge, Louisiana on July 29-31, 2015. (FINANCE 6/1)

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Motion to approve Change Order No. 1 for the New Morgue on Allison Drive, PAE Job No. 10183, to add a personnel door in the metal building to the right of the overhead door, in the amount of $1,189.10, for a total amount of $137,998.10, as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. (FINANCE 6/1)
Motion to ratify authorization to approve Change Order No. 2 for the New Morgue on Allison Drive, PAE Job No. 10183, for the removal of a tree adjacent to the new drive, in the amount of $400.00, for a total amount of $138,398.10 as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. (FINANCE 6/1)
Motion to delete from the Rapides Parish Fire District No. 3 Asset/Inventory Program the following asset as it is broken and no longer suitable for public use: Asset Number Description Disposal 10605 Security Camera Broken – scrap (FINANCE 6/1)
Motion for Rapides Parish Fire District No. 2 to enter into negotiations with G & G Farms of Cenla, LLC for the purchase of 2.984 acres of property located in T3N-R2W, (Ward 1) of Rapides Parish, as recommended by the Fire Chief and authorize the President to sign same. (FINANCE 6/1)
Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Rapides Parish Fire Protection District No. 17 to provide accounting, purchasing and related services for District No. 17, in return the Rapides Parish Police Jury shall be reimbursed incurred expenses and an administrative fee effective upon the execution of the Cooperative Endeavor Agreement and authorize the President to sign same. (FINANCE 6/1)
Motion to ratify authorization for a public auction with various items from the renovation project at the Rapides Parish Coliseum, on May 30, 2015, for the sale of various items such as furniture, office equipment, appliances, stadium seats, vehicles, etc. as recommended by the Treasurer. (FINANCE 6/1) REGULAR JURY MEETING JUNE 8, 2015

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Motion to adopt an ordinance to condemn the unsafe, unsanitary and dilapidated (torn down) house, located at 1503 Bayou Maria Road, Pineville, Section 22, T4N-R1E, Ward 9, District D. Property owner, Mr. Edward Kimble, at the April 13, 2015 Police Jury meeting, was given thirty (30) days, which is now forty-nine (49) days and the property is still not cleaned. Order property be demolished or removed in accordance with the Rapides Parish Code of Ordinances Chapter 8-1/4 Condemnation of Buildings. (FINANCE 6/1)
Motion to accept the Public Works Director's Report. (PUBLIC WORKS 6/1)
Motion to authorize Ms. Elma Wells, 2376 Highway 121, Hineston, Louisiana, as a Hardship Case, pending proper certification. (PUBLIC WORKS 6/1)
Motion to adopt an ordinance to set a 25 mph speed limit on Craig Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 6/1)
Motion to approve Change Order No. 1 with Gilchrist Construction, LLC, for Bid No. 2409, Various Road Improvements in Rapides Parish, to add District H, for an increased amount of $166,584.00, as recommended by the Public Works Director. (PUBLIC WORKS 6/1)
Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District to patch, level with hot mix and chip seal approximately 300 feet of roadway leading into Ward 10 Recreation District site and clear vegetation from the ditches as requested by the Ward 10 Recreation District to be paid out of District A Reseal Funds and authorize the President to sign same. (PUBLIC WORKS 6/1)

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Motion to clarify, that portion of Rachal Road (Ward 5, District E), that was maintained by the Rapides Parish Police Jury, was removed during the construction of Hwy 28 West and the connect made to Kisatchie Hills Road from Hwy 28 West is an extension of Kisatchie Hills Road as recommended by the Public Works Director. (PUBLIC WORKS 6/1)
Motion to renew the lease agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2015 and ending July 31, 2016 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. (WORKFORCE 6/1)
Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 5, City of Pineville, Lakeview Street Water Utility Relocation State Project No. 40PARA3305, for the base bid amount of $73,337.65, to Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development. (GRANTS 6/1)
Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 6, City of Pineville, Riverside Drive, South Sanders Street, South Lakeview Street Sewer Utility Relocation State Project No. 40PARA3306, for the base bid amount of $270,076.70, to Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development. (GRANTS 6/1)
Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 8, City of Pineville, Lakeview Street to Sanders Street Sewer Relocation State Project No. 40PARA3308, for the base bid amount of $83,695.00, to REGULAR JURY MEETING JUNE 8, 2015

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Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development. (GRANTS 6/1)

Motion to delete from the Rapides Foundation Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 9245 Dell Laptop Computer Scrap 9387 Dell Computer Scrap (GRANTS 6/1)
Motion to delete from Adult Drug Court Curfew Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 10664 Hewlett Packard Scrap Laptop Computer (GRANTS 6/1)
Motion to adopt a resolution opposing the closing of the Derboune Head Start Center in Cheneyville, Louisiana, copy of this resolution to be sent to Louisiana Legislative Delegates and Town of Cheneyville. (GRANTS 6/1)
Motion to delete from the Rapides Parish Capital Improvement/Rural Development Asset/Inventory Program the equipment listed below in accordance with an Agreement between the Rapides Parish Police Jury and Rapides Primary Health Care Center dated May 21, 2004.

Asset Number Description 9762 Dell Laptop Computer 9763 Dell Laptop Computer 9764 Sanyo Transcriber 9765 HP Laserjet Printer 9766 Television TV/VCR Combo 9767 Screen 60X60 9768 Wireless Router REGULAR JURY MEETING JUNE 8, 2015

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9769 Wireless Router 9770 Wireless Router 9771 Proliant Server 9773 Pocket Dopple II 9774 EKG Machine 9775 Exam Table 9776 Digital Scale 9777 Digital Scale 9778 Computer Terminal (Monitor & Keyboard) 9779 Computer Terminal (Monitor & Keyboard) 9780 Computer Terminal (Monitor & Keyboard) 9781 Computer Terminal (Monitor & Keyboard) 9782 Computer Terminal (Monitor & Keyboard) 9783 Computer Terminal (Monitor & Keyboard) 9784 Computer Terminal (Monitor & Keyboard) 9785 Computer Terminal (Monitor & Keyboard) 9786 Computer Terminal (Monitor & Keyboard) 9787 Computer Terminal (Monitor & Keyboard) 9788 Computer Terminal (Monitor & Keyboard) 9789 Paging System Transmitter 9790 Paging System Transmitter 9806 Exam Table – Gray 9807 Exam Table – Gray 9808 Exam Table – Gray 9809 Monitor – NIBP/OXY/TEMP 9810 Monitor – N1BP/OXY/TEMP 9827 Autoclave (GRANTS 6/1)

Motion to authorize the Notice to Proceed on the Levee-North Bank-Grant Project, Phase II, State Project No. 40PARA3301 and authorize the President to sign same, as approved by the Administrative Consultant and the Treasurer. (GRANTS 6/1)
Motion to adopt a resolution to amend the Professional Services Agreement with Frye/Magee, LLC, from its current contract amount of $733,159.16 to $775,326.00, to reflect additional administrative fees for the Levee-North Bank-Grant Project No. 40PARA3301, as approved by the Administrative Consultant and the Treasurer. (Unallocated funds remaining in the LeveeSpanish Bayou/Huffman Creek Project No. 40PARA3305 and Levee-North Banks-Rapides Project No. 40PARA3302) (GRANTS 6/1)

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Motion to authorize the President to execute and submit LCDBG grant applications for the FY 2016/2017 LCDBG Program for the following projects:

Walnut Grove-Phase II-Sewer Improvements
Park Drive-Water Improvements
American Specialty Alloys (ASA) Economic Development Project for Water Improvements (GRANTS 6/1)

Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for Walnut Grove-Phase II, Sewer Improvement Project as recommended by the Treasurer. (GRANTS 6/1)
Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for Park Drive Water Improvement Project. (GRANTS 6/1)
Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for American Specialty Alloys (ASA) Economic Development Project for Water Improvement Project as approved by the Treasurer. (GRANTS 6/1)
Motion to delete from the Rapides Parish Courthouse Asset/Inventory program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 9947 Lawnmower 6.5 HP Scrap (COURTHOUSE 6/1)
Motion to authorize to advertise to purchase Air Handler and Electronic Controls, to replace aged air handler #4, as requested by Building Superintendent. (COURTHOUSE 6/1) REGULAR JURY MEETING JUNE 8, 2015

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Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one year period ending June 30, 2016. (PAROCHIAL 6/1)
Motion to enter into a lease agreement with Mr. A.P. Guillory for the property located on Highway 1 South, for the Echo-Poland Volunteer Fire Department for Fire Station #1 for a ten (10) year period at the rate of one dollar ($1.00) year and authorize the President to sign same. (PAROCHIAL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. William Barron to the England Economic & Industrial Development District for a four (4) year term. Term will expire August 14, 2015. (PERSONNEL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Walker Warwick to the AICUZ Appeal Board for a three (3) year. Term expired May 9, 2015. (PERSONNEL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tommy Milo to the AICUZ Appeal Board for a three (3) year. Term will expire June 14, 2015. (PERSONNEL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Ronald Roe to the Poland Recreation District for a five (5) year term. Term expired May 10, 2015. (PERSONNEL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Mr. Robert Wooley to the Sewerage District No. 1 Board for a four (4) year term. Term expired May 10, 2015. (PERSONNEL 6/1)

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Motion that notice is hereby given that at its meeting to be held on Monday, July 20, 2015 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 10 of the Parish of Rapides to authorize the levy of an ad valorem tax. (PERSONNEL 6/1)
Motion that notice is hereby given that at its meeting to be held on Monday, July 20, 2015 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in the Parish of Rapides to authorize the levy of an ad valorem tax. (Senior Citizen) (PERSONNEL 6/1)
Motion that notice is hereby given that at its meeting to be held on Monday, July 20, 2015 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 3-A Maintenance of the Parish of Rapides to authorize the levy of an ad valorem tax. (PERSONNEL 6/1)
Motion to waive the thirty (30) day announcement rule and reappoint Ms. Le’Anza Jordan to the Library Board of Control for a five (5) year term representing District I. Term will expire September 13, 2015. (PERSONNEL 6/1)
Motion to receive the required report from Acadian Ambulance under the Contract for April, 2015: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 451 80% 89.36% Pineville - 8 minute 156 80% 84.62% Rapides - 12 minute 203 80% 90.64% Rapides - 20 minute 185 80% 83.24% (INSURANCE 6/1)

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Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 7437 Lawnmower – Sears Scrap (INSURANCE 6/1)
Motion to authorize to advertise to purchase a 2000 Gallon Tanker Truck for Rapides Parish Fire District No.14, secure financing and authorize President to sign all necessary documents as requested by Flatwoods Volunteer Fire Department Board and Chief. (INSURANCE 6/1)
Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description 9359 Defibrillator (INSURANCE 6/1)
Motion to ratify authorization approving Change Order No.1 with Meyer, Meyer, Lacroix & Hixson to provide additional services in reference to Bid #2371, (New Fire Station Construction for Fire Protection District No.15), for an increased amount of $5,880.00, as recommended by the Project Engineer and Parish Treasurer. (INSURANCE 6/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

Motion to ratify the President’s signature and adopt a resolution for a State of Emergency in Rapides Parish as a result of the impending impact of the Red River rising floodwaters . (Proclamation received after Committee Meeting) (Mr. Billings)

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Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY 2015 Workforce Innovation and Opportunity Act (WIOA) Program in the total amount of $715,791.00 (Adults $256,050.00; Youth $261,203.00; Dislocated Workers $198,538.00) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)
Motion to increase the pay rate of Rapides Parish Fire Department No. 3 part-time employees $1.00 per hour in increments of five years’ service. Current part -time employees with 5 years, but less than 10 years will get $1.00 per hour and current part -time employees with over 10 years of service will receive $2.00 per hour, as recommended by the Alpine Volunteer Fire Department Board of Directors, pending approval of Treasurer, effective July 1, 2015 . (Fire Department Board Meeting held after Committee Meeting) (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

- - - - In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

June 8, 2015 other

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The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, June 8, 2015, at three (3:00) o'c lock p.m. (Central Standard Time).

There were present: Richard Billings, President, Craig Smith, Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Sonya Wiley -Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Mr. Shane Trapp, Courthou se Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Linda Sanders, Civil Service Director; Mr. Field Gremillion, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Dennis Woodward.

The Pledge of Allegiance was led by Mr. Joe Bishop.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Richard Billings, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on May 11, 2015, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

The next item on the agenda was to present a plaque to Ms. Joanell Wilson, Registrar of Voters, for over 45 years of service to Rapides Parish.

Mr. Richard Billings and Mr. Scott Perry presented Ms. Joanell Wilson with a plaque for her years of service.

The next item on the agenda was to recognize Ms. Ashley Mitchell, Powerlifter at Alexandria Senior High School for being picked to represent the USA in Prague, Czech Republic, on the Sub Junior World Powerlifting Team.

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Mr. Scott Perry and Mr. Sean McGlothlin presented Ms. Ashley Mitchell a plaque and congratulated her on being chosen to represent the USA in Prague, Czech Republic, on the Sub Junior World Powerlifting Team.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, that the millage rates for 2015 are hereby adopted as follows: General Alimony 4.04 Exempted Municipalities 2.02 Fire Protection District No. 2 15.52 Fire Protection District No. 2 Service Area 1 16.31 Fire Protection District No. 3 21.21 Fire Protection District No. 4 15.34 Fire Protection District No. 5 41.66 Fire Protection District No. 6 20.02 Fire Protection District No. 7A Maintenance 26.04 Fire Protection District No. 7B Maintenance 14.26 Fire Protection District No. 8 44.28 Fire Protection District No. 9 24.02 Fire Protection District No. 10 22.59 Fire Protection District No. 10 21.23 Fire Protection District No. 11 33.16 Fire Protection District No. 11Service Area 1 53.72 Fire Protection District No. 11 Service Area 2 45.85 Fire Protection District No. 14 21.93 Fire Protection District No. 15 25.00 Fire Protection District No. 16 15.00 Road District No. 1A 25.03 Road District No. 1B 15.00 Road District No. 2C 54.49 Road District No. 3A 32.00 Road District No. 5A 48.24 Road District No. 6A 20.36 Road District No. 6A Maintenance B 53.07 Road District No. 7A 5.56 Road District No. 9B 10.98 Road District No. 10A 10.04 Road District No. 36 10.77 Renaissance 2.06 Coliseum Maintenance 1.00 Coliseum – Bond 2.55 Health Unit 1.06 Libraries – Parish wide 7.08 Recreation District – Buckeye 6.09 Senior Citizens Services 1.06 On vote the motion carried.

The following appointments were announced to be made at the next meeting:

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to accept the Treasurer’s Report. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, the following ordinance was offered and adopted:

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY

TO SELL

A certain piece, parcel, or lot of land, together with all buildings and improvements thereon and all rights and privileges thereunto appertaining, lying, being, and situated in the City of Alexandria, Parish of Rapides, Louisiana, and being more particularly described as follows:

Lot Three (3) of Square Four (4) of Woodside Subdivision, as per plat thereof recorded in Plat Book 5, Page 208 of the records of Rapides Parish, Louisiana.

LESS & EXCEPT: 5.00 feet sold to the City of Alexandria as per Sale dated October 18, 2004, filed and recorded November 12, 2004 in Conveyance Book 1709, Page 1 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: 3511 Tulane Av., Alexandria, LA

Married to and living in community with Julia King

FOR THE

CONSIDERATION OF $3,666.67 CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

Lot Three (3) of Square Four (4) of Woodside Subdivision, as per plat thereof recorded in Plat Book 5, Page 208 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: 3511 Tulane Av., Alexandria, LA

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

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WHEREAS, a request has been received from TONEY KING, married to and living in community with Julia King to purchase said property for the consideration of $3,666.67 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or twothirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to TONEY KING, married to and living in community with Julia King, for the offered consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that:

Section 1. A certain piece, parcel, or lot of land, together with all buildings and improvements thereon and all rights and privileges thereunto appertaining, lying, being, and situated in the City of Alexandria, Parish of Rapides, Louisiana, and being more particularly described as follows:

Lot Three (3) of Square Four (4) of Woodside Subdivision, as per plat thereof recorded in Plat Book 5, Page 208 of the records of Rapides Parish, Louisiana.

Municipal Address of the Property: 3511 Tulane Av., Alexandria, LA

Rapides Parish, Louisiana, should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

*the mortgage and conveyance records of Rapides Parish, *the current telephone book, *any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property REGULAR JURY MEETING JUNE 8, 2015

or otherwise challenge in a court of competent jurisdiction the potential sale or donation:

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in R.S. 47: 2206 A. (2).

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

(a) Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47: 2206 B. (2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or REGULAR JURY MEETING JUNE 8, 2015

the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.
(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47: 2207 B. and the writing constituting the donation shall be that which is included in R.S. 47: 2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11 A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47: 2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory REGULAR JURY MEETING JUNE 8, 2015

impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.

(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 8th day of June, 2015.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Livingston Realty Lot situated being the read 62.3 feet of the South one-half of Lot Eleven (11) of Block Three (3) of South Alexandria Land Company Addition less the North Four (4) Feet thereof sold in 1954. Bearing the Municipal address of:

Ralph V. Aycock Lot Ten (10) of Block Three (3) of South Alexandria Land Company Addition, Alexandria Bearing the Municipal address of:

and on North by lands of Mathis. In making survey of this land it is understood and agreed, that in establishing lines, it will start TwoHundred (200) feet from where lands of Vendor & Mathis adjoin, West of Section Twenty-Seven (27). On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to authorize the expenses of interested Police Jurors, Legal Counsel and designated employees to attend the Organization of Parish Administrative Officials Annual Conference in Baton Rouge, Louisiana on July 29-31, 2015. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, to approve Change Order No. 1 for the New Morgue on Allison Drive, PAE Job No. 10183, to add a personnel door in the metal building to the right of the overhead door, in the amount of $1,189.10, for a total amount of $137,998.10, as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to ratify authorization to approve Change Order No. 2 for the New Morgue on Allison Drive, PAE Job No. 10183, for the removal of a tree adjacent to the new drive, in the amount of $400.00, for a total amount of $138,398.10 as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Scott Perry, to delete from the Rapides Parish Fire District No. 3 Asset/Inventory Program the following asset as it is broken and no longer suitable for public use: Asset Number Description Disposal 10605 Security Camera Broken – scrap On vote the motion carried.

The next item on the agenda was a motion for Rapides Parish Fire District No. 2 to enter into negotiations with G & G Farms of Cenla, LLC for the purchase of 2.984 acres of property located in T3N-R2W, (Ward 1) of Rapides Parish, as recommended by the Fire Chief and authorize the President to sign same.

Mr. Sean McGlothlin stated he would like to amend the motion to read to purchase the property as the property was surveyed today.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to authorize Rapides Parish Fire District No. 2 to enter into negotiations with G & G Farms of Cenla, LLC for the purchase of 2.984 acres of property located in T3NR2W, (Ward 1) of Rapides Parish, survey received today, as recommended by Fire Chief Randy McCain and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to REGULAR JURY MEETING JUNE 8, 2015

enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Rapides Parish Fire Protection District No. 17 to provide accounting, purchasing and related services for District No. 17, in return the Rapides Parish Police Jury shall be reimbursed incurred expenses and an administrative fee effective upon the execution of the Cooperative Endeavor Agreement and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to ratify authorization for a public auction with various items from the renovation project at the Rapides Parish Coliseum, on May 30, 2015, for the sale of various items such as furniture, office equipment, appliances, stadium seats, vehicles, etc. as recommended by the Treasurer. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, the following ordinance was presented and on vote unanimously adopted:

ORDINANCE

WHEREAS, the hearing having been held on the structure being considered for condemnation and it is the opinion of the Rapides Parish Police Jury that the facts justify the condemnation of the property of Mr. Edward Kimble located at 1503 Bayou Maria Road, Pineville, Section 22, T4N-R1E, Ward 9, District D, Rapides Parish;

THEREFORE, BE IT ORDAINED that the Rapides Parish Police Jury does hereby enter an order condemning the following property:

Unsafe, unsanitary and dilapidated structure (house) located at 1503 Bayou Maria Road, Pineville, Section 22, T4N-R1E, Ward 9, District D, Rapides Parish;

and order it be demolished or removed in accordance with the Rapides Parish Code of Ordinances Chapter 8-1/4 Condemnation of Buildings.

THUS PASSED AND APPROVED on this 8th day of June, 2015.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to authorize Ms. Elma Wells, 2376 Highway 121, Hineston, Louisiana, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following ordinance was presented to set a speed limit on Craig Road, Ward 10, District C and authorize the Parish Highway Department to erect speed limit signs:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTIONS 18-4.2

(G) SPEED LIMITS SO AS TO SET A 25 MPH SPEED LIMIT ON CRAIG ROAD, WARD 11, DISTRICT C.

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 8th day of June, 2015, that Section 18 -4.2 (g) of the Rapides REGULAR JURY MEETING JUNE 8, 2015

Parish Code of Ordinances is hereby amended and reenacted to include a 25 mph speed limit on the Craig Road, Ward 10, District C, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

(g) Twenty -five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following p arish roads in Rapides Parish in excess of twenty-five (25) miles per hour: ... Craig Road ...

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Pa rish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately. BE IT FURTHER ORDAINED in all other respects Section 18 -4.2 of the Rapides Parish Code of Ordinances shall remain unchanged. THUS DONE AND SIGNED on this 8th day of June, 2015.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to approve Change Order No. 1 with Gilchrist Construction, LLC, for Bid No. 2409, Various Road Improvements in Rapides Parish, to add 6,983 feet in length by 18 feet wide of the Chester Mc Road in Ward 6, District H, for an increased amount of $166,584.00, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to enter into an Intergovernmental Agreement with the Ward 10 Recreation District to patch, level with hot mix and chip seal approximately 300 feet of roadway leading into Ward 10 Recreation District site and clear vegetation from the ditches as requested by the Ward 10 Recreation District to be paid out of District A Reseal Funds and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to clarify, that portion of Rachal Road (Ward 5, District E), that was maintained by the Rapides Parish Police Jury, was removed during the construction of Hwy 28 West and the connect made to Kisatchie Hills Road from Hwy 28 West is an extension of Kisatchie Hills Road as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to renew the lease agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2015 and ending July 31, 2016 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following motion was presented and adopted:

RESOLUTION

BY

REGULAR JURY MEETING

JUNE 8, 2015

WHEREAS, the Rapides Parish Police Jury received the following Bids on Thursday, March 26, 2015 for the Location 5-Lakeview Street Water Utility Relocation project.

CONTRACTOR BASE BID

Rylee Contracting, Inc. $73,337.65
Brassette Farms, LLC dba BF Utilities $120,900.80

WHEREAS, the Bids have been reviewed and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED that the contract for said construction project is hereby awarded to the low Bidder, Rylee Contracting, Inc. for the Base Bid of $73,337.65, contingent upon the following:

Receipt of approved “Verification of Prime Contractor Eligibility – Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 8th day of June, 2015.

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, the following motion was presented and adopted:

RESOLUTION

BY

WHEREAS, the Rapides Parish Police Jury received the following Bids on Thursday, March 26, 2015 for the Location 6- Riverside Drive, South Sanders Street, South Lakeview Street Sewer Utility Relocation project.

CONTRACTOR BASE BID

Rylee Contracting, Inc. $270,076.70

WHEREAS, the Bids have been reviewed and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED that the contract for said construction project is hereby awarded to the low Bidder, Rylee Contracting, Inc. for the Base Bid of $270,076.70, contingent upon the following:

Receipt of approved “Verification of Prime Contractor Eligibility – Form 6-12” from the State of Louisiana, Division of Administration, Office of Community REGULAR JURY MEETING JUNE 8, 2015

Development.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 8th day of June, 2015.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following motion was presented and adopted:

RESOLUTION

BY

WHEREAS, the Rapides Parish Police Jury received the following Bids on Thursday, March 26, 2015 for the Location 8- Lakeview Street to Sanders Street Sewer Relocation project.

CONTRACTOR BASE BID

Rylee Contracting, Inc. $83,695.00
Durand Builders, LLC $296,935.00

WHEREAS, the Bids have been reviewed and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED that the contract for said construction project is hereby awarded to the low Bidder, Rylee Contracting, Inc. for the Base Bid of $83,695.00, contingent upon the following:

Receipt of approved “Verification of Prime Contractor Eligibility – Form 612” from the State of Louisiana, Division of Administration, Office of Community Development.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 8th day of June, 2015.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to delete from the Rapides Foundation Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 9245 Dell Laptop Computer Scrap 9387 Dell Computer Scrap On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to REGULAR JURY MEETING JUNE 8, 2015

delete from Adult Drug Court Curfew Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 10664 Hewlett Packard Scrap Laptop Computer On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to adopt a resolution that the Rapides Parish Police Jury opposes the closing of the Derboune Head Start Center in Cheneyville, Louisiana. Copy of this resolution to be sent to Louisiana Legislative Delegates and Town of Cheneyville. On vote the motion carried.

On motion Richard Vanderlick, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Capital Improvement/Rural Development Asset/Inventory Program the equipment listed below in accordance with an Agreement between the Rapides Parish Police Jury and Rapides Primary Health Care Center dated May 21, 2004. Asset Number Description 9762 Dell Laptop Computer 9763 Dell Laptop Computer 9764 Sanyo Transcriber 9765 HP Laserjet Printer 9766 Television TV/VCR Combo 9767 Screen 60X60 9768 Wireless Router 9769 Wireless Router 9770 Wireless Router 9771 Proliant Server 9773 Pocket Dopple II 9774 EKG Machine 9775 Exam Table 9776 Digital Scale 9777 Digital Scale 9778 Computer Terminal (Monitor & Keyboard) 9779 Computer Terminal (Monitor & Keyboard) 9780 Computer Terminal (Monitor & Keyboard) 9781 Computer Terminal (Monitor & Keyboard) 9782 Computer Terminal (Monitor & Keyboard) 9783 Computer Terminal (Monitor & Keyboard) 9784 Computer Terminal (Monitor & Keyboard) 9785 Computer Terminal (Monitor & Keyboard) 9786 Computer Terminal (Monitor & Keyboard) 9787 Computer Terminal (Monitor & Keyboard) 9788 Computer Terminal (Monitor & Keyboard) 9789 Paging System Transmitter 9790 Paging System Transmitter 9806 Exam Table – Gray 9807 Exam Table – Gray 9808 Exam Table – Gray 9809 Monitor – NIBP/OXY/TEMP 9810 Monitor – N1BP/OXY/TEMP REGULAR JURY MEETING JUNE 8, 2015

9827 Autoclave On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following resolution was presented and adopted:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury Project No. 40PARA3301 – North Bank – Grant project includes Phase I and Phase II; and

WHEREAS, construction of the North Bank – Grant project Phase I is underway; and

WHEREAS, the RRABB, 19th District and the City of Pineville are in agreement with moving forward with North Bank – Grant Phase II in order to proceed with the design, environmental, and land acquisition for one of the two earthen berms.

THEREFORE, BE IT RESOLVED, the Rapides Parish Police Jury does hereby grant authority to proceed with North Bank – Grant - Phase II project as presented.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 8th day of June, 2015.

On motion by Mr. Joe Bishop, seconded by Mr. Bubba Moreau, the following resolution was presented and adopted:

RESOLUTION

The Rapides Parish Police Jury meeting in regular session on June 8, 2015, in regard to Rapides Parish Gustav/Ike Disaster Recovery Program;

WHEREAS, the Levee – North Bank - Grant, Project No. 40PARA3301 – Phase I requires additional administrative fees including, but not limited to, the reinstatement of administrative fees initially allocated towards the project, as well as, preparation of closeout documents. The additional funds will be acquired from unallocated funds remaining in the Levee - Spanish Bayou/Huffman Creek, Project No. 40PARA3305 and Levee – North Banks – Rapides, Project No. 40PARA3302.

WHEREAS, the Levee – North Bank - Grant, Project No. 40PARA3301 – Phase II is an earthen berm previously identified by the USACE and can be implemented with unobligated funds from current projects. This project will have 2 stages: Stage 1, which is being recommended, includes the design, environmental, and land acquisition; Stage 2 will be the permitting, bidding and construction once all current projects have been completed. This project will require administrative consulting fees, as well as, continued grant management services, including Davis Bacon wage labor compliance, financial management for budget controls/amendments and draw requests, preparation and completion of the state monitoring, and preparation of the closeout documents. Stage 1 will be funded from unallocated funds remaining in the Levee - Spanish Bayou/Huffman REGULAR JURY MEETING JUNE 8, 2015

Creek, Project No. 40PARA3305 and Levee – North Banks – Rapides, Project No. 40PARA3302.

WHEREAS, the Levee – South Bank – Rapides, Project No. 40PARA3303 requires additional administration fees, including, but not limited to, continued grant management services, including Davis Bacon wage labor compliance, financial management for budget controls/amendments and draw requests, preparation and completion of the state monitoring, and preparation of the closeout documents. The current project budget has sufficient funds for the additional administration fees.

WHEREAS, the Levee – Spanish Bayou/Huffman Creek, Project No. 40PARA3305 requires additional administration fees including, but is not limited to, additional administrative consulting fees for the preparation of the closeout documents. The current project budget has sufficient funds for the additional administrative fees.

THEREFORE, The Rapides Parish Police Jury does HEREBY resolve to authorize to amend the Professional Services Agreement with Frye/Magee LLC from its current contract amount of $733,159.16 to $775,326.00 to reflect these project budget amendments as presented.

Thus done and adopted this 8th day of June, 2015;

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to authorize the President to execute and submit LCDBG grant applications for the FY 2016/2017 LCDBG Program for the following projects:

Walnut Grove-Phase II-Sewer Improvements
Park Drive-Water Improvements
American Specialty Alloys (ASA) Economic Development Project for Water Improvements On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, the following resolution was presented and adopted:

RESOLUTION AUTHORIZING FISCAL YEAR 2016/2017 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION

WHEREAS, the Parish desires to submit a fiscal year (“FY”) 2016/2017 Louisiana Community Development Block Grant (“LCDBG”) public facilities application for Walnut Grove – Phase II sewer improvements (the “Application”); and,

WHEREAS, the Parish intends to use local funds (in order to gain additional points in connection with the Application) to pay for administrative costs up to and including pre-agreement costs, administrative consultant fees, and any other administrative costs incurred by the local governing body associated with the Application; and,

WHEREAS, the Parish desires to enter into an agreement with Frye-Magee, LLC (“Frye Magee”), to perform all administrative consulting services associated REGULAR JURY MEETING JUNE 8, 2015

with the Application, which includes developing the Application, and thereafter performing all administrative consulting duties following a grant award; and,

NOW THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF THE PARISH OF RAPIDES, LOUISIANA:

§1. The Parish enters into an agreement with Frye Magee, LLC to develop the Application and to perform administrative consulting services.

§2. The President, Richard Billings, is authorized to execute respective agreements with Frye Magee, LLC, and to execute the Application, as well as all related documents, to be on such other terms and conditions as he shall deem advisable, and to do any and all things necessary and proper to carry out this Resolution and to fulfill its objects and purposes.

§3. This Resolution shall become effective upon final adoption and signature of the President.

WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 8th day of June, 2015.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following resolution was presented and adopted:

RESOLUTION AUTHORIZING FISCAL YEAR 2016/2017 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION

WHEREAS, the Parish desires to submit a fiscal year (“FY”) 2016/2017 Louisiana Community Development Block Grant (“LCDBG”) public facilities application for Park Drive water improvements (the “Application”); and,

WHEREAS, the Parish desires to enter into an agreement with Frye-Magee, LLC (“Frye Magee”), to perform all administrative consulting services associated with the Application, which includes developing the Application, and thereafter performing all administrative consulting duties following a grant award; and,

NOW THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF THE PARISH OF RAPIDES, LOUISIANA:

§1. The Parish enters into an agreement with Frye Magee, LLC to develop the Application and to perform administrative consulting services.

Resolution and to fulfill its objects and purposes.

§3. This Resolution shall become effective upon final adoption and signature of the President.

WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 8th day of June, 2015.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and adopted:

RESOLUTION AUTHORIZING FISCAL YEAR 2016/2017 LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION

WHEREAS, the Parish desires to submit a fiscal year (“FY”) 2016/2017 Louisiana Community Development Block Grant (“LCDBG”) Economic Development application for American Specialty Alloys (ASA) water improvements (the “Application”); and,

NOW THEREFORE, BE IT RESOLVED BY THE POLICE JURY OF THE PARISH OF RAPIDES, LOUISIANA:

§1. The Parish enters into an agreement with Frye Magee, LLC to develop the Application and to perform administrative consulting services.

§3. This Resolution shall become effective upon final adoption and signature of the President.

WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this the 8th day of June, 2015.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to delete from the Rapides Parish Courthouse Asset/Inventory program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal REGULAR JURY MEETING JUNE 8, 2015

9947 Lawnmower 6.5 HP Scrap On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to authorize to advertise to purchase Air Handler and Electronic Controls, to replace aged air handler #4, as requested by Building Superintendent. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to name the "Alexandria Daily Town Talk" as the Official Journal for one year period ending June 30, 2016. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to enter into a lease agreement with Mr. A.P. Guillory for the property located on Highway 1 South, for the Echo-Poland Volunteer Fire Department for Fire Station #1 for a ten (10) year period at the rate of one dollar ($1.00) year and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to waive the thirty (30) day announcement rule and reappoint Mr. William Barron to the England Economic & Industrial Development District for a four (4) year term. Term will expire August 14, 2019. On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Walker Warwick to the AICUZ Appeal Board for a three (3) year. Term will expire May 9, 2018. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Tommy Milo to the AICUZ Appeal Board for a three (3) year. Term will expire June 14, 2018. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to waive the thirty (30) day announcement rule and reappoint Mr. Ronald Roe to the Poland Recreation District for a five (5) year term. Term will expire May 10, 2020. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Robert Wooley to the Sewerage District No. 1 Board for a four (4) year term. Term expired May 10, 2019. On vote the motion carried.

at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in the Parish of Rapides to authorize the levy of an ad valorem tax. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Ms. Le’Anza Jordan to the Library Board of Control for a five (5) year term representing District I. Term will expire September 13, 2020. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for April, 2015: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 451 80% 89.36% Pineville - 8 minute 156 80% 84.62% Rapides - 12 minute 203 80% 90.64% Rapides - 20 minute 185 80% 83.24% On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 7437 Lawnmower – Sears Scrap On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to authorize to advertise to purchase a 2000 Gallon Tanker Truck for Rapides Parish Fire District No.14, secure financing and authorize President to sign all necessary documents as requested by Flatwoods Volunteer Fire Department Board and Chief. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description 9359 Defibrillator On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, to ratify authorization approving Change Order No.1 with Meyer, Meyer, Lacroix & REGULAR JURY MEETING JUNE 8, 2015

Hixson to provide additional services in reference to Bid #2371, (New Fire Station Construction for Fire Protection District No.15), for an increased amount of $5,880.00, as recommended by the Project Engineer and Parish Treasurer. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

Roll call vote was as follows: YEAS: Richard Billings, Craig Smith, Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none On roll call vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with a pending emergency due to the rise of the Red River.

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to the impending impact of Rising Floodwaters.

WHEREAS, the potential exists to exhaust local resources due to localized rainfall, saturated grounds, backwater flooding and the continued rise of the Red River which has rendered the various tributaries unable to drain as a result of the River stage. These events are causing inundation of floodwater into homes and businesses, resulting in severe threat to private property, public facilities and the safety and security of the citizens of Rapides;

THEREFORE, I, Richard Billings, President of the Rapides Parish Police Jury by the authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan be activated, if necessary.

Issued on the 1st day of June, 2015 and effective at time of issuance 14:00.

Richard Billings, President REGULAR JURY MEETING JUNE 8, 2015

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

On motion by Mr. Ollie Overton, seconded by Mr. Joe Bishop, to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY 2015 Workforce Innovation and Opportunity Act (WIOA) Program in the total amount of $715,791.00 (Adults $256,050.00; Youth $261,203.00; Dislocated Workers $198,538.00) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton , that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to increase the pay rate of Rapides Parish Fire Department No. 3 part-time employees $1.00 per hour in increments of five years’ service. Current part-time employees with 5 years, but less than 10 years will get $1.00 per hour and current part-time employees with over 10 years of service will receive $2.00 per hour, as recommended by the Alpine Volunteer Fire Department Board of Directors, pending approval of Treasurer, effective July 1, 2015. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Joe Bishop, there being no further business, the meeting was adjourned at 3:35 p.m. On vote the motion carried.

REGULAR JURY MEETING

JUNE 8, 2015

Collected as a public record by Kingfish. Text is extracted verbatim from the official documents — open each “official PDF” for the source.