Rapides Parish Police Jury

Posted: February 26, 2015

Notice of Regular Committee Meetings to be held on Monday, March 2, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee………………………………………………….....3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....7 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………….……..12 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.…13 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

WELCOME

COMMITTEE MEETING

MARCH 2, 2015

ROLL CALL

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FINANCE COMMITTEE

MARCH 2, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Edward Kelly Two Parcels: Lots Eight-A (8A) and part of Lot Eight (8) of Block Four (4) of Home Acres Subdivision Bearing the municipal address of:

Bam Properties Lot One (1), Square Forty-eight

• (48) of Clarence Park Addition Bearing the municipal address of:

James A. Williams Lot Twenty-Five (25), Square Three (3), of the Homewood Place Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Milton Payne Estate Unnumbered lot of Creosote Subdivision Page | 4

Bearing the municipal address of:

• J. W. Thompson Lots 3 & 4 of Creosote Subdivision Bearing the municipal address of:

Walter S. Plumber et al Lots 15 and 16 of Bill Valley Subdivision Bearing the municipal address of: 3707 Milton Alley, Alexandria

Daisey Walker Est. Lot 18, Bill Valley Subdivision Part of Lot 5 P. J. Winston Suddivision. Bearing the municipal addresses of: 3727 Milton Alley, Alexandria

Matt Richie Lot 22 & 23 of Kilpatrick Addition Bearing the municipal address of:

Harl H. Harris, Jr. Lot B of a subdivision of Lots Nine (9) and ten (10) of Square Eight (8) of the College Hill Addition and Lot 8 of Square five of the Ware Addition Bearing no municipal address on: College Street, Pineville

Fred Howard Lot being part of Lot Sixteen (16) Section Two (2) of the subdivision of the Willow Glen Plantation Bearing the municipal address of:

Isiah Williams Lots Nineteen (19), Twenty (20), TwentyOne (21), Twenty-Two (22) and Thirty Six –A (36A) of an Extension of Jacqueline Subdivision. Bearing the municipal address of: Page | 5

(Mr. Moreau)

5. Motion to amend 2015 original budgets to reflect actual carry in amounts. (Mr. Moreau)
6. Motion to recognize Civic Sources for a presentation about adjudicated property. (Mr. Billings)
7. Motion to accept the Construction Contract with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #10-City of Pineville, 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek, Project #40-PARA-3304-10, as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (Mr. Bishop)
8. Motion to adopt a travel expense policy for the Police Jury, to provide that the annual travel budget for the Jury be adopted by the entire Jury each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (Mr. Overton)
9. Motion to delete from the Ninth Judicial District Juvenile Probation Office the following equipment and place in an upcoming auction: Asset Number Description 8420 Compaq Notebook Computer (Mr. Moreau)

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10. Motion to authorize to advertise for Request for Proposals for Fiscal Agent. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 2, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Mr. Frank Kelley, Roadside, Inc. regarding vegetation management program in Rapides Parish. (Mr. Smith)
4. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about March 30, 2015, and end no later than October 30, 2015, at the rate of $9.00 per hour and foreman at $9.75 per hour to be paid from the Road & Bridge Salary line item. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

MARCH 2, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2015 and ending June 30, 2016. (Mr. Billings)
3. Receive update from Ms. Melissa Becker on Building Permits.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MARCH 2, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to grant approval to Indian Estates Subdivision, Phase I, located on Hines Lane & Tioga Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Moreau)
3. Motion to grant approval to Pine Ridge Acres, Phase I, located on West River & Avon Willis Road, lots only, not the utilities, as recommended by the Rapides Area Planning Commission and approved by the Public Works, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Billings)
4. Motion to grant approval to Veteran Park (mobile homes, rental only) as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

MARCH 2, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MARCH 2, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to go into Executive Session to discuss the pending litigation “Rapides Parish Police Jury vs. the City of Alexandria,” Civil Suit No. 251373-F. (Mr. Billings/Mr. McGlothlin)

EXECUTIVE SESSION

2. Receive an update on the Rapides Parish Library from Ms. Laura Ayers.
3. Motion to enter into a contract with the Louisiana Department of Corrections for a Day Reporting Program and serve as administrator/controller of funding only for the Center. The Re-entry Solutions will serve as provider of all services and is responsible to ensure all contract requirements are fulfilled. (Mr. Overton)
4. Motion that the Rapides Parish Police Jury accepts the last draft of the Parish Port Authority, with the board membership being appointed by the formula used at the England Authority. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

MARCH 2, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize and present a plaque to Mr. Larry Spottsville, Director of Juvenile Services. (Mr. Overton)
3. Motion to put an item on March 9, 2015 Jury agenda to recognize Ms. Joanell Wilson, Registrar of Voters for Rapides Parish, who will be retiring as of July 1, 2015 and presentation of a plaque. (Mr. Overton)
4. Motion to appoint Ms. Linda “Lin” Stewart as Registrar of Voters for Rapides Parish, as of July 1, 2015. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 2, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 510 80% 87.64% Pineville - 8 minute 111 80% 81.08% Rapides - 12 minute 182 80% 81.21% Rapides - 20 minute 193 80% 80.83% (Mr. McGlothlin)

3. Motion to authorize repairs of a” Live Burn Trailer” for Rapides Parish Fire Protection District #4, by Hayes Manufacturing, only local contractor approved by manufacturer and authorize the Treasurer to amend the budget accordingly, pending Legal Counsel approval. (Mr. Bishop/Mr. Smith)
4. Motion to adopt the Rapides Parish Emergency Operations Plan and ratify authorization for the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. On vote the motion carried. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT