Rapides Parish Police Jury

Posted: December 26, 2014

Notice of Regular Committee Meetings to be held on Monday, December 1, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….7 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee……....…11 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……14 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

DECEMBER 1, 2014

ROLL CALL

FINANCE COMMITTEE

DECEMBER 1, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Bakies Properties Lot Three (3) of Belleview Subdivision, Bearing the municipal address of:

Thacker & Son, Inc. Lots Three (3) and Four (4) of Block Two

• (2) of Alexandria Land and Improvement Company, Ltd’s West Alexandria Addition Bearing the Municipal address of:

Joseph Nallie Metoyer Lots Eighteen (18) and Nineteen (19) of Married to Lula Evans Shadylane Subdivision, Being a Subdivision of Lot Six (6) of Block Two

• (2) of Home Acres Subdivision Bearing Municipal address: 3343 Tulane Avenue, Alexandria (Mr. Moreau)

4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

TAX DEBTOR DESCRIPTION

Harry Lacaze Lot Seven (7) of Square Three (3) of the Welch Addition Bearing the municipal address of: (Mr. Moreau)

5. Motion to open a Public Hearing for the proposed 2015 budget as requested by the Treasurer. (Mr. Bishop)
6. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program the following equipment: Asset Description Disposal 6898 AC/Heating Unit Scrap - not worth repairs (Mr. Moreau)
7. Motion to enter into an Intergovernmental Agreement between the Rapides Parish Police Jury and the Law Enforcement District of Rapides Parish, whereby the Rapides Parish Police Jury will construct a facility for the storage of bodies (morgue) on property owned by the Law Enforcement District of Rapides Parish, more particularly set forth in the attached Site Plan-Conceptual “C”. The Law Enforcement District of Rapides Parish grants the Jury the use of the aforementioned property for a period of _____________years at no charge except that the Law Enforcement District of Rapides Parish is granted usage of the facility at no charge during periods that the facility is not needed by the Jury or the Coroner. (Mr. Bishop)
8. Motion to authorize the President to enter into the necessary contracts to construct a morgue on property located at ________________, for a cost not to exceed $148,000.00 to be paid out of the Health Unit Tax. (Mr. Bishop)
9. Motion to grant a salary increase to Scott Emery, Secretary and Firefighter/EMT James Schaefer, Fire District #8, in the amount of $2.00 an hour as request by the Cotile Volunteer Fire Department Board and approved by the Fire Chief and the Treasurer, to be effective January 1, 2015. (Mr. Vanderlick)
10. Receive update from Ms. Laura Ellen Ayers, Director, Rapides Parish Library. (Mr. Perry)
11. Motion to adopt a resolution approving the original budget for the calendar year 2015 and the amended budget for calendar year 2014 for the North Louisiana Criminalistics Laboratory Commission, as requested by the North Louisiana Criminalistics Laboratory, pending Treasurer’s approval. (Mr. Bishop)
12. Motion to award the contract on the Red River Levee Recertification 19th Louisiana Levee District, Aloha-Rigolette North Bank Phase 1-Height Deficiencies River mile 105 & 122 (Grant Parish) Gustav/Ike Disaster Recovery State Project No. 40 PARA3301, to the lowest responsive, responsible bidder, Regional Construction, LLC, in the amount of $663,000.00, as recommended by the Project Engineer, Meyer, Meyer, LaCroix & Hixson, pending approval by Frye Magee, Project Manager and subject to the satisfactory receipt of all forms and information required under the contract provisions, the availability of funds and the concurrence and approval from the State of Louisiana, Office of Community Development Disaster Recovery (DRU) and authorize the President to sign same. (Mr. Moreau)
13. Motion to enter into an intergovernmental agreement with the Department of Corrections to provide a Day Reporting Center for Rapides Parish. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 1, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to recognize Mr. Lee Mott and authorize to enter into an agreement with the Alexandria MacArthur Lions Club to conduct Cotile Trade Days on March 28 and March 29, 2015 and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to adopt an ordinance to amend and reenact Section 18-4.2 (E) Speed Limits so as to set a 35 mph speed limit on Nation Road, Ward 11, District C and authorize the Highway Highway Department to erect speed limit signs. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

DECEMBER 1, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to declare Friday, December 26, 2014 and Friday January 2, 2015 as a legal holiday in conjunction with the proclamation of Governor Bobby Jindal and ask the Civil Service Board to concur. (Mr. Fountaine)
3. Motion to change the date of the regular Police Jury Standing Committee meeting in September 2015 from Monday, September 7, to Tuesday, September 8, 2015, to eliminate the conflict with the Labor Day Holiday, the date of the regular Police Jury meeting to remain the same. (Mr. Bishop)
4. Motion to change the date of the regular Police Jury Standing Committee meeting in November 2015 from Monday, November 2, to Tuesday, November 3, 2015 to eliminate the conflict with the All Saints Day Holiday, the date of the regular Police Jury meeting to remain the same. (Mr. Bishop)
5. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $220,777.00 for the fiscal year October 1, 2014 through September 30, 2015, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary (Mr. Vanderlick)
6. Motion to place an item on the December 8, 2014 Jury Agenda, to hold a public hearing, in the event the District’s voters approve the levy of a 1% sales and use tax at the December 6, 2014 elections, the Police Jury of the Parish of Rapides, State of Louisiana, plans to adopt an ordinance providing for the levy of said sales and use tax within Fire Protection Sales Tax District No. 17 of the Parish of Rapides, pursuant to said voter authorization, at its meeting on Monday, January 12, 2015 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (This has to be read in its entirety.) (Mr. Vanderlick)
7. Motion to authorize the President to sign approval of Change Order No. 2 for the Main Terminal Ramp Overlay Project at Esler Airport, State Project No. H.011126, for an increased amount of $5,300.00, for the full depth repair of a pavement bulge and to extend the contract by 90 days, as approved by the Project Engineer, Pan American Engineers, pending approval by the Louisiana Department of Transportation and Development. (This change order was approved by LDOTD, and the project is 100% LDOTD funded.) (Mr. Moreau)
8. Motion to authorize the Public Works Director to hire an additional Labor Foreman at a rate of pay established by the Rapides Parish Civil Service Board to be paid from the Road & Bridge Salary line item. (Mr. Smith)
9. Motion to compensate employees of the Rapides Parish Police Jury at one and one-half times their normal rate of pay when they are called out after normal business hours and holidays for emergency purposes regardless of the number of hours they have worked that week. (Mr. Smith)
10. Motion to place an item on the December 8, 2014 Police Jury agenda for years of service awards for Rapides Parish Police Jury employees. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

DECEMBER 1, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Ms. Melissa Becker, Rapides Area Planning Commission. (Mr. Overton)
3. Motion to authorize the President to sign an agreement with the Department of Public Safety and Corrections/Youth Services to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Foster Care Reimburse4ment Program, CFMS No.93,658 for the period of July 1, 2014 to June 30, 2017. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

DECEMBER 1, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

DECEMBER 1, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to grant approval to Shady Crest Phase III Subdivision, located on

• B. Miller Road, Pineville, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)

2. Motion to grant approval to Wolff Development Mobile Home Park, located at 41 Echo Street, Pineville, as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel and Public Works Director and authorize signing of the plat. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

DECEMBER 1, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 1, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve change orders 1, 2, 3, 4 and 5 totaling $ 624.00 referencing Bid # 2307 – (Purchase of Class A Pumper for Fire District #3) approved in May, 2014. (Mr. Moreau)
3. Authorize the acceptance of construction contract with ARTECH Construction & Design, LLC (Contractor) for Rapides Parish Fire District #8 – Fire Truck Storage Building as substantially complete, as recommended by the Engineer and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to renew Workers Compensation Insurance for Fire Districts # 2, 3, 4, 5, 6, 7, 8 and 11 with Risk Services of LA, Inc. from 01/01/15 to 01/01/16 to cover paid Firefighters. (Mr. Billings)
5. Motion to receive the required report from Acadian Ambulance under the Contract for October 2014: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 517 80% 87.23% Pineville - 8 minute 139 80% 81.30% Rapides - 12 minute 224 80% 87.05% Rapides - 20 minute 196 80% 81.12% (Mr. Billings)
6. Motion to ratify acceptance of Change Order #2 – Bid # 2364 (Fire

Station Paving Addition-FD #6) deducting $ 2,641.41 for a new amount of $147,357.59 as recommended by the Project engineer, Steve Fontenot. (Mr. Smith)

7. Motion to amend a certain resolution of May 8, 2006, to state that it shall be the public policy of the Parish of Rapides to adopt and implement the National Incident Management System concept of emergency planning and unified command so as to require the minimum training to include IS100, IS200, IS700 and IS800 for all Rapides Parish personnel. (Mr. Bishop)
8. Motion to donate two (2) Icom repeaters, purchased out of a 2006 Homeland Security Grant, which no longer has to be maintained on inventory, to the Amateur Radio Emergency Services. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT