Rapides Parish Police Jury

Posted February 5, 2015

REGULAR SESSION

FEBRUARY 9, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 8, 2014 and in Special Session December 23, 2014, as published in the Official Journal.
2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 12, 2015, as published in the Official Journal.
3. Motion to layover the adoption of the minutes of the Rapides Parish Police Jury in Special Session on January 28, 2015, as not yet published in the Official Journal.
4. Motion that approved bills be paid. (FINANCE 2/2)
5. Motion to accept the Treasurer’s Report (FINANCE 2/2)
6. Motion to delete from the Rapides Parish Protection District #14 the following vehicle and place in upcoming auction: ASSET NUMBER DESCRIPTION 7024 1969 Ford C-950 Custom Pumper (FINANCE 2/2)

REGULAR JURY MEETING

FEBRUARY 9, 2015

7. Motion to delete from the Rapides Parish Highway Department the following equipment and place in auction: ASSET NUMBER DESCRIPTION 5555 Mobile Radio (Veh # 6022) 5567 Mobile Radio (Veh # 7221) (FINANCE 2/2)
8. Motion to delete from the Rapides Parish Fire District #2 Asset/Inventory the following equipment as it is scrap and no longer suitable for use: ASSET NUMBER DESCRIPTION 10179 Washer – Station #4 (FINANCE 2/2)
9. Motion to declare as surplus property, remove from the Rapides Parish Fire District #3 Asset/Inventory and sell to Grant Parish Fire District #6 (Hudson Creek VFD) the equipment listed below for the amount of $30,000.00 as agreed by both departments. ASSET NUMBER DESCRIPTION 7657 1997 International Chassis, Quality Manufacture Fire Truck VIN# 1HTSDADR1VH451365 (FINANCE 2/2)
10. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2015 and ratify authorization for the President to sign same. (The renewal premium is $257,466 compared to 2014 premium of $244,158). (FINANCE 2/2)
11. Receive report from Bruce Kelly, Treasurer, on increase in Workers Compensation Insurance premium. (FINANCE 2/2)
12. Motion to purchase a sixteen (16) foot trailer for the new inmate labor crew from the lowest bidder DLR Enterprises in an amount not to exceed $1,600, as recommended by the Public Works Director and approved by Purchasing Department, to be paid from Road and Bridge Funds. (FINANCE 2/2) pg. 2

REGULAR JURY MEETING

FEBRUARY 9, 2015

13. Motion to reimburse mileage to Justice of the Peace and Constables that attended the training course held in Baton Rouge on January 24, 2015. (FINANCE 2/2)
14. Motion to delete from the Rapides Parish Juvenile Probation Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10768 1999 – Mercury Grand Marquise (FINANCE 2/2)
15. Motion to delete from the Rapides Parish Highway Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10475 2005 – Ford - F350 (FINANCE 2/2)
16. Motion to authorize the President to execute “Change Order No. 1 - Final” related to the Don M. Barron Contractors’ Contract for the Rapides Parish Police Jury CDBG Location No. 2—Wastewater Treatment Plant Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment Project, State Project #40PARA330402, which results in a net credit of $15,927.00. (FINANCE 2/2)
17. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 2/2)
18. Motion to accept the recommendation of Mr. Ricky Moses with Louisiana Wildlife & Fisheries, to do a drawdown on Cotile Lake, beginning September 8, 2015 and close the drawdown gates on or about January 15, 2016. (PUBLIC WORKS 2/2)

pg. 3

REGULAR JURY MEETING

FEBRUARY 9, 2015

19. Motion to exercise option to renew Contract Bid No. 2284 Various Bituminous Materials (Hot & Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix $ 59.50) and (Cold Mix $ 89.00) per ton for an additional six (6) month period, beginning on March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (PUBLIC WORKS 2/2)
20. Motion to exercise option to renew Contract Bid No. 2278 Emulsified Asphalt (MC-30) with Asphalt Products Unlimited at the same terms and price ($3.80 per gallon delivered) for an additional six (6) month period, beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (PUBLIC WORKS 2/2)
21. Motion to exercise option to renew Contract Bid No. 2277 – Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and price ($1.83 per gallon delivered) for an additional six (6) month period beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Department. (PUBLIC WORKS 2/2)
22. Motion to adopt a resolution accepting as substantially complete the Rapides Parish Gustav/Ike CDBG Location #2-City of Pineville, Wastewater Treatment Plant Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment, PAE Job No. 8792-2, State Project No. 40PARA3303, as recommended by the Consultant Engineer, Pan American and authorize the President to sign the Notice of Substantial Completion. (GRANTS 2/2)
23. Motion to remove two (2), one half (1/2) doors, to widen entrances in Courtroom #1 and Courtroom #2, to make them handicapped accessible. (COURTHOUSE 2/2) pg. 4

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FEBRUARY 9, 2015

24. Motion to change the date of the regular Police Jury Meeting in July 2015 from Monday, July 13 to Monday, July 20, 2015, to eliminate the conflict with the NACo Annual Conference to be held on July 10-13, 2015 in Charlotte, North Carolina, the date of the regular Police Jury Standing Committees meeting to remain the same. (PAROCHIAL 2/2)
25. Motion to exercise the ten (10) year renewal option on the Cooperative Endeavor Agreement with the Echo-Poland Volunteer Fire Department Inc. for services and operation of Fire Protection District No. 9 for a ten (10) year period beginning March 12, 2015, and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 9, pending Legal Counsel approval. (PAROCHIAL 2/2)
26. Motion to authorize the renewal of the Cooperative Endeavor between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period effective March 18, 2015, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel approval. (PAROCHIAL 2/2)
27. Motion to exercise the ten (10) year renewal option on the Cooperative Endeavor Agreement with the Oak Hill Community Volunteer Fire Department Inc., for services and operations of Fire Protection District No. 5 for a ten (10) year period beginning March 7, 2015 and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 5, pending Legal Counsel approval. (PAROCHIAL 2/2)
28. Motion to enter into an Intergovernmental Agreement with Families Helping Families to provide the labor and equipment to repair and seal the driveway and parking lots at their facilities located at 2840 Military Hwy in Pineville, LA and authorize the President to sign all the necessary documents. (PAROCHIAL 2/2)

pg. 5

REGULAR JURY MEETING

FEBRUARY 9, 2015

29. Motion to amend a certain motion of February 10, 2014 with the AHEC (Area Health Education Center) to clarify the agreement is for a three (3) year period and to read as followed:

Motion to enter into a contract with AHEC (Area Health Education Center) to provide 2 nurses for the Health Unit for the purpose of a Reproduction Health Clinic and other Health Unit activities, not to exceed $140,000.00 per year, for a three (3) year period, to be paid from the Health Unit Funds, as recommended by Dr. Holcombe.

(PERSONNEL 2/2)

30. Motion to acknowledge the appointment of Mr. Marion “Junior” Simpson, City of Pineville Representative, to the Water Works District #3 Board, for a five (5) year term. Letter received from City of Pineville January 23, 2015. (PERSONNEL 2/2)
31. Motion to appoint Mr. Robert Matthew Ports to the Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Derek Sinclair. Term will expire February 12, 2015. (PERSONNEL 2/2)
32. Motion to name Steve Fontenot of Smith, Fontenot & Philips, Project Engineer, for the construction of a new station (Station #4 – 6129 Shreveport Highway) for Rapides Parish Fire District #3, as recommended by the Alpine Volunteer Fire Department board to be paid from Fire District #3 funds. (INSURANCE 2/2)
33. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 479 80% 86.43% Pineville - 8 minute 150 80% 81.33% Rapides - 12 minute 228 80% 86.84% Rapides - 20 minute 165 80% 80.00% (INSURANCE 2/2)

pg. 6

REGULAR JURY MEETING

FEBRUARY 9, 2015

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for public use and authorize disposal at Public Auction on February 7, 2015.

Description RPPJ Tag Number CPU (KEI) 09011 Server G001070 CPU (Dell) G001294 CPU (Dell) G001293 CPU (KEI) G001246 CPU (KEI) G001232 CPU (KEI) G001229 CPU (KEI) G001230 CPU (KEI) G001245 CPU (KEI) G001242 CPU (KEI) G001231 CPU (KEI) G001235 CPU (KEI) G001227 CPU (KEI) G001226 CPU (KEI) G001238 CPU (KEI) G001020 CPU (KEI) G001005 (No Tag – Handwritten Only) CPU G001334 CPU (Dell) G001311 CPU (Dell) G001295 CPU (Dell) G001289 CPU (Dell) G001291 CPU (Dell) G001297 Server (KEI) G001054 CPU (Dell) G001199 Server (KEI) G001067 CPU (Dell) G001305 CPU (Dell) G001307 CPU (KEI) G001040 CPU (KEI) G001036 CPU (KEI) G001029 CPU (KEI) G001176 CPU (KEI) G001308 CPU (KEI) G001304 CPU (KEI) G001175 pg. 7

REGULAR JURY MEETING

FEBRUARY 9, 2015

Printer – HP Photosmart 1315 G001185 CPU (KEI) G001223 Fax – HP 1220 XI (Fax Machine) G001211 LaserJet 4 Plus Printer 07527 CPU (Dell) G001412 CPU (KEI) G001286 CPU (KEI) 09025 CPU (KEI) G001017 CPU (KEI) G001018 Laptop Computer (KEI) In a Case G001105 Laptop Computer (KEI) In a Case G001106 Laptop Computer (Dell) In a Case G001151 Laptop Computer (Dell) In a Case G001120 Laptop Computer (Dell) G001119 Laptop Computer (Dell) G001117 Printer Brother HL-1440 G001201 Rolling Typing Desk (Wood & Metal) 00005266 Rolling Typing Desk (Metal) 00004231 Secretary Armed Chair (Brown) 00005957 Computer Monitor (KEI) 09016 Computer Monitor (View Sonic 17GA) 07610 Projector LCD (Sharp) 07923 Printer (Elite 600) 07558 Printer (Elite 600) 07559 Camera & Case (Kodak DC210 08956 Pager & Charger (Motorola) 00005853 (Mr. Bishop)

35. Motion to refer the revocation request to revoke a .05 foot right -of-way located on Edgar Fee and West River Road as requested by Mr. Coleman Fee, to the Rapides Area Planning Commission, waive the $100 fee and set a 30 day review period. (Mr. Billings)

Glenmora, Louisiana, as a Hardship Case, pending proper certification. (Mr. Billings)

Pineville, Louisiana, as a Hardship Case, pending proper certification. (Mr. Bishop) pg. 8

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FEBRUARY 9, 2015

38. Motion to a dopt a resolution awarding the C onstruction Contract for the Rapides Parish Morgue on Allison Drive to the lowest bidder Petron, LLC, for the amount of $136,700.00, as recommended by Pan American, Project Engineers and authorize the President to sign same, pending Legal Counsel approval. (Mr. Billings)
39. Motion to declare certain bridges and drainage structures adjacent to the McCann Road in right- of-way obtained in November, 1952 as public and authorize the repair or replacement to be paid for out of Ward 2, District F Maintenance Funds as recommended by Legal Counsel and the Public Works Director. (Mr. Overton)
40. Recognize Mr. Paul Trimble with Meyer, Meyer, LaCroix & Hixson, to receive an update on the Red River Levee Recertification Project. (Mr. Billings)
41. Recognize Mr. John Miller, Ms. Melissa Becker and Ms. Carrie Robinette with Rapides Area Planning Commission to receive an update on the Greenway Park Project. (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at pg. 9

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, January 12, 2015 , at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Richard Billings, President, Craig Smith, Vice President, and Police Jurors; Davron “Bubba” Moreau, Joe Bishop, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin and Scott Perry, Jr.

Also present were Mr. Bruce Kelly , Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Sonya Wiley -Gremillion, OHSEP Director; Ms. Elaine Morace, WIA Operations Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. Donna Andries, Sales & Use Tax Administrator; Ms. Linda Sanders, Civil Service Director; Mr. Thomas O. Wells, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Richard Billings , President, who welcomed all present and then stated that the Police Jury was read y for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 8, 2014 and in Special Session December 23, 2014, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to adopt the minutes of the Rapides Parish Police Jury held in Regula r Session on January 12, 2015, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to layover the adoption of the minutes of the Rapides Parish Police Jury in Special Session on January 28, 2015, as not yet published in the Official Journal. On vote the motion carried.

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pg. 2

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, that approved bills be paid. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to accept the Treasurer’s Report. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to delete from the Rapides Parish Fire Protection District #14 the following vehicle and place in upcoming auction: ASSET NUMBER DESCRIPTION 7024 1969 Ford C-950 Custom Pumper On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to delete from the Rapides Parish Highway Department the following equipment and place in auction: ASSET NUMBER DESCRIPTION 5555 Mobile Radio (Veh # 6022) 5567 Mobile Radio (Veh # 7221) On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to delete from the Rapides Parish Fire District #2 Asset/Inventory the following equipment as it is scrap and no longer suitable for use: ASSET NUMBER DESCRIPTION 10179 Washer – Station #4 On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to declare as surplus property, remove from the Rapides Parish Fire District #3 Asset/Inventory and sell to Grant Parish Fire District #6 (Hudson Creek VFD) the equipment listed below for the amount of $30,000.00 as agreed by both departments. ASSET NUMBER DESCRIPTION 7657 1997 International Chassis, Quality Manufacture Fire Truck VIN# 1HTSDADR1VH451365 On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2015 and ratify authorization for the President to sign same. (The renewal premium is $257,466 compared to 2014 premium of $244,158). On vote the motion carried.

The next item on the agenda was to receive report from Bruce Kelly, Treasurer, on increase in Workers Compensation Insurance premium.

Mr. Bruce Kelly stated he had distributed information packets that contained three things. A narrative from CCMSI about the renewal this year, a graft showing what REGULAR JURY MEETING FEBRUARY 9, 2015

pg. 3

the premium has been for the last ten years and a copy of all the premiums in the last ten years that you can follow with the graph.

Mr. Richard Billings, President, recognize Mr. Jeffrey Hall, candidate for State Representative, District #26.

Mr. Jeffrey Hall requested the support of the Rapides Parish Police Jury in his candidacy for State Representative, District #26.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to purchase a sixteen (16) foot trailer for the new inmate labor crew from the lowest bidder DLR Enterprises in an amount not to exceed $1,600, as recommended by the Public Works Director and approved by Purchasing Department, to be paid from Road and Bridge Funds. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to reimburse mileage to Justice of the Peace and Constables that attended the training course held in Baton Rouge on January 24, 2015. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to delete from the Rapides Parish Juvenile Probation Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10768 1999 – Mercury Grand Marquis On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Highway Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10475 2005 – Ford - F350 On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize the President to execute “Change Order No. 1 - Final” related to the Don

• M. Barron Contractors’ Contract for the Rapides Parish Police Jury CDBG Location No. 2—Wastewater Treatment Plant Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment Project, State Project #40PARA330402, which results in a net credit of $15,927.00. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Sean McGlothlin, to accept the recommendation of Mr. Ricky Moses with Louisiana Wildlife & Fisheries, to do a drawdown on Cotile Lake, beginning September 8, 2015 and close the drawdown gates on or about January 15, 2016. On vote the motion carried.

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FEBRUARY 9, 2015

pg. 4

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to exercise option to renew Contract Bid No. 2284 Various Bituminous Materials (Hot & Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix $ 59.50) and (Cold Mix $ 89.00) per ton for an additional six (6) month period, beginning on March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to exercise option to renew Contract Bid No. 2278 Emulsified Asphalt (MC-30) with Asphalt Products Unlimited at the same terms and price ($3.80 per gallon delivered) for an additional six (6) month period, beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to exercise option to renew Contract Bid No. 2277 – Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and price ($1.83 per gallon delivered) for an additional six (6) month period beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Department. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to adopt the following resolution:

RESOLUTION

WHEREAS, Don M. Barron Contractor, Inc., the Contractor for the project entitled RAPIDES PARISH GUSTAV/IKE CDBG, LOCATION 2 – CITY OF PINEVILLE, LOUISIANA WASTEWATER TREATMENT PLANT SECONDARY SEWER OUTFALL PLUGGING AND SEALING AND SEWAGE PUMP STATION ABANDONMENT, has “Substantially Completed” the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED that the Contract of Don M. Barron Contractor, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and

IT IS HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of February, 2015.

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pg. 5

On motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, to remove two (2), one half (1/2) doors, to widen entrances in Courtroom #1 and Courtroom #2, to make them handicapped accessible. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to change the date of the regular Police Jury Meeting in July 2015 from Monday, July 13 to Monday, July 20, 2015, to eliminate the conflict with the NACo Annual Conference to be held on July 10-13, 2015 in Charlotte, North Carolina, the date of the regular Police Jury Standing Committees meeting to remain the same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to exercise the ten (10) year renewal option on the Cooperative Endeavor Agreement with the Echo-Poland Volunteer Fire Department Inc. for services and operation of Fire Protection District No. 9 for a ten (10) year period beginning March 12, 2015, and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 9, pending Legal Counsel approval. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to authorize the renewal of the Cooperative Endeavor between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period effective March 18, 2015, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel approval. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to exercise the ten (10) year renewal option on the Cooperative Endeavor Agreement with the Oak Hill Community Volunteer Fire Department Inc., for services and operations of Fire Protection District No. 5 for a ten (10) year period beginning March 7, 2015 and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 5, pending Legal Counsel approval. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with Families Helping Families to provide the labor and equipment to repair and seal the driveway and parking lots at their facilities located at 2840 Military Hwy in Pineville, LA and authorize the President to sign all the necessary documents. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to amend a certain motion of February 10, 2014 with the AHEC (Area Health Education Center) to clarify the agreement is for a three (3) year period and to read as follows: Motion to enter into a contract with AHEC (Area Health Educati on Center) to provide 2 nurses for the Health Unit for the purpose of a Reproduction Health Clinic and other Health Unit activities, not to exceed $140,000.00 per year, for a three (3) year period, to be paid from the Health Unit Funds, as recommended by Dr. Holcombe. On vote the amended motion carried.

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pg. 6

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to acknowledge the appointment of Mr. Marion “Junior” Simpson, City of Pineville Representative, to the Water Works District #3 Board, for a five (5) year term. Letter received from City of Pineville January 23, 2015. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to appoint Mr. Robert Matthew Ports to the Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Derek Sinclair. Term will expire February 12, 2020. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to name Steve Fontenot of Smith, Fontenot & Philips, Project Engineer, for the construction of a new station (Station #4 – 6129 Shreveport Highway) for Rapides Parish Fire District #3, as recommended by the Alpine Volunteer Fire Department board to be paid from Fire District #3 funds. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to receive the required report from Acadian Ambulance under the Contract for December, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 479 80% 86.43% Pineville - 8 minute 150 80% 81.33% Rapides - 12 minute 228 80% 86.84% Rapides - 20 minute 165 80% 80.00% On vote the motion carried.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

On m otion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for public use and authorize disposal at Public Auction on February 7, 2015.

Description RPPJ Tag Number CPU (KEI) 09011 Server G001070 CPU (Dell) G001294 REGULAR JURY MEETING FEBRUARY 9, 2015

pg. 7

CPU (Dell) G001293 CPU (KEI) G001246 CPU (KEI) G001232 CPU (KEI) G001229 CPU (KEI) G001230 CPU (KEI) G001245 CPU (KEI) G001242 CPU (KEI) G001231 CPU (KEI) G001235 CPU (KEI) G001227 CPU (KEI) G001226 CPU (KEI) G001238 CPU (KEI) G001020 CPU (KEI) G001005 (No Tag – Handwritten Only) CPU G001334 CPU (Dell) G001311 CPU (Dell) G001295 CPU (Dell) G001289 CPU (Dell) G001291 CPU (Dell) G001297 Server (KEI) G001054 CPU (Dell) G001199 Server (KEI) G001067 CPU (Dell) G001305 CPU (Dell) G001307 CPU (KEI) G001040 CPU (KEI) G001036 CPU (KEI) G001029 CPU (KEI) G001176 CPU (KEI) G001308 CPU (KEI) G001304 CPU (KEI) G001175 Printer – HP Photosmart 1315 G001185 CPU (KEI) G001223 Fax – HP 1220 XI (Fax Machine) G001211 LaserJet 4 Plus Printer 07527 CPU (Dell) G001412 CPU (KEI) G001286 CPU (KEI) 09025 CPU (KEI) G001017 CPU (KEI) G001018 Laptop Computer (KEI) In a Case G001105 Laptop Computer (KEI) In a Case G001106 Laptop Computer (Dell) In a Case G001151 Laptop Computer (Dell) In a Case G001120 Laptop Computer (Dell) G001119 Laptop Computer (Dell) G001117 Printer Brother HL-1440 G001201 REGULAR JURY MEETING FEBRUARY 9, 2015

pg. 8

Rolling Typing Desk (Wood & Metal) 00005266 Rolling Typing Desk (Metal) 00004231 Secretary Armed Chair (Brown) 00005957 Computer Monitor (KEI) 09016 Computer Monitor (View Sonic 17GA) 07610 Projector LCD (Sharp) 07923 Printer (Elite 600) 07558 Printer (Elite 600) 07559 Camera & Case (Kodak DC210 08956 Pager & Charger (Motorola) 00005853 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to refer the revocation request to revoke a .05 mile right-of-way located on Edgar Fee and West River Road as requested by Mr. Coleman Fee, to the Rapides Area Planning Commission, waive the $100 fee and set a 30 day review period. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize Mr. and Ms. Clyde Tyson, 59 Sugar Town Road, Glenmora, Louisiana, as a Hardship Case, pending proper certification. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize Mrs. Clariece Pennington, 1048 Brannon Road, Pineville, Louisiana, as a Hardship Case, pending proper certification. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to adopt a resolution awarding th e Construction Contract for the Rapides Parish Morgue on Allison Drive to the lowest bidder Petron, LLC, for the amount of $136,700.00, as recommended by Pan American, Project Engineers and authorize the President to sign same, pending Legal Counsel approv al. (To be paid out of Health Unit Funds).

RESOLUTION

WHEREAS, the Rapides Parish Police Jury received the following Price Proposals on Thursday, January 29, 2015 for the New Morgue on John Allison Drive, Alexandria, Louisiana.

CONTRACTOR BASE BID

1. Petron, LLC $136,700.00

WHEREAS, the Price Proposals have been checked and tabulated by Pan American Engineers, LLC, with a r ecommendation of award being mad e to the low Bidder:

NOW, THEREFORE BE IT RESOLVED that the contract for said REGULAR JURY MEETING FEBRUARY 9, 2015

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construction is hereby awarded to the low Bidder, Petron, LLC for the Base Bid of $136,700.00.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 9th day of February, 2015.

On m otion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to declare certain bridges and drainage structures adjacent to the McCann Road in right-of-way obtained in November, 1952 as public and authorize the repair or replacement to be paid for out of Ward 2, District F Maintenance Funds as recommended by Legal Counsel and the Publ ic Works Director. On vote the motion carried.

The next item on the agenda was to r ecognize Mr. Paul Trimble with Meyer, Meyer, LaCroix & Hixson, to receive an update on the Red River Levee Recertification Project.

Mr. Paul Trimble with Meyer, Meyer, LaCroix & Hixson and Mr. Kyle Smith with Pan American Engineers gave a brief update on the status of the Red River Levee Recertification Project.

The next item on the agenda was omitted.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, there being no further business, the meeting be adjourned at 3:25 p.m. On vote the motion carried.