Rapides Parish Police Jury

Posted: May 28, 2015

Notice of Regular Committee Meetings to be held on Monday, June 1, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…15 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

JUNE 1, 2015

ROLL CALL

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FINANCE COMMITTEE

JUNE 1, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for Public Auction and record Ordinance of Sale for the following Abandoned/Adjudicated Property: Tax Debtor Description Coronda K. Shaw, et al Lot Three (3) of Square Four (4) of Woodwide Subdivision Bearing the Municipal Address of: (Mr. Moreau)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Livingston Realty Lot situated being the read 62.3 feet of the South one-half of Lot Eleven (11) of Block Three (3) of South Alexandria Land Company Addition less the North Four (4) Feet thereof sold in 1954. Bearing the Municipal address of:

Ralph V. Aycock Lot Ten (10) of Block Three (3) of South Alexandria Land Company Addition, Alexandria Bearing the Municipal address of:

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Jerry Bridges Three (3) Acres being part of Vendor’s land, and to measure Three Hundred and Fifteen feet (315) on four (4) sides and to be bounded as follows: on three (3) sides, East, South and West by Lands of Vendor and on North by lands of Mathis. In making survey of this land it is understood and agreed, that in establishing lines, it will start TwoHundred (200) feet from where lands of Vendor & Mathis adjoin, West of Section Twenty-Seven (27). (Mr. Moreau)

5. Receive update from Ms. Laura-Ellen Ayres, Rapides Parish Library Director. (Mr. Perry)
6. Motion to authorize the expenses of interested Police Jurors, Legal Counsel and designated employees to attend the Organization of Parish Administrative Officials Annual Conference in Baton Rouge, Louisiana on July 29-31, 2015. (Mr. Overton)
7. Motion to approve Change Order No. 1 for the New Morgue on Allison Drive, PAE Job No. 10183, to add a personnel door in the metal building to the right of the overhead door, in the amount of $1,189.10, for a total amount of $137,998.10, as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. (Mr. Billings)
8. Motion to ratify authorization to approve Change Order No. 2 for the New Morgue on Allison Drive, PAE Job No. 10183, for the removal of a tree adjacent to the new drive, in the amount of $400.00, for a total Page | 5

amount of $138,398.10 as recommended by Pan American Engineers and the Treasurer and authorize the President to sign same. (Mr. Billings)

9. Motion to delete from the Rapides Parish Fire District No. 3 Asset/Inventory Program the following asset as it is broken and no longer suitable for public use: Asset Number Description Disposal 10605 Security Camera Broken – scrap (Mr. Moreau)
10. Motion for Rapides Parish Fire District No. 2 to enter into negotiations with G & G Farms of Cenla, LLC for the purchase of 2.984 acres of property located in T3N-R2W, (Ward 1) of Rapides Parish, as recommended by the Fire Chief and authorize the President to sign same. (Mr. Vanderlick, Mr. McGlothlin)
11. Motion to enter into a Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Rapides Parish Fire Protection District No. 17 to provide accounting, purchasing and related services for District No. 17, in return the Rapides Parish Police Jury shall be reimbursed incurred expenses and an administrative fee effective upon the execution of the Cooperative Endeavor Agreement and authorize the President to sign same. (Mr. Billings)
12. Motion to ratify authorization for a public auction with various items from the renovation project at the Rapides Parish Coliseum, on May 30, 2015, for the sale of various items such as furniture, office equipment, appliances, stadium seats, vehicles, etc. as recommended by the Treasurer. (Mr. Billings/Mr. Perry)

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13. Motion to adopt an ordinance to condemn the unsafe, unsanitary and Pineville, Section 22, T4N-R1E, Ward 9, District D. Property owner, Mr. Edward Kimble, at April 13, 2015 Police Jury meeting, given thirty (30) days, now forty-nine (49) days later and property not cleaned. Order property be demolished or removed in accordance with the Rapides Parish Code of Ordinances Chapter 8-1/4 Condemnation of Buildings. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JUNE 1, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize Ms. Elma Wells, 2376 Highway 121, Hineston, Louisiana, as a Hardship Case, pending proper certification. (Mr. Billings)
4. Motion to adopt an ordinance to set a 25 mph speed limit on Craig Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)
5. Motion to approve Change Order No. 1 with Gilchrist Construction, LLC, for Bid No. 2409, Various Road Improvements in Rapides Parish, to add District H, for an increased amount of $166,584.00, as recommended by the Public Works Director. (Mr. Billings)
6. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District to patch, level with hot mix and chip seal approximately 300 feet of roadway leading into Ward 10 Recreation District site and clear vegetation from the ditches as requested by the Ward 10 Recreation District to be paid out of District A Reseal Funds and authorize the President to sign same. (Mr. Moreau) Page | 8
7. Motion to clarify that the portion of Rachal Road (Ward 5, District E) that was maintained by the Rapides Parish Police Jury was removed during the construction of Hwy 28 West and the connect made to Kisatchie Hills recommended by the Public Works Director. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

JUNE 1, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to renew the lease agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2015 and ending July 31, 2016 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JUNE 1, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 5, City of Pineville, Lakeview Street Water Utility Relocation State Project No. 40PARA3305, for the base bid amount of $73,337.65, to Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development. (Mr. Bishop/Mr. Overton)
3. Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 6, City of Pineville, Riverside Drive, South Sanders Street, South Lakeview Street Sewer Utility Relocation State Project No. 40PARA3306, for the base bid amount of $270,076.70, to Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” from the State of Louisiana, Division of Administration, Office of Community Development. (Mr. Bishop/Mr. Overton)
4. Motion to adopt a resolution to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 8, City of Pineville, Lakeview Street to Sanders Street Sewer Relocation State Project No. 40PARA3308, for the base bid amount of $83,695.00, to Rylee Contracting, Inc., as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, contingent upon receipt of approved “Verification of Prime Contractor Eligibility-Form 6-12” Page | 11

from the State of Louisiana, Division of Administration, Office of Community Development. (Mr. Bishop/Mr. Overton)

5. Motion to delete from the Rapides Foundation Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 9245 Dell Laptop Computer Scrap 9387 Dell Computer Scrap (Mr. Overton)
6. Motion to delete from Adult Drug Court Curfew Grant Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 10664 Hewlett Packard Scrap Laptop Computer (Mr. Overton)
7. Motion to adopt a resolution opposing the closing of the Derboune Head Start Center in Cheneyville, Louisiana, copy of this resolution to be sent to Louisiana Legislative Delegates and Town of Cheneyville. (Mr. Billings)
8. Motion to delete from the Rapides Parish Capital Improvement/Rural Development Asset/Inventory Program the equipment listed below. In accordance with an Agreement between the Rapides Parish Police Jury and Rapides Primary Health Care Center dated May 21, 2004.

Asset Number Description 9762 Dell Laptop Computer 9763 Dell Laptop Computer 9764 Sanyo Transcriber Page | 12

9765 HP Laserjet Printer 9766 Television TV/VCR Combo 9767 Screen 60X60 9768 Wireless Router 9769 Wireless Router 9770 Wireless Router 9771 Proliant Server 9773 Pocket Dopple II 9774 EKG Machine 9775 Exam Table 9776 Digital Scale 9777 Digital Scale 9778 Computer Terminal (Monitor & Keyboard) 9779 Computer Terminal (Monitor & Keyboard) 9780 Computer Terminal (Monitor & Keyboard) 9781 Computer Terminal (Monitor & Keyboard) 9782 Computer Terminal (Monitor & Keyboard) 9783 Computer Terminal (Monitor & Keyboard) 9784 Computer Terminal (Monitor & Keyboard) 9785 Computer Terminal (Monitor & Keyboard) 9786 Computer Terminal (Monitor & Keyboard) 9787 Computer Terminal (Monitor & Keyboard) 9788 Computer Terminal (Monitor & Keyboard) 9789 Paging System Transmitter 9790 Paging System Transmitter 9806 Exam Table – Gray 9807 Exam Table – Gray 9808 Exam Table – Gray 9809 Monitor – NIBP/OXY/TEMP 9810 Monitor – N1BP/OXY/TEMP 9827 Autoclave (Mr. Overton)

9. Receive update from Rapides Area Planning Commission on building permits. (Mr. Perry)

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10. Motion to authorize the Notice to Proceed on the Levee-North BankGrant Project, Phase II, State Project No. 40PARA3301 and authorize the President to sign same, as approved by the Administrative Consultant and the Treasurer. (Mr. Overton)
11. Motion to adopt a resolution to amend the Professional Services Agreement with Frye/Magee, LLC, from its current contract amount of $733,159.16 to $775,326.00, to reflect additional administrative fees for the Levee-North Bank-Grant Project No. 40PARA3301, as approved by the Administrative Consultant and the Treasurer. (Unallocated funds remaining in the Levee-Spanish Bayou/Huffman Creek Project No. 40PARA3305 and Levee-North Banks-Rapides Project No. 40PARA3302) (Mr. Overton)
12. Motion to authorize the President to execute and submit LCDBG grant applications for the FY 2016/2017 LCDBG Program for the following projects:

1. Walnut Grove-Phase II-Sewer Improvements
2. Park Drive-Water Improvements
3. American Specialty Alloys (ASA) Economic Development Project for Water Improvements (Mr. Overton)

13. Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for Walnut Grove-Phase II, Sewer Improvement Project as recommended by the Treasurer. (Mr. Overton)

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14. Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for Park Drive Water Improvement Project. (Mr. Overton)
15. Motion to adopt a resolution to enter into an agreement with Frye Magee, LLC, to develop the application and to perform administrative consulting services for the FY 2016/2017 Louisiana Development Block Grant (LCDBG) for American Specialty Alloys (ASA) Economic Development Project for Water Improvement Project as approved by the Treasurer. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

JUNE 1, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Motion to delete from the Rapides Parish Courthouse Asset/Inventory program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 947 Lawnmower 6.5 HP Scrap (Mr. Perry)
5. Motion to authorize to advertise to purchase Air Handler and Electronic Controls, to replace aged air handler #4, as requested by Building Superintendent. (Mr. Perry)
6. Recognize Lt. Wilbert Weekly from the Rapides Parish Sheriff’s Office concerning courtroom security. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JUNE 1, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one year period ending June 30, 2016. (Mr. Billings)
2. Motion to hear opposition from Mr. Bill Bailey at the June 8, 2015 Jury meeting, pertaining to the issuance of an alcohol beverage application to Z Bros. Enterprises, Inc., located at 3595 Highway 28 East, Pineville, Louisiana. (Mr. Billings)
3. Motion to enter into a lease agreement with Mr. A.P. Guillory for the property located on Highway 1 South, for the Echo-Poland Volunteer Fire Department for Fire Station #1 for a ten (10) year period at the rate of one dollar ($1.00) year and authorize the President to sign same. (Mr. Billings)
4. Receive update from Mr. Bill Tudor, Alliance Design, LLC, on the Rapides Parish Coliseum. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

JUNE 1, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty day announcement rule and reappoint Mr. William Barron to the England Economic & Industrial Development District for a four (4) year term. Term will expire August 14, 2015. (Mr. Bishop/Mr. Billings)
3. Appointment to the AICUZ Appeal Board for a three (3) year term to fill the expiring term of Mr. Walter Warwick. Term expired May 9, 2015. (Laid over 5/11)
4. Appointment to the AICUZ Appeal Board for a three (3) year term to fill the expiring term of Mr. Tommy Milo. Term will expire June 14, 2015. (Laid over 5/11)
5. Appointment to the Poland Recreation District for a five (5) year term to fill the expired term of Mr. Ronald Roe. Term expired May 10, 2015. (Laid over 5/11)
6. Appointment to the Sewerage District No. 1 for a four (4) year term to fill the expired term of Mr. Robert Wooley. Term expired May 10, 2015. (Laid over 5/11)
7. Notice is hereby given that at its meeting to be held on Monday, July 13, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Page | 18

Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 10 of the Parish of Rapides to authorize the levy of an ad valorem tax. (Mr. Billings)

8. Notice is hereby given that at its meeting to be held on Monday, July 13, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in the Parish of Rapides to authorize the levy of an ad valorem tax. (Senior Citizen) (Mr. Billings).
9. Notice is hereby given that at its meeting to be held on Monday, July 13, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 3-A Maintenance of the Parish of Rapides to authorize the levy of an ad valorem tax. (Mr. Overton)
10. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Le’Anza Jordan to the Library Board of Control for a five (5) year term representing District I. Term will expire September 13, 2015. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JUNE 1, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2015: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 451 80% 89.36% Pineville - 8 minute 156 80% 84.62% Rapides - 12 minute 203 80% 90.64% Rapides - 20 minute 185 80% 83.24% (Mr. McGlothlin)
3. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it is broken and no longer suitable for public use: Asset Number Description Disposal 7437 Lawnmower – Sears Scrap (Mr. McGlothlin)
4. Motion to authorize to advertise to purchase a 2000 Gallon Tanker Truck for Rapides Parish Fire District No.14, secure financing and authorize President to sign all necessary documents as requested by Flatwoods Volunteer Fire Department Board and Chief. (Mr. Billings)
5. Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description 9359 Defibrillator (Mr. Billings) Page | 20
6. Motion to ratify authorization approving Change Order No.1 with Meyer, Meyer, Lacroix & Hixson to provide additional services in reference to Bid #2371, (New Fire Station Construction for Fire Protection District No.15), for an increased amount of $5,880.00, as recommended by the Project Engineer and Parish Treasurer. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT