Rapides Parish Police Jury

Posted: April 2, 2015

Notice of Regular Committee Meetings to be held on Monday, April 6, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..9 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..15 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…17 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

APRIL 6, 2015

ROLL CALL

Motion to adopt a Memoriam in the minutes of the Rapides Parish Police Jury for the late Mr. Stephen “Steve” Bordelon, former Rapides Parish Police Juror, and present a plaque to his family.

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FINANCE COMMITTEE

APRIL 6, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Milton Payne Estate Unnumbered lot of Creosote Subdivision Bearing the municipal address of:

• J. W. Thompson Lots 3 & 4 of Creosote Subdivision Bearing the municipal address of:

Walter S. Plumber et al Lots 15 and 16 of Bill Valley Subdivision Bearing the municipal address of: 3707 Milton Alley, Alexandria

Daisey Walker Est. Lot 18, Bill Valley Subdivision Part of Lot 5 P. J. Winston Suddivision. Bearing the municipal addresses of: 3727 Milton Alley, Alexandria

Matt Richie Lot 22 & 23 of Kilpatrick Addition Bearing the municipal address of:

Joseph Nallie Metoyer Lots Eighteen (18) and Nineteen Married to Lula Evans (19) of Shadylane Subdivision, Being a subdivision of Lot Six (6) of Block Two (2) of Home Acres Page | 4

Subdivision Bearing Municipal address:

Harl F. Sillivan Lot B of a subdivision of Lots Nine (9) and ten (10) of Square Eight (8) of the College Hill Addition and Lot 8 of Square five of the Ware Addition Bearing no municipal address on: College Street, Pineville

Fred Howard Lot being part of Lot Sixteen (16) Section Two (2) of the subdivision of the Willow Glen Plantation Bearing the municipal address of:

Isiah Williams Lots Nineteen (19), Twenty (20), TwentyOne (21), Twenty-Two (22) and Thirty Six –A (36A) of an Extension of Jacqueline Subdivision. Bearing the municipal address of: (Mr. Moreau)

4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Coronda K. Shaw, et al Lot Three (3) of Square Four (4) of Woodwide Subdivision Bearing the Municipal Address of: (Mr. Moreau)

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5. Motion to Remove Asset # 9891 (2006 International Dump Truck) from the Rapides Parish Highway Department Asset/Inventory Program. This vehicle was involved in an accident on January 27th, 2015 and was totaled. We have chosen to keep truck for parts and made settlement with insurance. (Mr. Smith)
6. Motion to declare as surplus property, remove from the Rapides Parish Fire District #2 Asset/Inventory and sell to Rapides Parish Fire District No. 17, as requested by the Board of Directors, the equipment listed below for the amount of $10,000.00 as agreed by both parties, to be paid out of Fire District No. 17 funds. ASSET NUMBER DESCRIPTION Asset # 8340 2000 International fire truck VIN #: 1HTSDADROYH281244 (Mr. Billings)
7. Motion to delete from the Civil Defense Fund the following asset. This equipment was stolen from the Highway Department yard. Police Reports were filed: Asset Number Description Removal 075 – QEP Light Tower Stolen (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 6, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to refer the revocation request to revoke Spencer Perry Road, Ward 5, District E, off Leavines Road, as requested by Mr. Justin Martin, to the Rapides Area Planning Commission, waive the fee and set a 30 day review period. (Mr. Vanderlick)
4. Motion to accept for parish maintenance, the Mamie Odom Road approximately one tenth (0.1) of a mile in length, Ward 6, District H, as recommended by the Public Works Director. (Mr. Billings)
5. Motion to authorize Ms. Cindy Fogleman, 12826 Highway 165 South, Glenmora, as a Hardship Case, pending proper certification. (Mr. Billings)
6. Motion to adopt an ordinance to decrease the speed limit on Booster Wright Road, Ward 5, District H, from 45 mph to 35 mph and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Billings)

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7. Motion to adopt an ordinance to amend and reenact Section 18-4.2(g) Speed Limits so as to set a 25 mph speed limit on the Dewil Cemetery Road, Ward 5, District E and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Vanderlick)
8. Motion to authorize the appraisal of property needed for right-of-way on the North Craig Road, with the cost to be shared by the Buckeye Water District and the Rapides Parish Police Jury, to be paid out of General Funds. (Mr. Smith)
9. Motion to amend the motion passed on November 10, 2014 to change the name of a portion of the New Light Church Road to the J. L. Tucker Road to change the name of the Fanny Road (Ward 10, District A) to the J. L. Tucker Road, as requested by the Rapides Area Planning Commission and approved by the Public Works Director. (Mr. Moreau)
10. Motion to change the name of Nugent Road, Ward 10, District A, to Sober Road (duplicate roads), as requested by the Rapides Area Planning Commission and approved by the Public Works Director. (Mr. Moreau)
11. Motion to authorize Ms. Lana Davis, 25 G. Davis Road, Glenmora, as a Hardship Case, proper certification already received. (Mr. Billings)
12. Motion to authorize to advertise for bids for “Various Road Improvements in Rapides Parish 2015” (Bid No. 2409) to be paid from Various Road Maintenance Funds as budgeted. (Mr. Smith) Page | 8
13. Motion to accept the donation of a permanent right-of-way for maintenance of 0.25 miles of Farm Lane (Ward 2, District F) located 0.5 the President to sign right-of-way agreements, as recommended by the Public Works Director. (Mr. Overton)
14. Motion to exercise option to renew Various Road Materials - Bid No. 2353 (Gravel, Base Course Aggregates & Pit Run) to the following bidders based on availability of material and haul distance: Larry & Sons Trucking (Items No. 2A, 2B, 2C, 3, 4and 5); TXI Operations, LP (Item No. 3); Luhr Brothers, Inc. (Items No. 6,7A,7B,7D,8A and 8D); PineBluff Sand & Gravel (Items No. 7C, 8B, 9A and 9B), and E & E Construction Company (Item No. 10); contract to be renewed with an ending date of March 31, 2016, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
15. Motion to authorize the purchase of a Dump Truck for the Highway Department, to replace one damaged in accident, off the Lafayette Consolidated Government (Bid No. 500 15 018) for the amount of $90,991.08 as recommended by Parish Engineer and Purchasing Agent. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

APRIL 6, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the City of Alexandria to overlay a portion of Gene Ball Drive, approximately 1,580 feet, within the Alexandria City limits as a part of the Rapides Parish Police Jury Road Improvement Program, with all cost to be reimbursed by the City of Alexandria. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 6, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby adopt the Office of Community Development/Disaster Recovery Unit Duplication of Benefit Policy. (Mr. Overton)
3. Motion to authorize an agreement with the Pelican Club, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, April 30th, May 1st and May 2nd, 2015, pending Legal Counsel approval and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to adopt a Citizen Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2016-2017 Regular Program. (Mr. Overton)
5. Motion to adopt a Procurement Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2016-2017 Regular Program. (Mr. Overton)
6. Recognize Ms. Agnes Francisco for an update on the Alexandria/Pineville Community Focus Project. (Mr. Overton)

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7. Motion to authorize the President to work with grant consultants , engineers, bond attorneys and special legal counsel in the preparation of various grant applications and other legislatively created financing opportunities to assist ASA in meeting its public infrastructure needs for the overall industrial development including but not limited to roads, water, sewer, rail, and port access which may require the creation of special districts for the above purposes. (Mr. Smith/Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

APRIL 6, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. Perry)
3. Receive an update on tourism in Rapides Parish. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 6, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to adopt a resolution that any motions made after the Committee Meetings will not be accepted unless there is an emergency. (Will need reason to add item to agenda). (Mr. Fountaine)
2. Motion to hold a public hearing April 13, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury (Green card received back 3/27/15).

OWNER LOCATION, DESCRIPTION

& SERVICE REPORT

Mr. Edward Kimble Unsafe, unsanitary and dilapidated Section 22, T4N-R1E, Ward 9, District D, Rapides Parish (Mr. Fountaine)

3. Motion to authorize to renew the contract with Acadian Ambulance Service Inc. to continue to provide exclusive emergency and nonemergency ambulance services, effective November 1, 2015 and ending on October 31, 2019 (two (2) additional two (2) year terms for a total of four (4) years), and authorize the President to sign the contract as approved by Legal Counsel. (Mr. Billings)
4. Motion to enter into a Cooperative Endeavor Agreement between Rapides Parish Fire District No. 2 and Rapides Island Water Association Inc. for the purpose of maintaining fire hydrants and authorize the President to sign the agreement, pending Legal Counsel approval. (Mr. Vanderlick) Page | 14

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

APRIL 6, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Public Works Director to hire an additional Equipment Operator II to clean laterals and remove beaver dams at a rate of pay established by the Rapides Parish Civil Service Board to be paid from the Road & Bridge Salary line item. (Mr. Smith)
3. Motion to adopt a resolution providing for the incurring of debt and issuance of One Million Dollars ($1,000,000) of Limited Tax Certificates, Series 2015, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchaser thereof; and providing for other matters in connection therewith. (Robertson Branch Library) (Mr. Moreau)
4. Motion to request that the duties of the vacant Account Clerk position in Purchasing be amended to include Payroll. (Mr. Vanderlick)
5. Motion to amend a certain motion of October 13, 2014, to clarify the wage increase given to the Rapides Parish Civil Service Employees and the two (2) Parking Attendants was a cost of living raise. (Mr. Billings)
6. Motion to approve hiring one O.E.W.D. part-time, temporary construction instructor to assist with the on-site construction phase of our YouthBuild Program (Grant #YB-24695-13-60-A-22), effective April 1, 2015 through Page | 16

December 31, 2015, with costs to be paid out of the YouthBuild Grant or other O.E.W.D. funds as appropriate. (Mr. Bishop)

7. Motion to authorize the expenses of Mr. Tom Wells, Legal Counsel, to attend the Summer School for Lawyers in Destin, Florida in June 2015.
8. Motion to authorize a $150.00 wage increase, per month, for the two Rapides Parish Police Jury workers at the Rapides Parish Health Unit, effective April 1, 2015, as requested by Dr. David Holcombe, Regional Medical Administrator for the Health Unit. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 6, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 448 80% 87.05% Pineville - 8 minute 173 80% 82.66% Rapides - 12 minute 192 80% 90.10% Rapides - 20 minute 164 80% 80.49% (Mr. McGlothlin)

3. Motion to authorize to enter into a Fire Protection District No. 4 mutual aid agreement with the Veterans Administration Hospital Fire Department, as recommended by the Holiday Village Volunteer Fire Department and authorize the President to sign same. (Mr. Bishop)
4. Motion to purchase Eighteen (18) Self Contained Breathing Apparatus Systems at $5,500.00 each using Webster Parish Fire District #7 Bid # 012014 and secure financing for Rapides Parish Fire District No. 6 as recommended by the Chief, Board, Purchasing Agent and Treasurer. (Mr. Smith)
5. Motion to proclaim April 12-18, 2015 as National Public Safety Telecommunicator Week. (Mr. Overton)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT