Rapides Parish Police Jury

Posted October 2, 2014

Notice of Regular Committee Meetings to be held on Monday, October 6, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….6 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....9 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………….13 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................14 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..15 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……16 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

OCTOBER 6, 2014

ROLL CALL

FINANCE COMMITTEE

OCTOBER 6, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description

• O. C. Lasayone Lots Thirteen (13) and Fourteen
• (14) of Kerling Park Bearing no municipal address in Ball, LA

Dave Harris Part of Lot “B”, JAC Bloch’s Subdivision of lots 19 & 24, Willow Glen Plantation Bearing the municipal address of:

Douglas Fearon Lot 90 of Rapides Mobile Home Estates, Extension #1 Bearing the municipal address of:

William McCollum Lot 36 of Rapides Mobile Home Estates Bearing no municipal address On Brent Street, Pineville (Mr. Moreau)

4. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2013, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Mr. Bishop)
5. Motion to authorize a $125.00 wage increase, per month, for all Rapides Parish Civil Service Employees effective October 1, 2014. (Mr. Bishop)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Bakies Properties Lot Three (3) of Belleview Subdivision Bearing the municipal address of:

Thacker & Son, Inc. Lots Three (3) and Four (4) of Block Two (2) of Alexandria Land and Improvement Company, Ltd’s West Alexandria Addition Bearing the municipal address of: (Mr. Moreau)

7. Motion to cancel all bids for Bid # 2384 (Contract Hauling of Pit Run) to clarify General Liability Limits and to advertise at a later date as recommended by Public Works Director. (Mr. Smith)
8. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)
9. Motion to authorize the Rapides Parish Fire District #3 to enter into a cost sharing agreement with Water Works District #3 to install fire hydrants within Fire District #3 area. Fire District #3 will purchase all hydrants, installation parts and materials at cost from Water Works District #3 and Water Works District #3 will supply labor and equipment to install hydrants, pending Legal Counsel and Treasurer approval. (Mr. Moreau)
10. Motion to delete from the Rapides Parish Fire District #14 Asset/Inventory Program Asset # 10247 (portable radio). Radio was used as a trade-in for upgraded model as recommended by the Fire Department Chief. (Mr. Billings)
11. Motion to enter into a contract with Mr. Mark D. Setliff, T.L. Construction, LLC, to install stainless steel bird spikes with twelve (12) inch soffit panels, color to match existing roof of the Health Unit Canopy, as requested by Dr. David Holcombe, Administrator, Rapides Parish Health Unit, not to exceed $20,000 and authorize the President to sign same. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 6, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Smith)
4. Motion to approve Change Order No. 2 with Diamond B Construction, add pay items for Full Depth Asphalt Patching at $100.00 per ton, Superpave Asphalt Concrete (Driveways) at $100.00 per ton, and Shoulder Aggregate at $80.00 per ton, as recommended by the Public Works Director. (Mr. Smith)
5. Motion to extend parish maintenance of Valarie Drive (Ward 8, District

• E) an additional 1,000 feet and authorize the President to sign right-ofway agreements as recommended by Public Works Director. (Mr. Vanderlick)

6. Motion to authorize payment for the repair of a private waterline on Foster Road (Ward 11, District C) damaged by the Rapides Parish Highway Department mowing crew, provided the owner signs a Release of Damages, to be paid out of the Road and Bridge Fund as recommended by the Public Works Director. (Mr. Smith)
7. Motion to authorize the President to sign an Intergovernmental Agreement with Deville Volunteer Fire Department, for the Rapides Parish Highway Department to grade the parking lot, spread gravel and/or ditching on new drainage for fire house, up to thirty (30) hours, to be paid out of Deville Fire Department Funds. (Mr. Smith)
8. Motion to adopt an ordinance to amend and reenact Section 18-4.2 (H) Ward 11, District C and authorize the Highway Department to erect speed limit signs. (Mr. Smith)
9. Motion to authorize Mr. Charles Johnson, 702 West River Road, Oakdale, as a hardship case, pending proper certification. (Mr. Billings)
10. Motion to authorize Ms. Lavon Ray, 9127 Highway 112, Glenmora, as a hardship case, pending proper certification. (Mr. Billings)
11. Motion to revoke a 15’ unused utility easement 899.89’ in length on Crest Properties, LLC, starting at Cenla Drive running East then turns North towards Tioga Road, as depicted on boundary survey. Letters of no objection have been received from the Public Works Director and utility providers. (Mr. Moreau)
12. Motion to adopt an ordinance to amend and reenact Sections 18-4.2(H) Speed Limits, so as to set a 20 mph speed limit on Franks Road, Ward 11, District C, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)
13. Motion to adopt an ordinance to amend and reenact Sections 18-4.2(H) Speed Limits, so as to set a 20 mph speed limit on Ruth Drive, Ward 11, District C, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)
14. Motion to authorize the Engagement for Appraisals, as submitted by JDM Services, Inc., with various landowners, for the Laura Lane 50’ right-ofway extension, for the Paradise Elementary Road Project, to be paid out of Road District 10A Funds, as recommended by Legal Counsel. (Mr. Moreau)
15. Motion to grant approval to Noah’s Creek Subdivision, located on Whittington and Donahue Ferry Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

OCTOBER 6, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify approval of the revised Memorandum of Understanding (MOU) between the Chief Elected Official of Rapides Parish, Workforce Investment Board, and Local Workforce Area One-Stop Partners and to authorize the President to sign the Memorandum of Understanding.

The purpose of the MOU is to identify and to deliver a variety of workforce development resources through a coordinated system that addresses the needs of employers and job seekers. The One-Stop system will offer a variety of job placement, education, job training, human services, and other workforce development services to residents of the Parish. This Memorandum of Understanding establishes commitments, joint processes, and procedures that enable partners to integrate core, intensive, and training services.

The revisions include:

• • Change to the Nondiscrimination Assurance wording in Section X of the Memorandum of Understanding pursuant to the August 25, 2014 letter from Curt Eysink via the Equal Opportunity and Compliance Division of Louisiana Workforce Commission, Subject: Official LWC Assurance Statement for Federal Funds. (Mr. Vanderlick)

3. Motion to ratify authorization for President to sign the renewal of the Cooperative Endeavor Agreement between Crest Industries, LLC and the Rapides Parish Police Jury with a start date of August 20, 2014 and an end date of August 31, 2015. The purpose of this agreement is to provide WorkKeys ® re-testing for Crest Industries on employment candidates on a fee-for-service arrangement. (Mr. Vanderlick)
4. Motion for appointment to the Civil Service Board for a three (3) year term to fill the expiring term of Ms. Ingrid Johnson, nominee of Alexandria Bar Association. Term will expire October 14, 2014

NAMES RECEIVED FROM ALEXANDRIA BAR ASSOCIATION

Ingrid F. Johnson Bradley L. Drell Robert Beck, III (per letter dated September 23, 2014) (Laid over Sept. Jury)

5. Motion to appoint Mr. Will Cummings to the Ward 10 Recreation District for a five (5) year term to fill the expiring term of Ms. Jimmis Bernard. Term will expire October 9, 2014. (Employee election held September 18, 2014) (Laid Over Sept agenda) (Mr. Moreau)
6. Motion to reappoint Mr. Robert Nugent to the Sewerage District #2 Board for a four (4) year term. Term will expire October 12, 2014. (Laid Over Sept agenda) (Mr. Moreau)
7. Motion to reappoint Mr. John Cummings, employee elect to the Fire District #3 Civil Service Board for a three (3) year term. Term will expire October 10, 2017. (Laid over Sept agenda) (Mr. Moreau)
8. Recognize Mr. Steve Coco, Candidate for Alexandria Councilman At Large. (Mr. Overton)
9. Motion to reappoint Mr. Melvin Christy to the Fire District #3 Civil Service Board for a three (3) year term, nominated by Police Jury. Term will expire October 14, 2014. (Laid over Sept agenda) (Mr. Moreau)
10. Motion to reappoint Ms. Zelda Smith to the Housing Authority for a five

• (5) year term, tenant representative. Term will expire October 11, 2014. (Ms. Pat Boss put letters in all tenants’ boxes and no one wishes to serve on board. Mailing hard copy) (Laid over Sept agenda) (Mr. Overton)

11. Motion to reappointment Mr. T.J. Speir to the Sewerage District #2 for a four (4) year term. Term will expire October 12, 2014. (Laid over Sept agenda) (Mr. Smith)
12. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jim Atkins to the Waterworks District 11A Board for a five (5) year term. Term will expire November 8, 2014. (Mr. Smith)
13. Motion to appoint Ms. Mary Wardsworth to the Mosquito Abatement District No. 1 Board for a three (3) year term. Term will expire October 13, 2014. (Laid over Sept agenda) (Mr. Overton)
14. Motion to adopt a resolution approving the issuance, sale and delivery of not exceeding Five Hundred Fifty Thousand Dollars ($550,000) of Limited Tax Certificates of Indebtedness of Ward 10 Recreation District, Rapides Parish, Louisiana. (Mr. Moreau)
15. Motion to waive the thirty (30) day announcement rule and reppoint Mr. T.J. Speir to the Fire District #4 Civil Service Board for a three (3) year term. Term will expire November 12, 2014. (Mr. Smith)
16. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jason DeWitt to the Ward 9 Recreation District. Term will expire November 8, 2014. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 6, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 6, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 6, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to purchase from the City of Alexandria, the co-owned portion of the property at the Rapides Parish Coliseum (the parking lot), appoint the President and Vice President to spend or negotiate the transfer of Police Jury resources totaling no more than $1.1 million to obtain the property rights and authorize to incur such reasonable expert fees, costs, attorney’s fees and related expenses necessary in accomplishing the purpose. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

OCTOBER 6, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

concerning sewer effluent discharge. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 6, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 482 80% 87.97% Pineville - 8 minute 146 80% 80.82% Rapides - 12 minute 189 80% 91.53% Rapides - 20 minute 154 80% 81.17% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT