Rapides Parish Police Jury

Posted: January 28, 2015

Notice of Regular Committee Meetings to be held on Monday, February 2, 2015, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

1. Finance Committee…………………………………………………..... 3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....6 Chairman: Craig Smith
3. Workforce Development and Municipal Liaison Committee…...…..8 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee….…..…..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee………………………….…..…10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..11 Chairman: Theodore Fountaine
7. Personnel, Elections and Health Committee………………… .……. .13 Chairman: Richard Vanderlick
8. Insurance, Ambulance, Fire and Homeland Security Committee.… 15 Chairman: Sean McGlothlin

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. CALL TO ORDER

WELCOME

COMMITTEE MEETING

FEBRUARY 2, 2015

ROLL CALL

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FINANCE COMMITTEE

FEBRUARY 2, 2015 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Joseph Nallie Metoyer Lots Eighteen (18) and Nineteen (19) of Married to Lula Evans Shadylane Subdivision, Being a Subdivision of Lot Six (6) of Block Two

• (2) of Home Acres Subdivision Bearing Municipal address: 3343 Tulane Avenue, Alexandria (Mr. Moreau)

4. Motion to delete from the Rapides Parish Protection District #14 the following vehicle and place in upcoming auction: ASSET NUMBER DESCRIPTION 7024 1969 Ford C-950 Custom Pumper (Mr. Moreau)
5. Motion to delete from the Rapides Parish Highway Department the following equipment and place in auction: ASSET NUMBER DESCRIPTION 5555 Mobile Radio (Veh # 6022) 5567 Mobile Radio (Veh# 7221) (Mr. Moreau)

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6. Motion to delete from the Rapides Parish Fire District #2 Asset/Inventory the following equipment as it is scrap and no longer suitable for use: ASSET NUMBER DESCRIPTION 10179 Washer – Station #4 (Mr. Moreau)
7. Motion to declare as surplus property, remove from the Rapides Parish Fire District #3 Asset/Inventory and sell to Grant Parish Fire District #6 (Hudson Creek VFD) the equipment listed below for the amount of $30,000.00 as agree by both departments. ASSET NUMBER DESCRIPTION 7657 1997 International Chassis, Quality Manufacture Fire Truck VIN# 1HTSDADR1VH451365 (Mr. Moreau)
8. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2015 and ratify authorization for the President to sign same. (The renewal premium is $257,466 compared to 2014 premium of $244,158). (Mr. Billings)
9. Motion to purchase a sixteen foot trailer for the new inmate labor crew from the lowest bidder DLR Enterprises in an amount not to exceed $1,600, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (Mr. Smith)
10. Motion to reimburse mileage to Justice of the Peace and Constables that attended the training course held in Baton Rouge on January 24, 2015. (Mr. Billings)

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11. Motion to delete from the Rapides Parish Juvenile Probation Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10768 1999 – Mercury Grand Marquise (Mr. Moreau)
12. Motion to delete from the Rapides Parish Highway Department the following equipment and place in an upcoming auction: ASSET DESCRIPTION 10475 2005 – Ford - F350 (Mr. Moreau)
13. Motion to authorize the President to execute “Change Order No. 1 - Final” related to the Don M. Barron Contractors’ Contract for the Rapides Parish Police Jury CDBG Location No. 2—Wastewater T reatment Plant Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment Project, State Project #40PARA330402, which results in a net credit of $15,927.00. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 2, 2015 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Recognize Mr. Ricky Moses, Louisiana Wildlife & Fisheries, about drawdown on Cotile Lake. (Mr. Vanderlick)
4. Motion to exercise option to renew Contract Bid No. 2284 Various Bituminous Materials (Hot & Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix $ 59.50) and (Cold Mix $ 89.00) per ton for an additional six (6) month period, beginning on March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Mr. Moreau)
5. Motion to exercise option to renew Contract Bid No. 2278 Emulsified Asphalt (MC-30) with Asphalt Products Unlimited at the same terms and price ($ 3.80 per gallon delivered) for an additional six (6) month period, beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various maintenance funds, as recommended by the public Works Director and the Purchasing Department. (Mr. Moreau)
6. Motion to exercise option to renew Contract Bid No. 2277 – Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and price ($1.83 per Page | 6

gallon delivered) for an additional six (6) month period beginning March 1, 2015 and ending August 31, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Department. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

& MUNICIPAL LIAISON COMMITTEE

FEBRUARY 2, 2015 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

FEBRUARY 2, 2015 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution accepting as substantially complete the Rapides Parish Gustav/Ike CDBG Location #2-City of Pineville, Wastewater Treatment Plant Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment, PAE Job No. 8792-2, State Project No. 40PARA3303, as recommended by the consultant Engineer, Pan American and authorize the President to sign the Notice of Substantial Completion. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

FEBRUARY 2, 2015 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to remove two (2), one half (1/2) doors, to widen entrances in Courtroom #1 and Courtroom #2, to make them handicapped accessible. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

FEBRUARY 2, 2015 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to change the date of the regular Police Jury Meeting in July 2015 from Monday, July 13 to Monday, July 20, 2015, to eliminate the conflict with the NACo Annual Conference to be held on July 10-13, 2015 in Charlotte, North Carolina, the date of the regular Police Jury Standing Committees meeting to remain the same. (Mr. Perry)
2. Motion to exercise the ten year renewal option on the Cooperative Endeavor Agreement with the Echo-Poland Volunteer Fire Department Inc. for services and operation of Fire Protection District No. 9 for a ten year period beginning March 12, 2015, and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 9, pending Legal Counsel approval. (Mr. Billings)
3. Motion to authorize the renewal of the Cooperative Endeavor between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two year period effective March 18, 2015, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel approval. (Mr. Billings)
4. Motion to exercise the ten year renewal option on the Cooperative Endeavor Agreement with the Oak Hill Community Volunteer Fire Department Inc., for services and operations of Fire Protection District No. 5 for a ten year period beginning March 7, 2015 and authorize the President to sign on behalf of the Police Jury and Fire Protection District No. 5, pending Legal Counsel approval. (Mr. Vanderlick) Page | 11
5. Motion to enter into an Intergovernmental Agreement with Families Helping Families to provide the labor and equipment to repair and seal the driveway and parking lots at their facilities located at 2840 Military Hwy in Pineville, LA and authorize the President to sign all the necessary documents. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

FEBRUARY 2, 2015 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Dr. David Holcombe from the Rapides Parish Health Unit to clarify a motion of February 10, 2014 with the AHEC (Area Health Education Center). (Three year agreement)

Motion to enter into a contract with AHEC (Area Health Education Center) to provide 2 nurses for the Health Unit for the purpose of a Reproduction Health Clinic and other Health Unit activities, not to exceed $140,000.00 per year, to be paid from the Health Unit fund, as recommended by Dr. David Holcombe. (Mr. Billings)

3. Motion to acknowledge the appointment of Mr. Marion “Junior” Simpson, City of Pineville Representative, to the Water Works District #3 Board, for a five (5) year term. Letter received from City of Pineville January 23, 2015. (Mr. Moreau)
4. Motion to recognize and present plaques to the Tioga Junior High Cheerleaders for winning and being named the 2015 National Cheerleading Champions. (Mr. Moreau)
5. Motion to appoint Mr. Robert Matthew Ports to the Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Derek Sinclair. Term will expire February 12, 2015. (Laid over JURY 12/8 – Mr. Smith)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 2, 2015 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to name Steve Fontenot of Smith, Fontenot & Philips Project Engineer for the Construction of a new station (Station #4 – 6129 Shreveport Highway) for Rapides Parish Fire District #3, as recommended by the Alpine Volunteer Fire Department board to be paid from Fire District #3 funds. (Mr. McGlothlin)
3. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 479 80% 86.43% Pineville - 8 minute 150 80% 81.33% Rapides - 12 minute 228 80% 86.84% Rapides - 20 minute 165 80% 80.00% (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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