Rapides Parish Police Jury

Posted: April 30, 2015

Notice of Regular Committee Meetings to be held on Monday, May 4, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..….11 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

MAY 4, 2015

ROLL CALL

Motion to adopt a Memoriam in the minutes of the Rapides Parish Police Jury for the late Chief Warrant Officer George David Strother, former member of the 1-244th Assault Helicopter Battalion of Pineville, Louisiana and present a plaque to his family.

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FINANCE COMMITTEE

MAY 4, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to adopt a resolution authorizing the President to execute an Agreement with LDOTD for improvements at the Esler Regional Airport in the amount of $64,412.00 (10% of project costs) for project identified NAVAIDS and Pavement Condition Assessment. FAA is funding the other 90% of project costs. (Mr. Moreau)
4. Motion to announce that the Rapides Parish Police Jury intends to levy the 2015 millage rates at a public meeting, to be held on May 11, 2014, at 3:00 p.m. at the Rapides Parish Courthouse, Police Jury Meeting Room, Statute 42:19.1 enacted by Act 267 by the 2013 Legislative Session) (Mr. Billings)
5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description David A. Sheffield Lots Ten (10) and Eleven (11) of Square One (1) of Welch Addition Bearing the municipal address of:

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John Kennard Lots One-A (1A) & One- B (1B) of Square Three (3) of Ryan Subdivision Bearing the municipal address of:

Charles Barber Est. .688 Acres in SW4 of Section 41, T5N-R2E, S. of Holloway Road Bearing no municipal address in Harmony Hills

James Ruth Lot Three (3) of Shady Lane Subdivision Bearing the municipal address of: (Mr. Moreau)

6. Motion to authorize Ms. Thesha P. Richard, Glenmora, Louisiana as a Hardship Case, pending proper certification. (Mr. Billings)
7. Motion to authorize Ms. Shaharia Nelson to replace Mr. Toney King on the purchase of the adjudicated property located at 3338 Tulane Avenue, Alexandria, for the sum of $2,939.90 cash. (Mr. Billings)
8. Motion to review RFP’s for fiscal agent services and name an agent for the Rapides Parish Police Jury. (Mr. Billings)
9. Motion to accept bids for the new Rapides Parish Fire District No. 2 Fire recommended by Project Engineer, Steve Fontenot and Fire Chief Randy McCain. (Mr. Overton) Page | 5
10. Motion to transfer funds from the Rapides Parish Highway Department to the Rapides Parish Fire District No. 2, in the amount of $1500.00 for the purchase of the equipment listed below and make necessary changes in both departments Asset/Inventories. Asset Description VIN 9434 2003 Ford F450 1FDXF46F13EB00420 (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 4, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and ratify authorization for the President to sign as recommended by the Public Works Director. (Mr. Billings)
4. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment for approximately two (2) loads of crushed limestone, as requested by the town of Cheneyville, to be paid out of Road District 3A Maintenance Funds, town portion and authorize the President to sign same. (Mr. Billings)
5. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte, for the Rapides Parish Highway Department to furnish labor and equipment for approximately 10 to 12 hours to mow the levee around the Sewer Pond at the dead-end of Sugar Street, to be paid out of Road District 3A Maintenance Funds, town portion and authorize the President to sign same. (Mr. Overton)

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6. Motion to refer the request to change the name of the Glenmora Colored Cemetery Road to the Glenmora Community Cemetery Road to the Rapides Area Planning Commission for a review and recommendation. (Mr. Billings)
7. Motion to enter into an Intergovernmental Agreement with the Village of McNary, for the Rapides Parish Highway Department to furnish labor and equipment for approximately two (2) days to clean culverts and three (3) days to clean ditches through various locations in the Village, to be paid out of Road District 1A Maintenance Funds. (Mr. Billings)
8. Motion to grant approval to Hidden Pines Subdivision, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)
9. Motion to approve Rapides Parish Roadway Capital Improvement Program 2015-2017, as recommended by the Public Works Director. (Mr. Smith)
10. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA I-49, State Project No. H.010488, approximately 302 cubic yards. (Mr. Billings)
11. Motion to authorize the President to send a letter to the Louisiana Department of Transportation and Development to request that they reinstall the traffic signal at LA 3225 (Shreveport Hwy) and Tioga Road (formerly LA 623) and a copy of the letter be sent to the Louisiana Legislative Delegation representing Rapides Parish. (Mr. Moreau) Page | 8

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MAY 4, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign a grant application for U.S. Department of Labor’s YouthBuild Grants, Funding Number FOA-ETA15-01CFDA 17.274. YouthBuild Grant funds will be used to provide disadvantaged youth the education and employment skills necessary to achieve economic self-sufficiency in occupations in high demand and post-secondary education and training opportunities. (Mr. Bishop)
3. Motion to authorize the President to sign Nomination Approval and to sign a letter addressed to the Louisiana Workforce Commission for Ms. Sonia Chevallier with Hayes Manufacturing Company, Inc. and Catherine Cassels with Sutherland Global to serve on the Rapides Parish Workforce Investment Board LWIA #6. Ms. Chevallier and Ms. Cassels will be representing private sector board membership. Term dates will begin May 21, 2015 and end May 21, 2017. (Mr. Bishop)
4. Motion to authorize the President to reappoint to the Rapides Workforce Investment Board and Youth Council for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates will expire soon. Member New Term Dates Tim Dousay 08/05/15 – 08/05/17 Lisa Harris (Youth Council) 08/05/15 – 08/05/17 Anna Sweat 05/23/15 – 05/23/17 (Mr. Bishop)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MAY 4, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to call for a public hearing on May 11, 2015 for the 2016/2017 Louisiana Community Development Block Grant Program, to be held at 3:00 p.m. in the Police Jury Meeting Room. Hearing to select project for 2016/2017 program. (Mr. Overton)
3. Receive a complete update from the Rapides Area Planning Commission on the Greenway Park Project. (Mr. McGlothlin)
4. Motion to award the construction contract for the Airbase Road Phase II Sewer System Improvements-FY 2013 LCDBG Program No. 72473 to the responsive, responsible low bidder, Rylee Contracting, Inc., for the Base Bid plus Alternate No. 1 and Alternate No. 2, for a total amount of $699,777.77, as recommended by the Project Engineer, Meyer, Meyer, LaCroix and Hixson and authorize the President to sign the necessary documents. (Mr. Perry)
5. Motion to approve and ratify the president’s signature on a contract with the law firm of Daniels & Floyd to provide title and closing services on the properties participating in the Greenway Park Acquisition Project, Hazard Mitigation Grant Program (HMGP) Project No. DR-LA-1786079-0001, CFDA No. 97.039. The firm bid a base price for title and closing of $570.00 plus the cost of title insurance which was the lowest of four bids. (Mr. Overton)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

MAY 4, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)
4. Tourism Awards Luncheon to be held at Alexandria Riverfront, May 8, 2015 at 12:00 p.m. Guest speaker Lt. Governor Jay Dardenne. (Mr. Perry)
5. Recognize Mr. Michael Jenkins, for an update on the Bentley Hotel. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MAY 4, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Recognize Mr. Jimbo Thiels concerning the Coliseum. (Mr. Billings)
2. Motion to authorize the President to appoint Attorney at Law, Ms. Bridgett Brown, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. (Mr. Billings)

EXECUTIVE SESSION

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

3. Motion to go into Executive Session to discuss and possibly take action on the pending litigation “Lemoine Industrial Group, LLC vs. Rapides Parish Police Jury” Civil Suit No. 252298-F and possibly take action. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MAY 4, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to change the job description and salary of a Parish provided WIC employee at the Rapides Parish Health Unit, effective May 1, 2015, as requested by Dr. David Holcombe, Regional Medical Administrator for the Health Unit. (Mr. Vanderlick)
3. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brent Tyson to the Buckeye Recreation District for a five (5) year term. Term expired April 12, 2015. (Mr. Smith)
4. Motion to submit a request to Governor Bobby Jindal to reappoint Mr. David Crutchfield to the Red River Waterway Commission, representing the Rapides Parish Police Jury. (Mr. McGlothlin/Mr. Billings)
5. Motion to recognize Buckeye High School Boys and Girls Powerlifting Team for winning 1st place in the 2015 APF National Championship at the May 11, 2015. (Mr. Smith)
6. Motion to adopt a resolution approving the issuance, sale and delivery of not exceeding Three Million Seven Hundred Thousand Dollars ($3,700,000) of Water Revenue Refunding Bonds and not exceeding Five Million ($5,000,000) of Water Revenue Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana; and providing for other matters relating thereto. (Mr. Moreau) Page | 16

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 4, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 483 80% 86.34% Pineville - 8 minute 178 80% 80.89% Rapides - 12 minute 204 80% 86.76% Rapides - 20 minute 164 80% 80.49% (Mr. McGlothlin)

3. Motion to authorize to enter into a mutual aid agreement between Rapides Parish Fire District No. 2 and the Alexandria Veterans Administration Hospital Fire Department, as requested by the Rapides Parish Fire District No. 2 Chief and authorize the President to sign same. (Mr. McGlothlin)
4. Motion to approve the hiring of part time non-classified Firefighter/EMT employees with no benefits at an hourly rate not to exceed $15.00 per hour, pay to be dependent upon experience and certifications, as recommended by Fire Chief Randy McCain, to be paid from Fire District No. 2 funds. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT